The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the charity's Memorandum and Articles of Association, the Companies Act 2006 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)".
The West Watford Community Association (WWCA) is established for charitable objects only. In particular WWCA is established to promote the benefit of the inhabitants of West Watford without distinction of age, sex, race, political, religious or other opinions, by associating the statutory authorities, voluntary organisations and inhabitants in a common effort to advance education and to provide facilities in the interests of social welfare for health, recreation and leisure time occupation, with the object of improving conditions of life for the inhabitants.
To establish or secure the establishment of a Community Centre (hereinafter called ‘the Centre’) and to maintain and manage, or to co-operate with any local statutory body in the maintenance and management of such a centre for activities promoted by West Watford Community Association and its constituent bodies in furtherance of the above objects.
WWCA aims to provide services and support to the local community of West Watford in response to their needs. We aim to be accessible to all and to provide a centre for learning, support and social interaction, fostering a community spirit and equality of opportunity.
We will achieve this through: listening to ideas and comments from the local community; providing services, activities, classes and one-off events including those suggested by the local community; offering rooms for hire; website and window posters and volunteering opportunities.
Our objectives for 2022/2023 were:
For trustees and staff to remain informed with updates about on-going pandemic, related safe health & safety measures, financial impact and partnerships. On-going training for staff and trustees remains the key.
To re-assess activities and plan for future considering Covid-19 and its impact
Introduce new activities and monitor uptake.
To make sure the premises are suitable for current situation and for users to feel safe being indoors while participating in activities.
To monitor uptake of activities whilst the pandemic is active.
To remain flexible with activities and schedule to meet the needs of people while considering the ever changing and unstable economic landscape created by the ongoing pandemic and climate change.
To give users the opportunity to find ways to improve themselves through a variety of activities and volunteering opportunities.
To consider ways to remain sustainable while you cannot completely plan for insecure/ unexpected outcomes created by the pandemic.
The following services and activities fulfil WWCA’s aims and objectives and were provided in this period:
Art Group - This popular group provides a tranquil space for people to be creative. This is not a class, participants support each other to grow creatively in an informal, non-judgemental and friendly setting. It is now widely accepted that the quiet pursuance of creative activities in the company of others increases people’s level of well-being and we are committed to provide a range of groups for this purpose. This group also support each other via regular WhatsApp.
Art Exhibition - Art group put together two exhibitions of their artworks. This help the group to work as a team on a joint project and helped further their bond. The exhibitions are open to all residents and visitors without a charge and it is an ongoing project with themes changed periodically.
Baby and Toddler Group - Baby and Toddler Group is aimed for those under 5 years old and their parents/ carers. It is well attended and shows there is continued demand for the service. Parents and carers have the chance not only to socialise their charges but also to make connections themselves. We also organise for Wildlife Trust to come and talk to attendees about their local project, Next Door Nature, as well as Herts Reusuable Nappy Scheme who come to talk about the environment impact of single use nappies and its alternatives.
Chair Yoga - Led by an ex NHS physiotherapist assistant who is also a qualified yoga instructor, this group benefits those unable to do classic mat or standing exercises. They meet once a week.
Chess Group - Twice monthly group for players who do not have anyone to play with or those wishing to learn. This group is volunteer run by Shabir Ahmed.
Community Coffee Morning - This volunteer run community coffee morning takes place each Monday except for Bank Holidays. People of all ages attend and it is a great place to get to know your neighbours better. Coffee Morning has been a beacon of light for our users who are isolated, they become closer to people they wouldn’t have known so well otherwise. They can be as sociable as they want or if they prefer they can be listeners within a group. Usually once they find their confidence within the group, this progresses to an active participation in conversations. As part of the national drive to combat loneliness the Coffee Morning opens during the Christmas holiday and Easter season. We also hold specific talk during our Coffee Mornings. These included: How to protect yourselves from scams and Help with Energy Cost by Watford Citizen Advice; Power of Attorney with Real Time Care; Inheritance Tax Changes by Silver Time Legal.
