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Registered number: 06032010
Charity number: 1119566










AVALON ASSESSMENTS LIMITED
(A Company Limited by Guarantee)







UNAUDITED

TRUSTEES' REPORT AND FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 JANUARY 2023

 
AVALON ASSESSMENTS LIMITED
 
(A Company Limited by Guarantee)
 

CONTENTS



Page
Reference and Administrative Details of the Company, its Trustees and Advisers
1
Trustees' Report
2 - 3
Trustees' Responsibilities Statement
4
Independent Examiner's Report
5
Statement of Financial Activities
6
Balance Sheet
7 - 8
Notes to the Financial Statements
9 - 18

 
AVALON ASSESSMENTS LIMITED
 
(A Company Limited by Guarantee)
 

REFERENCE AND ADMINISTRATIVE DETAILS OF THE COMPANY, ITS TRUSTEES AND ADVISERS
FOR THE YEAR ENDED 31 JANUARY 2023


Trustees
PG Aldridge, Chair
MG Morse, Trustee
DWJ House, Trustee
MT Clements, Secretary
J Dixon, Director
AR Foot, Director

Company registered number
06032010

Charity registered number
1119566

Registered office
Rydings Farmhouse
Silver Street
Bristol
North Somerset
BS40 5QN

Company secretary
MT Clements

Chief executive officer
PG Aldridge

Accountants
The Alanbrookes Group Ltd
24 Glove Factory Studios
Holt
Wiltshire
BA14 6RL

Page 1

 
AVALON ASSESSMENTS LIMITED
 
(A Company Limited by Guarantee)
 
  
TRUSTEES' REPORT
FOR THE YEAR ENDED 31 JANUARY 2023

The Trustees present their annual report together with the financial statements of the Avalon Assessments Limited for the year 1 February 2022 to 31 January 2023The Annual Report serves the purposes of both a Trustees' report and a directors' report under company law. The Trustees confirm that the Annual Report and financial statements of the charitable company comply with the current statutory requirements, the requirements of the charitable company's governing document and the provisions of the Statement of Recommended Practice (SORP) applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effective 1 January 2019). 
 

Since the Company qualifies as small under section 382 of the Companies Act 2006, the Strategic Report required of medium and large companies under the Companies Act 2006 (Strategic Report and Directors' Report) Regulations 2013 has been omitted.
 

Objectives and activities
 

a. Policies and objectives
 

The policies are safe investment of surplus funds, safeguarding vulnerable beneficiaries, and handling of complaints. These are reviewed annually at the AGM.
 

In setting objectives and planning for activities, the Trustees have given due consideration to general guidance published by the Charity Commission relating to public benefit, including the guidance 'Public benefit: running a charity (PB2)'.
 

b. Strategies for achieving objectives
 

The strategies are reviewed at quarterly board meetings.
 

c. Activities undertaken to achieve objectives
 

Provision of assessments mainly for the agriculture, horticulture and arboriculture industries, using both computer based and practical types of assessments as appropriate.
 

d. Main activities undertaken to further the Company's purposes for the public benefit
 

These are achieved by holding zoom meetings with the students at the various colleges.
 

Achievements and performance
 

a. Main achievements of the Company
 

The trustees would like to report report that the charity is now recovering to pre covid levels.
 

Financial review
 

Page 2

 
AVALON ASSESSMENTS LIMITED
 
(A Company Limited by Guarantee)
 
a. Going concern
 

After making appropriate enquiries, the Trustees have a reasonable expectation that the Company has adequate resources to continue in operational existence for the foreseeable future. For this reason, they continue to adopt the going concern basis in preparing the financial statements. Further details regarding the adoption of the going concern basis can be found in the accounting policies.
 

b. Reserves policy
 

The surplus in the year of £16,595 has been added to reserves.
 

c. Financial results
 

The charity completed 3,900 (2022: 3,385) assessments and had a surplus of income over expenditure of £16,595.
The charity remains in a strong financial position with reserves totalling £218,133.
 

