Friends of Pelican Park |
Registered number: 07207520 |
Trustees' Report |
for the year ended 31 March 2023 |
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The Trustees, who are also directors for the purposes of company law, present their report and financial statement for the charitable company for the year ended 31 March 2023. |
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This report is a combined annual report that also contains a directors’ report as required by company law. |
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Principal activities |
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The charitable company's principal activity during the year continued to be as a facility that offers multi-sport and learning activities to families, children, and young people in a safe playing environment. |
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Objectives and activities |
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The principal objectives and activities of the charity are: |
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to offer multi-sport and learning activities to families, children and young people living within the City of Hull in a safe learning environment. |
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Work in partnership with the SGB (Sport Governing Bodies) to increase opportunities to play some form of sport or physical activity to improve the health and wellbeing of all participants. |
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Work with the community, for the community, increasing participation and volunteering opportunities for people of all ages. |
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Reduce health inequalities within our City. |
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Public benefit |
We have referred to the guidance contained in the Charity Commission’s general guidance on public benefit when reviewing our aim and objectives and in planning our future activities. In particular, the trustees consider how planned activities will contribute to the aims and objectives they have set. We exist to serve all areas of our community which includes all age groups without discrimination. We strive to promote social welfare through the provision of facilities aimed at improving the social, physical and spiritual wellbeing of those in our local community. |
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Activities during the year |
A number of activities took place throughout the year, which including: |
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School Holiday Clubs throughout the year (February, Easter, May, Summer, October and Christmas). |
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Football Development – increasing the number of football teams from under 7’s to under 16’s 21 teams in total. |
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Adult Football – increase the number adults taking part in competitive football, walking football and street football. |
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Wildcats – football for girls aged 6-12 years, getting more girls taking part in girl only football sessions/developing new teams. |
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After-School Clubs – increasing the number of young people getting into sport after school in a safe environment. |
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Coaching within Primary Schools – offering a wide range of multi-sport sessions for children aged 4-11 years. |
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Tennis Club – offering sessions to families, children and young people wanting to get into racket sports and have some fun. |
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Foodbank – providing food hampers and hygiene packs to young families suffering with food poverty due to the cost-of-living-crisis. |
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Club 55 – sessions delivered for our senior citizens to reduce isolation and loneliness in our communities. |
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Sport Competitions – Football Competitions, School Tennis Days, Sports Days, Team Building and Netball. |
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Stay Onside – youth opportunity sessions for young people to help reduce anti-social behaviour. |
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Team Building – working with local businesses offering team building days. |
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Community Gym – offering cardio and weight sessions to the local community to improve health and wellbeing. |
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Fitness Sessions – women only private sessions to help more females take part in regular exercise on a daily basis. |
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Family Learning Days – working with families, children and young people with free sessions looking at oral hygiene, germ busters, cooking sessions and activity-based sessions. |
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Young Carers – offering sessions for those wanting to meet other young people who care for loved ones and do not get the chance to take part in sport and leisure time activities. |
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Natter Club – for those wanting a warm space to have a cuppa, chat or watch TV. |
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Volunteering Project – offering opportunities to gain skills, experience and training opportunities within the Community Sector. |
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It has been a busy year for all the activities, engaging with more than 8000 families who are not registered with the Charity. |
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Financial review |
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Principal sources of funding |
The largest contributions in the year were from grants and trust |
Following the trustees funding raising strategy we continue to develop the following: |
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Fundraising through collection boxes situated within shops, local business. |
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Various fundraising events such as football tournaments, family fun days and picnic in the park. |
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Collections – bucket collections at local supermarkets and sporting events. |
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Public donations. |
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Gift Aid |
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Birthday Parties |
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Quad Bike Session / Zorb Football |
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Financial review |
The Charity incurred a deficit of £11,492 for the financial year. At 31 March 2023, the Charity held total funds of £214,641 of which £108,578 was cash at the bank and in hand. This is considered to be an appropriate level of funds to enable the Charity to pursue its objectives. |
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Reserves policy |
A sufficient cash reserve is held in order to provide the working capital needed to cover seasonal fluctuations in the charitable company’s budgeted income and expenditure. When deciding on the level of these reserves, the Trustees take into consideration the forecasted levels of income and expenditure, the reliability of each source of income and the prospects for new sources of income. |
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The trustees therefore consider the most appropriate level of free reserves – those funds not tied up in fixed assets – to be about six months’ worth of income. Whilst the actual free reserves may be less than this, it is the trustees’ view that it is prudent to work towards achieving this so as to ensure financial stability during periods of low income. |
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Investment policy |
The trustees have adopted a strong, socially responsible investment policy for the reserves of the charity in order to fulfil our statutory obligations – with the major influencing factor being the need to have the reserves readily available, as long-term funding cannot be guaranteed, so for the current period, surplus funds have been kept in the Charity's bank current accounts. |
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Risk management |
As Trustees, we have a duty to identify and review the risks to which the Charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error. |
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The Trustees conduct a review of the major risks to which the Charity is exposed. A risk register has been established and is updated periodically. Where appropriate, systems or procedures have been established to mitigate the risks the Charity faces. Significant external risks to funding have led to the development of a strategic plan, which will allow for the diversification of funding and activities. |
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Internal control risks are minimised by authorisation procedures for all financial transactions. Policies and procedures are in place to ensure compliance with health and safety of staff, volunteers, clients and visitors. |
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Structure, governance and management |
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Governing document |
Friends of Pelican Park is an incorporated charitable organisation formed on 30 March 2010. The organisation is governed by its Articles of Association and Memorandum dated 5 March 2010 supplemented by a Declaration of Trust dated 10 March 2010. |
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Organisational structure |