Crafty Sew and Sews - This fundraising group for keen crafters meets about once a month to discuss what items to produce for our Handmade Sale events and to work in a group sharing their knowledge. Much work is also done by these volunteers at home between sessions. They produce high quality handmade items using donated materials. These hand-crafted gifts and goodies are then sold at our bi-annual Handmade in West Watford Craft and Cake Sale to raise funds for WWCA.
Creative Power WhatsApp Group - Group of crafting ladies who met on our previous Creative Power workshops can keep in touch about their current projects and anything else via WhatsApp Group organised by us.
Crochet, Knit and Natter - These popular sessions take place trice a month and are led by experienced and very patient craft volunteer Christine Ball. Participants work on their own projects, or learn a new skill, in the company of others who enjoy knitting and crochet. Other crafts are also welcome. Help is on hand if you get stuck with anything or want to learn a new stitch or technique. Group members also enjoy chatting generally and discussing matters of common interest. There are two versions of this group – afternoon one and an evening one for those unable to attend during daytime.
Digital Inclusion for Older People - These weekly sessions on Tuesday mornings are led by volunteer Khalid Haneef or Shabir Ahmed, both with a background in IT. With more and more key services having to be accessed on-line it is important that older people can use their laptops, tablets and smart phones to do what they need. Those attending praise Khalid’s and Shabir’s calm and patient teaching and their clear way of explaining new concepts. This group reduces isolation for older carers, those with disabilities and those older people who live alone.
Drop-In - We see a continued demand for one to one meetings, be it for social/ loneliness purpose or to help with various administrative issues. We have also offered sign posting to other relevant bodies and services.
Festive Get Together - People of all ages and faiths join us in December for a lively gathering and sing-a-song. We enjoy music from local musician and our volunteer Nij Biswas.
French Conversation - Led by Senior Centre Development Worker, Virginie Jones, who is French, this group meets fortnightly on a Monday evening on Zoom and gives those with good knowledge of the French language the opportunity to practise and improve their French conversation and discussion skills. Various relevant topics and vocabulary is introduced every session. This also becomes Zoom opportunity to socialise.
Guitar Group - Our self-help Guitar Group is held twice a month on Friday evenings. Adults with a little or some experience of playing are able to make music together and improve their musical knowledge and skills and to get feedback on their own progress. This group also keeps in touch outside the gatherings.
Newsletters - These email newsletters contained links to signposting, free local events and activities, and our own events and groups.
Over 50s Exercise - Tutor Nicole Hussey leads this exercise group to music. It focuses on the older generation through light aerobic exercise. This group always comes in early to have a little social catch up beforehand.
Pilates (Women Only) - Experienced fitness instructor Rabina Malik teaches these classes that comprise a series of specific exercises executed on a mat. These classes develop core strength in the abdominals and lower back to improve posture, balance and flexibility. These can also be adapted depending on each member’s limitations.
Social Creative Time on Zoom - We continue this group on Zoom where residents can choose to attend as an observer or a presenter. The main purpose of this group is to share skills, knowledge, life experiences and interest and to encourage digital literacy and give those presenting a sense of purpose. Some of the topics covered are: In & Around Watford 1922-2022; a 3 part talk on Illustrated Walk Through Watford; History of Paper Making; The Rev A Reed & The London Orphan Asylum.
All these provide another haven for socialising and getting to know each other better in a safe and friendly environment. This project is supported by The National Lottery Community Fund.
Warm Places - We run this group three times a week at various times of the day to make it suitable to different demographical needs. The idea comes from the rising cost of living and its the aim is to help residents cut the cost of their heating by offering an alternative space to stay for a period of time. We offer a hot drink/ soup, free wifi, and a friendly chat should they wish to. We call this national initiative Coffee Evening/Afternoon/Morning so as not to alienate anyone who feels conscious. This initiative is also known as Warm Places/ Welcoming Spaces nationwide.
