Registered number: SC283586
Charity number: SC015338
EXPRESS GROUP (FIFE) LIMITED
(A company limited by guarantee)
TRUSTEES' REPORT AND FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2023
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EXPRESS GROUP (FIFE) LIMITED
(A company limited by guarantee)
CONTENTS
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Reference and administrative details of the charity, its Trustees and advisers
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Independent examiner's report
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Statement of financial activities
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Notes to the financial statements
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Charity Detailed income and expenditure account and summaries
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EXPRESS GROUP (FIFE) LIMITED
(A company limited by guarantee)
REFERENCE AND ADMINISTRATIVE DETAILS OF THE CHARITY, ITS TRUSTEES AND ADVISERS
FOR THE YEAR ENDED 31 MARCH 2023
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Wayne Mathieson, Director
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Company registered number
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Charity registered number
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Registered/Principal office
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16 East Fergus Place
Kirkcaldy
Fife
KY1 1XT
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EQ Accountants LLP
Chartered Accountants
Pentland House
Saltire Centre
Glenrothes
Fife
KY6 2AH
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EXPRESS GROUP (FIFE) LIMITED
(A company limited by guarantee)
TRUSTEES' REPORT
FOR THE YEAR ENDED 31 MARCH 2023
The Trustees present their annual report together with the financial statements of the charity for the 1 April 2022 to 31 March 2023. The Annual report serves the purposes of both a Trustees' report and a directors' report under company law. The Trustees confirm that the Annual report and financial statements of the charitable company comply with the current statutory requirements, the requirements of the charitable company's governing document and the provisions of the Statement of Recommended Practice (SORP) applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102).
Since the charity qualifies as small under section 382 of the Companies Act 2006, the Strategic report required of medium and large companies under the Companies Act 2006 (Strategic Report and Directors' Report) Regulations 2013 has been omitted.
Objectives and activities
a. Policies and objectives
The principal activity of the charity continued to be that of providing drop in centres for service users, developing new projects and providing service users with activities that promote positive well-being.
The objectives of the company are:
(a) to provide opportunities for self-help social activities, meetings, outings and holidays for service users.
(b) to provide a forum for service users to share experience and offer mutual support.
(c) to promote understanding of the special needs and problems of people with mental illness in the
community.
(d) to undertake fund-raising activities in furtherance of the above aims.
(e) to seek to improve mental health services.
(f) to carry out any other activities which further any of the above objectives.
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EXPRESS GROUP (FIFE) LIMITED
(A company limited by guarantee)
Achievements and performance
a. Review of activities
The organisation provided a service which Health and Social Care currently does not provide and reduces the risk of mental health decline and the need for intervention from a range of organisations such as Health and Social Care and the NHS.
We don’t insist on a mental health diagnoses for accepting referrals, but we accept them from people who are feeling in low mood or isolated, meaning that attendance at a group might prevent the need to consult a medical professional.
We ran circa. 520 social groups across Fife during the year with approximately 3,400 service user attendances for 112 individuals. Each attendee received a lunch so approximately 3,400 lunches were provided across our groups.
Our staff organised 18 outings for the service users including Christmas lunches, a trip to a pantomime, ten-pin bowling a craft workshop, a barbeque and shopping trips.
Thanks to additional funding, we spent over £2,000 updating our collections of games, kitchen equipment and supplied groups with new art and craft materials.
In addition to the Groups our Caseworkers help to develop and maintain individual recovery plans using the IROC (Individual Recovery Outcome Counter) © system developed by Penumbra.
Many of our service users say that they would be lost without our groups, one male service user from Levenmouth explained that before starting attending Express Group he never went out and did not interact with anyone. He now attends our group weekly and has started to attend another group and is in touch with other service users outwith the group.
A service user from West Fife posted on our Facebook page:' I don’t know where I would be without them'.
