REGISTERED COMPANY NUMBER: |
REGISTERED CHARITY NUMBER: |
Report of the Trustees and |
Unaudited Financial Statements for the Year Ended 31 March 2023 |
for |
One to One Development Trust |
REGISTERED COMPANY NUMBER: |
REGISTERED CHARITY NUMBER: |
Report of the Trustees and |
Unaudited Financial Statements for the Year Ended 31 March 2023 |
for |
One to One Development Trust |
One to One Development Trust |
Contents of the Financial Statements |
for the Year Ended 31 March 2023 |
Page |
Report of the Trustees | 1 | to | 4 |
Independent Examiner's Report | 5 |
Statement of Financial Activities | 6 |
Balance Sheet | 7 | to | 8 |
Notes to the Financial Statements | 9 | to | 16 |
One to One Development Trust (Registered number: 05051345) |
Report of the Trustees |
for the Year Ended 31 March 2023 |
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2023. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019). |
OBJECTIVES AND ACTIVITIES |
Objectives and aims |
In planning the activities for the year at trustee meetings the Board and Chief Executive kept in mind the Charity Commission's guidance on public benefit. |
The charity exists to: |
1. Enhance civic pride and community spirit. |
2. Raise awareness and promote opportunities for cultural diversity, social inclusion and education through the use of film, digital media and the arts. |
3. Promote interaction and exchange between communities and different generations. |
4. Provide advice, opportunities, training and learning in creative and media skills. |
5. Push the creative boundaries of digital technologies. |
6. Support any other charitable objectives agreed as a priority by the trustees. |
Significant activities |
A review of significant activities undertaken by the Charity in relation to the objects are included in the detailed report by the Chief Executive, which is attached to this report and financial statements. |
Public benefit |
The charity trustees have complied with their duty to have due regard to the guidance on public benefit published by the commission in exercising their powers or duties. |
ACHIEVEMENT AND PERFORMANCE |
Charitable activities |
The Chief Executive's report at the end of this report and financial statements includes a summary of the main achievements of the charity in the year. |
FINANCIAL REVIEW |
Financial position |
The net assets of the Charity at the year end were £112,022 (2022: £115,875). Of these funds the unrestricted balance was £112,022 (2022: £101,896) and the total restricted funds were £NIL (2022 £13,979). |
One to One Development Trust (Registered number: 05051345) |
Report of the Trustees |
for the Year Ended 31 March 2023 |
FINANCIAL REVIEW |
Principal funding sources |
During the year major grants were received from: |
31.03.2023 | 31.03.2022 |
£ | £ |
Wakefield Council | 4,748 | 21,548 |
Nenescape | 5,000 | 5,000 |
Creative Art House | - | 3,000 |
9,748 | 29,548 |
As in previous years the provision of media services was a major source of income, much of this work was performed in tandem with the direct charitable work. |
Reserves policy |
The Reserves policy is to maintain sufficient reserves in order for the charity to meet its charitable objectives. |
Many of the projects undertaken are fully funded and are treated as restricted fund activities. Over the duration of these projects it is anticipated that the restricted funds will be fully utilised and then the fund will close. If a fund is negative it is on the basis that future funding has been obtained to restore the restricted fund to a nil balance. Small deficits are funded from the unrestricted fund. |
The unrestricted fund is used for working capital requirements. The trustees have no plans to build up the reserves, other than for working capital requirements. The trustees plan that the unrestricted reserves should equal approximately 6 months spending requirements. |
FUTURE PLANS |
The priorities for the 2023/24 financial year are: |
1. Continue our core work within communities promoting heritage, health & wellbeing and digital storytelling using a range of technologies and creative approaches. |
2. Expand our knowledge and creative practice in XR, games and immersive media to support and facilitate meaningful opportunities for young people. |
3. Use our own extensive film archive and key community projects that can be developed further, to provide opportunities and increase positive change for Wakefield communities. |
4. Aspire to bring environmental sustainability increasingly in to our creative practice and organisation. |
STRUCTURE, GOVERNANCE AND MANAGEMENT |
Governing document |
The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006. |
