ST IVES COMMUNITY ORCHARD CIC

Company limited by guarantee

Company Registration Number:
13342142 (England and Wales)

Unaudited statutory accounts for the year ended 30 April 2023

Period of accounts

Start date: 1 May 2022

End date: 30 April 2023

ST IVES COMMUNITY ORCHARD CIC

Contents of the Financial Statements

for the Period Ended 30 April 2023

Directors report
Profit and loss
Balance sheet
Additional notes
Balance sheet notes
Community Interest Report

ST IVES COMMUNITY ORCHARD CIC

Directors' report period ended 30 April 2023

The directors present their report with the financial statements of the company for the period ended 30 April 2023

Principal activities of the company

The principal activities of the company in the period under review were the development and maintenance of a community orchard and provision of related produce and activities.



Directors

The directors shown below have held office during the whole of the period from
1 May 2022 to 30 April 2023

Elise Langley
Phoebe Sampson
Rupert Manley
Joshua Quick
Elise Worrall


The above report has been prepared in accordance with the special provisions in part 15 of the Companies Act 2006

This report was approved by the board of directors on
10 October 2023

And signed on behalf of the board by:
Name: Elise Langley
Status: Director

ST IVES COMMUNITY ORCHARD CIC

Profit And Loss Account

for the Period Ended 30 April 2023

2023 2022


£

£
Turnover: 8,440 57,555
Cost of sales: ( 14,600 ) ( 26,932 )
Gross profit(or loss): (6,160) 30,623
Administrative expenses: ( 14,297 ) ( 2,700 )
Operating profit(or loss): (20,457) 27,923
Profit(or loss) before tax: (20,457) 27,923
Profit(or loss) for the financial year: (20,457) 27,923

ST IVES COMMUNITY ORCHARD CIC

Balance sheet

As at 30 April 2023

Notes 2023 2022


£

£
Fixed assets
Tangible assets: 3 21,053 10,278
Total fixed assets: 21,053 10,278
Current assets
Debtors: 4 339 666
Cash at bank and in hand: 6,241 17,147
Total current assets: 6,580 17,813
Creditors: amounts falling due within one year: 5 ( 20,167 ) ( 168 )
Net current assets (liabilities): (13,587) 17,645
Total assets less current liabilities: 7,466 27,923
Total net assets (liabilities): 7,466 27,923
Members' funds
Profit and loss account: 7,466 27,923
Total members' funds: 7,466 27,923

The notes form part of these financial statements

ST IVES COMMUNITY ORCHARD CIC

Balance sheet statements

For the year ending 30 April 2023 the company was entitled to exemption under section 477 of the Companies Act 2006 relating to small companies.

The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006.

The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.

These accounts have been prepared and delivered in accordance with the provisions applicable to companies subject to the small companies regime.

This report was approved by the board of directors on 10 October 2023
and signed on behalf of the board by:

Name: Elise Langley
Status: Director

The notes form part of these financial statements

ST IVES COMMUNITY ORCHARD CIC

Notes to the Financial Statements

for the Period Ended 30 April 2023

  • 1. Accounting policies

    Basis of measurement and preparation

    These financial statements have been prepared in accordance with the provisions of Section 1A (Small Entities) of Financial Reporting Standard 102

    Tangible fixed assets depreciation policy

    Tangible fixed assets are depreciated at 25% per annum on the reducing balance basis, apart from buildings and improvements to property which are depreciated at 5% on the reducing balance basis.Individual items costing less than £500 are not capitalised.

ST IVES COMMUNITY ORCHARD CIC

Notes to the Financial Statements

for the Period Ended 30 April 2023

  • 2. Employees

    2023 2022
    Average number of employees during the period 0 0

ST IVES COMMUNITY ORCHARD CIC

Notes to the Financial Statements

for the Period Ended 30 April 2023

3. Tangible assets

Land & buildings Plant & machinery Fixtures & fittings Office equipment Motor vehicles Total
Cost £ £ £ £ £ £
At 1 May 2022 9,407 1,788 0 11,195
Additions 10,777 3,100 13,877
Disposals ( 1,788 ) ( 1,788 )
Revaluations
Transfers
At 30 April 2023 20,184 0 3,100 23,284
Depreciation
At 1 May 2022 470 447 0 917
Charge for year 986 775 1,761
On disposals ( 447 ) ( 447 )
Other adjustments
At 30 April 2023 1,456 0 775 2,231
Net book value
At 30 April 2023 18,728 0 2,325 21,053
At 30 April 2022 8,937 1,341 0 10,278

