Company number
07207520
Charity number
1161532
Friends of Pelican Park
Report and Financial Statements
31 March 2023
Friends of Pelican Park
Report and Accounts
Contents
Page
Charity Information 1
Trustees' Report 2
Independent Examiner's Report 7
Statement of Financial Activities 8
Statement of Financial Position 9
Statement of Cash Flows 10
Notes to the Financial Statements 11
Detailed Statement of Financial Activities 16
Detailed Income and Expenditure Account 17-18
Friends of Pelican Park
Charity Information
Trustees
Jannette Hornby
Stephen Calvert
Kerry Louise Looker
Gemma Louise Hornby
Karl Turner
Independent examiners
Jacksons Chartered Accountants
First Floor, Albion House
Albion Street
Hull
HU1 3TE
Bankers
Virgin Money UK plc
30 St Vincent Place
Glasgow
G1 2HL
Registered office
Pelican Park Recreation Ground
Lambwath Road
Hull
East Yorkshire
HU8 0EE
Registered number
07207520
Friends of Pelican Park
Registered number: 07207520
Trustees' Report
for the year ended 31 March 2023
The Trustees, who are also directors for the purposes of company law, present their report and financial statement for the charitable company for the year ended 31 March 2023.
This report is a combined annual report that also contains a directors’ report as required by company law.
Principal activities
The charitable company's principal activity during the year continued to be as a facility that offers multi-sport and learning activities to families, children, and young people in a safe playing environment.
Objectives and activities
The principal objectives and activities of the charity are:
to offer multi-sport and learning activities to families, children and young people living within the City of Hull in a safe learning environment.
Work in partnership with the SGB (Sport Governing Bodies) to increase opportunities to play some form of sport or physical activity to improve the health and wellbeing of all participants.
Work with the community, for the community, increasing participation and volunteering opportunities for people of all ages.
Reduce health inequalities within our City.
Public benefit
We have referred to the guidance contained in the Charity Commission’s general guidance on public benefit when reviewing our aim and objectives and in planning our future activities. In particular, the trustees consider how planned activities will contribute to the aims and objectives they have set. We exist to serve all areas of our community which includes all age groups without discrimination. We strive to promote social welfare through the provision of facilities aimed at improving the social, physical and spiritual wellbeing of those in our local community.
Activities during the year
A number of activities took place throughout the year, which including:
School Holiday Clubs throughout the year (February, Easter, May, Summer, October and Christmas).
Football Development – increasing the number of football teams from under 7’s to under 16’s 21 teams in total.
Adult Football – increase the number adults taking part in competitive football, walking football and street football.
Wildcats – football for girls aged 6-12 years, getting more girls taking part in girl only football sessions/developing new teams.
After-School Clubs – increasing the number of young people getting into sport after school in a safe environment.
Coaching within Primary Schools – offering a wide range of multi-sport sessions for children aged 4-11 years.
Tennis Club – offering sessions to families, children and young people wanting to get into racket sports and have some fun.
Foodbank – providing food hampers and hygiene packs to young families suffering with food poverty due to the cost-of-living-crisis.
Club 55 – sessions delivered for our senior citizens to reduce isolation and loneliness in our communities.
Sport Competitions – Football Competitions, School Tennis Days, Sports Days, Team Building and Netball.
Stay Onside – youth opportunity sessions for young people to help reduce anti-social behaviour.
Team Building – working with local businesses offering team building days.
Community Gym – offering cardio and weight sessions to the local community to improve health and wellbeing.
Fitness Sessions – women only private sessions to help more females take part in regular exercise on a daily basis.
Family Learning Days – working with families, children and young people with free sessions looking at oral hygiene, germ busters, cooking sessions and activity-based sessions.
Young Carers – offering sessions for those wanting to meet other young people who care for loved ones and do not get the chance to take part in sport and leisure time activities.
Natter Club – for those wanting a warm space to have a cuppa, chat or watch TV.
Volunteering Project – offering opportunities to gain skills, experience and training opportunities within the Community Sector.
It has been a busy year for all the activities, engaging with more than 8000 families who are not registered with the Charity.
Financial review
Principal sources of funding
The largest contributions in the year were from grants and trust
Following the trustees funding raising strategy we continue to develop the following:
Fundraising through collection boxes situated within shops, local business.
Various fundraising events such as football tournaments, family fun days and picnic in the park.
Collections – bucket collections at local supermarkets and sporting events.
Public donations.
Gift Aid
Birthday Parties
Quad Bike Session / Zorb Football
Financial review
The Charity incurred a deficit of £11,492 for the financial year. At 31 March 2023, the Charity held total funds of £214,641 of which £108,578 was cash at the bank and in hand. This is considered to be an appropriate level of funds to enable the Charity to pursue its objectives.
