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COMPANY REGISTRATION NUMBER: 09090186
PCS BUSINESS SYSTEMS GROUP LIMITED
FINANCIAL STATEMENTS
31 May 2023
PCS BUSINESS SYSTEMS GROUP LIMITED
FINANCIAL STATEMENTS
YEAR ENDED 31 MAY 2023
CONTENTS
PAGES
Officers and professional advisers
1
Strategic report
2 to 3
Directors' report
4 to 5
Independent auditor's report to the members
6 to 9
Consolidated statement of comprehensive income
10
Consolidated statement of financial position
11
Company statement of financial position
12
Consolidated statement of changes in equity
13
Company statement of changes in equity
14
Consolidated statement of cash flows
15
Notes to the financial statements
16 to 24
PCS BUSINESS SYSTEMS GROUP LIMITED
OFFICERS AND PROFESSIONAL ADVISERS
THE BOARD OF DIRECTORS
Mrs L M Morrissey
Mr S J Cream
Mr S A Knott
COMPANY SECRETARY
Mrs L M Morrissey
REGISTERED OFFICE
2 Northfield Point
Cunliffe Drive
Kettering
Northamptonshire
NN16 9QJ
AUDITOR
Meadows & Co Limited
Chartered accountants & statutory auditor
Headlands House
1 Kings Court
Kettering Parkway
Kettering
NN15 6WJ
PCS BUSINESS SYSTEMS GROUP LIMITED
STRATEGIC REPORT
YEAR ENDED 31 MAY 2023
The directors are satisfied with the performance of the company having seen significant growth. The directors are committed to maintaining and developing the group's market position. Details of the group's trading performance are set out on page 10. Details of sales by geographical location and employees are set out in notes 4 and 8 respectively. The company has again continued to enjoy a good level of loyalty from its staff and has therefore seen multiple members of the team reaching length of service milestones. The directors feel that this is imperative for the continued success of the company. Product development has once again been crucial to the support we are able to offer our managed service customers and the team we have in place are well suited to this important task. PRINCIPAL RISKS AND UNCERTAINTIES The management of the business and the execution of the company's strategy are subject to a number of normal risks. The key business risks and uncertainties affecting the company are considered to relate to competition from other suppliers and customer retention and are subject to continuous review. Customer retention remains extremely high again this year helped, in part, by customers taking up our various contracted products and services. The company's activities expose it to a number of financial risks including credit risk, cash flow risk and liquidity risk. The company's principal financial assets are bank balances and trade debtors. The company's credit risk is primarily attributable to its trade debtors. The amounts presented in the balance sheet are net of allowances for doubtful debtors. An allowance for impairment is made where there is an identified loss event which, based on previous experience, is evidence of a reduction in the recoverability of the cash flows. The credit risk on liquid funds is limited because the counterparties are banks with high credit-ratings assigned by international credit-rating agencies. The company has no significant concentration of credit risk, with exposure spread over a large number of counterparties and customers. The company is also exposed to risks associated with changes in foreign exchange rates. These risks are monitored on an ongoing basis but the company does not enter into any hedging activity and does not use financial instruments. Liquidity risk is monitored through the preparation of monthly management accounts, regular shareholder and board meetings and detailed forecasts extending across a 12-month period. KEY PERFORMANCE INDICATORS The directors regard gross profit as a key performance measure. Gross profit for 2023 was £4,733,532 (2022 - £4,889,532). The gross profit percentage is considered a crucial key performance indicator by the directors in order to monitor the mix of products and services that are being traded throughout the year. Gross profit percentage for 2023 was 20.67% (2022 - 20.64%). Debtor days for the year were 26 (2022 - 32). The debtor days are at an acceptable level. FUTURE DEVELOPMENTS AND OUTLOOK The company's business activities, together with the factors likely to affect its future development, performance and position, are set out in this report. The financial position of the company and its liquidity position are set out in the attached accounts. In addition, the principal risks and uncertainties section above details the policies and processes in place to manage financial risk, and exposures to credit and liquidity risk. In the opinion of the directors, further opportunities exist to expand the support and system development side of the business. Selling services continue to be an important part of business and we expect this to increase in the coming years. The company's strategy is to continue increasing the level of recurring/service revenues. The directors are confident that this year's key performance indicators will be further enhanced in 2023/24.
This report was approved by the board of directors on 21 November 2023 and signed on behalf of the board by:
Mrs L M Morrissey
Director
Registered office:
2 Northfield Point
Cunliffe Drive
Kettering
Northamptonshire
NN16 9QJ
PCS BUSINESS SYSTEMS GROUP LIMITED
DIRECTORS' REPORT
YEAR ENDED 31 MAY 2023
The directors present their report and the financial statements of the group for the year ended 31 May 2023 .
