The following comments are from the Chairperson and Chief Executive to compliment the report of the trustees.
Once again, yipworld has excelled in provision of support for children and their families within our communities. I would thank all funders and supporters of this amazing organisation for investing in our aims and objectives to improve the lives of those in need and to enhance all lives through the provision of high-quality youth work services, professional support for mental health and wellbeing and employment assistance for individuals seeking positive destinations in further education, training or employment.
This has been a phenomenal year following the challenges of the pandemic and the new ‘getting back to normal’ has our brilliant organisation grow from strength to strength monthly. I am overwhelmed with the passion and energy from our staff with new creative and innovative initiatives; contributing to quality youth work and working together as a team to ensure our organisation cares for its staff, volunteers, and service users. It has been a challenge at times marketing and promoting our services and building relationships with children denied of socialising through the period 2020 to 2022 resulting in a sharp increase in mental health issues as well as lack of confidence and self-belief. However, we continue to be the hub of the community for children and their families and will endeavour to continue to deliver our initiatives and build on our work to always ensure service improvement in 2023-2024.
The trustees present their annual report and financial statements for the year ended 31 March 2023.
The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the charity's Memorandum and Articles of Association, the Charities and Trustee Investment (Scotland) Act 2005, the Charities Accounts (Scotland) Regulations 2006 (as amended) and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019).
The charity's objects are to provide activities that contribute to the personal, social, emotional and educational development of young people including information on digital technology, recreational activities, positive health and wellbeing including emotional health and assistance to seek employment through funding activities and grants.
We continue to focus on three pillars of services - youth and community work for ages 5 through to 15 years, employability for ages 16 years to 25 years and social prescribing for people aged 18 years and up with low level mental health issues. The yipworld teamwork in synergy across all services to share resources as a means of best value for the public pound. Youth work is at the heart of all our work, and we are recognised nationally for our innovation and continual belief in the positive outcomes of youth work for children and young people.
Our Senior Drop-In group now in its 23rd year continued to be a popular evening with young people aged from S1 to age 15 years attending and enjoying all the youth work activities on offer, or just to take some time out with friends, chill and have a great time with both traditional and contemporary youth work activities.
"All About Sports" group provided young people with fun and an opportunity to choose what kind of sport they would like to play.
P6-P7 Transition night – Moving on up - This group operated on a Wednesday night from 6:30pm till 9pm at yipworld. We see this as a great opportunity for young people helping to eliminate any anxiety, they may have about meeting new friends as they head to secondary school.
Wednesday After school club ‘pilot initiative’ for P4 and up was poorly attended but we carried on our promise to deliver until the summer of 2023 for working parents.
Fun Fridays for primary school children was so popular we had to cap the numbers at an attendance of 80 per session.
Employability Support
Our Employability programme funded by Inspiring Scotland ‘Our Future Now’ fund continued to have successful outcomes for young people seeking positive destinations in further education, training, or employment. Both employees use an assets-based approach to engaging young people. Often visiting their home; discussing their challenges and helping them to build their confidence for their future. Throughout this year we worked with 151 individuals helping them to gain places at Ayrshire College or sustainable employment.
We secured an employability contract with East Ayrshire Council through the Public Contracts Scotland portal and secured 100% success with 65 people moved through the employability pipeline.
We took the opportunity to sign up to East Ayrshire Council Long Term Unemployed recruitment and managed to secure a post for a part-time youth worker and full-time Groundsperson.
Mental Health Support – SPRING Social Prescribing
This is our final year of the National Lottery funded social prescribing initiative in lead by Bogside and Brandywell in Northern Ireland and hosted in Scotland by the Scottish Communities Health and Wellbeing.
As well as counselling sessions for people with mental health issues, we provide a variety of groups for the clients who attend the service ranging from walking, cycling, art, mindful/meditation classes, Reiki, and coffee mornings. Our aim is to sign post individuals to other groups in the community thereby eliminating low level mental health issues.
Cost of living crisis
We received small grant payments to help families in need during the cost-of-living crisis. This included provision of yipworld being a ‘warm hub’ providing hot food and a warm space to relax with the added benefit of accessing any additional support required e.g., benefits, citizens advice etc.
Fundraisers and helping our Communities
McMillan Cancer - We hosted our annual McMillan coffee morning in support of people living with and caring for those with cancer. We held a raffle with prizes to be won and raised over £250 for the cause!
Warm Hub - Thanks to East Ayrshire Council funding we provided our Community Warm Hub to help those in the local area who may be struggling during the cost-of-living crisis. Our building was kept warm & cosy and we offered warm soup, rolls, teas & coffees all free of charge to anyone who popped in. Visitors could watch some T.V., play some pool or just have a wee blether with our staff.
We also provided families with food vouchers; food parcels; new clothing for children in need; utility cards and toiletries and cleaning products for their homes.