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EXPRESS GROUP (FIFE) LIMITED
(A company limited by guarantee)
Financial review
a. Going concern
After making appropriate enquiries, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. For this reason they continue to adopt the going concern basis in preparing the financial statements as they have approved core funding to March 2024.
b. Reserves policy
The charity's reserve, being an amount held in the bank of circa £55,000 is designed to meet operational costs for a period of three month plus any contractual staff liability and any other commitments, in the event of the charity winding up. The contractual staff liability is calculated in accordance with current legislation.
c. Financial risk management objectives and policies
The results for the year are as shown in the statement of financial activities. The directors consider the financial position of the charity to be satisfactory. There was a surplus in the year of £754, of which a surplus of £18,556 is related to unrestricted funds and a deficit of £17,802 is related to restricted funds. Total reserves at the balance sheet date were £101,437 which was made up of £14,209 restricted funds and £87,228 general unrestricted funds.
The Trustees are closely monitoring the position regarding any possibility that debtors will not pay and the consequences that will have on the charity.
The Trustees will address any financial challenges by a combination of cutting costs and sourcing additional finding.
The Charity manager will continue to seek out additional sources of funding but this is becoming more difficult as more and more organisations try to access limited funds.
The Fife Health & Social Care Partnership was created by Fife Council and NHS Fife as part of the Scottish Government’s ambitious programme of reform to ensure that health and social care provision across Scotland is joined-up and seamless, especially for people with long term health conditions and disabilities, many of whom are older people. The company again entered into a service level agreement with the Partnership which secured funding for the year ending 31st March 2024 at a similar level to that received in the current year.
Structure, governance and management
a. Governing document
Express Group (Fife) Limited is a company limited by guarantee (not having share capital), company number SC283586. The company is governed by its Memorandum and Articles of Association dated 12 April 2005 and Company Law. It is a charity recognised as a Scottish Charity, Charity number SC015338.
The name "Express" is derived from Ex-psychiatric Recreational Educational and Social Skills.
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EXPRESS GROUP (FIFE) LIMITED
(A company limited by guarantee)
Structure, governance and management (continued)
b. Methods of appointment or election of Trustees
As set out in the Articles of Association the directors shall consider each application and within a reasonable time
notify the applicant of their decision. It is open to anyone aged 18 or over and who
(a) suffers from psychiatric illness and
(b) is currently a member of Fife Express Groups or Carers of individuals or volunteer helpers who are assisting with the operations and activities of the company.
c. Directors' induction and training
Directors have previous experience within the voluntary and charity sectors. The Scottish Council for Voluntary
Organisations training material is used in the training of directors.
d. Risk management
The Trustees have assessed the major risks to which the charity is exposed, in particular those related to the operations and finances of the charity, and are satisfied that systems and procedures are in place to mitigate exposure to the major risks.
Plans for future periods
The charity's plan for the future is to continue with its work of providing drop in centres for service users, developing new projects and providing service uses with activities that promote positive health and well-being.
Given the continuing cost of living situation the Trustees would love to be able to offer services free to service users, but this will not be possible unless additional funding specifically for this purpose is received. The previous attempts to source funding from the councils area committee anti poverty budgets resulted in our Lochgelly group receiving money and is now free to service users for the duration of the funding.
Despite the challenges we remain confident that by working together we can continue to provide a successful service just as it has been for over forty five years. We need to be here to ensure that people can get help at the right time free from discrimination and stigma.
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EXPRESS GROUP (FIFE) LIMITED
(A company limited by guarantee)
Statement of Trustees' responsibilities
The Trustees (who are also the directors of the charity for the purposes of company law) are responsible for preparing the Trustees' report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
Company law requires the Trustees to prepare financial statements for each financial year. Under company law, the Trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the charity and of its incoming resources and application of resources, including its income and expenditure, for that period. In preparing these financial statements, the Trustees are required to:
∙select suitable accounting policies and then apply them consistently;
∙observe the methods and principles of the Charities SORP (FRS 102);
∙make judgments and accounting estimates that are reasonable and prudent;
∙state whether applicable UK Accounting Standards (FRS 102) have been followed, subject to any material departures disclosed and explained in the financial statements;
∙prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The Trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the charity's transactions and disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Companies Act 2006, the Charities and Trustee Investment (Scotland) Act 2005 and the Charities Accounts (Scotland) Regulations 2006 (as amended). They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approved by order of the members of the board of Trustees and signed on their behalf by:
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EXPRESS GROUP (FIFE) LIMITED
(A company limited by guarantee)
INDEPENDENT EXAMINER'S REPORT
FOR THE YEAR ENDED 31 MARCH 2023
Independent examiner's report to the Trustees of Express Group (Fife) Limited
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I report on the accounts of the charity for the year ended 31 March 2023 which are set out on pages 8 to 22.