DIRECTORS
The directors who served the company during the year were as follows:
Mrs L M Morrissey
Mr S J Cream
Mr S A Knott
DIVIDENDS
Particulars of recommended dividends are detailed in note 11 to the financial statements.
DISCLOSURE OF INFORMATION IN THE STRATEGIC REPORT
The directors have chosen, in accordance with section 414C(11) of the Companies Act 2006 (Strategic Report and Directors' Report) Regulations 2013, to set out in the company's strategic report information required by schedule 7 of the Large and Medium-sized Companies and Groups (Accounts and Reports) Regulations 2008.
DIRECTORS' RESPONSIBILITIES STATEMENT
The directors are responsible for preparing the strategic report, directors' report and the financial statements in accordance with applicable law and regulations. Company law requires the directors to prepare financial statements for each financial year. Under that law the directors have elected to prepare the financial statements in accordance with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and applicable law). Under company law the directors must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the group and the company and the profit or loss of the group for that period. In preparing these financial statements, the directors are required to: - select suitable accounting policies and then apply them consistently; - make judgments and accounting estimates that are reasonable and prudent; - prepare the financial statements on the going concern basis unless it is inappropriate to presume that the company will continue in business. The directors are responsible for keeping adequate accounting records that are sufficient to show and explain the company's transactions and disclose with reasonable accuracy at any time the financial position of the company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. AUDITOR
Each of the persons who is a director at the date of approval of this report confirms that:
- so far as they are aware, there is no relevant audit information of which the group and the company's auditor is unaware; and - they have taken all steps that they ought to have taken as a director to make themselves aware of any relevant audit information and to establish that the group and the company's auditor is aware of that information. The auditor is deemed to have been re-appointed in accordance with section 487 of the Companies Act 2006.
This report was approved by the board of directors on 21 November 2023 and signed on behalf of the board by:
Mrs L M Morrissey
Director
Registered office:
2 Northfield Point
Cunliffe Drive
Kettering
Northamptonshire
NN16 9QJ
PCS BUSINESS SYSTEMS GROUP LIMITED
INDEPENDENT AUDITOR'S REPORT TO THE MEMBERS OF PCS BUSINESS SYSTEMS GROUP LIMITED
YEAR ENDED 31 MAY 2023
OPINION
We have audited the financial statements of PCS Business Systems Group Limited (the 'parent company') and its subsidiaries (the 'group') for the year ended 31 May 2023 which comprise the consolidated statement of comprehensive income, consolidated statement of financial position, company statement of financial position, consolidated statement of changes in equity, company statement of changes in equity, consolidated statement of cash flows and the related notes, including a summary of significant accounting policies. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards, including FRS 102 The Financial Reporting Standard applicable in the UK and Republic of Ireland (United Kingdom Generally Accepted Accounting Practice). In our opinion the financial statements: - give a true and fair view of the state of the group's and of the parent company's affairs as at 31 May 2023 and of the group's profit for the year then ended; - have been properly prepared in accordance with United Kingdom Generally Accepted Accounting Practice; - have been prepared in accordance with the requirements of the Companies Act 2006.
BASIS FOR OPINION
We conducted our audit in accordance with International Standards on Auditing (UK) (ISAs (UK)) and applicable law. Our responsibilities under those standards are further described in the auditor's responsibilities for the audit of the financial statements section of our report. We are independent of the group in accordance with the ethical requirements that are relevant to our audit of the financial statements in the UK, including the FRC’s Ethical Standard, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.
CONCLUSIONS RELATING TO GOING CONCERN
In auditing the financial statements, we have concluded that the directors' use of the going concern basis of accounting in the preparation of the financial statements is appropriate.
Based on the work we have performed, we have not identified any material uncertainties relating to events or conditions that, individually or collectively, may cast significant doubt on the group's or the parent company's ability to continue as a going concern for a period of at least twelve months from when the financial statements are authorised for issue.
Our responsibilities and the responsibilities of the directors with respect to going concern are described in the relevant sections of this report.
OTHER INFORMATION
The other information comprises the information included in the annual report, other than the financial statements and our auditor’s report thereon. The directors are responsible for the other information. Our opinion on the financial statements does not cover the other information and, except to the extent otherwise explicitly stated in our report, we do not express any form of assurance conclusion thereon. In connection with our audit of the financial statements, our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the audit or otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to determine whether there is a material misstatement in the financial statements or a material misstatement of the other information. If, based on the work we have performed, we conclude that there is a material misstatement of this other information, we are required to report that fact. We have nothing to report in this regard.