Reserves policy
A sufficient cash reserve is held in order to provide the working capital needed to cover seasonal fluctuations in the charitable company’s budgeted income and expenditure. When deciding on the level of these reserves, the Trustees take into consideration the forecasted levels of income and expenditure, the reliability of each source of income and the prospects for new sources of income.
The trustees therefore consider the most appropriate level of free reserves – those funds not tied up in fixed assets – to be about six months’ worth of income. Whilst the actual free reserves may be less than this, it is the trustees’ view that it is prudent to work towards achieving this so as to ensure financial stability during periods of low income.
Investment policy
The trustees have adopted a strong, socially responsible investment policy for the reserves of the charity in order to fulfil our statutory obligations – with the major influencing factor being the need to have the reserves readily available, as long-term funding cannot be guaranteed, so for the current period, surplus funds have been kept in the Charity's bank current accounts.
Risk management
As Trustees, we have a duty to identify and review the risks to which the Charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.
The Trustees conduct a review of the major risks to which the Charity is exposed. A risk register has been established and is updated periodically. Where appropriate, systems or procedures have been established to mitigate the risks the Charity faces. Significant external risks to funding have led to the development of a strategic plan, which will allow for the diversification of funding and activities.
Internal control risks are minimised by authorisation procedures for all financial transactions. Policies and procedures are in place to ensure compliance with health and safety of staff, volunteers, clients and visitors.
Structure, governance and management
Governing document
Friends of Pelican Park is an incorporated charitable organisation formed on 30 March 2010. The organisation is governed by its Articles of Association and Memorandum dated 5 March 2010 supplemented by a Declaration of Trust dated 10 March 2010.
Organisational structure
The day-to-day running of the Charity is undertaken by the Trustees, with a team of workers – staff members include 1 full-time and 4 part-time staff members. During the Spring and Summer period, the charity employs local people on a casual basis to support the holiday activities and sporting events.
Volunteers
The charity continues to develop volunteers who want to learn new skills, gain experience and qualifications in sport, administration, pitch maintenance, food hygiene, retail and fundraising.
All volunteers live within walking distance to Pelican Park and continue to support the many projects taking place both on and off-site. Without their support and commitment, the foodbank and meals for the elderly would not be able to support the many people it currently helps. Many of which have a shared interest in the charity and all its achievements to date.
The charity will continue to offer volunteer opportunities in making sure that everyone has a shared interest in Pelican Park and all further developments and activities on offer. Without local support the charity would not be able to deliver as many activities/sessions for people/families of all ages.
Recruitment and appointment of trustees
The Board of Trustees is the primary legal body of Friends of Pelican Park. All Trustees bring a wealth of experience, qualifications and skills that complement the charities main objectives.
Trustee induction and training
All trustees have undertaken training and continue to develop by attending training when needed. All trustees have received induction training and mentoring of staff and volunteers on a quarterly basis.
Trustees
The following persons served as trustees during the year:
Jannette Hornby
Stephen Calvert
Kerry Louise Looker
Gemma Louise Hornby
Karl Turner - Appointed 20 August 2022
Trustees' responsibilities
The Trustees are responsible for keeping accounting records which disclose with reasonable accuracy the financial position of the Charity and enable them to ascertain to ensure that the accounts comply with the Charities Act 2011 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
The Trustees are responsible for the maintenance and integrity of the Charity and financial information included on the Charity’s website as well as:
a) to prepare financial statements which show a true and fair view;
b) in preparing financial statements:
(i) to select suitable accounting policies and apply them on a consistent basis; and
(ii) to make judgements and estimates that are prudent and reasonable.
c) to keep proper accounting records.
Disclosure of information to independent examiners
Each person who was a trustee at the time this report was approved confirms that:
so far as he is aware, there is no relevant independent examination information of which the charitable company's independent examiner is unaware; and
he has taken all the steps that he ought to have taken as a trustee in order to make himself aware of any relevant independent examination information and to establish that the charitable company's independent examiner is aware of that information.
This report was approved by the board on 22 November 2023 and signed on its behalf.
Jannette Hornby
Trustee
Friends of Pelican Park
Independent Examiner's Report
to the members of Friends of Pelican Park
I report to the trustees on my examination of the accounts of the above charity ('the Charity') for the year ended 31 March 2023 which are set out in pages 8 to 18.
Responsibilities and basis of report
As the charity’s trustees (and also its directors for the purposes of company law), you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).
