REGISTERED COMPANY NUMBER: |
REGISTERED CHARITY NUMBER: |
REPORT OF THE TRUSTEES AND |
UNAUDITED FINANCIAL STATEMENTS |
FOR THE PERIOD |
1 APRIL 2022 TO 30 MARCH 2023 |
FOR |
AYRSHIRE DEMENTIA CARE LIMITED |
REGISTERED COMPANY NUMBER: |
REGISTERED CHARITY NUMBER: |
REPORT OF THE TRUSTEES AND |
UNAUDITED FINANCIAL STATEMENTS |
FOR THE PERIOD |
1 APRIL 2022 TO 30 MARCH 2023 |
FOR |
AYRSHIRE DEMENTIA CARE LIMITED |
AYRSHIRE DEMENTIA CARE LIMITED |
CONTENTS OF THE FINANCIAL STATEMENTS |
FOR THE PERIOD 1 APRIL 2022 TO 30 MARCH 2023 |
Page |
Report of the Trustees | 1 | to | 3 |
Independent Examiner's Report | 4 |
Statement of Financial Activities | 5 |
Balance Sheet | 6 | to | 7 |
Notes to the Financial Statements | 8 | to | 15 |
AYRSHIRE DEMENTIA CARE LIMITED (REGISTERED NUMBER: SC353197) |
REPORT OF THE TRUSTEES |
FOR THE PERIOD 1 APRIL 2022 TO 30 MARCH 2023 |
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the period 1 April 2022 to 30 March 2023. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019). |
CESSATION OF OPERATIONS |
During the summer of 2021, South Ayrshire Council /Central Government Funding programme was reviewed at a meeting with SADSA. |
Given that no change was intended by SAC in the pattern of working with SADSA as a Day care provider (ie., no firm agreement on Referrals for Day Care would be agreed), there was little alternative but to accept that SADSA as a Care Provider was not in a position to independently raise the volumes of clients to support the running of the business. |
As a result the directors had no choice but to make all Care Workers, Administrators and Management Staff redundant in December 2021. |
In addition the property at 2 Eglinton Terrace was sold in December 2021. |
The charity is now being wound up and the directors have agreed to apply to OSCR for permission to cease operations as a charity. |
OBJECTIVES AND ACTIVITIES |
Objectives and aims |
While operating, the objects of the charity were: |
The Advancement of Health |
The Advancement of Citizenship and Community Development |
The Relief of those in need through Age, Ill Health or Disability |
In pursuance of these aims (but not otherwise), the Company had the following powers: |
. |
-to promote the welfare of, and to provide improved facilities for, dementia suffers and their carers in Ayrshire. |
-to advance the education of the public by making information to, for and on behalf of dementia sufferers and their carers and to make the public aware of the problems associated with dementia. |
-to provide services including information, liaison, advocacy, home support, day-care, respite, residential care etc. as required to satisfy unmet needs in the community. |
-to bring together and co-operate with agencies both statutory and voluntary to promote the above aims. |
-to carry on other activities which further any of the above objects. |
ACHIEVEMENT AND PERFORMANCE |
As a result of the Covid pandemic both of the charity's day care centres closed to clients in March 2020 and did not reopen. |
FINANCIAL REVIEW |
Principal funding sources |
The main income of the company came through the provision of daycare services for dementia clients to South Ayrshire Council. |
Grants received in the year amounted £nil (2022 £nil). |
AYRSHIRE DEMENTIA CARE LIMITED (REGISTERED NUMBER: SC353197) |
REPORT OF THE TRUSTEES |
FOR THE PERIOD 1 APRIL 2022 TO 30 MARCH 2023 |
FINANCIAL REVIEW |
Investment policy and objectives |
The trustees had the power to invest in such assets as may be considered appropriate. |
Reserves policy |
The aim of the trustees was that unrestricted funds which had not been designated for specific use should be held at a level equivalent to six months expenditure. |
The balance on unrestricted funds at 30 March 2023 was £111,296. |
STRUCTURE, GOVERNANCE AND MANAGEMENT |
Governing document |
South Ayrshire Dementia Support Association (SADSA) is a charitable company limited by guarantee, which was incorporated on 8 January 2009, under the Companies Act 2006 and governed by a Memorandum and Articles of Association. |