OPINIONS ON OTHER MATTERS PRESCRIBED BY THE COMPANIES ACT 2006
In our opinion, based on the work undertaken in the course of the audit:
- the information given in the strategic report and the directors' report for the financial year for which the financial statements are prepared is consistent with the financial statements; and
- the strategic report and the directors' report have been prepared in accordance with applicable legal requirements.
MATTERS ON WHICH WE ARE REQUIRED TO REPORT BY EXCEPTION
In the light of the knowledge and understanding of the group and the parent company and its environment obtained in the course of the audit, we have not identified material misstatements in the strategic report or the directors' report. We have nothing to report in respect of the following matters in relation to which the Companies Act 2006 requires us to report to you if, in our opinion: - adequate accounting records have not been kept by the parent company, or returns adequate for our audit have not been received from branches not visited by us; or - the parent company financial statements are not in agreement with the accounting records and returns; or - certain disclosures of directors' remuneration specified by law are not made; or - we have not received all the information and explanations we require for our audit.
RESPONSIBILITIES OF DIRECTORS
As explained more fully in the directors' responsibilities statement, the directors are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view, and for such internal control as the directors determine is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error. In preparing the financial statements, the directors are responsible for assessing the group's and the parent company's ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the directors either intend to liquidate the group or the parent company or to cease operations, or have no realistic alternative but to do so.
AUDITOR'S RESPONSIBILITIES FOR THE AUDIT OF THE FINANCIAL STATEMENTS
Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor’s report that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with ISAs (UK) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements. Irregularities, including fraud, are instances of non-compliance with laws and regulations. We design procedures in line with our responsibilities, outlined above, to detect material misstatements in respect of irregularities, including fraud. The extent to which our procedures are capable of detecting irregularities, including fraud is detailed below: We have undertaken high level reviews of the results and position of the company for the year in question, and have considered the effects of the industry and wider economy on the company. We have made enquiries of management regarding the company's own risk assessment procedures and any identified irregularities, including fraud, identified in the year. We have used our knowledge and understanding of the company's business, including the remuneration of key management personnel, to assess how and where irregularities, including fraud, might arise and we have planned our testing using a risk based approach. We have considered the potential for irregularities, including fraud, in all our testing but have also carried out specific testing to comply with the ISA (UK) requirements regarding management override of controls. As part of an audit in accordance with ISAs (UK), we exercise professional judgment and maintain professional scepticism throughout the audit. We also: - Identify and assess the risks of material misstatement of the financial statements, whether due to fraud or error, design and perform audit procedures responsive to those risks, and obtain audit evidence that is sufficient and appropriate to provide a basis for our opinion. The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentations, or the override of internal control. - Obtain an understanding of internal control relevant to the audit in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the group's internal control. - Evaluate the appropriateness of accounting policies used and the reasonableness of accounting estimates and related disclosures made by the directors. - Conclude on the appropriateness of the directors' use of the going concern basis of accounting and, based on the audit evidence obtained, whether a material uncertainty exists related to events or conditions that may cast significant doubt on the group's or the parent company's ability to continue as a going concern. If we conclude that a material uncertainty exists, we are required to draw attention in our auditor’s report to the related disclosures in the financial statements or, if such disclosures are inadequate, to modify our opinion. Our conclusions are based on the audit evidence obtained up to the date of our auditor’s report. However, future events or conditions may cause the group or the parent company to cease to continue as a going concern. - Evaluate the overall presentation, structure and content of the financial statements, including the disclosures, and whether the financial statements represent the underlying transactions and events in a manner that achieves fair presentation. - Obtain sufficient appropriate audit evidence regarding the financial information of the entities or business activities within the group to express an opinion on the consolidated financial statements. We are responsible for the direction, supervision and performance of the group audit. We remain solely responsible for our audit opinion. We communicate with those charged with governance regarding, among other matters, the planned scope and timing of the audit and significant audit findings, including any significant deficiencies in internal control that we identify during our audit. USE OF OUR REPORT
This report is made solely to the company's members, as a body, in accordance with chapter 3 of part 16 of the Companies Act 2006. Our audit work has been undertaken so that we might state to the company's members those matters we are required to state to them in an auditor's report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the company and the company's members as a body, for our audit work, for this report, or for the opinions we have formed.