ST IVES COMMUNITY ORCHARD CIC

Notes to the Financial Statements

for the Period Ended 30 April 2023

4. Debtors

2023 2022
£ £
Prepayments and accrued income 339 666
Total 339 666

ST IVES COMMUNITY ORCHARD CIC

Notes to the Financial Statements

for the Period Ended 30 April 2023

5. Creditors: amounts falling due within one year note

2023 2022
£ £
Accruals and deferred income 168 168
Other creditors 19,999
Total 20,167 168

COMMUNITY INTEREST ANNUAL REPORT

ST IVES COMMUNITY ORCHARD CIC

Company Number: 13342142 (England and Wales)

Year Ending: 30 April 2023

Company activities and impact

An extremely busy year where we worked hard to look after the trees, provided many social activities and learning experiences for the community in the orchard and nature reserve. A new 30 year lease for the land was achieved and the Community Learning Centre broke ground. In Feb 2023 we celebrated that it was 10 years since the Community Orchard was established.- Membership: As a newly formed CIC, with 5 directors we signed up 18 members to the CIC this year.- Volunteering: Work parties continued in the Orchard & Nature Reserve twice a week throughout the year, Tuesdays 10am – 12 and Sundays 11am - 1pm. Volunteering hours over this year was 1800 hours. Time Credits were given out to volunteers based on hours worked used by volunteers for recreational activities. Some volunteers reported that volunteering had helped immensely with their mental health.- Penbeagle Nature Reserve: 532 trees were planted on the nature reserve during the winter, at least 38 of these came from the orchard tree nursery and 144 were grown at home. The remainder were supplied through Eforests. Species planted were: sessile and pedunculate oaks, downy birch, hazel, hawthorn, rowan, common alder, elder, holly, juniper, elm, crab apple, goat willow and grey willow. Volunteers spent a lot of time marking the saplings with tall bamboo canes so that in the Spring and Summer we could find them amongst the high bracken in order to clear around them. Regular work sessions were held clearing bracken around the trees to give the young trees light and space to grow and thrive. Work started on heathland restoration on the top of the hill with bracken cutting on a large, naturally open area.- Trenwith Burrows: We were given permission to plant by Cornwall Council (CC) on Trenwith Burrow’s land below the leisure centre and planted out 30 native woodland trees that were supplied by CC.- St Ives Community Orchard & Forest Garden: Volunteers cared, pruned, mulched and danced around the fruit trees. Some of the new plants planted this year were a honey berry, June berry, thornless blackberries, blueberries and a bay tree. A large Aloe vera succulent was moved from the Parish church to the orchard as they no longer wanted it.- Orchard produce: This year’s apple crop was harvested over a few community picking days and sent to St Ives Cider for pressing which produced over 170 litres of cider plus 60l of apple juice. Lots of jam and dehydrated apples were made from the fruits and sold at events. Alongside the apples, this year the orchard also produced loads of raspberries, gooseberries, about 100 little kiwis, 30 medlars and some Chilean guavas and Aronia berries, along with our first two figs.- Herb and vegetable garden: A new herb garden was created with approx 21 herbs. Dead hedges were constructed around the vegetable garden and herb garden which benefits the wildlife whilst also acting as a practical delineator. A wide variety of vegetables were grown including potatoes, onions, carrots, beetroot, peas, runner beans, brussels sprouts, tomatoes, artichokes, lettuce and rhubarb.- Composting: An additional two compost bins were added to the existing ones. A large amount of compost was created and added to our vegetable gardens. Also bought in a couple ton loads of compost from Splattenridden. Aprox 20kgs of spent grain are added a week to our compost from local Mine Brewing Company as well as a couple hundred kgs of chaff from Origin Coffee. St Ives Foodshare regularly adds food waste as well as local residents. Received a few ton loads of chippings from local tree surgeons which were put around the trees and on the pathways.