Structure, governance and management
 

a. Constitution
 

Avalon Assessments Limited is registered as a charitable company limited by guarantee and was set up by a Trust deed.
 

b. Methods of appointment or election of Trustees
 

The management of the Company is the responsibility of the Trustees who are elected and co-opted under the terms of the Trust deed.
 

 

Approved by order of the members of the board of Trustees on 17 April 2023 and signed on their behalf by:
 




PG Aldridge
(Chair of Trustees)



MG Morse
(Trustee)

Page 3

 
AVALON ASSESSMENTS LIMITED
 
(A Company Limited by Guarantee)
 

STATEMENT OF TRUSTEES' RESPONSIBILITIES
FOR THE YEAR ENDED 31 JANUARY 2023

The Trustees (who are also the directors of the Company for the purposes of company law) are responsible for preparing the Trustees' Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).


Company law requires the Trustees to prepare financial statements for each financial year. Under company law, the Trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the Company and of its incoming resources and application of resources, including its income and expenditure, for that period. In preparing these financial statements, the Trustees are required to:

select suitable accounting policies and then apply them consistently;
observe the methods and principles of the Charities SORP (FRS 102);
make judgments and accounting estimates that are reasonable and prudent;
state whether applicable UK Accounting Standards (FRS 102) have been followed, subject to any material departures disclosed and explained in the financial statements;
prepare the financial statements on the going concern basis unless it is inappropriate to presume that the Company will continue in business.


The Trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the Company's transactions and disclose with reasonable accuracy at any time the financial position of the Company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the Company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.


Approved by order of the members of the board of Trustees on 17 April 2023 and signed on its behalf by:



PG Aldridge
(Chair of Trustees)



MG Morse
(Trustee)

Page 4

 
AVALON ASSESSMENTS LIMITED

(A Company Limited by Guarantee)
 
 
 
INDEPENDENT EXAMINER'S REPORT
FOR THE YEAR ENDED 31 JANUARY 2023

Independent Examiner's Report to the Trustees of Avalon Assessments Limited ('the Company')

 
I report to the charity Trustees on my examination of the accounts of the Company for the year ended 31 January 2023.


Responsibilities and Basis of Report


As the Trustees of the Company (and its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').


Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the Company's accounts carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.


Independent Examiner's Statement


I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:


1.
accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or

2.
the accounts do not accord with those records; or

3.
the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair' view which is not a matter considered as part of an independent examination; or

4.
the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)].



I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.


This report is made solely to the Company's Trustees, as a body, in accordance with Part 4 of the Charities (Accounts and Reports) Regulations 2008My work has been undertaken so that I might state to the Company's Trustees those matters I am required to state to them in an Independent Examiner's Report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the Company and the Company's Trustees as a body, for my work or for this report.




Signed:      Dated: 18 April 2023

 

 
The Alanbrookes Group Ltd
24 Glove Factory Studios, Holt, Wiltshire, BA14 6RL
Page 5

 
AVALON ASSESSMENTS LIMITED
 
(A Company Limited by Guarantee)

 
 
STATEMENT OF FINANCIAL ACTIVITIES (INCORPORATING INCOME AND EXPENDITURE ACCOUNT)
FOR THE YEAR ENDED 31 JANUARY 2023


Unrestricted funds
2023
Total
funds
2023
Total
funds
2022
Note
        £
        £
        £

Income from:






Charitable activities

3

211,245

211,245

177,201
 
Investments

4

3,964

3,964

3,463
 
Total income
215,209
215,209
180,664
Expenditure on:






Charitable activities

5

193,567

193,567

173,592
 
Total expenditure
193,567
193,567
173,592

Net movement in funds before other recognised gains/(losses)

  

21,642

21,642

7,072
 

Other recognised gains/(losses):

  




(Losses)/gains on revaluation of fixed assets

  

(5,047)

(5,047)

12,130
 
Net movement in funds
  
16,595
16,595
19,202

Reconciliation of funds:

  




Total funds brought forward

  

201,538

201,538

182,336
 
Net movement in funds

  

16,595

16,595

19,202
 
Total funds carried forward
  
218,133
218,133
201,538

The Statement of Financial Activities includes all gains and losses recognised in the year.