David Kelland FCA
(Senior Statutory Auditor)
For and on behalf of
Meadows & Co Limited
Chartered accountants & statutory auditor
Headlands House
1 Kings Court
Kettering Parkway
Kettering
NN15 6WJ
21 November 2023
PCS BUSINESS SYSTEMS GROUP LIMITED
CONSOLIDATED STATEMENT OF COMPREHENSIVE INCOME
YEAR ENDED 31 MAY 2023
2023
2022
Note
£
£
TURNOVER
4
22,896,573
23,690,994
Cost of sales
18,163,041
18,801,462
-------------
-------------
GROSS PROFIT
4,733,532
4,889,532
Administrative expenses
4,307,580
3,834,194
------------
------------
OPERATING PROFIT
5
425,952
1,055,338
Interest payable and similar expenses
9
3,835
( 904)
------------
------------
PROFIT BEFORE TAXATION
422,117
1,056,242
Tax on profit
10
184,307
300,111
---------
------------
PROFIT FOR THE FINANCIAL YEAR
237,810
756,131
---------
------------
Sale of own shares
24,000
Purchase of own shares
(48,000)
----
--------
OTHER COMPREHENSIVE INCOME FOR THE YEAR
( 24,000)
---------
---------
TOTAL COMPREHENSIVE INCOME FOR THE YEAR
237,810
732,131
---------
---------
All the activities of the group are from continuing operations.
PCS BUSINESS SYSTEMS GROUP LIMITED
CONSOLIDATED STATEMENT OF FINANCIAL POSITION
31 May 2023
2023
2022
Note
£
£
FIXED ASSETS
Intangible assets
12
4,269,415
4,752,871
Tangible assets
13
332,901
341,286
------------
------------
4,602,316
5,094,157
CURRENT ASSETS
Debtors
15
1,949,374
2,298,386
Cash at bank and in hand
2,603,448
2,429,307
------------
------------
4,552,822
4,727,693
CREDITORS: amounts falling due within one year
16
4,749,094
5,297,216
------------
------------
NET CURRENT LIABILITIES
196,272
569,523
------------
------------
TOTAL ASSETS LESS CURRENT LIABILITIES
4,406,044
4,524,634
------------
------------
NET ASSETS
4,406,044
4,524,634
------------
------------
CAPITAL AND RESERVES
Called up share capital
18
198,000
198,000
Reserve for own shares
19
2,000
2,000
Profit and loss account
19
4,206,044
4,324,634
------------
------------
SHAREHOLDERS FUNDS
4,406,044
4,524,634
------------
------------
These financial statements were approved by the board of directors and authorised for issue on 21 November 2023 , and are signed on behalf of the board by:
Mrs L M Morrissey
Director
Company registration number: 09090186
PCS BUSINESS SYSTEMS GROUP LIMITED
COMPANY STATEMENT OF FINANCIAL POSITION
31 May 2023
2023
2022
Note
£
£
FIXED ASSETS
Investments
14
6,887,500
6,887,500
CURRENT ASSETS
Cash at bank and in hand
1,795,728
1,431,787
CREDITORS: amounts falling due within one year
16
5,217,628
4,853,687
------------
------------
NET CURRENT LIABILITIES
3,421,900
3,421,900
------------
------------
TOTAL ASSETS LESS CURRENT LIABILITIES
3,465,600
3,465,600
------------
------------
NET ASSETS
3,465,600
3,465,600
------------
------------
CAPITAL AND RESERVES
Called up share capital
18
198,000
198,000
Reserve for own shares
19
2,000
2,000
Profit and loss account
19
3,265,600
3,265,600
------------
------------
SHAREHOLDERS FUNDS
3,465,600
3,465,600
------------
------------
The profit for the financial year of the parent company was £ 356,400 (2022: £ 598,800 ).
