REGISTERED COMPANY NUMBER: |
REGISTERED CHARITY NUMBER: |
REPORT OF THE TRUSTEES AND |
FINANCIAL STATEMENTS |
FOR THE YEAR ENDED 31 MARCH 2023 |
FOR |
Drumchapel Arts Workshop |
REGISTERED COMPANY NUMBER: |
REGISTERED CHARITY NUMBER: |
REPORT OF THE TRUSTEES AND |
FINANCIAL STATEMENTS |
FOR THE YEAR ENDED 31 MARCH 2023 |
FOR |
Drumchapel Arts Workshop |
Drumchapel Arts Workshop |
CONTENTS OF THE FINANCIAL STATEMENTS |
For The Year Ended 31 March 2023 |
Page |
Report of the Trustees | 1 | to | 2 |
Independent Examiner's Report | 3 |
Statement of Financial Activities | 4 |
Balance Sheet | 5 | to | 6 |
Notes to the Financial Statements | 7 | to | 12 |
Drumchapel Arts Workshop (Registered number: SC345346) |
REPORT OF THE TRUSTEES |
For The Year Ended 31 March 2023 |
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2023. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019). |
OBJECTIVES AND ACTIVITIES |
Objectives and aims |
The objective of Drumchapel Arts Workshop is to provide a work base and an environment in which people can come together to learn, enhance and pass on artistic skills, on an educational basis. To further their aims the group may put on events, stage exhibitions and publish information, raise funds and undertake any other lawful activities relevant to the aims of the organisation. |
ACHIEVEMENT AND PERFORMANCE |
Charitable activities |
During the year 2022/2023 we ran classes in mosaic, fused glass, stained glass, painting, and drawing. These classes are taught by our experienced tutors. We also ran drop-in sessions in all these disciplines. In addition to these activities, we provided community work in a local primary school and in St. Marks Church and continue to receive referrals through the local health centre and mental health groups. |
Our mosaic group led a very successful project with everyone involved in making mosaics depicting the flora and fauna of Drumchapel and some of its famous sites. The resulting artworks have been donated to the local library, health centre, sports centre, the Hunterian Museum and 2 local churches. |
There were personnel changes during the year with a key member of the Trustees stepping down in October due to ill health, and the loss of our Administrator/ Workshop Manager in December after 18 years of loyal service. We have not replaced this role formally but have continued to operate with the enthusiastic support of our Trustees and Volunteers who have kept DRAW busy and thriving with 1,356 people benefiting from our classes and drop-in sessions during the year. (2022-1,080 participants) |
The Trustees have also used this time to collect feedback and to review the needs and wants of our service users and to plan for future activities. We have identified areas of interest and are building waiting lists for desired classes. |
FINANCIAL REVIEW |
Principal funding sources |
We received £20,000 in the current year from the Glasgow Community Fund. This agreement came to an end on 31 March 2023. For the year 2023/2024, we have applied to the Scottish Arts Council and are awaiting confirmation of that application alongside actively sourcing other grant income. Once funding is secure, we will be able to launch our planned expansion of the classes we are able to offer as identified in our strategic review. |
STRUCTURE, GOVERNANCE AND MANAGEMENT |
Governing document |
The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006. |
REFERENCE AND ADMINISTRATIVE DETAILS |
Registered Company number |
Registered Charity number |
Registered office |
Drumchapel Arts Workshop (Registered number: SC345346) |
REPORT OF THE TRUSTEES |
For The Year Ended 31 March 2023 |
Trustees |
Company Secretary |
Independent Examiner |
Burgoyne Carey |
Chartered Accountants |
Pavilion 2 |
3 Dava Street |
Broomloan Road |
Glasgow |
G51 2JA |
Approved by order of the board of trustees on |
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF |
DRUMCHAPEL ARTS WORKSHOP |
I report on the accounts for the year ended 31 March 2023 set out on pages four to twelve. |
Respective responsibilities of trustees and examiner |