Watford Area Memories Group - Over 60s come from all over the area to attend our reminiscence group who usually meets at the community centre on the penultimate Friday afternoon of each month (except August). Experienced reminiscence volunteers gently lead a guided conversation to enable group members to share their memories. Sometimes the meetings have a theme and often group members bring along objects or photos to share with the group. Topics are being chosen to encourage good communication, and as a ground again to feel less isolated. Members of this group support each other as well with regular emails.
WestWatch - We print our activities and opportunities as a brochure twice a year. With the help of volunteers, we deliver this brochure to over 3,000 local households. The brochure lists all our regular activities, some pop up events and volunteering opportunities.
Yoga - Our tutor is teaching vinyasa flow style yoga. This class looks at improving strength, flexibility and balance, which leads to improved body awareness, posture and coordination. It will allow attendees to challenge what they think that they are capable of whilst giving them a way to release tension whilst taking some time for themselves. This group also seems to be an emerging microcommunity, with common interest acting as the bridge to a wider social opportunities outside of the Centre.
Other Groups using the West Watford Community Centre during this period are:
The Centre is also used by Indian Classical Dance for Children Group, Catechism Classes for Malayalee Community Group, a number of local Counsellors as well as local residents for private events.
We have put on one-off events that bring the community together. In 2022-23 these were our Festive Get-Together; International Women’s Day, Art Exhibition, Easter themed half term crafts for Children, Cuppa with a Cop, Bicycle Security Marking by Police, Macmillan Coffee Morning, Jubilee Celebrations, Guitar Music Evenings with Nij Biswas and Heritage Open Day Event. Some of these were purely social and well-being and some raised much needed funds for the Centre.
Added new courses to our programme. These were: Chess Group, Warm Places,Over 50s Exercise.
We worked in partnership with others to improve our offer and reach. In particular, with CAB, Police, WBC, W3RT, Silver Legal, Real Time Care, and other stakeholders to help us and users keep informed and able to sign post to the relevant body or community group. We also work with our local Wildlife Trust and Reusable Nappy Scheme who attend our Baby and Toddler sessions.
We are particularly keen to encourage people who live, work or volunteer in West Watford to become volunteers with WWCA. Volunteers receive an informal interview, induction and on-going support. We are particularly pleased that many of our activities are volunteer led.
None of the activities and achievements listed above would have been possible without the much valued support of our wonderful 46 volunteers who gave 895 hours of their time in 2022/23 at the community centre or at WWCA organised events. At the national living wage rate £9.50 this equates to added value of £8,502. This doesn’t take account of the huge amount of time given by our volunteers at home making items for our craft sales and preparing for workshops.
In 2022/23 we had 6,396 attendances at community activities, events and services organised by WWCA. Although our primary focus is West Watford we attracted users from all over the Borough of Watford and some from neighbouring local authorities. Our users represent our diverse local community.
Thanks to our volunteers we raise just over £750 at our spring Handmade in West Watford Craft and Cake Sale, and other £820 at our winter Handmade Sale. Our Zoom activities are free of charge to encourage attendance, to alleviate loneliness and social isolation and not to put on additional financial pressure felt by most. Some users chose to make a donation to show their support.
The income for the year was £48,513 with expenditure of £49,426 giving a deficit for the year of £913. The charitable company has designated reserves of £16,865 set aside for specific purposes.
In the light of the continued difficult economic climate with cuts being made to our main funders’ income the Trustees have set a target of unrestricted and undesignated reserves at a minimum of 50% of one year’s core expenditure. This level of reserves has currently been achieved.
We are grateful to receive additional government support funding through Watford Borough Council.
The description under the headings "Achievements and performance" and "Financial review" meet the company law requirements for the trustees to present a strategic report.
We would like to thank our funders and supporters for their kind support. We received funding and financial donations from:
Watford Borough Council (towards general running costs and rent and additional government support)
Watford Local Councillors
Herfordshire Community Foundation
Watford & Three Rivers Trust
National Lottery Community Fund
In addition, we received donations of services and goods from:
Nij Biswas – live music at Festive Get-Together and Guitar Evenings
Tesco Extra, Whippendell Road – refreshments for social events
Steven Howlett – vegetable boxes for social events
The Trustees aim to:
To monitor uptake of existing and new activities/events.