Recruitment and appointment of new trustees |
When a vacancy arises a new trustee is searched for who will have the required skills, experience and expertise needed in order to strengthen the existing Board. All potential trustees have to complete a brief application form and are interviewed by the other board members. |
One to One Development Trust (Registered number: 05051345) |
Report of the Trustees |
for the Year Ended 31 March 2023 |
STRUCTURE, GOVERNANCE AND MANAGEMENT |
Organisational structure |
The trustees of One to One Development Trust direct and oversee the charity. Board meetings are held 3 times a year, and are always attended by the Chief Executive, Judi Alston, who provides a report to the Board on past performance of the charity and of plans in hand for the subsequent period. |
Induction and training of new trustees |
When new trustees are appointed they are inducted at a Board meeting. The training of trustees is limited to in-house training on the processes, values and objectives of the Charity. |
REFERENCE AND ADMINISTRATIVE DETAILS |
Registered Company number |
Registered Charity number |
Registered office |
Trustees |
One to One Development Trust is made up of a voluntary Board of Trustees each bringing a wealth of experience to the organisation. The board is: |
Glenn Guilliatt, Chairperson - Chartered Accountant |
Annie Robinson, Company Secretary - Community mosaic artist, housing support officer |
Suzanne Gahlings, Acting chair, former Public Health Manager & Youth Worker |
Christopher Selby, Managing Director training/construction industry |
Stephen Ball, retired solicitor. |
Company Secretary |
Independent Examiner |
Simon Young FCA |
Aysgarth Chartered Accountants |
Pickering House |
40A York Place |
Leeds |
LS1 2ED |
Chief Executive Officer |
Ms J Alston |
Bankers |
HSBC |
1 Bank Street |
Castleford |
WF10 1EA |
One to One Development Trust (Registered number: 05051345) |
Report of the Trustees |
for the Year Ended 31 March 2023 |
This report has been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies. |
Approved by order of the board of trustees on |
Independent Examiner's Report to the Trustees of |
One to One Development Trust |
Independent examiner's report to the trustees of One to One Development Trust ('the Company') |
I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2023. |
Responsibilities and basis of report |
As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act'). |
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act. |
Independent examiner's statement |
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe: |
1. | accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or |
2. | the accounts do not accord with those records; or |
3. | the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or |
4. | the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)). |
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. |
Simon Young FCA |
Aysgarth Chartered Accountants |
Pickering House |
40A York Place |
Leeds |
LS1 2ED |
4 September 2023 |
One to One Development Trust |
Statement of Financial Activities |
(Incorporating an Income and Expenditure Account) |
for the Year Ended 31 March 2023 |
31/3/23 | 31/3/22 |
Unrestricted | Restricted | Total | Total |
fund | funds | funds | funds |
Notes | £ | £ | £ | £ |
INCOME AND ENDOWMENTS FROM |
Charitable activities |
Other trading activities | 2 |
Investment income | 3 |
Total |
EXPENDITURE ON |
Charitable activities |
General office and finance staff | - | - | - | 30,741 |
Other |
Total |
NET INCOME/(EXPENDITURE) | ( |
) | ( |
) |
Transfers between funds | 12 | (5,355 | ) | 5,355 | - | - |
Net movement in funds | ( |
) | ( |
) |
RECONCILIATION OF FUNDS |
Total funds brought forward |
TOTAL FUNDS CARRIED FORWARD | 115,875 |
One to One Development Trust (Registered number: 05051345) |
Balance Sheet |
31 March 2023 |
31/3/23 | 31/3/22 |
Unrestricted | Restricted | Total | Total |
fund | funds | funds | funds |
Notes | £ | £ | £ | £ |
FIXED ASSETS |
Tangible assets | 9 |
CURRENT ASSETS |
Debtors | 10 |
Cash at bank |
CREDITORS |
Amounts falling due within one year | 11 | ( |
) | ( |
) | ( |
) |
NET CURRENT ASSETS |
TOTAL ASSETS LESS CURRENT LIABILITIES |
NET ASSETS |
FUNDS | 12 |
Unrestricted funds | 101,896 |
Restricted funds | 13,979 |
TOTAL FUNDS | 115,875 |
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2023. |
The members have not required the company to obtain an audit of its financial statements for the year ended 31 March 2023 in accordance with Section 476 of the Companies Act 2006. |
The trustees acknowledge their responsibilities for |
(a) | ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and |