Membership of the Company was open to individuals aged over sixteen or organisations which support the objects of the Company and who participate in the work and activities of the Company. |
Employees of the Company were not eligible for membership. |
Membership was obtained on written application to the directors. |
The amount and classes of membership subscription was determined from time to time in general meeting. |
In the event of the company being wound up members were required to contribute an amount not exceeding £1 each. |
Recruitment and appointment of new trustees |
The trustees, who are directors, are elected by, and from, members of the Company at the Annual General Meeting (AGM). The trustees may at any time appoint any members to be a trustee / director. The trustees shall elect from among themselves a chair, vice-chair and a treasurer, and such other office bearers (if any) as they consider appropriate. |
All trustees and office bearers shall retire from office at the conclusion of each Annual General Meeting but shall then be eligible for re-election. |
Organisational structure |
The Company has a board of seven trustees who met every six to eight weeks and were responsible for the strategic direction and policy of the charity. |
No trustee was given any remuneration for carrying out his/her duties as a trustee. |
Induction and training of new trustees |
New trustees underwent an appropriate induction programme to brief them on their powers and responsibilities and on the financial operation and performance of the Company. |
REFERENCE AND ADMINISTRATIVE DETAILS |
Registered Company number |
Registered Charity number |
AYRSHIRE DEMENTIA CARE LIMITED (REGISTERED NUMBER: SC353197) |
REPORT OF THE TRUSTEES |
FOR THE PERIOD 1 APRIL 2022 TO 30 MARCH 2023 |
Registered office |
Trustees |
In accordance with the Articles of Association, all trustees retire from the board and, being eligible, offer themselves for re-election. |
Independent Examiner |
Galbraith Pritchards |
20 Barns Street |
Ayr |
Ayrshire |
KA7 1XA |
Bankers |
Ayr |
KA7 1QP |
Solicitors |
Kilpatrick & Walker |
4 Wellington Square |
Ayr |
KA7 1EN |
This report has been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies. |
Approved by order of the board of trustees on |
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF |
AYRSHIRE DEMENTIA CARE LIMITED |
I report on the accounts for the period 1 April 2022 to 30 March 2023 set out on pages five to fifteen. |
Respective responsibilities of trustees and examiner |
The charity's trustees are responsible for the preparation of the accounts in accordance with the terms of the Charities and Trustee Investment (Scotland) Act 2005 and the Charities Accounts (Scotland) Regulations 2006 (as amended). The charity's trustees consider that the audit requirement of Regulation 10(1)(a) to (c) of the Accounts Regulations does not apply. It is my responsibility to examine the accounts as required under Section 44(1)(c) of the Act and to state whether particular matters have come to my attention. |
Basis of the independent examiner's report |
My examination was carried out in accordance with Regulation 11 of the Charities Accounts (Scotland) Regulations 2006. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts. |
Independent examiner's statement |
In connection with my examination, no matter has come to my attention : |
(1) | which gives me reasonable cause to believe that, in any material respect, the requirements |
- | to keep accounting records in accordance with Section 44(1)(a) of the 2005 Act and Regulation 4 of the 2006 Accounts Regulations; and |
- | to prepare accounts which accord with the accounting records and to comply with Regulation 8 of the 2006 Accounts Regulations |
have not been met; or |
(2) | to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. |
Marguerite Roos B.Acc |
The Institute of Chartered Accountants of Scotland |
Galbraith Pritchards |
20 Barns Street |
Ayr |
Ayrshire |
KA7 1XA |
