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REGISTERED COMPANY NUMBER: 07899199 (England and Wales)
REGISTERED CHARITY NUMBER: 1147761









REPORT OF THE TRUSTEES AND

UNAUDITED FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 MARCH 2023

FOR

ST. CLARES PRE SCHOOL

ST. CLARES PRE SCHOOL






CONTENTS OF THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2023




Page

Report of the Trustees 1 to 2

Independent Examiner's Report 3

Statement of Financial Activities 4

Balance Sheet 5 to 6

Notes to the Financial Statements 7 to 13

ST. CLARES PRE SCHOOL (REGISTERED NUMBER: 07899199)

REPORT OF THE TRUSTEES
FOR THE YEAR ENDED 31 MARCH 2023


The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2023. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

OBJECTIVES AND ACTIVITIES
Objectives and aims
The objects of the charity are to enhance the development and education of children primarily under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups and by;

- Offering appropriate play, education and care facilities and training courses, together with the right of parents to take responsibility for and to become involved in the activities of such groups, ensuring that such groups offer opportunities for all children whatever their race, culture, religion, means or ability.
- Encouraging the study of the needs of such children and their families and promoting public interest in and recognition of such needs.
- Instigating and adhering to and furthering the aims and objects of the Pre-School Learning Alliance.

Public benefit
The trustees confirm that they have referred to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing the charity's aims and objectives and in planning future activities. The trustees refer to public benefit throughout this report.

ACHIEVEMENT AND PERFORMANCE
Charitable activities

September 2023 was the first academic year where we have operated as a separate Nursery and Preschool. The Preschool numbers were very high due to the merger of children from the Nursery and the demand for preschool places locally.

The Nursery started with good number in September, and these continue to grow. A new manager was recruited with Nursery experience to lead the team forward and to grow this area of the business. There have been training opportunities for staff and visits to other Nurseries to share practise and experience.

This academic year has seen the highest number of SEN children supported within the Preschool and Nursery.

Our staffing levels remain consistent. All statutory training is up to date. We continue to provide and promote training for staff members to maintain and strengthen their professional development. Specialist training has been sourced to support SEN children's medical needs.


Christmas activities were resumed this year and all children participated in a Nativity concert and were able to participate in festive parties. Parents and carers were welcomed back to watch and participate in events. Our Nativity concert was performed by 52 participating children.

FINANCIAL REVIEW
Financial position
The pre-school remains in a comfortable financial situation, but it has been necessary to review our pricing to ensure financial security due to the impact of the rising living wage and other costs in general.

Reserves policy
As of the 31st March 2023 our reserve account hold's £203,247 the reserve account funds are held for our contingency plan for increased or unexpected running cost that may impact the business.


ST. CLARES PRE SCHOOL (REGISTERED NUMBER: 07899199)

REPORT OF THE TRUSTEES
FOR THE YEAR ENDED 31 MARCH 2023

STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.

The charitable company was incorporated on 5th January 2012 and is limited by guarantee and registered as a charity. It is Governed by its Memorandum and Articles of Association.

Recruitment and appointment of new trustees
We inform our parents in the first instance when we need to recruit any new trustees. Interested parties need to apply in writing and attend an interview from which the successful applicant will be appointed. In the event of no parent/carer making an application we will advertise this post locally and encourage other community services to apply, successful applicants will be interviewed an appointment will be made from one of the applicants. The successful applicant will be subject to a satisfactory enhanced DBS check.

REFERENCE AND ADMINISTRATIVE DETAILS
Registered Company number
07899199 (England and Wales)

Registered Charity number
1147761

Registered office
10 Strouden Court
Havant
Hampshire
PO9 4JX

Trustees
L M Cowlin
G Young-Evans
S Bream
Mrs L Lofting
Mrs T J Brown (resigned 25.6.2023)
C Skinner

Independent Examiner
S F Mackie FCA
Morris Crocker
Chartered Accountants
Station House
North Street
Havant
Hampshire
PO9 1QU

Approved by order of the board of trustees on 4 October 2023 and signed on its behalf by:





G Young-Evans - Trustee

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF
ST. CLARES PRE SCHOOL

Independent examiner's report to the trustees of St. Clares Pre School ('the Company')
I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2023.