The day-to-day running of the Charity is undertaken by the Trustees, with a team of workers – staff members include 1 full-time and 4 part-time staff members. During the Spring and Summer period, the charity employs local people on a casual basis to support the holiday activities and sporting events. |
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Volunteers |
The charity continues to develop volunteers who want to learn new skills, gain experience and qualifications in sport, administration, pitch maintenance, food hygiene, retail and fundraising. |
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All volunteers live within walking distance to Pelican Park and continue to support the many projects taking place both on and off-site. Without their support and commitment, the foodbank and meals for the elderly would not be able to support the many people it currently helps. Many of which have a shared interest in the charity and all its achievements to date. |
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The charity will continue to offer volunteer opportunities in making sure that everyone has a shared interest in Pelican Park and all further developments and activities on offer. Without local support the charity would not be able to deliver as many activities/sessions for people/families of all ages. |
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Recruitment and appointment of trustees |
The Board of Trustees is the primary legal body of Friends of Pelican Park. All Trustees bring a wealth of experience, qualifications and skills that complement the charities main objectives. |
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Trustee induction and training |
All trustees have undertaken training and continue to develop by attending training when needed. All trustees have received induction training and mentoring of staff and volunteers on a quarterly basis. |
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Trustees |
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The following persons served as trustees during the year: |
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Jannette Hornby |
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Stephen Calvert |
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Kerry Louise Looker |
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Gemma Louise Hornby |
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Karl Turner |
- Appointed 20 August 2022 |
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Trustees' responsibilities |
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Friends of Pelican Park |
Independent Examiner's Report |
to the members of Friends of Pelican Park |
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I report to the trustees on my examination of the accounts of the above charity ('the Charity') for the year ended 31 March 2023 which are set out in pages 8 to 18. |
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Responsibilities and basis of report |
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As the charity’s trustees (and also its directors for the purposes of company law), you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’). |
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Having satisfied myself that the accounts of the charity are not are not required to be audited under Part 16 of the 2006 Act and are eligible for Independent Examination, I report in respect of my examination of the Charity’s accounts carried out under section 145 of the Charities Act 2011 and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the2011 Act. |
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Independent examiner’s statement |
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I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect: |
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the accounting records were not kept in respect of the company as required by section 386 of the 2006 Act; or |
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the accounts did not accord with the accounting records; or |
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the accounts did not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination; or |
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the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities FRS102. |
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I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. |
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Mark Jackson |
(Senior Statutory Auditor) |
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for and on behalf of |
Jacksons Chartered Accountants |
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First Floor, Albion House |
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Albion Street |
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Hull |
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HU1 3TE |
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22 November 2023 |
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Debtors |
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Short term debtors are measured at transaction price (which is usually the invoice price), less any impairment losses for bad and doubtful debts. Loans and other financial assets are initially recognised at transaction price including any transaction costs and subsequently measured at amortised cost determined using the effective interest method, less any impairment losses for bad and doubtful debts. |
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Creditors |
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Short term creditors are measured at transaction price (which is usually the invoice price). Loans and other financial liabilities are initially recognised at transaction price net of any transaction costs and subsequently measured at amortised cost determined using the effective interest method. |
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Taxation |
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The charitable company is exempt from taxation under sections 521 to 536 of the Income Tax Act 2007 (ITA 2007). |
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Fund accounting: restricted and unrestricted funds |
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Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. |
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Restricted funds can only be used for particular restricted purposes within the objects of the Charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. |
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If particularly noteworthy, further explanation of the nature and purpose of a fund is included in the notes to the financial statements below. |
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Going concern |
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The accounts have been prepared on the going concern basis, which implies that the Trustees believe the Charity will be in operational existence twelve months from the date of approval of these accounts. |
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There are no material uncertainties. |
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Provisions |
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Provisions (i.e. liabilities of uncertain timing or amount) are recognised when there is an obligation at the reporting date as a result of a past event, it is probable that economic benefit will be transferred to settle the obligation and the amount of the obligation can be estimated reliably. |
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Government grants |
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The accrual model (FRS 102 24.5C-G) was applied in producing these accounts; therefore grants were recognised as either relating to revenue (over the period in which the Charity recognises the related costs for which the grant was intended to compensate) or relating to assets (over the expected useful life of the asset). |
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Pensions |
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Contributions to defined contribution plans are expensed in the period to which they relate. |
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2 |
Analysis of income |
2023 |
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2022 |
£ |
£ |
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Coaching |
28,960 |
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26,562 |
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Pitches |
8,652 |
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4,129 |
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Sport games |
14,853 |
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18,037 |
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Subcriptions and fines |
32,201 |
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11,973 |
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Fundraising and charitable donations |
5,789 |
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8,105 |
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Holiday projects and activities |
11,662 |
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9,846 |
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Youth Club |
4,692 |
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56 |
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106,809 |
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78,708 |
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By geographical market: |
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UK |
106,809 |
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78,708 |
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3 |
Operating (deficit)/surplus |
2023 |
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2022 |
£ |
£ |
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This is stated after charging: |
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Depreciation of owned fixed assets |
29,682 |