20 February 2024 |
AYRSHIRE DEMENTIA CARE LIMITED |
STATEMENT OF FINANCIAL ACTIVITIES |
(INCORPORATING AN INCOME AND EXPENDITURE ACCOUNT) |
FOR THE PERIOD 1 APRIL 2022 TO 30 MARCH 2023 |
Period |
1/4/22 |
to | Year Ended |
30/3/23 | 31/3/22 |
Unrestricted | Restricted | Total | Total |
funds | fund | funds | funds |
Notes | £ | £ | £ | £ |
INCOME AND ENDOWMENTS FROM |
Donations and legacies |
Other trading activities | 2 |
Total |
EXPENDITURE ON |
Charitable activities | 3 |
Total |
NET INCOME/(EXPENDITURE) | ( |
) | ( |
) | ( |
) |
RECONCILIATION OF FUNDS |
Total funds brought forward |
TOTAL FUNDS CARRIED FORWARD | 118,532 |
AYRSHIRE DEMENTIA CARE LIMITED (REGISTERED NUMBER: SC353197) |
BALANCE SHEET |
30 MARCH 2023 |
30/3/23 | 31/3/22 |
Unrestricted | Restricted | Total | Total |
funds | fund | funds | funds |
Notes | £ | £ | £ | £ |
CURRENT ASSETS |
Debtors | 10 |
Cash at bank |
CREDITORS |
Amounts falling due within one year | 11 | ( |
) | ( |
) | ( |
) |
NET CURRENT ASSETS |
TOTAL ASSETS LESS CURRENT LIABILITIES |
PENSION LIABILITY | 13 | ( |
) | ( |
) | ( |
) |
NET ASSETS/(LIABILITIES) |
FUNDS | 12 |
Unrestricted funds | 118,532 |
TOTAL FUNDS | 118,532 |
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the period ended 30 March 2023. |
The members have not required the company to obtain an audit of its financial statements for the period ended 30 March 2023 in accordance with Section 476 of the Companies Act 2006. |
The trustees acknowledge their responsibilities for |
(a) | ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and |
(b) | preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company. |
AYRSHIRE DEMENTIA CARE LIMITED (REGISTERED NUMBER: SC353197) |
BALANCE SHEET - continued |
30 MARCH 2023 |
These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime. |
The financial statements were approved by the Board of Trustees and authorised for issue on |
AYRSHIRE DEMENTIA CARE LIMITED |
NOTES TO THE FINANCIAL STATEMENTS |
FOR THE PERIOD 1 APRIL 2022 TO 30 MARCH 2023 |
1. | ACCOUNTING POLICIES |
BASIS OF PREPARING THE FINANCIAL STATEMENTS |
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland and the Companies Act 2006. The financial statements have been prepared under the historical cost convention. The charity is incorporated in Scotland as a company limited by guarantee not having share capital. The registered office is shown on page 4. |
Going Concern |
The financial statements have not been prepared on a going concern basis as it is the intention of the Directors to wind up the company during the next 12 months. The accounts are therefore prepared on a break up basis. Assets and liabilities are stated at their recoverable value. |
CRITICAL ACCOUNTING JUDGEMENTS AND KEY SOURCES OF ESTIMATION UNCERTAINTY |
In the application of the company's accounting policies, which are described in note 1, the trustees are required to make judgements, estimates and assumptions about the carrying amounts of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates. |
The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised if the revision affects only that period, or in the period of the revision and future periods if the revision affects both current and future periods. |
INCOME |
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably. |
EXPENDITURE |
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. |
TANGIBLE FIXED ASSETS |
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life. |
Computer equipment | - |
Fixed assets costing more than £500 are capitalised. |
TAXATION |
The charity is exempt from corporation tax on its charitable activities. The charity is not registered for Value Added Tax and, accordingly, any such irrecoverable tax is included in the expenditure concerned. |
FUND ACCOUNTING |
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. |
AYRSHIRE DEMENTIA CARE LIMITED |
NOTES TO THE FINANCIAL STATEMENTS - continued |
FOR THE PERIOD 1 APRIL 2022 TO 30 MARCH 2023 |
1. | ACCOUNTING POLICIES - continued |
FUND ACCOUNTING |
