Charity registration number SC038773 (Scotland)
Company registration number SC331253 (Scotland)
MAY PEACE PREVAIL ON EARTH INTERNATIONAL LTD
ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 DECEMBER 2021
PAGES FOR FILING WITH REGISTRAR
MAY PEACE PREVAIL ON EARTH INTERNATIONAL LTD
LEGAL AND ADMINISTRATIVE INFORMATION
Trustees
Mr H Saionji
Mrs M Saionji
Ms R Saionji (Yoshikawa)
Mrs M Saionji (Kawamura)
Ms F J Stuart
Ms C Uchima
Ms Y Saionji
Secretary
Ms C Uchima
Charity number (Scotland)
SC038773
Company number
SC331253
Registered office
Allanton House
Auldgirth
Dumfries
Dumfries & Galloway
DG2 0RY
Independent examiner
Jennifer McDairmant, FCA
26 High Street
Annan
Dumfries & Galloway
DG12 6AJ
MAY PEACE PREVAIL ON EARTH INTERNATIONAL LTD
CONTENTS
Page
Trustees' report
1 - 3
Independent examiner's report
4
Statement of financial activities
5
Balance sheet
6
Notes to the financial statements
7 - 14
MAY PEACE PREVAIL ON EARTH INTERNATIONAL LTD
TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT)
FOR THE YEAR ENDED 31 DECEMBER 2021
- 1 -

The trustees present their annual report and financial statements for the year ended 31 December 2021.

The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the charity's articles of association, the Charities and Trustee Investment (Scotland) Act 2005, the Charities Accounts (Scotland) Regulations 2006 (as amended) and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)".

Objectives and activities

To spread the message 'May Peace Prevail On Earth', to help achieve harmony within the individual, in society, and with our environment, where peace is seen as the highest aspiration of society.

Achievements and performance

Our activities in 2021continued to be restricted by the effects of the restrictions brought about by the government’s response to the coronavirus pandemic. Allanton had to continue to close its doors to visitors for much of the year and we were again unable to host any retreats. Instead we turned our attention to continuing to renovate and upgrade the facilities in the house and in the grounds. We painted and refurbished many of the rooms in the house. We also renovated and upgraded the two outdoor accommodations.

 

Due to minimum staff the work in the garden has been minimised for ease of management.

We re-instigated our volunteer day on Thursdays following government safety policies and guidelines for dealing with the pandemic.

Contact with Allanton’s friends and supporters has continued to be facilitated by online connections. Staff were gradually allowed back into the building for work as lockdown eased. We continued with Zoom meetings for domestic and global communications and meditations as well as with planning and delivery of other activities. Regular meditation and daily yoga sessions have been successfully delivered using these methods with both a UK and global reach. Similarly, planning meetings have also taken place to map our future course.

 

When lockdown eased, we hosted a number of small community events in June, September and December.

 

 

MAY PEACE PREVAIL ON EARTH INTERNATIONAL LTD
TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED)
FOR THE YEAR ENDED 31 DECEMBER 2021
- 2 -

Connected bodies

The Goi Peace Foundation, Tokyo, Japan;

May Peace Prevail on Earth International, New York;

Cairn Chorus Community Choir;

Community Learning and Development, Dumfries;

Dances of Universal Peace;

Disabled Support Network;

Dumfries Aikido Group;

D&G Council,Dumfries;

Fairtrade;

Outdoor Woodland Learning (OWLS);

Friends of Cantu and Calisto Baschera (Cantu Italian High Schools);

Holywood Trust;

Dumfries Carers Centre;

Red Cross Voluntary Action;

D&G Council schools;

IDEAS Network;

Realize Your Potential/QUEST Young Carers (a CIC);

The Usual Place;

The Stove;

MOOLS;

Sleeping Giants Community Development;

Dumfries and Galloway Leader Programme;

Standing Tall Arts;

Scottish Guardianship Programme;

D & G Quakers;

WOSDEC;

Singing Bowls;

NHS;

Various yoga groups.

 

 

 

MAY PEACE PREVAIL ON EARTH INTERNATIONAL LTD
TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED)
FOR THE YEAR ENDED 31 DECEMBER 2021
- 3 -
Financial review

It is the policy of the charity that unrestricted funds which have not been designated for a specific use should be maintained at a level equivalent to between three and six month’s expenditure. The trustees consider that reserves at this level will ensure that, in the event of a significant drop in funding, they will be able to continue the charity’s current activities while consideration is given to ways in which additional funds may be raised. This level of reserves has been maintained throughout the year.

The trustees have assessed the major risks to which the charity is exposed, and are satisfied that systems are in place to mitigate exposure to the major risks.

As a venue: We have redesigned interior and outdoor spaces to facilitate use for meetings and workshops using government COVID guidelines.