Responsibilities and basis of report
As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act.

Independent examiner's statement
Since your charity's gross income exceeded £250,000 your examiner must be a member of a listed body. I can confirm that I am qualified to undertake the examination because I am a member of the Institute of Chartered Accountants in England and Wales, which is one of the listed bodies.

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

1. accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.








S F Mackie FCA

Morris Crocker
Chartered Accountants
Station House
North Street
Havant
Hampshire
PO9 1QU

5 October 2023

ST. CLARES PRE SCHOOL

STATEMENT OF FINANCIAL ACTIVITIES
(INCORPORATING AN INCOME AND EXPENDITURE ACCOUNT)
FOR THE YEAR ENDED 31 MARCH 2023

2023 2022
Unrestricted Restricted Total Total
fund funds funds funds
Notes £    £    £    £   
INCOME AND ENDOWMENTS FROM
Charitable activities 3
Development and education 375,539 1,980 377,519 325,335

Investment income 2 893 - 893 26
Total 376,432 1,980 378,412 325,361

EXPENDITURE ON
Charitable activities 4
Development and education 377,421 1,280 378,701 353,839

NET INCOME/(EXPENDITURE) (989 ) 700 (289 ) (28,478 )


RECONCILIATION OF FUNDS
Total funds brought forward 428,610 - 428,610 457,088

TOTAL FUNDS CARRIED FORWARD 427,621 700 428,321 428,610

ST. CLARES PRE SCHOOL (REGISTERED NUMBER: 07899199)

BALANCE SHEET
31 MARCH 2023

2023 2022
Notes £    £   
FIXED ASSETS
Tangible assets 11 248,466 252,694

CURRENT ASSETS
Cash at bank and in hand 219,852 222,501

CREDITORS
Amounts falling due within one year 12 (20,984 ) (19,130 )

NET CURRENT ASSETS 198,868 203,371

TOTAL ASSETS LESS CURRENT
LIABILITIES

447,334

456,065

CREDITORS
Amounts falling due after more than one year 13 (19,013 ) (27,455 )

NET ASSETS 428,321 428,610
FUNDS 16
Unrestricted funds 427,621 428,610
Restricted funds 700 -
TOTAL FUNDS 428,321 428,610

The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2023.


The members have not required the company to obtain an audit of its financial statements for the year ended 31 March 2023 in accordance with Section 476 of the Companies Act 2006.


The trustees acknowledge their responsibilities for
(a)ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
(b)preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.


ST. CLARES PRE SCHOOL (REGISTERED NUMBER: 07899199)

BALANCE SHEET - continued
31 MARCH 2023

These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.


The financial statements were approved by the Board of Trustees and authorised for issue on 4 October 2023 and were signed on its behalf by:





G Young-Evans - Trustee

ST. CLARES PRE SCHOOL

NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2023

1. ACCOUNTING POLICIES

Basis of preparing the financial statements
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.

The trustees consider that there are no material uncertainties regarding the charity's ability to continue as a going concern.

Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

Income from government and other grants, whether ‘capital’ grants or ‘revenue’ grants, is recognised when the charity has entitlement to the funds, any performance conditions attached to the grants have been met, it is probable that the income will be received and the amount can be measured reliably and is not deferred.

Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.


Long leasehold - 2% on cost
Fixtures and fittings - 25% on cost

Taxation
The charity is exempt from corporation tax on its charitable activities.

Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

Financial instruments
The charity only enters into basic financial instruments transactions that result in the recognition of financial assets and liabilities like trade and other accounts receivable and payable investments in stocks and shares. The measurement basis used for these instruments is detailed below.