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. |
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements. |
PENSION COSTS AND OTHER POST-RETIREMENT BENEFITS |
The charity participated in the Scottish Voluntary sector Pension Scheme, a defined benefit scheme. The scheme closed to future accrual on 31 March 2010. The assets of the scheme are held separately in a fund administered for the benefit of the individual participating employees. The scheme is a multi-employer defined benefit final salary scheme where the share of the assets and liabilities applicable to each employer is not identified. Accordingly these financial statements recognise a liability for the present value of contributions payable under the recovery plan. |
Last year, the charity provided pension contributions for employees to a defined contribution scheme. The amount charged to the Statement of Financial Activities represents the contributions payable to the scheme in respect of the accounting period. |
FINANCIAL INSTRUMENTS |
The company only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value. |
2. | OTHER TRADING ACTIVITIES |
Period |
1/4/22 |
to | Year Ended |
30/3/23 | 31/3/22 |
£ | £ |
Other Income |
3. | CHARITABLE ACTIVITIES COSTS |
Support |
Direct | costs (see |
Costs | note 4) | Totals |
£ | £ | £ |
Admin | 4,644 | 4,211 | 8,855 |
AYRSHIRE DEMENTIA CARE LIMITED |
NOTES TO THE FINANCIAL STATEMENTS - continued |
FOR THE PERIOD 1 APRIL 2022 TO 30 MARCH 2023 |
3. | CHARITABLE ACTIVITIES COSTS - continued |
Year Ended | Year Ended |
Unrestricted | Restricted | 30/3/23 | 31/03/22 |
£ | £ | £ | £ |
Staff costs | - | - | - | 242,970 |
Rates and water | - | - | - | 628 |
Insurance | - | - | - | 1,406 |
Light and heat | - | - | - | 1,154 |
Telephone | - | - | - | 3,125 |
Repairs and renewals | - | - | - | 3,050 |
Office consumables | 457 | - | 457 | 795 |
Staff training | - | - | - | 494 |
Payroll processing | - | - | - | 1,106 |
Entertainment | - | - | - | 363 |
Bank charges | 5 | - | 5 | 64 |
Storage costs | 4,182 | - | 4,182 | 888 |
Loss on sale of tangible assets | - | - | - | 1,851 |
4,644 | - | 4,644 | 257,894 |
4. | SUPPORT COSTS |
Governance |
costs |
£ |
Admin | 4,211 |
Year Ended | Year Ended |
Unrestricted | Restricted | 30/03/23 | 31/03/22 |
£ | £ | £ | £ |
HR Consultancy | ,- | - | - | - |
Independent Examination | 1,000 | - | 1,000 | 2,400 |
Fees & Licences | 3,211 | - | 3,211 | 1,522 |
4,211 | - | 4,211 | 3,922 |
AYRSHIRE DEMENTIA CARE LIMITED |
NOTES TO THE FINANCIAL STATEMENTS - continued |
FOR THE PERIOD 1 APRIL 2022 TO 30 MARCH 2023 |
5. | NET INCOME/(EXPENDITURE) |
Net income/(expenditure) is stated after charging/(crediting): |
Period |
1/4/22 |
to | Year Ended |
30/3/23 | 31/3/22 |
£ | £ |
Deficit on disposal of fixed assets |
6. | TRUSTEES' REMUNERATION AND BENEFITS |
There were no trustees' remuneration or other benefits for the period ended 30 March 2023 nor for the year ended 31 March 2022. |
TRUSTEES' EXPENSES |
There were no trustees' expenses paid for the period ended 30 March 2023 nor for the year ended 31 March 2022. |
7. | STAFF COSTS |
Period |
1/4/22 |
to | Year Ended |
30/3/23 | 31/3/22 |
£ | £ |
Wages and salaries |
Social security costs |
Other pension costs |
- | 242,970 |
The average monthly number of employees during the period was as follows: |
Period |
1/4/22 |
to | Year Ended |
30/3/23 | 31/3/22 |
Day Care Services |
No employees received emoluments in excess of £60,000 (2022 -none). |
AYRSHIRE DEMENTIA CARE LIMITED |
NOTES TO THE FINANCIAL STATEMENTS - continued |
FOR THE PERIOD 1 APRIL 2022 TO 30 MARCH 2023 |
7. | STAFF COSTS - continued |
8. | COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES |
Unrestricted | Restricted | Total |
funds | fund | funds |
£ | £ | £ |
INCOME AND ENDOWMENTS FROM |
Donations and legacies |
Other trading activities |
Total |
EXPENDITURE ON |
Charitable activities |
NET INCOME/(EXPENDITURE) | ( |
) | ( |
) | ( |
) |
RECONCILIATION OF FUNDS |
Total funds brought forward | 241,233 | 5,008 |
TOTAL FUNDS CARRIED FORWARD | 118,532 | - | 118,532 |