Respective responsibilities of Trustees and examiner
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The trustees, who are also directors of the company for the purposes of company law, are responsible for the preparation of the financial statements in accordance with the terms of the Charities and Trustee Investment (Scotland) Act 2005 ('the Act') and the Charities Accounts (Scotland) Regulation 2006 (as amended) ('the Accounts Regulations'). The trustees consider that the audit requirement of Regulation 10(1)(a) to (c) of the Accounts Regulations does not apply. It is my responsibility to examine the financial statements as required under section 44(1)(c) of the Act and to state whether particular matters have come to my attention.
Basis of independent examiner's statement
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My examination was carried out in accordance with regulation 11 of the Accounts Regulations. An examination includes a review of the accounting records kept by the charity and a comparison of the financial statements presented with those records. It also includes consideration of any unusual items or disclosures in the financial statements, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts.
Independent examiner's statement
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In the course of my examination, no matter has come to my attention:
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which gives me reasonable cause to believe that in any material respect the requirements:
∙to keep accounting records in accordance with section 44(1)(a) of the Act and regulation 4 of the Accounts Regulations; and
∙to prepare financial statements which accord with the accounting records, Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard in the UK and Republic of Ireland (FRS 102) and in other respects comply with regulation 8 of the Accounts Regulations
have not been met; or
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to which, in my opinion, attention should be drawn in order to enable proper understanding of the financial statements to be reached.
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Signed: Dated: 23 October 2023
Steven Todd CA
EQ Accountants LLP
Chartered Accountants
Pentland House
Saltire Centre
Glenrothes
Fife
KY6 2AH
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EXPRESS GROUP (FIFE) LIMITED
(A company limited by guarantee)
STATEMENT OF FINANCIAL ACTIVITIES (INCORPORATING INCOME AND EXPENDITURE ACCOUNT)
FOR THE YEAR ENDED 31 MARCH 2023
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Total funds brought forward
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Total funds carried forward
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The Statement of financial activities includes all gains and losses recognised in the year.
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The notes on pages 11 to 22 form part of these financial statements.
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EXPRESS GROUP (FIFE) LIMITED
(A company limited by guarantee)
REGISTERED NUMBER: SC283586
BALANCE SHEET
AS AT 31 MARCH 2023
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Creditors: amounts falling due within one year
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Total assets less current liabilities
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Net assets excluding pension asset
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EXPRESS GROUP (FIFE) LIMITED
(A company limited by guarantee)
REGISTERED NUMBER: SC283586
BALANCE SHEET (CONTINUED)
AS AT 31 MARCH 2023
The charity was entitled to exemption from audit under section 477 of the Companies Act 2006.
The members have not required the company to obtain an audit for the year in question in accordance with section 476 of Companies Act 2006.
The Trustees acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and preparation of financial statements.
The financial statements have been prepared in accordance with the provisions applicable to entities subject to the small companies regime.
The financial statements were approved and authorised for issue by the Trustees and signed on their behalf by:
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The notes on pages 11 to 22 form part of these financial statements.
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EXPRESS GROUP (FIFE) LIMITED
(A company limited by guarantee)
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2023
1.Accounting policies
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Basis of preparation of financial statements
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The financial statements have been prepared in accordance with the Charities SORP (FRS 102) - Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.
Express Group (Fife) Limited meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy.