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24,235 |
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Staff costs |
2023 |
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2022 |
£ |
£ |
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Wages and salaries |
8,502 |
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5,767 |
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Social security costs |
1,295 |
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454 |
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Other pension costs |
- |
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(176) |
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9,797 |
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6,045 |
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Average number of employees during the year |
Number |
Number |
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Coaching (Part-time) |
5 |
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5 |
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Administration / Sports Development (Full-time) |
1 |
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1 |
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Maintenance (Casual) |
1 |
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1 |
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7 |
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7 |
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5 |
Tangible fixed assets |
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Buildings |
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Plant and machinery |
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Fixtures and fittings |
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Total |
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At cost |
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At cost |
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At cost |
£ |
£ |
£ |
£ |
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Cost or valuation |
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At 1 April 2022 |
197,987 |
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33,681 |
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10,839 |
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242,507 |
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Additions |
- |
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- |
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32,560 |
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32,560 |
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At 31 March 2023 |
197,987 |
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33,681 |
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43,399 |
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275,067 |
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Depreciation |
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At 1 April 2022 |
98,996 |
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24,593 |
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10,836 |
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134,425 |
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Charge for the year |
19,799 |
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3,368 |
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6,515 |
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29,682 |
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At 31 March 2023 |
118,795 |
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27,961 |
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17,351 |
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164,107 |
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Carrying amount |
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At 31 March 2023 |
79,192 |
|
5,720 |
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26,048 |
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110,960 |
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At 31 March 2022 |
98,991 |
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9,088 |
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3 |
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108,082 |
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6 |
Stocks |
2023 |
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2022 |
£ |
£ |
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Sports equipments and consumables |
1,435 |
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- |
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7 |
Debtors |
2023 |
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2022 |
£ |
£ |
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Trade debtors |
1,063 |
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4,625 |
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8 |
Creditors: amounts falling due within one year |
2023 |
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2022 |
£ |
£ |
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Trade creditors |
2,040 |
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3,600 |
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Other creditors |
1,500 |
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1,500 |
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3,540 |
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5,100 |
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9 |
Creditors: amounts falling due after one year |
2023 |
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2022 |
£ |
£ |
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Other creditors |
3,855 |
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4,620 |
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10 |
Funds |
2023 |
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2022 |
£ |
£ |
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At 1 April |
226,133 |
|
192,299 |
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Net (expenditure)/income for the financial year |
(11,492) |
|
33,834 |
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At 31 March |
214,641 |
|
226,133 |
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Restricted and unrestricted funds |
2023 |
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2022 |
£ |
£ |
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At 1 April |
Unrestricted funds |
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147,191 |
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48,560 |
Restricted funds |
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78,942 |
|
143,739 |
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Net income for the financial year |
Unrestricted funds |
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22,765 |
|
98,631 |
Restricted funds |
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(34,257) |
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(64,797) |
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At 31 March |
Unrestricted funds |
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169,956 |
|
147,191 |
Restricted funds |
|
44,685 |
|
78,942 |
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|
214,641 |
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226,133 |
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Unrestricted funds are available for use at the discretion of the trustees, in order to further the charity's objectives. |
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11 |
Analysis of net assets between funds |
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Unrestricted |
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Restricted |
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2023 |
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2022 |
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funds |
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funds |
£ |
£ |
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Fixed assets |
- |
|
110,960 |
|
110,960 |
|
108,082 |
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Current assets |
171,996 |
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(60,920) |
|
111,076 |
|
127,771 |
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Current liabilities |
(2,040) |
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(1,500) |
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(3,540) |
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(5,100) |
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Non-current liabilities |
- |
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(3,855) |
|
(3,855) |
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(4,620) |
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|
169,956 |
|
44,685 |
|
214,641 |
|
226,133 |
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12 |
Related party transactions |
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There were no payments were made to trustees, during the financial year. |
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13 |
Presentation currency |
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The financial statements are presented in Sterling, rounded to the nearest pound (£). |
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14 |
Legal form of entity and country of incorporation |
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Friends of Pelican Park is an incorporated charity and registered with the Charity Commission for England and Wales. |
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15 |
Principal place of business |
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The address of the Charity's principal place of business and registered office is: |
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Pelican Park Recreation Ground |
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Lambwath Road |
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Hull |
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East Yorkshire |
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HU8 0EE |