These financial statements were approved by the board of directors and authorised for issue on 21 November 2023 , and are signed on behalf of the board by:
Mrs L M Morrissey
Director
Company registration number: 09090186
PCS BUSINESS SYSTEMS GROUP LIMITED
CONSOLIDATED STATEMENT OF CHANGES IN EQUITY
YEAR ENDED 31 MAY 2023
Called up share capital
Reserve for own shares
Profit and loss account
Total
£
£
£
£
AT 1 JUNE 2021
200,000
4,191,303
4,391,303
Profit for the year
756,131
756,131
Other comprehensive income for the year:
Sale of own shares
24,000
24,000
Purchase of own shares
(48,000)
(48,000)
---------
----
------------
------------
TOTAL COMPREHENSIVE INCOME FOR THE YEAR
732,131
732,131
Dividends paid and payable
11
( 598,800)
( 598,800)
Purchase of own shares
(4,000)
4,000
Sale of own shares
2,000
(2,000)
---------
-------
------------
------------
TOTAL INVESTMENTS BY AND DISTRIBUTIONS TO OWNERS
( 2,000)
2,000
( 598,800)
( 598,800)
AT 31 MAY 2022
198,000
2,000
4,324,634
4,524,634
Profit for the year
237,810
237,810
---------
-------
------------
------------
TOTAL COMPREHENSIVE INCOME FOR THE YEAR
237,810
237,810
Dividends paid and payable
11
( 356,400)
( 356,400)
----
----
---------
---------
TOTAL INVESTMENTS BY AND DISTRIBUTIONS TO OWNERS
( 356,400)
( 356,400)
---------
-------
------------
------------
AT 31 MAY 2023
198,000
2,000
4,206,044
4,406,044
---------
-------
------------
------------
PCS BUSINESS SYSTEMS GROUP LIMITED
COMPANY STATEMENT OF CHANGES IN EQUITY
YEAR ENDED 31 MAY 2023
Called up share capital
Reserve for own shares
Profit and loss account
Total
£
£
£
£
AT 1 JUNE 2021
200,000
3,289,600
3,489,600
Profit for the year
598,800
598,800
Other comprehensive income for the year:
Sale of own shares
24,000
24,000
Purchase of own shares
(48,000)
(48,000)
---------
----
------------
------------
TOTAL COMPREHENSIVE INCOME FOR THE YEAR
574,800
574,800
Dividends paid and payable
11
( 598,800)
( 598,800)
Purchase of own shares
(4,000)
4,000
Sale of own shares
2,000
(2,000)
---------
-------
------------
------------
TOTAL INVESTMENTS BY AND DISTRIBUTIONS TO OWNERS
( 2,000)
2,000
( 598,800)
( 598,800)
AT 31 MAY 2022
198,000
2,000
3,265,600
3,465,600
Profit for the year
356,400
356,400
---------
-------
------------
------------
TOTAL COMPREHENSIVE INCOME FOR THE YEAR
356,400
356,400
Dividends paid and payable
11
( 356,400)
( 356,400)
----
----
---------
---------
TOTAL INVESTMENTS BY AND DISTRIBUTIONS TO OWNERS
( 356,400)
( 356,400)
---------
-------
------------
------------
AT 31 MAY 2023
198,000
2,000
3,265,600
3,465,600
---------
-------
------------
------------
PCS BUSINESS SYSTEMS GROUP LIMITED
CONSOLIDATED STATEMENT OF CASH FLOWS
YEAR ENDED 31 MAY 2023
2023
2022
£
£
CASH FLOWS FROM OPERATING ACTIVITIES
Profit for the financial year
237,810
756,131
Adjustments for:
Depreciation of tangible assets
10,671
18,306
Amortisation of intangible assets
483,456
483,456
Interest payable and similar expenses
3,835
( 904)
Loss on disposal of tangible assets
13,957
Tax on profit
184,307
300,111
Accrued income
( 162,157)
( 48,606)
Changes in:
Trade and other debtors
349,012
( 419,307)
Trade and other creditors
( 664,465)
121,641
---------
------------
Cash generated from operations
442,469
1,224,785
Interest paid
( 3,835)
904
Tax paid
( 354,115)
( 202,058)
---------
------------
Net cash from operating activities
84,519
1,023,631
---------
------------
CASH FLOWS FROM INVESTING ACTIVITIES
Purchase of tangible assets
( 2,286)
( 944)
Proceeds from sale of tangible assets
274,036
---------
------------
Net cash (used in)/from investing activities
( 2,286)
273,092
---------
------------
CASH FLOWS FROM FINANCING ACTIVITIES
Purchase of own shares
( 24,000)
Proceeds from borrowings
448,308
( 627,570)
Dividends paid
( 356,400)
( 598,800)
---------
------------
Net cash from/(used in) financing activities
91,908
( 1,250,370)
---------
------------
NET INCREASE IN CASH AND CASH EQUIVALENTS
174,141
46,353
CASH AND CASH EQUIVALENTS AT BEGINNING OF YEAR
2,429,307
2,382,954
------------
------------
CASH AND CASH EQUIVALENTS AT END OF YEAR
2,603,448
2,429,307
------------
------------
PCS BUSINESS SYSTEMS GROUP LIMITED
NOTES TO THE FINANCIAL STATEMENTS
YEAR ENDED 31 MAY 2023
1. GENERAL INFORMATION
The company is a private company limited by shares, registered in England and Wales. The address of the registered office is 2 Northfield Point, Cunliffe Drive, Kettering, Northamptonshire, NN16 9QJ.
2. STATEMENT OF COMPLIANCE
These financial statements have been prepared in compliance with FRS 102, 'The Financial Reporting Standard applicable in the UK and the Republic of Ireland'.