To continue to provide an eclectic programme of regular activities, short and one-off courses and social events with broad appeal.
To remain flexible with activities and schedule to meet the needs of people while considering the ever changing and unstable economic landscape created by the ongoing pandemic and climate change.
To give users the opportunity to find ways to improve themselves through a variety of activities and volunteering opportunities.
To create a new business plan
To organize Centre’s 50th Anniversary event.
To further encourage partnerships, including the exchange of skills, with other organizations and within the community.
To further promote Hall Hire as an alternative source of income.
The trustees, who are also the directors for the purpose of company law, and who served during the year and up to the date of signature of the financial statements were:
New Trustees are provided with an information pack. They are supported by the Chair and other experienced Trustees. All new Trustees are offered the opportunity to attend training on their roles and responsibilities. The Trustees are regularly informed of other relevant training and encouraged to attend.
The Trustees set up ad hoc working groups to carry out relevant work between Management Committee meetings. In addition, the Chair, Vice-Chair and Treasurer work on all areas of change, such as the Business Plan, with the staff. These are then taken back to the full Management Committee for comment and ratification.
Working collaboratively has always been a feature of WWCA’s work and we are pleased to be able to provide projects, services and activities in partnership with others. In this way we are able to offer more benefits to our local community than if we worked in isolation. Sharing ideas, expertise and resources is an efficient way of cutting costs, effort and duplication of service. We look forward to continuing and expanding our networks and improving service provision for the people of West Watford. In this period, we worked with:
Silver Time Legal
Real Time Care
Citizens Advice
Herts Reusable Nappy Scheme
Wildlife Trust
Hertfordshire Constabulary
Watford & Three Rivers Trust
Watford Borough Council
Watford Museum
The trustees' report was approved by the Board of Trustees.
The trustees, who are also the directors of West Watford Community Association for the purpose of company law, are responsible for preparing the Trustees' Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
Company Law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that year.
In preparing these financial statements, the trustees are required to:
- select suitable accounting policies and then apply them consistently;
- observe the methods and principles in the Charities SORP;
- make judgements and estimates that are reasonable and prudent; and
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
I report to the trustees on my examination of the financial statements of West Watford Community Association (the charity) for the year ended 31 March 2023.
As the trustees of the charity (and also its directors for the purposes of company law) you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 (the 2006 Act).
Having satisfied myself that the financial statements of the charity are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the charity’s financial statements carried out under section 145 of the Charities Act 2011 (the 2011 Act). In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
accounting records were not kept in respect of the charity as required by section 386 of the 2006 Act; or
the financial statements do not accord with those records; or
the financial statements do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
the financial statements have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.
Donations and legacies
Operation of Community Centre in West Watford
Fundraising events and activities
Operation of Community Centre in West Watford
The statement of financial activities includes all gains and losses recognised in the year.
All income and expenditure derive from continuing activities.
Donations and legacies
Operation of Community Centre in West Watford
Fundraising events and activities
Operation of Community Centre in West Watford
West Watford Community Association is a private company limited by guarantee incorporated in England and Wales. The registered office is 15 Harwoods Road, Watford, Hertfordshire, WD18 7RB.
The financial statements have been prepared in accordance with the charity's Memorandum and Articles of Association, the Companies Act 2006 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)". The charity is a Public Benefit Entity as defined by FRS 102.
The charity has taken advantage of the provisions in the SORP for charities applying FRS 102 Update Bulletin 1 not to prepare a Statement of Cash Flows.
The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £.
The financial statements have been prepared under the historical cost convention, [modified to include the revaluation of freehold properties and to include investment properties and certain financial instruments at fair value]. The principal accounting policies adopted are set out below.
At the time of approving the financial statements, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements.
Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives.
Restricted funds are subject to specific conditions by donors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.
Donations and other forms of voluntary income are recognised as incoming resources when receivable, except insofar as they are incapable of financial measurement.