Debtors and cash at bank

ST. CLARES PRE SCHOOL

NOTES TO THE FINANCIAL STATEMENTS - continued
FOR THE YEAR ENDED 31 MARCH 2023

1. ACCOUNTING POLICIES - continued

Financial instruments
Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due. Cash at bank and in hand included cash held on deposit or in a current account.

Creditors and provisions
Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.

2. INVESTMENT INCOME
2023 2022
£    £   
Deposit account interest 893 26

All investment income is derived from assets held in the United Kingdom.

3. INCOME FROM CHARITABLE ACTIVITIES
2023 2022
Activity £    £   
Parental funding Development and education 71,830 64,253
Grants Development and education 305,689 261,082
377,519 325,335

Grants received, included in the above, are as follows:
2023 2022
£    £   
Hampshire County Council 305,689 260,469
Job retention scheme - 613
305,689 261,082

4. CHARITABLE ACTIVITIES COSTS
Direct Support
Costs (see costs (see
note 5) note 6) Totals
£    £    £   
Development and education 353,088 25,613 378,701


ST. CLARES PRE SCHOOL

NOTES TO THE FINANCIAL STATEMENTS - continued
FOR THE YEAR ENDED 31 MARCH 2023

5. DIRECT COSTS OF CHARITABLE ACTIVITIES
2023 2022
£    £   
Staff costs 280,683 264,814
Rent, rates and water 26,623 10,942
Insurance 2,842 2,844
Light and heat 3,871 3,395
Telephone and internet 1,550 1,467
Postage and stationery 477 266
Advertising - 423
Sundries and pre school supplies 26,884 22,872
Repairs and maintenance - 6,018
Computer costs - 710
Children's play equipment and craft materials 8,630 7,191
Subscriptions 732 722
Food voucher cost - 6,090
Restricted Donations - 33
Interest payable and similar charges 796 560
353,088 328,347

6. SUPPORT COSTS
Governance
Management costs Totals
£    £    £   
Development and education 19,193 6,420 25,613

Support costs, included in the above, are as follows:

Management
2023 2022
Development
and Total
education activities
£    £   
Wages 11,031 11,362
Bank charges 574 614
Payroll 1,510 1,542
Depreciation 6,078 6,149
19,193 19,667
Governance costs
2023 2022
Development
and Total
education activities
£    £   
Legal and professional fees 4,449 3,695
Accountancy fees 1,971 2,130
6,420 5,825


ST. CLARES PRE SCHOOL

NOTES TO THE FINANCIAL STATEMENTS - continued
FOR THE YEAR ENDED 31 MARCH 2023

7. NET INCOME/(EXPENDITURE)

Net income/(expenditure) is stated after charging/(crediting):

2023 2022
£    £   
Depreciation - owned assets 6,078 6,149
Independent examiner's fee 1,608 1,512

8. TRUSTEES' REMUNERATION AND BENEFITS

During the year Gail Young-Evans, who became a trustee with effect from 5 January 2012, received a salary totalling £24,424 (2022: £25,134 ) for her role as the Pre School Manager.The Articles of the Charity allow this at section 6.

Apart from the above, there was no trustee's remuneration or other benefits for the year ended 31 March 2023 nor for the year ended 31 March 2022.

Trustees' expenses

During the year no trustees (2022: None) were reimbursed out of pocket expenses.

9. STAFF COSTS

The average monthly number of employees during the year was as follows:

2023 2022
Charitable activities 23 23

No employees received emoluments in excess of £60,000.

10. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
Unrestricted Restricted Total
fund funds funds
£    £    £   
INCOME AND ENDOWMENTS FROM
Charitable activities
Development and education 320,747 4,588 325,335

Investment income 26 - 26
Total 320,773 4,588 325,361

EXPENDITURE ON
Charitable activities
Development and education 343,233 10,606 353,839

NET INCOME/(EXPENDITURE) (22,460 ) (6,018 ) (28,478 )