3. ACCOUNTING POLICIES
Basis of preparation
The financial statements have been prepared on the historical cost basis, as modified by the revaluation of certain financial assets and liabilities at fair value through profit or loss. The financial statements are prepared in sterling, which is the functional currency of the entity.
Disclosure exemptions
The parent company satisfies the criteria of being a qualifying entity as defined in FRS 102. As such, advantage has been taken of the following reduced disclosures available under FRS 102: (a) Disclosures in respect of each class of share capital have not been presented.
Consolidation
The financial statements consolidate the financial statements of PCS Business Systems Group Limited and all of its subsidiary undertakings.
The results of subsidiaries acquired or disposed of during the year are included from or to the date that control passes.
The parent company has applied the exemption contained in section 408 of the Companies Act 2006 and has not presented its individual profit and loss account.
Judgements and key sources of estimation uncertainty
The preparation of the financial statements requires management to make judgements, estimates and assumptions that affect the amounts reported. These estimates and judgements are continually reviewed and are based on experience and other factors, including expectations of future events that are believed to be reasonable under the circumstances. Significant judgements The judgements (apart from those involving estimations) that management has made in the process of applying the entity's accounting policies and that have the most significant effect on the amounts recognised in the financial statements are as follows: Key sources of estimation uncertainty Accounting estimates and assumptions are made concerning the future and, by their nature, will rarely equal the related actual outcome. The key assumptions and other sources of estimation uncertainty that have a significant risk of causing a material adjustment to the carrying amounts of assets and liabilities within the next financial year are as follows: Recognition of income from maintenance contracts The company recognises income from maintenance contracts equally on a straight-line basis over the life of the contract. The company considers this estimation the most appropriate way of accounting for these contracts.
Revenue recognition
The turnover shown in the profit and loss account represents amounts receivable during the year, exclusive of Value Added Tax. In respect of long-term contracts and contracts for on-going services, turnover represents the value of work done in the year, including estimates of amounts not invoiced. Turnover in respect of long-term contracts and contracts for on-going services is recognised on a straight-line basis over the term of the contracts. In respect of other contract sales, turnover is recognised when goods are delivered to customers.
Income tax
The taxation expense represents the aggregate amount of current and deferred tax recognised in the reporting period. Tax is recognised in profit or loss, except to the extent that it relates to items recognised in other comprehensive income or directly in equity. In this case, tax is recognised in other comprehensive income or directly in equity, respectively. Current tax is recognised on taxable profit for the current and past periods. Current tax is measured at the amounts of tax expected to pay or recover using the tax rates and laws that have been enacted or substantively enacted at the reporting date. Deferred tax is recognised in respect of all timing differences at the reporting date. Unrelieved tax losses and other deferred tax assets are recognised to the extent that it is probable that they will be recovered against the reversal of deferred tax liabilities or other future taxable profits. Deferred tax is measured using the tax rates and laws that have been enacted or substantively enacted by the reporting date that are expected to apply to the reversal of the timing difference.
Operating leases
Lease payments are recognised as an expense over the lease term on a straight-line basis. The aggregate benefit of lease incentives is recognised as a reduction to expense over the lease term, on a straight-line basis.
Goodwill
Goodwill represents the excess of cost of acquisition over the fair value of the separable net assets of the business acquired. Goodwill is capitalised and then amortised over its expected useful economic life from the date of acquisition.
Amortisation
Amortisation is calculated so as to write off the cost of an asset, less its estimated residual value, over the useful life of that asset as follows:
Goodwill
-
over 20 years
If there is an indication that there has been a significant change in amortisation rate, useful life or residual value of an intangible asset, the amortisation is revised prospectively to reflect the new estimates.
Tangible assets
Tangible assets are initially recorded at cost, and subsequently stated at cost less any accumulated depreciation and impairment losses. Any tangible assets carried at revalued amounts are recorded at the fair value at the date of revaluation less any subsequent accumulated depreciation and subsequent accumulated impairment losses.
Depreciation
Depreciation is calculated so as to write off the cost or valuation of an asset, less its residual value, over the useful economic life of that asset as follows:
Land, Buildings & Leasehold Improvements
-
2% & 20% straight line
Office Equipment, Fixtures & Fittings
-
10%, 20% & 33% straight line
Investments
Investments held as fixed assets are stated at cost less provision for any permanent diminution in value.
Impairment of fixed assets
A review for indicators of impairment is carried out at each reporting date, with the recoverable amount being estimated where such indicators exist. Where the carrying value exceeds the recoverable amount, the asset is impaired accordingly. Prior impairments are also reviewed for possible reversal at each reporting date.