Having satisfied myself that the accounts of the charity are not are not required to be audited under Part 16 of the 2006 Act and are eligible for Independent Examination, I report in respect of my examination of the Charity’s accounts carried out under section 145 of the Charities Act 2011 and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the2011 Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
the accounting records were not kept in respect of the company as required by section 386 of the 2006 Act; or
the accounts did not accord with the accounting records; or
the accounts did not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination; or
the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities FRS102.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Mark Jackson
(Senior Statutory Auditor)
for and on behalf of
Jacksons Chartered Accountants
First Floor, Albion House
Albion Street
Hull
HU1 3TE
22 November 2023
Friends of Pelican Park
Statement of Financial Activities
for the year ended 31 March 2023
Notes 2023 2022
£ £
Income from charitable activities 2 106,809 78,708
Expenditure on charitable activities (58,830) (26,783)
Net operating income 47,979 51,925
Support costs (110,978) (115,784)
Governance costs (6,857) (4,726)
Other operating income 56,671 102,419
Operating (deficit)/surplus 3 (13,185) 33,834
Interest receivable 1,693 -
(Expenditure)/income on ordinary activities before taxation (11,492) 33,834
Tax on (expenditure)/income on ordinary activities - -
Movement in funds: Net (expenditure)/income for the financial year (11,492) 33,834
Reconciliation of funds
Total funds brought forward 226,133 192,299
Net movement in funds (11,492) 33,834
Total funds carried forward 214,641 226,133
Friends of Pelican Park
Statement of Financial Position
as at 31 March 2023
Notes 2023 2022
£ £
Fixed assets
Tangible assets 5 110,960 108,082
Current assets
Stocks 6 1,435 -
Debtors 7 1,063 4,625
Cash at bank and in hand 108,578 123,146
111,076 127,771
Creditors: amounts falling due within one year 8 (3,540) (5,100)
Net current assets 107,536 122,671
Total assets less current liabilities 218,496 230,753
Creditors: amounts falling due after more than one year 9 (3,855) (4,620)
Net assets 214,641 226,133
Capital and reserves
Unrestricted funds 10 169,956 147,191
Restricted funds 44,685 78,942
Total funds 214,641 226,133
For the year ended 31 March 2023 the charitable company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
The members have not required the company to obtain an audit of its accounts for the year in question in accordance with section 476.
The trustees acknowledge their responsibilities for complying with the requirements of the Act with respect to accountingrecords and the preparation of accounts. These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime.
Jannette Hornby
Trustee
Approved by the board on 22 November 2023
Friends of Pelican Park
Statement of Cash Flows
for the year ended 31 March 2023
Notes 2023 2022
£ £
Operating activities
(Expenditure)/income for the financial year (11,492) 33,834
Adjustments for:
Interest receivable (1,693) -
Depreciation 29,682 24,235
Increase in stocks (1,435) -
Decrease/(increase) in debtors 3,562 (4,625)
(Decrease)/increase in creditors (2,325) 1,800
16,299 55,244
Interest received 1,693 -
Cash generated by operating activities 17,992 55,244
Investing activities
Payments to acquire tangible fixed assets (32,560) -
Cash used in investing activities (32,560) -
Net cash (used)/generated
Cash generated by operating activities 17,992 55,244
Cash used in investing activities (32,560) -
Net cash (used)/generated (14,568) 55,244
Cash and cash equivalents at 1 April 123,146 67,902
Cash and cash equivalents at 31 March 108,578 123,146
Cash and cash equivalents comprise:
Cash at bank 108,578 123,146
Friends of Pelican Park
Notes to the Financial Statements
for the year ended 31 March 2023
1 Summary of significant accounting policies
Basis of preparation
The financial statements have been prepared under the historical cost convention and in accordance with the Statement of Recommended Practice (SORP): Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) effective 1 January 2015 and the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102).
The charity constitutes a public benefit entity as defined by FRS 102.
Income
All income is recognised in the Statement of Financial Activities once the Charity has entitlement to the funds, it is probable that the income will be received, and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consitent with the use of resources.
Tangible fixed assets
Tangible fixed assets are measured at cost less accumulative depreciation and any accumulative impairment losses. Depreciation is provided on all tangible fixed assets, other than freehold land, at rates calculated to write off the cost, less estimated residual value, of each asset evenly over its expected useful life, as follows:
Buildings over 10 years, straight-line depreciation
Plant and machinery over 10 years, straight-line depreciation
Fixtures and fittings over 3 years, straight-line depreciation
Debtors
Short term debtors are measured at transaction price (which is usually the invoice price), less any impairment losses for bad and doubtful debts. Loans and other financial assets are initially recognised at transaction price including any transaction costs and subsequently measured at amortised cost determined using the effective interest method, less any impairment losses for bad and doubtful debts.