Education: the ‘Peace Prevails Schools Programme’ has been developed further and offered to more schools throughout the UK and internationally.

Flag ceremonies, yoga and meditation: Theses activities have been adapted for presentation, both online and offline.

We are planning to further develop our volunteer programme and create well-being focussed workshops in the near future.

 

 

 

Structure, governance and management

The charity is a company limited by guarantee and is governed by it's memorandum and articles of association.

The trustees, who are also the directors for the purpose of company law, and who served during the year and up to the date of signature of the financial statements were:

Mr H Saionji
Mrs M Saionji
Ms R Saionji (Yoshikawa)
Mrs M Saionji (Kawamura)
Ms F J Stuart
Ms C Uchima
Ms Y Saionji

The trustees' report was approved by the Board of Trustees.

Ms C Uchima
Company Secretary
Dated: 29 August 2022
MAY PEACE PREVAIL ON EARTH INTERNATIONAL LTD
INDEPENDENT EXAMINER'S REPORT
TO THE TRUSTEES OF MAY PEACE PREVAIL ON EARTH INTERNATIONAL LTD
- 4 -

I report on the financial statements of the charity for the year ended 31 December 2021, which are set out on pages 5 to 14.

Respective responsibilities of trustees and examiner

The charity’s trustees, who are also the directors of May Peace Prevail on Earth International Ltd for the purposes of company law, are responsible for the preparation of the financial statements in accordance with the terms of the Charities and Trustee Investments (Scotland) Act 2005 and the Charities Accounts (Scotland) Regulations 2006. The trustees consider that the audit requirement of Regulation 10(1)(a) to (c) of the 2006 Accounts Regulations does not apply. It is my responsibility to examine the financial statements as required under section 44(1)(c) of the Act and to state whether particular matters have come to my attention.

Basis of independent examiner's statement

My examination is carried out in accordance with Regulation 11 of the 2006 Accounts Regulations. An examination includes a review of the accounting records kept by the charity and a comparison of the financial statements presented with those records. It also includes consideration of any unusual items or disclosures in the financial statements, and seeks explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently I do not express an audit opinion on the view given by the financial statements.

Independent examiner's statement

In connection with my examination, no matter has come to my attention:

(a)
which gives me reasonable cause to believe that in any material respect the requirements:
(i)

to keep accounting records in accordance with section 44(1) (a) of the 2005 Act and Regulation 4 of the 2006 Accounts Regulations; and

(ii)

to prepare financial statements which accord with the accounting records and comply with Regulation 8 of the 2006 Accounts Regulations;

have not been met or
(b)

to which, in my opinion, attention should be drawn in order to enable a proper understanding of the financial statements to be reached.

Jennifer McDairmant, FCA
26 High Street
Annan
Dumfries & Galloway
DG12 6AJ
Dated: 29 August 2022
MAY PEACE PREVAIL ON EARTH INTERNATIONAL LTD
STATEMENT OF FINANCIAL ACTIVITIES
INCLUDING INCOME AND EXPENDITURE ACCOUNT
FOR THE YEAR ENDED 31 DECEMBER 2021
- 5 -
Unrestricted
Restricted
Total
Unrestricted
Restricted
Total
funds
funds
funds
funds
2021
2021
2021
2020
2020
2020
Notes
£
£
£
£
£
£
Income from:
Donations and legacies
3
1,663
-
1,663
1,444
-
1,444
Charitable activities
4
105,793
-
105,793
165,525
30
165,555
Total income
107,456
-
107,456
166,969
30
166,999
Expenditure on:
Charitable activities
5
99,152
317
99,469
180,642
632
181,274
Net income/(expenditure) for the year/
Net movement in funds
8,304
(317)
7,987
(13,673)
(602)
(14,275)
Fund balances at 1 January 2021
59,444
317
59,761
73,117
919
74,036
Fund balances at 31 December 2021
67,748
-
67,748
59,444
317
59,761

The statement of financial activities includes all gains and losses recognised in the year.

All income and expenditure derive from continuing activities.

The statement of financial activities also complies with the requirements for an income and expenditure account under the Companies Act 2006.
MAY PEACE PREVAIL ON EARTH INTERNATIONAL LTD
BALANCE SHEET
AS AT
31 DECEMBER 2021
31 December 2021
- 6 -
2021
2020
Notes
£
£
£
£
Fixed assets
Tangible assets
9
36,792
33,064
Current assets
Stocks
10
-
1,174
Debtors
11
6,750
766
Cash at bank and in hand
28,249
32,961
34,999
34,901
Creditors: amounts falling due within one year
12
(4,043)
(8,204)
Net current assets
30,956
26,697
Total assets less current liabilities
67,748
59,761
Income funds
Restricted funds
-
317
Unrestricted funds
67,748
59,444
67,748
59,761

The company is entitled to the exemption from the audit requirement contained in section 477 of the Companies Act 2006, for the year ended 31 December 2021.