The notes on pages 9 to 18 form part of these financial statements.

Page 6

 
AVALON ASSESSMENTS LIMITED
 
(A Company Limited by Guarantee)
REGISTERED NUMBER: 06032010

 
 
BALANCE SHEET
AS AT 31 JANUARY 2023


2023
2022
Note
£
£

Fixed assets
  

Tangible assets
 9 
1
1

Investments
 10 
122,687
127,734

  
122,688
127,735

Current assets
  

Debtors
 11 
44,362
42,953

Cash at bank and in hand
  
78,438
58,587

  
122,800
101,540

Creditors: amounts falling due within one year
 12 
(27,355)
(27,737)

Net current assets 
  
 
 
95,445
 
 
73,803

Total assets less current liabilities
  
218,133
201,538

Net assets excluding pension asset 
  
218,133
201,538

Total net assets 
  
218,133
201,538


Charity funds
  

Restricted funds
 14 
-
-

Unrestricted funds
 14 
218,133
201,538

Total funds
  
218,133
201,538

The Company was entitled to exemption from audit under section 477 of the Companies Act 2006.

The members have not required the company to obtain an audit for the year in question in accordance with section 476 of Companies Act 2006.

The Trustees acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and preparation of financial statements.

The financial statements have been prepared in accordance with the provisions applicable to entities subject to the small companies regime.

The financial statements were approved and authorised for issue by the Trustees on 17 April 2023 and signed on their behalf by:

Page 7

 
AVALON ASSESSMENTS LIMITED
 
(A Company Limited by Guarantee)
REGISTERED NUMBER: 06032010

 
 
BALANCE SHEET (CONTINUED)
AS AT 31 JANUARY 2023




PG Aldridge
(Chair of Trustees)

The notes on pages 9 to 18 form part of these financial statements.

Page 8

 
AVALON ASSESSMENTS LIMITED

(A Company Limited by Guarantee)
 
 
 
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 JANUARY 2023

1.


General information

The charity was registered on 8 June 2007. It provides the advancement of the education of persons studying agriculture, horticulture and arboriculture by means of the establishment and administration of National Proficiency Test Council (NPTC) approved proficiency test centres for the purpose of assessing the skill level of such students. 
The area covered is Dorset, Somerset and Wiltshire.


2.Accounting policies

  
2.1

Basis of preparation of financial statements

The financial statements have been prepared in accordance with the Charities SORP (FRS 102) - Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.

Avalon Assessments Limited meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy.

  
2.2

Income

All income is recognised once the Company has entitlement to the income, it is probable that the income will be received and the amount of income receivable can be measured reliably.

Income tax recoverable in relation to investment income is recognised at the time the investment income is receivable.

  
2.3

Expenditure

Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset’s use.

Expenditure on charitable activities is incurred on directly undertaking the activities which further the Company's objectives, as well as any associated support costs.

All expenditure is inclusive of irrecoverable VAT.

  
2.4

Interest receivable

Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the Company; this is normally upon notification of the interest paid or payable by the institution with whom the funds are deposited.

Page 9

 
AVALON ASSESSMENTS LIMITED

(A Company Limited by Guarantee)
 
 
 
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 JANUARY 2023

2.Accounting policies (continued)

 
2.5

Tangible fixed assets and depreciation

Tangible fixed assets costing £1,000 or more are capitalised and recognised when future economic benefits are probable and the cost or value of the asset can be measured reliably. 

Tangible fixed assets are initially recognised at cost. After recognition, under the cost model, tangible fixed assets are measured at cost less accumulated depreciation and any accumulated impairment losses. All costs incurred to bring a tangible fixed asset into its intended working condition should be included in the measurement of cost.