Defined contribution plans
Contributions to defined contribution plans are recognised as an expense in the period in which the related service is provided. Prepaid contributions are recognised as an asset to the extent that the prepayment will lead to a reduction in future payments or a cash refund.
4. TURNOVER
Turnover arises from:
2023
2022
£
£
IT supply, support and system development
22,896,573
23,690,994
-------------
-------------
The turnover is attributable to the one principal activity of the group. An analysis of turnover by the geographical markets that substantially differ from each other is given below:
2023
2022
£
£
United Kingdom
22,851,053
23,682,623
Overseas
45,520
8,371
-------------
-------------
22,896,573
23,690,994
-------------
-------------
5. OPERATING PROFIT
Operating profit or loss is stated after charging:
2023
2022
£
£
Amortisation of intangible assets
483,456
483,456
Depreciation of tangible assets
10,671
18,306
Loss on disposal of tangible assets
13,957
---------
---------
6. AUDITOR'S REMUNERATION
2023
2022
£
£
Fees payable for the audit of the financial statements
13,175
12,300
--------
--------
7. STAFF COSTS
The average number of persons employed by the group during the year, including the directors, amounted to:
2023
2022
No.
No.
Technical staff
15
17
Sales staff
14
15
Administration staff
7
7
Management staff
7
7
Marketing staff
2
2
----
----
45
48
----
----
The aggregate payroll costs incurred during the year, relating to the above, were:
2023
2022
£
£
Wages and salaries
2,900,635
2,521,201
Social security costs
350,563
282,682
Other pension costs
104,968
106,167
------------
------------
3,356,166
2,910,050
------------
------------
8. DIRECTORS' REMUNERATION
The directors' aggregate remuneration in respect of qualifying services was:
2023
2022
£
£
Remuneration
637,506
287,461
Company contributions to defined contribution pension plans
7,044
7,044
---------
---------
644,550
294,505
---------
---------
The number of directors who accrued benefits under company pension plans was as follows:
2023
2022
No.
No.
Defined contribution plans
2
2
----
----
Remuneration of the highest paid director in respect of qualifying services:
2023
2022
£
£
Aggregate remuneration
450,491
110,806
---------
---------
9. INTEREST PAYABLE AND SIMILAR EXPENSES
2023
2022
£
£
Interest on banks loans and overdrafts
( 1,006)
Other interest payable and similar charges
3,835
102
-------
-------
3,835
( 904)
-------
-------
10. TAX ON PROFIT
Major components of tax income
2023
2022
£
£
Current tax:
UK current tax income
184,307
300,111
Tax on profit
184,307
300,111
---------
---------
Reconciliation of tax expense
The tax assessed on the profit on ordinary activities for the year is higher than (2022: higher than) the standard rate of corporation tax in the UK of 20 % (2022: 19 %).
2023
2022
£
£
Profit on ordinary activities before taxation
422,117
1,056,242
---------
------------
Profit on ordinary activities by rate of tax
181,115
200,686
Effect of expenses not deductible for tax purposes
1,890
96,523
Effect of capital allowances and depreciation
1,277
2,902
Rounding on tax charge
25
---------
------------
Tax on profit
184,307
300,111
---------
------------
11. DIVIDENDS
Dividends paid during the year (excluding those for which a liability existed at the end of the prior year):
2023
2022
£
£
Dividends on ordinary shares
356,400
598,800
---------
---------
12. INTANGIBLE ASSETS
Group
Goodwill
£
Cost
At 1 June 2022 and 31 May 2023
9,669,055
------------
Amortisation
At 1 June 2022
4,916,184
Charge for the year
483,456
------------
At 31 May 2023
5,399,640
------------
Carrying amount
At 31 May 2023
4,269,415
------------
At 31 May 2022
4,752,871
------------
The company has no intangible assets.
Goodwill has arisen on the purchase of PCS Business Systems Limited on 19 March 2008. It is amortised to the profit and loss account over its estimated economic life of 20 years. Goodwill has arisen on the purchase of PCS Business Systems Holdings Limited on 14 January 2015. It is amortised to the profit and loss account over its estimated economic life of 20 years .
13. TANGIBLE ASSETS
Group
Land, Buildings & Leasehold Improvements
Office Equipment, Fixtures & Fittings
Total
£
£
£
Cost
At 1 June 2022
455,749
90,017
545,766
Additions
2,286
2,286
---------
--------
---------
At 31 May 2023
455,749
92,303
548,052
---------
--------
---------
Depreciation
At 1 June 2022
120,787
83,693
204,480
Charge for the year
7,128
3,543
10,671
---------
--------
---------
At 31 May 2023
127,915
87,236
215,151
---------
--------
---------
Carrying amount
At 31 May 2023
327,834
5,067
332,901
---------
--------
---------
At 31 May 2022
334,962
6,324
341,286
---------
--------
---------
The company has no tangible assets.