The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of financial statements.

The members have not required the company to obtain an audit of its financial statements for the year in question in accordance with section 476.

These financial statements have been prepared and delivered in accordance with the provisions applicable to companies subject to the small companies regime.

The financial statements were approved by the Trustees on 29 August 2022
Mr H Saionji
Ms R Saionji (Yoshikawa)
Trustee
Trustee
Company Registration No. SC331253
MAY PEACE PREVAIL ON EARTH INTERNATIONAL LTD
NOTES TO THE  FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 DECEMBER 2021
- 7 -
1
Accounting policies
Charity information

May Peace Prevail on Earth International Ltd is limited by Guarantee. The registered office is Allanton House, Auldgirth, Dumfries, DG2 0RY.

1.1
Accounting convention

The financial statements have been prepared in accordance with the charity's [governing document], the Charities and Trustee Investment (Scotland) Act 2005, the Charities Accounts (Scotland) Regulations 2006 (as amended), FRS 102 “The Financial Reporting Standard applicable in the UK and Republic of Ireland” (“FRS 102”) and the Charities SORP "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019). The charity is a Public Benefit Entity as defined by FRS 102.

 

The charity has taken advantage of the provisions in the SORP for charities not to prepare a Statement of Cash Flows.

The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £.

The financial statements have been prepared under the historical cost convention, [modified to include the revaluation of freehold properties and to include investment properties and certain financial instruments at fair value]. The principal accounting policies adopted are set out below.

1.2
Going concern

At the time of approving the financial statements, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements.

1.3
Charitable funds

Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives.

Restricted funds are subject to specific conditions by donors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.

Endowment funds are subject to specific conditions by donors that the capital must be maintained by the charity.
1.4
Income
Income is recognised when the charity is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.

Cash donations are recognised on receipt. Other donations are recognised once the charity has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.

Legacies are recognised on receipt or otherwise if the charity has been notified of an impending distribution, the amount is known, and receipt is expected. If the amount is not known, the legacy is treated as a contingent asset.
MAY PEACE PREVAIL ON EARTH INTERNATIONAL LTD
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 DECEMBER 2021
1
Accounting policies
(Continued)
- 8 -
1.5
Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

1.6
Tangible fixed assets

Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses.

Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases:

Pyramid property
10% reducing balance
Equipment
15% reducing balance
Fixtures and fittings
20% reducing balance
Motor vehicles
25% reducing balance

The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in the statement of financial activities.

1.7
Impairment of fixed assets

At each reporting end date, the charity reviews the carrying amounts of its tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss (if any).

1.8
Stocks

Stocks are stated at the lower of cost and estimated selling price less costs to complete and sell. Cost comprises direct materials and, where applicable, direct labour costs and those overheads that have been incurred in bringing the stocks to their present location and condition. Items held for distribution at no or nominal consideration are measured the lower of replacement cost and cost.

Net realisable value is the estimated selling price less all estimated costs of completion and costs to be incurred in marketing, selling and distribution.

1.9
Cash and cash equivalents

Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.

MAY PEACE PREVAIL ON EARTH INTERNATIONAL LTD
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 DECEMBER 2021
1
Accounting policies
(Continued)
- 9 -
1.10
Financial instruments

The charity has elected to apply the provisions of Section 11 ‘Basic Financial Instruments’ and Section 12 ‘Other Financial Instruments Issues’ of FRS 102 to all of its financial instruments.

 

Financial instruments are recognised in the charity's balance sheet when the charity becomes party to the contractual provisions of the instrument.

 

Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously.

Basic financial assets

Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised.

Basic financial liabilities

Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised.

 

Debt instruments are subsequently carried at amortised cost, using the effective interest rate method.

 

Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method.

Derecognition of financial liabilities

Financial liabilities are derecognised when the charity’s contractual obligations expire or are discharged or cancelled.

2
Critical accounting estimates and judgements

In the application of the charity’s accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.

 

The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.