Depreciation is charged so as to allocate the cost of tangible fixed assets less their residual value over their estimated useful lives, on a reducing balance basis.

Depreciation is provided on the following basis:

Office equipment
-
25%
reducing balance

  
2.6

Investments

Fixed asset investments are a form of financial instrument and are initially recognised at their transaction cost and subsequently measured at fair value at the Balance Sheet date, unless the value cannot be measured reliably in which case it is measured at cost less impairment. Investment gains and losses, whether realised or unrealised, are combined and presented as ‘Gains/(Losses) on investments’ in the Statement of Financial Activities.

  
2.7

Debtors

Trade and other debtors are recognised at the settlement amount after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.

  
2.8

Cash at bank and in hand

Cash at bank and in hand includes cash and short-term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.


2.9

Liabilities and provisions

Liabilities are recognised when there is an obligation at the Balance Sheet date as a result of a past event, it is probable that a transfer of economic benefit will be required in settlement, and the amount of the settlement can be estimated reliably.

Liabilities are recognised at the amount that the Company anticipates it will pay to settle the debt or the amount it has received as advanced payments for the goods or services it must provide.

Provisions are measured at the best estimate of the amounts required to settle the obligation. Where the effect of the time value of money is material, the provision is based on the present value of those amounts, discounted at the pre-tax discount rate that reflects the risks specific to the liability. The unwinding of the discount is recognised in the Statement of Financial Activities as a finance cost.

Page 10

 
AVALON ASSESSMENTS LIMITED

(A Company Limited by Guarantee)
 
 
 
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 JANUARY 2023

2.Accounting policies (continued)

  
2.10

Financial instruments

The Company only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently measured at amortised cost using the effective interest method.

  
2.11

Fund accounting

General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the Company and which have not been designated for other purposes.

Investment income, gains and losses are allocated to the appropriate fund.


3.

Income from charitable activities



Unrestricted funds
2023
Total
funds
2023
        £
        £



Income from charitable activities

211,245

211,245




Unrestricted funds
2022
Total
funds
2022
        £
        £



Income from charitable activities

177,201

177,201


Page 11

 
AVALON ASSESSMENTS LIMITED

(A Company Limited by Guarantee)
 
 
 
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 JANUARY 2023

4.

Investment income



Unrestricted funds
2023
Total
funds
2023
        £
        £



Income from listed investments

3,549

3,549

Interest on cash deposits

415

415



3,964
3,964



Unrestricted funds
2022
Total
funds
2022
        £
        £



Income from listed investments

3,459

3,459

Interest on cash deposits

4

4



3,463
3,463


5.

Analysis of expenditure on charitable activities


Summary by fund type



Unrestricted funds
2023
Total
funds
2023
        £
        £



Charitable activities

193,567

193,567




Unrestricted funds
2022
Total
funds
2022
        £
        £



Charitable activities

173,592

173,592


Page 12

 
AVALON ASSESSMENTS LIMITED

(A Company Limited by Guarantee)
 
 
 
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 JANUARY 2023

6.

Analysis of expenditure by activities




Activities undertaken directly
2023
Support costs
2023
Total
funds
2023
        £
        £
        £




Charitable activities

127,104

66,463

193,567






Activities undertaken directly
2022
Support costs
2022
Total
funds
2022
        £
        £
        £




Charitable activities

115,783

57,809

173,592



Analysis of direct costs



Activities
2023
Total
funds
2023
        £
        £



Examiners' fees

90,499

90,499

Telephone and postage

6,200

6,200

Office expenses

3,176

3,176

Computer costs

652

652

Assessor updates

615

615

Motor expenses - examiners

24,091

24,091

Accountancy fees

1,753

1,753

Bank charges

118

118

Total 2023


127,104
127,104



Page 13

 
AVALON ASSESSMENTS LIMITED

(A Company Limited by Guarantee)
 