RECONCILIATION OF FUNDS
Total funds brought forward 451,070 6,018 457,088

TOTAL FUNDS CARRIED FORWARD 428,610 - 428,610

ST. CLARES PRE SCHOOL

NOTES TO THE FINANCIAL STATEMENTS - continued
FOR THE YEAR ENDED 31 MARCH 2023

11. TANGIBLE FIXED ASSETS
Fixtures
Long and
leasehold fittings Totals
£    £    £   
COST
At 1 April 2022 280,771 13,667 294,438
Additions - 1,850 1,850
At 31 March 2023 280,771 15,517 296,288
DEPRECIATION
At 1 April 2022 28,077 13,667 41,744
Charge for year 5,616 462 6,078
At 31 March 2023 33,693 14,129 47,822
NET BOOK VALUE
At 31 March 2023 247,078 1,388 248,466
At 31 March 2022 252,694 - 252,694

12. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
2023 2022
£    £   
Bank loans and overdrafts (see note 14) 8,519 8,136
Accruals and deferred income 12,465 10,994
20,984 19,130

13. CREDITORS: AMOUNTS FALLING DUE AFTER MORE THAN ONE YEAR
2023 2022
£    £   
Bank loans (see note 14) 19,013 27,455

14. LOANS

An analysis of the maturity of loans is given below:

2023 2022
£    £   
Amounts falling due within one year on demand:
Bank loans 8,519 8,136
Amounts falling between one and two years:
Bank loans - 1-2 years 8,519 8,135
Amounts falling due between two and five years:
Bank loans - 2-5 years 10,494 19,320


ST. CLARES PRE SCHOOL

NOTES TO THE FINANCIAL STATEMENTS - continued
FOR THE YEAR ENDED 31 MARCH 2023

15. ANALYSIS OF NET ASSETS BETWEEN FUNDS
2023 2022
Unrestricted Restricted Total Total
fund funds funds funds
£    £    £    £   
Fixed assets 248,466 - 248,466 252,694
Current assets 219,152 700 219,852 222,501
Current liabilities (20,984 ) - (20,984 ) (19,130 )
Long term liabilities (19,013 ) - (19,013 ) (27,455 )
427,621 700 428,321 428,610

16. MOVEMENT IN FUNDS
Net
movement At
At 1.4.22 in funds 31.3.23
£    £    £   
Unrestricted funds
General fund 428,610 (989 ) 427,621

Restricted funds
HCC - Funding for struggling families - 700 700

TOTAL FUNDS 428,610 (289 ) 428,321

Net movement in funds, included in the above are as follows:

Incoming Resources Movement
resources expended in funds
£    £    £   
Unrestricted funds
General fund 376,432 (377,421 ) (989 )

Restricted funds
HCC - Funding for struggling families 1,980 (1,280 ) 700

TOTAL FUNDS 378,412 (378,701 ) (289 )


Comparatives for movement in funds

Net
movement At
At 1.4.21 in funds 31.3.22
£    £    £   
Unrestricted funds
General fund 451,070 (22,460 ) 428,610

Restricted funds
Garden adaptations 6,018 (6,018 ) -

TOTAL FUNDS 457,088 (28,478 ) 428,610

ST. CLARES PRE SCHOOL

NOTES TO THE FINANCIAL STATEMENTS - continued
FOR THE YEAR ENDED 31 MARCH 2023

16. MOVEMENT IN FUNDS - continued

Comparative net movement in funds, included in the above are as follows:

Incoming Resources Movement
resources expended in funds
£    £    £   
Unrestricted funds
General fund 320,773 (343,233 ) (22,460 )

Restricted funds
Job retention scheme 613 (613 ) -
Garden adaptations - (6,018 ) (6,018 )
Food voucher funding 3,975 (3,975 ) -
4,588 (10,606 ) (6,018 )
TOTAL FUNDS 325,361 (353,839 ) (28,478 )

HCC Funding for Struggling Families - represents monies received to allow the school to provide specific support to families who may be struggling with costs.

17. RELATED PARTY DISCLOSURES

There were no related party transactions for the year ended 31 March 2023.

18. ULTIMATE CONTROLLING PARTY

The charitable company is not under the control of another entity or any one individual.