The charity's trustees are responsible for the preparation of the accounts in accordance with the terms of the Charities and Trustee Investment (Scotland) Act 2005 and the Charities Accounts (Scotland) Regulations 2006 (as amended). The charity's trustees consider that the audit requirement of Regulation 10(1)(a) to (c) of the Accounts Regulations does not apply. It is my responsibility to examine the accounts as required under Section 44(1)(c) of the Act and to state whether particular matters have come to my attention. |
Basis of the independent examiner's report |
My examination was carried out in accordance with Regulation 11 of the Charities Accounts (Scotland) Regulations 2006. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts. |
Independent examiner's statement |
In connection with my examination, no matter has come to my attention : |
(1) | which gives me reasonable cause to believe that, in any material respect, the requirements |
- | to keep accounting records in accordance with Section 44(1)(a) of the 2005 Act and Regulation 4 of the 2006 Accounts Regulations; and |
- | to prepare accounts which accord with the accounting records and to comply with Regulation 8 of the 2006 Accounts Regulations |
have not been met; or |
(2) | to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. |
Vincent Burgoyne |
The Institute of Chartered Accountants of Scotland |
Burgoyne Carey |
Chartered Accountants |
Pavilion 2 |
3 Dava Street |
Broomloan Road |
Glasgow |
G51 2JA |
27 September 2023 |
Drumchapel Arts Workshop |
STATEMENT OF FINANCIAL ACTIVITIES |
For The Year Ended 31 March 2023 |
2023 | 2022 |
Unrestricted | Restricted | Total | Total |
fund | funds | funds | funds |
Notes | £ | £ | £ | £ |
INCOME AND ENDOWMENTS FROM |
Donations and legacies | 2 |
Other trading activities | 3 |
Total |
EXPENDITURE ON |
Raising funds |
Charitable activities |
Social Inclusion | 4,118 | 20,007 | 24,125 | 24,973 |
Other |
Total |
NET INCOME/(EXPENDITURE) | ( |
) | ( |
) |
Transfers between funds | 12 | (1,629 | ) | 1,629 | - | - |
Net movement in funds | ( |
) |
RECONCILIATION OF FUNDS |
Total funds brought forward |
TOTAL FUNDS CARRIED FORWARD | 551 |
Drumchapel Arts Workshop (Registered number: SC345346) |
BALANCE SHEET |
31 March 2023 |
2023 | 2022 |
Unrestricted | Restricted | Total | Total |
fund | funds | funds | funds |
Notes | £ | £ | £ | £ |
FIXED ASSETS |
Tangible assets | 8 |
CURRENT ASSETS |
Debtors | 9 |
Cash at bank and in hand |
CREDITORS |
Amounts falling due within one year | 10 | ( |
) | ( |
) | ( |
) | ( |
) |
NET CURRENT ASSETS |
TOTAL ASSETS LESS CURRENT LIABILITIES |
NET ASSETS/(LIABILITIES) |
FUNDS | 12 |
Unrestricted funds | 4,436 | 543 |
Restricted funds | 1,630 | 8 |
TOTAL FUNDS | 6,066 | 551 |
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2023. |
The members have not required the company to obtain an audit of its financial statements for the year ended 31 March 2023 in accordance with Section 476 of the Companies Act 2006. |
The trustees acknowledge their responsibilities for |
(a) | ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and |
(b) | preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company. |
Drumchapel Arts Workshop (Registered number: SC345346) |
BALANCE SHEET - continued |
31 March 2023 |
These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime. |
The financial statements were approved by the Board of Trustees and authorised for issue on |
Drumchapel Arts Workshop |
NOTES TO THE FINANCIAL STATEMENTS |
For The Year Ended 31 March 2023 |
1. | ACCOUNTING POLICIES |
BASIS OF PREPARING THE FINANCIAL STATEMENTS |
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention. |
INCOME |
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably. |
EXPENDITURE |
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. |
TANGIBLE FIXED ASSETS |
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life. |
Computer equipment | - |
TAXATION |
The charity is exempt from corporation tax on its charitable activities. |
FUND ACCOUNTING |
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. |
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. |
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements. |
HIRE PURCHASE AND LEASING COMMITMENTS |
Rentals paid under operating leases are charged to the Statement of Financial Activities on a straight line basis over the period of the lease. |
Drumchapel Arts Workshop |
NOTES TO THE FINANCIAL STATEMENTS - continued |
For The Year Ended 31 March 2023 |
2. | DONATIONS AND LEGACIES |
2023 | 2022 |
£ | £ |
Donations |
Grants |
Grants Receivable |
2023 | 2022 |