 
 
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 JANUARY 2023

6.Analysis of expenditure by activities (continued)

Analysis of direct costs (continued)

Activities
2022
Total
funds
2022
        £
        £



Examiners' fees

82,749

82,749

Telephone and postage

1,630

1,630

Office expenses

3,340

3,340

Computer costs

4,782

4,782

Motor expenses - examiners

21,452

21,452

Accountancy fees

1,698

1,698

Bank charges

132

132

Total 2022


115,783
115,783

Analysis of support costs



Activities
2023
Total
funds
2023
        £
        £



Management charges payable

66,463

66,463




Activities
2022
Total
funds
2022
        £
        £



Cost of trustee meetings

248

248

Management charges payable

57,561

57,561

Total 2022


57,809
57,809

Page 14

 
AVALON ASSESSMENTS LIMITED

(A Company Limited by Guarantee)
 
 
 
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 JANUARY 2023

7.

Independent examiner's remuneration

2023
2022
£
£

Fees payable to the Company's independent examiner for the independent examination of the Company's annual accounts
1,753
1,698


8.


Trustees' remuneration and expenses

During the year, no Trustees received any remuneration or other benefits (2022 - £NIL).

During the year ended 31 January 2023, no Trustee expenses have been incurred (2022 - £NIL).


9.


Tangible fixed assets




Office equipment

£


Cost or valuation

At 1 February 2022
5,368


At 31 January 2023

5,368


Depreciation

At 1 February 2022
5,367


At 31 January 2023

5,367


Net book value


At 31 January 2023
1


At 31 January 2022
1

Page 15

 
AVALON ASSESSMENTS LIMITED

(A Company Limited by Guarantee)
 
 
 
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 JANUARY 2023

10.


Fixed asset investments





Listed investments

£



Cost or valuation



At 1 February 2022
127,734


Revaluations
(5,047)



At 31 January 2023

122,687




Net book value




At 31 January 2023
122,687



At 31 January 2022
127,734


11.



Debtors


2023
2022
£
£


Due within one year

Trade debtors
44,355
42,946

Other debtors
7
7

44,362
42,953


12.



Creditors: Amounts falling due within one year


2023
2022
£
£


Trade creditors
27,355
27,737

Page 16

 
AVALON ASSESSMENTS LIMITED

(A Company Limited by Guarantee)
 
 
 
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 JANUARY 2023

13.



Financial instruments


2023
2022
£
£

Financial assets

Financial assets measured at fair value through income and expenditure
78,438
58,587



14.

Statement of funds


Statement of funds - current year

Balance at 1 February 2022
£
Income
£
Expenditure
£
Gains/
(Losses)
£
Balance at 31 January 2023
£

Unrestricted funds






General Funds - all funds

201,538

215,209

(193,567)

(5,047)

218,133
 


15.

Summary of funds


Summary of funds - current year

Balance at 1 February 2022
£
 
Income
£
 
Expenditure
£
 
Gains/
(Losses)
£
 
Balance at 31 January 2023
£
 
General funds

201,538

215,209

(193,567)

(5,047)

218,133
 

Page 17

 
AVALON ASSESSMENTS LIMITED

(A Company Limited by Guarantee)
 
 
 
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 JANUARY 2023

16.

Analysis of net assets between funds

Analysis of net assets between funds - current year

Unrestricted funds
2023
Total
funds
2023
        £
        £


Tangible fixed assets

1

1

Fixed asset investments

122,687

122,687

Current assets

122,800

122,800

Creditors due within one year

(27,355)

(27,355)

Total 


218,133
218,133



Analysis of net assets between funds - prior year

Unrestricted funds
2022
Total
funds
2022
        £
        £


Tangible fixed assets

1

1

Fixed asset investments

127,734

127,734

Current assets

101,540

101,540

Creditors due within one year

(27,737)

(27,737)

Total 

201,538
201,538

Page 18