(b) | preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company. |
One to One Development Trust (Registered number: 05051345) |
Balance Sheet - continued |
31 March 2023 |
These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime. |
The financial statements were approved by the Board of Trustees and authorised for issue on |
One to One Development Trust |
Notes to the Financial Statements |
for the Year Ended 31 March 2023 |
1. | ACCOUNTING POLICIES |
Basis of preparing the financial statements |
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland, the Charities Act 2011 and the Companies Act 2006. The financial statements have been prepared under the historical cost convention. |
The accounts have been prepared on the going concern basis, as there are no material uncertainties about the charity's ability to continue. Based on the adequacy of the charity's reserves as at the balance sheet date, along with their knowledge of the charity's ability to meet bills, payments and other liabilities as they fall due, the directors have a reasonable expectation that the charity has sufficient resources to continue in operational existence for the foreseeable future. |
Financial reporting standard 102 - reduced disclosure exemptions |
The charitable company has taken advantage of the following disclosure exemptions in preparing these financial statements, as permitted by FRS 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland': |
• | the requirements of Section 7 Statement of Cash Flows; |
• | the requirements of paragraphs 11.42, 11.44, 11.45, 11.47, 11.48(a)(iii), 11.48(a)(iv), 11.48(b) and 11.48(c). |
Income |
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably. |
Expenditure |
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. |
Tangible fixed assets |
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life. |
Fixtures and fittings | - |
IT & media equipment | - |
All tangible fixed assets are recorded at cost, being purchase price less accumulated depreciation. |
Taxation |
The charity is exempt from corporation tax on its charitable activities. |
Fund accounting |
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. |
One to One Development Trust |
Notes to the Financial Statements - continued |
for the Year Ended 31 March 2023 |
1. | ACCOUNTING POLICIES - continued |
Fund accounting |
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. |
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements. |
Pension costs and other post-retirement benefits |
The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable company's pension scheme are charged to the Statement of Financial Activities in the period to which they relate. |
2. | OTHER TRADING ACTIVITIES |
31/3/23 | 31/3/22 |
£ | £ |
Contracts | 194,180 | 182,261 |
3. | INVESTMENT INCOME |
31/3/23 | 31/3/22 |
£ | £ |
Deposit account interest |
4. | SUPPORT COSTS |
Information | Governance |
Management | Finance | technology | costs | Totals |
£ | £ | £ | £ | £ |
Other resources expended | 15,327 | 517 | 1,693 | 5,176 | 22,713 |
Media and arts engagement | - | - | 561 | - | 561 |
15,327 | 517 | 2,254 | 5,176 | 23,274 |
The following payments, excluding VAT, have been accrued or made to the independent examiner Aysgarth Chartered Accountants in respect of their examination £1,560 (2022: £1,550). Fees payable to the Independent Examiner other than for the independent examination, totalled £2,773 (2022: £2,632). |
One to One Development Trust |
Notes to the Financial Statements - continued |
for the Year Ended 31 March 2023 |
4. | SUPPORT COSTS - continued |
Support costs, included in the above, are as follows: |
Governance costs |
31/3/23 | 31/3/22 |
Other |
resources | Total |
expended | activities |
£ | £ |
Accountancy and legal fees | 5,176 | 5,564 |
5. | NET INCOME/(EXPENDITURE) |
Net income/(expenditure) is stated after charging/(crediting): |
31/3/23 | 31/3/22 |
£ | £ |
Depreciation - owned assets |
6. | TRUSTEES' REMUNERATION AND BENEFITS |
There were no trustees' remuneration or other benefits for the year ended 31 March 2023 nor for the year ended 31 March 2022. |
Trustees' expenses |
There were no trustees' expenses paid for the year ended 31 March 2023 nor for the year ended 31 March 2022. |
7. | STAFF COSTS |
The average monthly number of employees during the year was as follows: |
31/3/23 | 31/3/22 |
Project and administration staff |
No staff received salaries at a rate of more than £60,000 per annum. During the year the CEO received a salary package of £44,796 (2022: £44,511). The Charity is working towards paying its staff a market rate for their services. |
One to One Development Trust |