Glasgow City Council | 20,000 | 20,000 |
3. | OTHER TRADING ACTIVITIES |
2023 | 2022 |
£ | £ |
Fundraising events |
4. | NET INCOME/(EXPENDITURE) |
Net income/(expenditure) is stated after charging/(crediting): |
2023 | 2022 |
£ | £ |
Depreciation - owned assets |
Other operating leases | 3,583 | 3,600 |
5. | TRUSTEES' REMUNERATION AND BENEFITS |
Trustee G Ross was paid £621 for services provided. |
TRUSTEES' EXPENSES |
There were no trustees' expenses paid for the year ended 31 March 2023 nor for the year ended 31 March 2022. |
6. | STAFF COSTS |
The average monthly number of employees during the year was as follows: |
2023 | 2022 |
Administration |
Drumchapel Arts Workshop |
NOTES TO THE FINANCIAL STATEMENTS - continued |
For The Year Ended 31 March 2023 |
7. | COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES |
Unrestricted | Restricted | Total |
fund | funds | funds |
£ | £ | £ |
INCOME AND ENDOWMENTS FROM |
Donations and legacies |
Other trading activities |
Total |
EXPENDITURE ON |
Raising funds |
Charitable activities |
Social Inclusion | 1,239 | 23,734 | 24,973 |
Other |
Total |
NET INCOME/(EXPENDITURE) | ( |
) | ( |
) |
RECONCILIATION OF FUNDS |
Total funds brought forward | (831 | ) | 9,399 |
TOTAL FUNDS CARRIED FORWARD | 542 | 9 | 551 |
8. | TANGIBLE FIXED ASSETS |
Plant and | Computer |
machinery | equipment | Totals |
£ | £ | £ |
COST |
At 1 April 2022 and 31 March 2023 |
DEPRECIATION |
At 1 April 2022 |
Charge for year |
At 31 March 2023 |
NET BOOK VALUE |
At 31 March 2023 |
At 31 March 2022 |
Drumchapel Arts Workshop |
NOTES TO THE FINANCIAL STATEMENTS - continued |
For The Year Ended 31 March 2023 |
9. | DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR |
2023 | 2022 |
£ | £ |
Trade debtors |
Prepayments and accrued income |
10. | CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR |
2023 | 2022 |
£ | £ |
Bank loans and overdrafts (see note 11) |
Trade creditors |
Accrued expenses |
11. | LOANS |
An analysis of the maturity of loans is given below: |
2023 | 2022 |
£ | £ |
Amounts falling due within one year on demand: |
Bank overdrafts |
12. | MOVEMENT IN FUNDS |
Net | Transfers |
movement | between | At |
At 1.4.22 | in funds | funds | 31.3.23 |
£ | £ | £ | £ |
Unrestricted funds |
General fund | 543 | 5,522 | (1,629 | ) | 4,436 |
Restricted funds |
Restricted Fund | 8 | (7 | ) | 1,629 | 1,630 |
TOTAL FUNDS | 5,515 | 6,066 |
Net movement in funds, included in the above are as follows: |
Incoming | Resources | Movement |
resources | expended | in funds |
£ | £ | £ |
Unrestricted funds |
General fund | 9,640 | (4,118 | ) | 5,522 |
Restricted funds |
Restricted Fund | 20,000 | (20,007 | ) | (7 | ) |
TOTAL FUNDS | ( |
) | 5,515 |
Drumchapel Arts Workshop |
NOTES TO THE FINANCIAL STATEMENTS - continued |
For The Year Ended 31 March 2023 |
12. | MOVEMENT IN FUNDS - continued |
Comparatives for movement in funds |
Net |
movement | At |
At 1.4.21 | in funds | 31.3.22 |
£ | £ | £ |
Unrestricted funds |
General fund | (831 | ) | 1,374 | 543 |
Restricted funds |
Restricted Fund | 9,399 | (9,391 | ) | 8 |
TOTAL FUNDS | 8,568 | (8,017 | ) | 551 |
Comparative net movement in funds, included in the above are as follows: |
Incoming | Resources | Movement |
resources | expended | in funds |
£ | £ | £ |
Unrestricted funds |
General fund | 8,140 | (6,766 | ) | 1,374 |
Restricted funds |
Restricted Fund | 20,000 | (29,391 | ) | (9,391 | ) |
TOTAL FUNDS | 28,140 | (36,157 | ) | (8,017 | ) |
A current year 12 months and prior year 12 months combined position is as follows: |
Net | Transfers |
movement | between | At |
At 1.4.21 | in funds | funds | 31.3.23 |
£ | £ | £ | £ |
Unrestricted funds |
General fund | (831 | ) | 6,896 | (1,629 | ) | 4,436 |
Restricted funds |
Restricted Fund | 9,399 | (9,398 | ) | 1,629 | 1,630 |
TOTAL FUNDS | 8,568 | (2,502 | ) | - | 6,066 |
Drumchapel Arts Workshop |
NOTES TO THE FINANCIAL STATEMENTS - continued |
For The Year Ended 31 March 2023 |
12. | MOVEMENT IN FUNDS - continued |
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows: |
Incoming | Resources | Movement |
resources | expended | in funds |
£ | £ | £ |
Unrestricted funds |
General fund | 17,780 | (10,884 | ) | 6,896 |
Restricted funds |
Restricted Fund | 40,000 | (49,398 | ) | (9,398 | ) |
TOTAL FUNDS | 57,780 | (60,282 | ) | (2,502 | ) |
13. | RELATED PARTY DISCLOSURES |