Grants receivable are recognised in incoming resources when these are receivable except where donors have specified that grants given to the charity must be used in a future accounting period or donors have imposed conditions that have to be fulfilled before the charity is entitled to use that income.
Income is deferred where a donor has specified that the donation or grant is to be used in a future accounting period.
Expenditure is included in the Statement of Financial Activities when it is incurred.
The majority of costs are directly attributable to specific activities. Where they are material shared costs are apportioned to activities in furtherance of the objects of the charity.
Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses.
Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases:
The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in the statement of financial activities.
At each reporting end date, the charity reviews the carrying amounts of its tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss (if any).
Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.
The charity has elected to apply the provisions of Section 11 ‘Basic Financial Instruments’ and Section 12 ‘Other Financial Instruments Issues’ of FRS 102 to all of its financial instruments.
Financial instruments are recognised in the charity's balance sheet when the charity becomes party to the contractual provisions of the instrument.
Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously.
Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised.
Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised.
Debt instruments are subsequently carried at amortised cost, using the effective interest rate method.
Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method.
Financial liabilities are derecognised when the charity’s contractual obligations expire or are discharged or cancelled.
The cost of any unused holiday entitlement is recognised in the period in which the employee’s services are received.
Termination benefits are recognised immediately as an expense when the charity is demonstrably committed to terminate the employment of an employee or to provide termination benefits.
Payments to defined contribution retirement benefit schemes are charged as an expense as they fall due.
Creditors and provisions
Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.
In the application of the charity’s accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.
The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.
Donations and legacies
Core grants
Donations and legacies
Operation of Community Centre in West Watford
Community Centre activities income
Grants receivable
Fundraising events and activities
Operation of Community Centre in West Watford
Tutors costs
Activities costs
Premises costs
Insurance costs
Repairs and maintenance costs
Office costs
Centre equipment costs
Publicity and promotion
General expenses
Legal and professional costs
Volunteer costs
Governance costs
One of the trustees was refunded the cost of computer equipment purchased on behalf of the centre (£1,168) and none received any remuneration during the year (2022: Nil).
The average monthly number of employees during the year was:
The charity is exempt from tax on income and gains falling within section 505 of the Taxes Act 1988 or section 252 of the Taxationof Chargeable Gains Act 1992 to the extent that these are applied to its charitable objects.
Digital Inclusion (IT) is funding to promote digital inclusion in the locality. The transfer represents the purchase of capitalised assets that have been transferred to unrestricted funds after acquisition.
The Watford Borough Council Annual Fund is funding to buy sensory play equipment for Toddler Group.
Westie LETS allotment is funding from Tesco Bags of Help towards the costs of the West Watford Inclusive Allotment.
WBC accommodation grant is the provision of premises by Watford Borough Council.
Hertfordshire Community Foundation is funding for our Future in a Virtual World project to create interactive live classes and a good network of off premises social interactions via various application groups and support users to access them.
Locality Budgets is funding from Hertfordshire County Council and Watford Borough Council for building improvements and equipment for the Art Group.
The National Lottery Community Fund is funding for Virtual Social for Creative Time which is for older users to get together on Zoom and use their knowledge to prepare a creative session.
Improvements grant is funding from Watford & Three Rivers Trust to pay for improvements at the Centre.
Asda Foundation Grant is funding for our Bringing Communities Back Together project.
Warm Places is grant funding from Hertfordshire Community Foundation and Watford & Three Rivers Trust towards a project to provide a warm and welcoming space during the winter months.
Social Creative Talks on Zoom is a project to organise Zoom talks that give a warm socialising platform to all users. The project is funded by The National Lottery Community Fund. The transfer represents the purchase of capitalised assets that have been transferred to unrestricted funds now that they have been acquired.
Board Games, equipment & refurbishment is funding from Watford Borough Councillors towards the cost of board games, and equipment for the centre and towards the cost of painting and decorating the centre.
There were no disclosable related party transactions during the year (2022 - none).