The charity is a company limited by guarantee. The members of the company are the Trustees named on page 1. In the event of the charity being wound up, the liability in respect of the guarantee is limited to £1 per member of the charity.
At the time of approving the financial statements, the Trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the Trustees continue to adopt the going concern basis of accounting in preparing the financial statements.
All income is recognised once the charity has entitlement to the income, it is probable that the income will be received and the amount of income receivable can be measured reliably.
Grants are included in the Statement of financial activities on a receivable basis. The balance of income received for specific purposes but not expended during the period is shown in the relevant funds on the Balance sheet. Where income is received in advance of entitlement of receipt, its recognition is deferred and included in creditors as deferred income. Where entitlement occurs before income is received, the income is accrued.
Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the charity; this is normally upon notification of the interest paid or payable by the bank
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EXPRESS GROUP (FIFE) LIMITED
(A company limited by guarantee)
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2023
1.Accounting policies (continued)
Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset’s use.
Expenditure on charitable activities is incurred on directly undertaking the activities which further the charity's objectives, as well as any associated support costs.
All expenditure is inclusive of irrecoverable VAT.
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Tangible fixed assets and depreciation
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Tangible fixed assets costing £250 or more are capitalised and recognised when future economic benefits are probable and the cost or value of the asset can be measured reliably.
Tangible fixed assets are initially recognised at cost. After recognition, under the cost model, tangible fixed assets are measured at cost less accumulated depreciation and any accumulated impairment losses. All costs incurred to bring a tangible fixed asset into its intended working condition should be included in the measurement of cost.
Depreciation is charged so as to allocate the cost of tangible fixed assets less their residual value over their estimated useful lives, using the straight-line method.
Depreciation is provided on the following basis:
Trade and other debtors are recognised at the settlement amount after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.
Cash at bank and in hand includes cash and short-term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.
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EXPRESS GROUP (FIFE) LIMITED
(A company limited by guarantee)
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2023
1.Accounting policies (continued)
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Liabilities and provisions
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Liabilities are recognised when there is an obligation at the Balance sheet date as a result of a past event, it is probable that a transfer of economic benefit will be required in settlement, and the amount of the settlement can be estimated reliably.
Liabilities are recognised at the amount that the charity anticipates it will pay to settle the debt or the amount it has received as advanced payments for the goods or services it must provide.
Provisions are measured at the best estimate of the amounts required to settle the obligation. Where the effect of the time value of money is material, the provision is based on the present value of those amounts, discounted at the pre-tax discount rate that reflects the risks specific to the liability. The unwinding of the discount is recognised in the Statement of financial activities as a finance cost.
Rentals paid under operating leases are charged to the Statement of financial activities on a straight line basis over the lease term.
General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the charity and which have not been designated for other purposes.
Designated funds comprise unrestricted funds that have been set aside by the Trustees for particular purposes. The aim and use of each designated fund is set out in the notes to the financial statements.
Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the charity for particular purposes. The costs of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements.
Expenditure on small items of equipment is treated as an expense as and when incurred.
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EXPRESS GROUP (FIFE) LIMITED
(A company limited by guarantee)
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2023
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Income from donations and legacies
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Fife Council APEFT - Grant
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Fife Council - Grant for Small Businesses
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Coalfields Regeneration Trust
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North East Fife Anti Poverty Fund
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Fife Council - Food Support - Grant
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EXPRESS GROUP (FIFE) LIMITED
(A company limited by guarantee)
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2023
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Income from charitable activities
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Income from charitable activities - Entrance fees and food
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Income from charitable activities - Group activities
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Income from charitable activities - Other income
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Income from charitable activities - Fife Council HSC Partnership Grant
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Income from charitable activities - Entrance fees and food
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Income from charitable activities - Group activities
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Income from charitable activities - Other income
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Income from charitable activities - Fife Council HSC Partnership Grant
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Independent examiner's remuneration
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Fees payable to the charity's independent examiner for the independent examination of the charity's annual accounts
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EXPRESS GROUP (FIFE) LIMITED
(A company limited by guarantee)
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2023
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Contribution to defined contribution pension schemes
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The average number of persons employed by the charity during the year was as follows:
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No employee received remuneration amounting to more than £60,000 in either year.