The Nan McMurdo Trust Fund - The late Nan McMurdo provided tireless support to children and families in need and her family decided to raise funds to continue her legacy. They asked yipworld to manage the fund and we launched our ‘warm pack’ initiative and provided more than 70 families with duvets; duvet covers and hot water bottles throughout the South of East Ayrshire. Thanks to Nan’s family this was recognised by Barony Campus (Nan was a teacher at Cumnock Academy) and they raised funds through their ‘roon the toon’ fundraiser. This will provide us with the opportunity to continue with our Winter Warmer initiative.
Danny Gregory – Lean on Me approached yipworld in January 2023 to raise funds on behalf of yipworld to contribute to the warm hub initiative. Danny and his family raised more than £350 towards this cause. We are eternally grateful for his loyalty and commitment to this cause.
The Bike Hoose
The Bike Hoose is in the early stages of a social enterprise arm of yipworld providing opportunities for affordable bike hire to people living in our communities; upcycling of bikes for re-sale at an affordable price; the provision of led cycle groups by qualified led cyclists and all things bikes!
Our very own designed ‘Pedal Up Programme’ was launched once again with young people aged 8 years participating in a six-week programme with quizzes and games all about bikes; learning the basics of cycle maintenance; risk assessing; care of your bike and finally a led cycle ride. This was a phenomenal success with Barony Campus Supported Learning Centre pupils achieving their ‘skills’ in their Bronze Duke of Edinburgh’s Award.
Environmental Projects
We hosted our very first Swishing Event to a great success! Everyone who visited the event was able to swish for something they wanted and had a fantastic time chatting with the yipworld staff & other attendees. What is swishing? It is very similar to a jumble sale but better organised!
We have plans next year to introduce a new initiative for young people in the ‘not in education, employment or training’ category. The Skills Shop will provide young people aged 14 and 15 years to participate in basic introduction to upcycling simple furniture; hair and beauty; garden maintenance; bike maintenance and finally office administration.
Events
In September we organised Martin’s Go Cycle Safely event to promote safer cycling in honour of the late Martin Gall. The family approached yipworld and we were delighted to honour the cause. We thank Cumnock Juniors Community Enterprise and Visions Leisure Centre for their assistance on the day.
In October it was all things spooky with a Halloween themed party in our venue with many of our service users enjoying the atmosphere – we think perhaps the staff and volunteers enjoyed it too!
For National Youth Work Week in November 2022 and to show our support we made we tagged in our youth work activities in partnership with the national youth work agency Youthlink Scotland.
December means all things Christmas followed by New Year – we strive to provide children and young people with as much fun as possible at this time of year and of course this complements our Warm Hub and Nan McMurdo Trust Fund initiatives to help families in our communities that struggle especially at this time of year.
The Statement of Financial Activities for the year shows total income of £394,380 and total expenditure of £374,254 which results in a net income of £20,126. Unrestricted reserves now stand at £469,807 and restricted reserves stand at £56,054.
It is the policy of the charity to maintain unrestricted funds, which are free reserves of the charity. Unrestricted reserves are to be kept at a level consistent with the expenditure of the charity for day-to-day operational requirements and the trustees funding strategy.
The charity is a company limited by guarantee incorporated on 10th March 2000 and charitable status was awarded on that date by The Office of the Scottish Charity Regulator (OSCR)
The trustees, who are also the directors for the purpose of company law, and who served during the year and up to the date of signature of the financial statements were:
Trustees may be drawn from the membership of the company by election at an Annual General Meeting or by appointment by the trustees either to fill a vacancy or as an additional trustee. The trustees may also appoint any non-member as a director.
None of the trustees has any beneficial interest in the company. All of the trustees are members of the company and guarantee to contribute £1 in the event of a winding up.
Organisational structure
Senior staff member, Janice Hendry has been delegated control of the overall management of the charity and reports directly to the Board of Trustees.
The charity is controlled by its Board of Trustees. None of the trustees has any beneficial interest in the company. All the trustees are members of the company and guarantee to contribute £1 in the event of winding up.
The charity has in place directors’ and officers' liability insurance with a limit of indemnity of £250,000.
Induction and training of new trustees
New directors undergo an appropriate induction programme to brief them on their obligations under charity and company law and the financial performance of the company.
The trustees' report was approved by the Board of Trustees.
I report on the financial statements of the charity for the year ended 31 March 2023, which are set out on pages 7 to 21.
The charity’s trustees, who are also the directors of Yipworld for the purposes of company law, are responsible for the preparation of the financial statements in accordance with the terms of the Charities and Trustee Investments (Scotland) Act 2005 and the Charities Accounts (Scotland) Regulations 2006. The trustees consider that the audit requirement of Regulation 10(1)(a) to (c) of the 2006 Accounts Regulations does not apply. It is my responsibility to examine the financial statements as required under section 44(1)(c) of the Act and to state whether particular matters have come to my attention.
My examination is carried out in accordance with Regulation 11 of the 2006 Accounts Regulations. An examination includes a review of the accounting records kept by the charity and a comparison of the financial statements presented with those records. It also includes consideration of any unusual items or disclosures in the financial statements, and seeks explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently I do not express an audit opinion on the view given by the financial statements.