9. | TANGIBLE FIXED ASSETS |
Computer |
equipment |
£ |
COST |
At 1 April 2022 |
Disposals | ( |
) |
At 30 March 2023 |
DEPRECIATION |
At 1 April 2022 |
Eliminated on disposal | ( |
) |
At 30 March 2023 |
NET BOOK VALUE |
At 30 March 2023 |
At 31 March 2022 |
AYRSHIRE DEMENTIA CARE LIMITED |
NOTES TO THE FINANCIAL STATEMENTS - continued |
FOR THE PERIOD 1 APRIL 2022 TO 30 MARCH 2023 |
10. | DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR |
30/3/23 | 31/3/22 |
£ | £ |
Other debtors |
Accrued income | 80 | 1,004 |
11. | CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR |
30/3/23 | 31/3/22 |
£ | £ |
Accrued expenses |
12. | MOVEMENT IN FUNDS |
Net |
movement | At |
At 1/4/22 | in funds | 30/3/23 |
£ | £ | £ |
Unrestricted funds |
Unrestricted fund | 118,532 | (8,736 | ) | 109,796 |
TOTAL FUNDS | (8,736 | ) | 109,796 |
Net movement in funds, included in the above are as follows: |
Incoming | Resources | Movement |
resources | expended | in funds |
£ | £ | £ |
Unrestricted funds |
Unrestricted fund | 119 | (8,855 | ) | (8,736 | ) |
TOTAL FUNDS | ( |
) | (8,736 | ) |
Comparatives for movement in funds |
Net |
movement | At |
At 1/4/21 | in funds | 31/3/22 |
£ | £ | £ |
Unrestricted funds |
Unrestricted fund | 241,233 | (122,701 | ) | 118,532 |
Restricted funds |
Restricted fund | 5,008 | (5,008 | ) | - |
TOTAL FUNDS | 246,241 | (127,709 | ) | 118,532 |
AYRSHIRE DEMENTIA CARE LIMITED |
NOTES TO THE FINANCIAL STATEMENTS - continued |
FOR THE PERIOD 1 APRIL 2022 TO 30 MARCH 2023 |
12. | MOVEMENT IN FUNDS - continued |
Comparative net movement in funds, included in the above are as follows: |
Incoming | Resources | Movement |
resources | expended | in funds |
£ | £ | £ |
Unrestricted funds |
Unrestricted fund | 134,107 | (256,808 | ) | (122,701 | ) |
Restricted funds |
Restricted fund | - | (5,008 | ) | (5,008 | ) |
TOTAL FUNDS | 134,107 | (261,816 | ) | (127,709 | ) |
13. | EMPLOYEE BENEFIT OBLIGATIONS |
The pension liability included in the financial statements relates to The Pensions Trust, Scottish Voluntary Sector Pension Scheme. |
The company participated in the scheme, a multi-employer scheme which provided benefits to some 102 non-associated employers. The scheme is a defined benefit scheme in the UK. It is not possible for the company to obtain sufficient information to enable it to account for the scheme as a defined benefit scheme. Therefore, it accounts for the scheme as a defined contribution scheme. |
The scheme is classified as a 'last-man standing arrangement'. Therefore, the company is potentially liable for other participating employers' obligations if those employers are unable to meet their share of the scheme deficit following withdrawal from the scheme. Participating employers are legally required to meet their share of the scheme deficit on an annuity purchase basis on withdrawal from the scheme. |
A full actuarial valuation for the scheme was carried out with an effective date of 30 September 2017. This actuarial valuation was certified on 19 December 2018 and showed assets of £120.0m, liabilities of £145.9m and a deficit of £25.9m. |
No valuation has been received from The Pensions Trust for the period ended 30th March 2023 or 31st March 2022, therefore, the financial statements show the deficit as at the year ended 31st March 2021. |
14. | CONTINGENT LIABILITIES |
As detailed in the accounting policies in note 13, the Company is in the course of meeting its obligations following a cessation of operations - The only outstanding matter is the amount due on a cessation event to The Pensions Trust, Scottish Voluntary Sector Pension Scheme, this amount is to be ascertained but is not thought to exceed the assets of the Company which are held in reserve to meet the potential liability. |
AYRSHIRE DEMENTIA CARE LIMITED |
NOTES TO THE FINANCIAL STATEMENTS - continued |
FOR THE PERIOD 1 APRIL 2022 TO 30 MARCH 2023 |
15. | RELATED PARTY DISCLOSURES |
16. | ULTIMATE CONTROLLING PARTY |
In the opinion of the trustees, there is no controlling party. |