At 31 May 2023, included within the net book value of land, buildings and leasehold improvements is £327,834 (2022 - £334,962) in relation to long term leasehold land, buildings and improvements .
14. INVESTMENTS
The group has no investments.
Company
Shares in group undertakings
£
Cost
At 1 June 2022 and 31 May 2023
6,887,500
------------
Impairment
At 1 June 2022 and 31 May 2023
------------
Carrying amount
At 1 June 2022 and 31 May 2023
6,887,500
------------
At 31 May 2022
6,887,500
------------
Subsidiaries, associates and other investments
Details of the investments in which the parent company has an interest of 20% or more are as follows:
Registered office
Class of share
Percentage of shares held
Subsidiary undertakings
PCS Business Systems Holdings Limited
2 Northfield Point, Cunliffe Drive, Kettering, Northamptonshire, NN16 9QJ
Ordinary
100
15. DEBTORS
Group
Company
2023
2022
2023
2022
£
£
£
£
Trade debtors
1,651,446
2,033,494
Prepayments and accrued income
153,969
120,933
Other debtors
143,959
143,959
------------
------------
----
----
1,949,374
2,298,386
------------
------------
----
----
The group has an ongoing debt financing arrangement whereby it receives a proportion of the value of sales invoices in advance. Advances are disclosed in the balance sheet as current liabilities and the gross amount of the financial debtors is included in trade debtors.
16. CREDITORS: amounts falling due within one year
Group
Company
2023
2022
2023
2022
£
£
£
£
Bank loans and overdrafts
979,425
531,117
Trade creditors
2,541,318
3,183,450
Amounts owed to group undertakings
5,215,431
4,732,690
Accruals and deferred income
711,328
873,485
2,197
2,197
Corporation tax
34,899
204,707
Social security and other taxes
472,332
377,336
Other creditors
9,792
127,121
118,800
------------
------------
------------
------------
4,749,094
5,297,216
5,217,628
4,853,687
------------
------------
------------
------------
Bank loans and overdrafts are secured by a legal charge over the long leasehold property and insurance policies held by the holding company.
Included in bank loans and overdrafts are advances in respect of financial debtors of £979,425 (2022 - £531,117) which are secured against the debtors' ledger and bank balances due to the groups right to set-off.
17. EMPLOYEE BENEFITS
Defined contribution plans
The amount recognised in profit or loss as an expense in relation to defined contribution plans was £ 87,613 (2022: £ 96,105 ).
18. CALLED UP SHARE CAPITAL
Issued, called up and fully paid
2023
2022
No.
£
No.
£
Ordinary shares of £ 1 each
198,000
198,000
198,000
198,000
---------
---------
---------
---------
19. RESERVES
Share capital account - This records the nominal value of shares that have been issued. Share premium account - This reserve records the amount above the nominal value received for shares sold, less transaction costs. Reserve for own shares - This reserve records the value paid for shares held in treasury. Profit and loss account - This reserve records retained earnings and accumulated losses.
20. ANALYSIS OF CHANGES IN NET DEBT
At 1 Jun 2022
Cash flows
At 31 May 2023
£
£
£
Cash at bank and in hand
2,429,307
174,141
2,603,448
Debt due within one year
(531,117)
(448,308)
(979,425)
------------
---------
------------
1,898,190
( 274,167)
1,624,023
------------
---------
------------
21. OPERATING LEASES
The total future minimum lease payments under non-cancellable operating leases are as follows:
Group
Company
2023
2022
2023
2022
£
£
£
£
Not later than 1 year
64,460
31,906
Later than 1 year and not later than 5 years
93,092
15,898
---------
--------
----
----
157,552
47,804
---------
--------
----
----
PCS BUSINESS SYSTEMS GROUP LIMITED
NOTES TO THE FINANCIAL STATEMENTS (continued)
YEAR ENDED 31 MAY 2023
22. RELATED PARTY TRANSACTIONS
Group
Key management personnel include all persons that have authority and responsibility for planning, directing and controlling the activities of the company. The total compensation paid to key management personnel for services provided to the group was £ 1,331,735 (2022: £ 954,308 ).
Company
There were no transactions with related parties during the year. Group During the year the company undertook the following transactions with related parties: Key management personnel were advanced monies by the company. At 31 May 2023 the amount due to the company was £113,720 (2022 - £113,720). These advances were made on an interest free basis.
23. CONTROLLING PARTY
In the opinion of the directors, there is no controlling party.