In connection with my examination, no matter has come to my attention:
to keep accounting records in accordance with section 44(1) (a) of the 2005 Act and Regulation 4 of the 2006 Accounts Regulations; and
to prepare financial statements which accord with the accounting records and comply with Regulation 8 of the 2006 Accounts Regulations;
to which, in my opinion, attention should be drawn in order to enable a proper understanding of the financial statements to be reached.
The statement of financial activities includes all gains and losses recognised in the year.
All income and expenditure derive from continuing activities.
Yipworld is a private company limited by guarantee incorporated in Scotland. The registered office is Barrhill Road, Cumnock, Ayrshire, KA18 1PG.
The financial statements have been prepared in accordance with the charity's Memorandum and Articles of Association, the Charities and Trustee Investment (Scotland) Act 2005, the Charities Accounts (Scotland) Regulations 2006 (as amended), FRS 102 “The Financial Reporting Standard applicable in the UK and Republic of Ireland” (“FRS 102”) and the Charities SORP "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019). The charity is a Public Benefit Entity as defined by FRS 102.
The charity has taken advantage of the provisions in the SORP for charities not to prepare a Statement of Cash Flows.
The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £.
The financial statements have been prepared under the historical cost convention. The principal accounting policies adopted are set out below.
At the time of approving the financial statements, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements.
Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives.
Restricted funds are subject to specific conditions by donors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.
Cash donations are recognised on receipt. Other donations are recognised once the charity has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.
Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement, and the amount of the obligation can be measured reliably.
Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses.
Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases:
The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in the statement of financial activities.
At each reporting end date, the charity reviews the carrying amounts of its tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss (if any).
Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.
The charity has elected to apply the provisions of Section 11 ‘Basic Financial Instruments’ and Section 12 ‘Other Financial Instruments Issues’ of FRS 102 to all of its financial instruments.
Financial instruments are recognised in the charity's balance sheet when the charity becomes party to the contractual provisions of the instrument.
Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously.
Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised.
Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised.
Debt instruments are subsequently carried at amortised cost, using the effective interest rate method.
Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method.
Financial liabilities are derecognised when the charity’s contractual obligations expire or are discharged or cancelled.
The charity is recognised by H M Revenue and Customs as a charity and accordingly exempt from taxation on income which is applied for charitable purposes. The company is not registered for Value Added Tax and, accordingly, any such irrecoverable tax is included in the expenditure concerned.
The cost of any unused holiday entitlement is recognised in the period in which the employee’s services are received.
Termination benefits are recognised immediately as an expense when the charity is demonstrably committed to terminate the employment of an employee or to provide termination benefits.
Payments to defined contribution retirement benefit schemes are charged as an expense as they fall due.
Voluntary help
Voluntary help is not included in the accounts, the value attached to these unpaid volunteers has not been quantified. However, Yipworld acknowledges the reduction in running costs achieved by such help.
In the application of the charity’s accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.
The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.
Youth and community services
Youth and community services
Youth and community services
Youth and community services
Rent
Activity expenditure
Repairs and renewals
Travel and motor expenses
Finance costs
Hospitality
Professional fees
Printing and stationery
Telephone and IT
Governance costs includes payments to the examiners of £3,300 inc VAT (2022- £3,300) for independent examination fees.
The average monthly number of employees during the year was:
Community Fund – This is a model of social prescribing where care intervention services are provided to reduce stress on NHS/GP services. Coordinated by Scottish Communities for Health and Wellbeing
BBC Children in Need Curiosity Fund – in partnership with Wellcome Foundation – a Science Technology Engineering and Maths (STEM) programme to develop the confidence of young people
East Ayrshire Council – core youth work services
Paths for All – Smarter Choices Smarter Places funding to provide support with bicycles initiative
Energy Saving Trust – this grant is to provide funding for the purchase of electric bikes. The remaining balance represents the net book value of the bikes.
STV Appeal – to assist families with utilities, food and play materials throughout the COVID pandemic
Third Sector Resilience Funds – to enable to provide quality survival/activity support and resources to lonely and isolated people and their families
Corra Foundation Supporting Communities – to coordinate clothing and footwear for children and families living in SIMD communities
Council for Voluntary Organisations – This fund is for promotion of positive mental health for adults in East Ayrshire communities
Nan McMurdo Trust - This is to provide assistance to vulnerable families in the community
Cycling Events Fund – to host cycling events from a variety of funders
Scottish Police – this was a contribution to weekend family events promoting social inclusion
Long Term Unemployment – to provide employment opportunities for adults struggling to gain employment
The charity considered its key management personnel comprise the trustees and the Chief Executive. The remuneration of key management personnel is as follows.
Aggregate compensation includes the total cost to the charity including employers national insurance and pension contributions.
During the year the charity entered into the following transactions with related parties:
The charity purchased good totalling £882 (2022 - £947) from Donsport, a business controlled by Stewart Birrell a trustee. The transactions were at "arms length" and represented various sportswear items. At the year end £nil was outstanding (2022 - £nil)