- Community Composting project was set up by Jo Riley from ‘Seeds of St Ives’ to run within the Orchard, she collects food waste from businesses and local pick up points with her electric bike and brings it to the orchard. Fundraising was started to purchase a community electric bike which will be used by a group of volunteers to collect food waste from restaurants around town to turn into compost here in our community orchard.- Events: We hosted the following events throughout the year: Seed & plant swap, Spring Equinox, Summer Solstice, Harvest Equinox, Apple day, Winter Solstice and a Wassail. All free events, mostly with affordable or donation based cooked food, crafts, live music, nature walks and talks. These activities bring the community together and helps to reduce social isolation, promotes health & wellbeing in participants and stimulates new interests and increases confidence.- Workshops: The Leach Pottery provided a mug making workshop printed with leaves and flowers from the orchard. Local artist Annabel Wilkes provided a printmaking workshop. Michelle from Resilient Orchards provided a grafting workshop in March 2023 where we grafted a great selection of apple trees including some scions from our own orchard trees. Sky High Arts provided a trapeze workshop in the orchard.- Birdwatching: Took part in the RSPB's Big Garden Birdwatch 28th Jan 23. Local naturalist Viv Stratton joined the volunteers to help with identification and to share his bird ex-pertise. We saw 16 different types of birds including: goldfinches, long-tailed tits, song thrushes, chaffinches, wrens, robins, dunnocks and blackbirds.- 30 year Lease: Negotiated a new lease with Cornwall Council for 30 years to replace existing 6 year lease. The lease included an additional area of land alongside the road to be used for a community building.- Community Learning Centre: Detailed plans were drawn up for the building and planning permission was approved for the new Community Learning Centre. A drop kerb was installed to allow vehicle entry, percolation tests, tree and soil surveys were made and paperwork finalised for our funding as part of the St Ives Town Deal programme. A team of local tradespeople and suppliers who align with our ethical and environmental standards were chosen.- Reports / Research: A soil analysis and report was made in various locations around the Orchard and Nature Reserve by Symbiosis Soil Lab (Jake Corin). A tree report of the building land was made by Mark Nankervis.- Duke of Edinburgh: We had 4 DofE participants doing bronze, silver and gold and signed off 2 completed gold awards and 4 bronze.- Training, Policies and Procedures: Policies & Procedures were updated and policies were put on the website. 5 of our volunteers have updated First Aid certificates. As a registered food business, the orchard was visited by the Food Hygiene Inspector and was awarded 4 out of 5 stars. 5 volunteers have Food Safety certificates. Elise Langley did a Managing & Motivating volunteer’s course and a Level 3 Award in Leadership & Volunteer Management course through Volunteer Cornwall.- Volunteer Roles: New roles have been taken in the orchard; Sue Smith: Treasurer, Members Secretary & Time Credits recording. Pene Reynoldson: Health & Safety and Safe-guarding, Elise Langley – Safeguarding. Jo Riley: Vegetable growing Co-ordinator. Lizzie Stevens: Publicity officer. Phoebe Sampson: Community Learning Centre Project Manager.- St Ives Community Foodshare: A member group that was set up within the Orchard organisation in April 2020 successfully became their own constituted group at the end of our previous financial year. All the funding they had received was transferred to their bank ac-count and then the split was complete. We continue to work closely together.