Notes to the Financial Statements - continued |
for the Year Ended 31 March 2023 |
8. | COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES |
Unrestricted | Restricted | Total |
fund | funds | funds |
£ | £ | £ |
INCOME AND ENDOWMENTS FROM |
Charitable activities |
Other trading activities |
Investment income |
Total |
EXPENDITURE ON |
Charitable activities |
General office and finance staff | 30,741 | - | 30,741 |
Other |
Total |
NET INCOME |
RECONCILIATION OF FUNDS |
Total funds brought forward | 83,102 | 5,605 |
TOTAL FUNDS CARRIED FORWARD | 101,896 | 13,979 | 115,875 |
One to One Development Trust |
Notes to the Financial Statements - continued |
for the Year Ended 31 March 2023 |
9. | TANGIBLE FIXED ASSETS |
Fixtures | IT & |
and | media |
fittings | equipment | Totals |
£ | £ | £ |
COST |
At 1 April 2022 |
Additions |
At 31 March 2023 |
DEPRECIATION |
At 1 April 2022 |
Charge for year |
At 31 March 2023 |
NET BOOK VALUE |
At 31 March 2023 |
At 31 March 2022 |
10. | DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR |
31/3/23 | 31/3/22 |
£ | £ |
Debtors |
Prepayments and accrued income |
11. | CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR |
31/3/23 | 31/3/22 |
£ | £ |
Trade creditors |
Social security and other taxes |
VAT | 19,293 | 12,428 |
Other creditors |
Accruals and deferred income |
One to One Development Trust |
Notes to the Financial Statements - continued |
for the Year Ended 31 March 2023 |
12. | MOVEMENT IN FUNDS |
Net | Transfers |
movement | between | At |
At 1/4/22 | in funds | funds | 31/3/23 |
£ | £ | £ | £ |
Unrestricted funds |
General fund | 101,896 | 15,481 | (5,355 | ) | 112,022 |
Restricted funds |
Our Earth Our Choice | 2,750 | (8,105 | ) | 5,355 | - |
Walking in Time Project Nene Park | 1,000 | (1,000 | ) | - | - |
Happy Healthy Holidays | 6,231 | (6,231 | ) | - | - |
Zero Gravity Lunar Library | 3,998 | (3,998 | ) | - | - |
(19,334 | ) |
TOTAL FUNDS | (3,853 | ) | 112,022 |
Net movement in funds, included in the above are as follows: |
Incoming | Resources | Movement |
resources | expended | in funds |
£ | £ | £ |
Unrestricted funds |
General fund | 194,457 | (178,976 | ) | 15,481 |
Restricted funds |
Our Earth Our Choice | - | (8,105 | ) | (8,105 | ) |
Walking in Time Project Nene Park | 5,000 | (6,000 | ) | (1,000 | ) |
Happy Healthy Holidays | - | (6,231 | ) | (6,231 | ) |
Zero Gravity Lunar Library | 4,748 | (8,746 | ) | (3,998 | ) |
( |
) | (19,334 | ) |
TOTAL FUNDS | ( |
) | (3,853 | ) |
One to One Development Trust |
Notes to the Financial Statements - continued |
for the Year Ended 31 March 2023 |
12. | MOVEMENT IN FUNDS - continued |
Comparatives for movement in funds |
Net |
movement | At |
At 1/4/21 | in funds | 31/3/22 |
£ | £ | £ |
Unrestricted funds |
General fund | 83,102 | 18,794 | 101,896 |
Restricted funds |
Making The Most of IT | 4,000 | (4,000 | ) | - |
Our Earth Our Choice | 1,605 | 1,145 | 2,750 |
Walking in Time Project Nene Park | - | 1,000 | 1,000 |
Happy Healthy Holidays | - | 6,231 | 6,231 |
Zero Gravity Lunar Library | - | 3,998 | 3,998 |
5,605 | 8,374 | 13,979 |
TOTAL FUNDS | 88,707 | 27,168 | 115,875 |
Comparative net movement in funds, included in the above are as follows: |
Incoming | Resources | Movement |
resources | expended | in funds |
£ | £ | £ |
Unrestricted funds |
General fund | 185,267 | (166,473 | ) | 18,794 |
Restricted funds |
Making The Most of IT | - | (4,000 | ) | (4,000 | ) |
Our Earth Our Choice | 11,225 | (10,080 | ) | 1,145 |
Together and Apart | 75 | (75 | ) | - |
Walking in Time Project Nene Park | 5,000 | (4,000 | ) | 1,000 |
Happy Healthy Holidays | 6,250 | (19 | ) | 6,231 |
Zero Gravity Lunar Library | 3,998 | - | 3,998 |
26,548 | (18,174 | ) | 8,374 |
TOTAL FUNDS | 211,815 | (184,647 | ) | 27,168 |
The different restricted funds represent different projects that One to One Development Trust has not only been involved with but has been the recipient of grant money. There have been other key projects but these have been accounted for through the unrestricted fund as One to One Development Trust has been a partner organisation, invoicing for services provided. |
More information is available in the Annual Report 2022-23, which is attached to the end of the financial statements. The Chief Executive Officer, Judi Alston compiled the report and it has been approved by the Board of Trustees. |
One to One Development Trust |
Notes to the Financial Statements - continued |
for the Year Ended 31 March 2023 |
13. | RELATED PARTY DISCLOSURES |
14. | ULTIMATE CONTROLLING PARTY |
In the opinion of the trustees there is no ultimate controlling party and there are no related party transactions. |