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Trustees' remuneration and expenses
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During the year, no Trustees received any remuneration or other benefits (2022 - £NIL).
During the year, no Trustee's received reimbursement of expenses in relation to their service as a volunteer (2022 - £NIL).
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EXPRESS GROUP (FIFE) LIMITED
(A company limited by guarantee)
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2023
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Bank current account - Head office
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Bank current account - Group
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Prepayments and accrued income
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EXPRESS GROUP (FIFE) LIMITED
(A company limited by guarantee)
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2023
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Creditors: Amounts falling due within one year
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Other taxation and social security
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Accruals and deferred income
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EXPRESS GROUP (FIFE) LIMITED
(A company limited by guarantee)
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2023
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Statement of funds - current year
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Balance at 1 April 2022
£
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Balance at 31 March 2023
£
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St Andrews - garden group
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Dunfermline seniors group
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The balance remaining in the Stay at home support fund relates to the total remaining depreciation charge, in relation to assets purchased by this fund. The depreciation charge will be deducted from the fund over the assets useful life until the fund is NIL.
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EXPRESS GROUP (FIFE) LIMITED
(A company limited by guarantee)
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2023
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Statement of funds (continued)
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Statement of funds - prior year
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Balance at
1 April 2021
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Balance at
31 March 2022
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St Andrews - garden group
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EXPRESS GROUP (FIFE) LIMITED
(A company limited by guarantee)
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2023
- St Andrews garden group - monies were received to cover the cost of activities/projects.
- Dunfermline group - monies were received to be used specifically by this group.
- Communication support - monies were received to provide telephone and face-to-face support, in particular to employ a staff member.
- Stay at home support - monies were received to be used to provide home support, meal deliveries and activities for service users in their home and to help staff provide these services.
- Methil group - monies were received to be used specifically by this group.
- Cupar group - monies were received to be used specifically by this group, including monies to be used for free entry to the group.
- Community Food Support - monies were received to buy equipment, pay for hall hire and purchases food.
Dunfermline seniors group - monies received to be used for this specific group.
Inverkeithing group - monies received to be used for this specific group.
Kirkcaldy group - monies received to be used for this specific group.
Lochgelly group - monies received to be used for this specific group.
East Fife groups - monies recevied are to be used specifically for groups in East Fife.
Glenrothes group - monies received to be used for this specific group.
St Andrews group - monies received to be used for this specific group.
The designated fund is held for the communication support fund.
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Analysis of net assets between funds
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Analysis of net assets between funds - current year
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Creditors due within one year
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EXPRESS GROUP (FIFE) LIMITED
(A company limited by guarantee)
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2023
13.Analysis of net assets between funds (continued)
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Analysis of net assets between funds - prior year
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Creditors due within one year
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Operating lease commitments
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At 31 March 2023 the charity had commitments to make future minimum lease payments under non-cancellable operating leases as follows:
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Related party transactions
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There were no related party transactions in the year, other than those disclosed in note 6.
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EXPRESS GROUP (FIFE) LIMITED
(A company limited by guarantee)
INCOME AND EXPENDITURE ACCOUNT
FOR THE YEAR ENDED 31 MARCH 2023
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EXPRESS GROUP (FIFE) LIMITED
(A company limited by guarantee)
INCOME AND EXPENDITURE ACCOUNT (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2023
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Employer's pension contributions
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Wages and salaries - restricted
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Employer's NIC - restricted
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Employer's pension contributions - restricted
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Telephone & communication
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Travel, conference and meeting costs
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Miscellaneous expenses - restricted
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Legal and professional fees
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Food and food deliveries - restricted
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Outings, activities and parties
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Outings, activities and parties - restricted
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Depreciation - restricted
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Free entry to group - restricted
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Net income for the reporting period
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