Consultation with stakeholders

There have been regular interactions with the following key stakeholders this year;- Orchard & Nature Reserve Volunteers & Members: A team of 120 volunteers which includes 21 committee members are at the core of consultations, discussions and creation of ideas. Volunteers are consulted regularly through email, Whatsapp and Telegram and at bi-weekly work parties, discussing and feeding in ideas for the development and preservation of their orchard space.- Residents of St Ives & surrounding areas and visitors to the Community Orchard & Nature Reserve: Members and volunteers at work parties chat to local people who walk up there and so get direct feedback this way. Conversations, meetings and events gave opportunities to consult and get feedback from the stakeholders and there has been enthusiasm to collaborate from both sides.- The Town Council, Palemon Best Trustees and Cornwall Council are all consulted about relevant issues and are on our email list where we keep them aware of events and plans. St Ives Town Council provided funding to support our projects.- Local community groups Charities and CIC’s: We keep in contact with local groups promoting their activities and involving them in ours when we can. We took part in meetings with St Ives Climate Coalition in their subgroups on Nature, Biodiversity and Renewable Energy. We volunteered at Growing links in Gulval who kindly showed us around and shared information. Also St Ives Skatepark Project, Penderleath Woodland Project, Steeple Woodland Project, Bosavern Community Farm and St Ives Community Land Trust via email and social media. We consulted Volunteer Cornwall and Cornwall Rural Communities Charity regarding our policies and procedures. We continue to work closely with St Ives Community Foodshare and they have supported us at events. We supported Redruth Community Orchard with one of their crowdfunders.- Duke of Edinburgh: As registered Duke of Edinburgh assessors, we regularly support participants to achieve their Bronze, Silver and Gold status- St Ives Library came up to plant a tree and provided a free craft activity at one of our events. Also hosted the pop up consultation event for the Town deal projects.- St Ives Business Improvement District: In conversation about how we can collaborate to extend fruit tree planting / community gardening across town.- Healthcare Providers: Social prescribers from the Stennack Surgery use our service and regularly recommend the orchard as a place to support good mental and physical health. Conversations have been had with local Occupational Therapists and Mental Health professionals regarding opportunities to connect with people in the Orchard and Nature Reserve.- Education and training providers. Discussions have been made with local schools about activities that can be held at the orchard. Sid Hill Ecological Gardens did a few educational videos promoting the orchard and work done there. Had conversations with local homeschool and forest school groups about providing space for activities.- Local craftsmen and various businesses in town. Offering opportunities to collaborate with workshops, composting and events.- Tate St Ives: The Tate often discuss ways to collaborate with the Orchard as they have done a few times in the past. For example – the Kemeneth project based partly in the orchard.- The Leach Pottery: The Leach Pottery are keen to collaborate whenever possible and they provided a free clay activity at one of our events this year.CONSULTATION & FEEDBACK:- Social media / Website / Newspaper / Radio: Details regarding our projects have been emailed out to our 180 newsletter subscribers, over 2000 followers on Facebook and over 1000 followers on Instagram. This allows conversational engagement, and information and event listings are shared beyond immediate reach. The St Ives Times & Echo newspaper regularly share our news as well as occasionally the Cornishman. Joshua Quick spoke about the orchard on Coast FM radio in March 23. www.stivesorchard.co.uk is updated regularly with all projects, events and activities. Visitors to the website are provided with a contact form and email addresses to contact if inspired to do so. There is also a feedback form: https://www.stivesorchard.co.uk/feedback/- Outdoor Event Publicity: 7 free events were held at the Orchard over the year where there were opportunities for attendees to discuss plans and share ideas for future operations. Plans for the Community Learning Centre were displayed at most of these events. The Orchard had a stall at the St Ives Food Festival showcasing their project.- Community Learning Centre Consultation: An orchard building committee was set up with sustainable building experts and volunteers to share details of plans and collectively make decisions about some building methods. We continued to consult our community as well at events. In March 2022, Planet A Solutions CIC came along to the orchard to advise us on renewable energy solutions. On 17th April, we took part in a Pop Up Expo at the St Ives town’s library between 9.30am and 6pm to chat with people about our project within the St Ives Town Deal. We get feedback online via: https://www.stivesorchard.co.uk/commu-nitylearningcentre- Policies, Vision Mission, Values, Risk Assessments & Leadership Structure: A session was facilitated by Sarah Stevens on 18th March 2023 with the committee and volunteers to support the development of a business, our mission, vision and values as well as leadership structure and decision-making. We consulted with volunteers, Volunteer Cornwall, CHAOS ('Community Helping All Of Society') and Cornwall Rural Communities Charity regarding our policies and procedures and risk assessments updates.

Directors' remuneration

The total amount paid or receivable by directors in respect of qualifying services was £2,240.There were no other transactions or arrangements in connection with the remuneration of directors, or compensation for director’s loss of office, which require to be disclosed.

Transfer of assets

No transfer of assets other than for full consideration

This report was approved by the board of directors on
10 October 2023

And signed on behalf of the board by:
Name: Elise Langley
Status: Director