MAY PEACE PREVAIL ON EARTH INTERNATIONAL LTD
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 DECEMBER 2021
- 10 -
3
Donations and legacies
Unrestricted
Unrestricted
funds
funds
2021
2020
£
£
Donations and gifts
1,663
1,444
Donations and gifts
Other
1,663
1,444
1,663
1,444
4
Charitable activities

Funding and income

Funding and income

2021
2020
£
£

Funding from MPPOEI Inc

92,842
109,002

Other income including CJRS

10,370
51,626

Workshop, events and education programmes

2,581
4,927
105,793
165,555
Analysis by fund
Unrestricted funds
105,793
165,525
Restricted funds
-
30
MAY PEACE PREVAIL ON EARTH INTERNATIONAL LTD
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 DECEMBER 2021
- 11 -
5
Charitable activities

Purchases

Expenditure

Total
2021

Purchases

Expenditure

Total
2020
2021
2021
2020
2020
£
£
£
£
£
£
Staff costs
-
29,007
29,007
-
109,279
109,279

Purchases

2,637
3,417
6,054
7,959
3,402
11,361

Heat and light

-
8,807
8,807
-
10,955
10,955

Repairs and maintenance

-
19,648
19,648
-
14,239
14,239

Insurance

-
4,672
4,672
-
4,609
4,609

Other establishment cost

-
708
708
-
5,268
5,268

Motor vehicle expense

-
3,167
3,167
-
1,049
1,049

Other motor/travel cost

-
7
7
-
14
14

Professional fees

-
4,884
4,884
-
3,046
3,046

Telephone

 

-
5,305
5,305
-
2,979
2,979

Other office costs

-
3,682
3,682
-
6,703
6,703

Water rates

-
6,556
6,556
-
2,988
2,988

Depreciation

-
5,935
5,935
-
5,464
5,464

Gardening expense

-
-
-
-
450
450

Event expenses

-
-
-
-
390
390

Hospitality

 

-
762
762
-
1,645
1,645
Other charitable expenditure
-
275
275
-
-
-
2,637
96,832
99,469
7,959
172,480
180,439
Share of governance costs (see note 6)
-
-
-
835
-
835
2,637
96,832
99,469
8,794
172,480
181,274
Analysis by fund
Unrestricted funds
2,637
96,515
99,152
8,794
171,848
180,642
Restricted funds
-
317
317
-
632
632
2,637
96,832
99,469
8,794
172,480
181,274
MAY PEACE PREVAIL ON EARTH INTERNATIONAL LTD
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 DECEMBER 2021
- 12 -
6
Support costs
Support costs
Governance costs
2021
2020
£
£
£
£

Interest

-
-
-
835
-
-
-
835
Analysed between
Charitable activities
-
-
-
835
7
Trustees
None of the trustees (or any persons connected with them) received any remuneration or benefits from the charity during the year.
8
Employees

The average monthly number of employees during the year was:

2021
2020
Number
Number
Employees
4
6
Employment costs
2021
2020
£
£
Wages and salaries
29,007
109,279
There were no employees whose annual remuneration was more than £60,000.
MAY PEACE PREVAIL ON EARTH INTERNATIONAL LTD
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 DECEMBER 2021
- 13 -
9
Tangible fixed assets
Freehold land and buildings
Pyramid property
Land
Equipment
Fixtures and fittings
Motor vehicles
Total
£
£
£
£
£
£
£
Cost
At 1 January 2021
281,074
12,220
25,121
118,980
8,958
9,495
455,848
Additions
-
3,332
-
6,329
-
-
9,661
Disposals
(281,074)
-
(25,121)
-
-
-
(306,195)
At 31 December 2021
-
15,552
-
125,309
8,958
9,495
159,314
Depreciation and impairment
At 1 January 2021
119,978
3,297
-
96,803
7,803
8,685
236,566
Depreciation charged in the year
-
1,225
-
4,276
231
202
5,934
Eliminated in respect of disposals
(119,978)
-
-
-
-
-
(119,978)
At 31 December 2021
-
4,522
-
101,079
8,034
8,887
122,522
Carrying amount
At 31 December 2021
-
11,030
-
24,230
924
608
36,792
At 31 December 2020
-
8,923
-
22,176
1,155
810
33,064
MAY PEACE PREVAIL ON EARTH INTERNATIONAL LTD
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 DECEMBER 2021
- 14 -
10
Stocks
2021
2020
£
£
Raw materials and consumables
-
1,174
11
Debtors
2021
2020
Amounts falling due within one year:
£
£
Trade debtors
6,750
766
12
Creditors: amounts falling due within one year
2021
2020
£
£
Other taxation and social security
1,108
1,054
Other creditors
196
-
Accruals and deferred income
2,739
7,150
4,043
8,204
13
Analysis of net assets between funds
Unrestricted funds
Restricted funds
Total
Unrestricted funds
Restricted funds
Total
2021
2021
2021
2020
2020
2020
£
£
£
£
£
£
Fund balances at 31 December 2021 are represented by:
Tangible assets
36,792
-
36,792
33,064
-
33,064
Current assets/(liabilities)
30,956
-
30,956
26,380
317
26,697
67,748
-
67,748
59,444
317
59,761
14
Related party transactions

There were no disclosable related party transactions during the year (2020 - none).

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