Creditors
Short term creditors are measured at transaction price (which is usually the invoice price). Loans and other financial liabilities are initially recognised at transaction price net of any transaction costs and subsequently measured at amortised cost determined using the effective interest method.
Taxation
The charitable company is exempt from taxation under sections 521 to 536 of the Income Tax Act 2007 (ITA 2007).
Fund accounting: restricted and unrestricted funds
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the Charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
If particularly noteworthy, further explanation of the nature and purpose of a fund is included in the notes to the financial statements below.
Going concern
The accounts have been prepared on the going concern basis, which implies that the Trustees believe the Charity will be in operational existence twelve months from the date of approval of these accounts.
There are no material uncertainties.
Provisions
Provisions (i.e. liabilities of uncertain timing or amount) are recognised when there is an obligation at the reporting date as a result of a past event, it is probable that economic benefit will be transferred to settle the obligation and the amount of the obligation can be estimated reliably.
Government grants
The accrual model (FRS 102 24.5C-G) was applied in producing these accounts; therefore grants were recognised as either relating to revenue (over the period in which the Charity recognises the related costs for which the grant was intended to compensate) or relating to assets (over the expected useful life of the asset).
Pensions
Contributions to defined contribution plans are expensed in the period to which they relate.
2 Analysis of income 2023 2022
£ £
Coaching 28,960 26,562
Pitches 8,652 4,129
Sport games 14,853 18,037
Subcriptions and fines 32,201 11,973
Fundraising and charitable donations 5,789 8,105
Holiday projects and activities 11,662 9,846
Youth Club 4,692 56
106,809 78,708
By geographical market:
UK 106,809 78,708
3 Operating (deficit)/surplus 2023 2022
£ £
This is stated after charging:
Depreciation of owned fixed assets 29,682 24,235
4 Staff costs 2023 2022
£ £
Wages and salaries 8,502 5,767
Social security costs 1,295 454
Other pension costs - (176)
9,797 6,045
Average number of employees during the year Number Number
Coaching (Part-time) 5 5
Administration / Sports Development (Full-time) 1 1
Maintenance (Casual) 1 1
7 7
5 Tangible fixed assets
Buildings Plant and machinery Fixtures and fittings Total
At cost At cost At cost
£ £ £ £
Cost or valuation
At 1 April 2022 197,987 33,681 10,839 242,507
Additions - - 32,560 32,560
At 31 March 2023 197,987 33,681 43,399 275,067
Depreciation
At 1 April 2022 98,996 24,593 10,836 134,425
Charge for the year 19,799 3,368 6,515 29,682
At 31 March 2023 118,795 27,961 17,351 164,107
Carrying amount
At 31 March 2023 79,192 5,720 26,048 110,960
At 31 March 2022 98,991 9,088 3 108,082
6 Stocks 2023 2022
£ £
Sports equipments and consumables 1,435 -
7 Debtors 2023 2022
£ £
Trade debtors 1,063 4,625
8 Creditors: amounts falling due within one year 2023 2022
£ £
Trade creditors 2,040 3,600
Other creditors 1,500 1,500
3,540 5,100
9 Creditors: amounts falling due after one year 2023 2022
£ £
Other creditors 3,855 4,620
10 Funds 2023 2022
£ £
At 1 April 226,133 192,299
Net (expenditure)/income for the financial year (11,492) 33,834
At 31 March 214,641 226,133
Restricted and unrestricted funds 2023 2022
£ £
At 1 April Unrestricted funds 147,191 48,560
Restricted funds 78,942 143,739
Net income for the financial year Unrestricted funds 22,765 98,631
Restricted funds (34,257) (64,797)
At 31 March Unrestricted funds 169,956 147,191
Restricted funds 44,685 78,942
214,641 226,133
Unrestricted funds are available for use at the discretion of the trustees, in order to further the charity's objectives.
11 Analysis of net assets between funds
Unrestricted Restricted 2023 2022
funds funds £ £
Fixed assets - 110,960 110,960 108,082
Current assets 171,996 (60,920) 111,076 127,771
Current liabilities (2,040) (1,500) (3,540) (5,100)
Non-current liabilities - (3,855) (3,855) (4,620)
169,956 44,685 214,641 226,133
12 Related party transactions
There were no payments were made to trustees, during the financial year.
13 Presentation currency
The financial statements are presented in Sterling, rounded to the nearest pound (£).
14 Legal form of entity and country of incorporation
Friends of Pelican Park is an incorporated charity and registered with the Charity Commission for England and Wales.
15 Principal place of business
The address of the Charity's principal place of business and registered office is:
Pelican Park Recreation Ground
Lambwath Road
Hull
East Yorkshire
HU8 0EE
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