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COMPANY REGISTRATION NUMBER: NI613283
CHARITY REGISTRATION NUMBER: XT36256
Creative Village Arts
Company Limited by Guarantee
Unaudited Financial Statements
30 June 2023
Creative Village Arts
Company Limited by Guarantee
Financial Statements
Year ended 30 June 2023
Page
Trustees' annual report (incorporating the director's report)
1
Independent examiner's report to the trustees
4
Statement of financial activities (including income and expenditure account)
5
Statement of financial position
6
Notes to the financial statements
7
Creative Village Arts
Company Limited by Guarantee
Trustees' Annual Report (Incorporating the Director's Report)
Year ended 30 June 2023
The trustees, who are also the directors for the purposes of company law, present their report and the unaudited financial statements of the charity for the year ended 30 June 2023 .
Reference and administrative details
Registered charity name
Creative Village Arts
Charity registration number
XT36256
Company registration number
NI613283
Principal office and registered
32 Victoria Road
office
Londonderry
Londonderry
BT47 2PT
United Kingdom
The trustees
Ms J M Hoy (Secretary)
Mr S R Lewis (Treasurer)
Dr C A Murphy (Associate Member)
Mr P Brennan (Chairperson)
Independent examiner
PATRICK DURKAN
Office 8 Springrowth House
Balliniska Road
Derry
BT48 0GG
Structure, governance and management
Creative Village Arts is an incorporated charitable company limited by guarantee and registered with HMRC as a charity from 20 June 2012. The company was established under a Memorandum of Association which established the objects and powers of the charitable company and is governed under its Articles of Association. In the event of the company being wound up members are required to contribute an amount not exceeding £1.
The directors of the company are also the trustees for the purpose of charity law. The charity has 3 directors, who constitute the full formal membership of the company, and are the primary volunteers in its activities. The directors convene regular meetings and adhere to the Articles.
Objectives and activities
The studio complex at Bishop Street has now returned to normal operation following the disruption of COVID and the much anticipated renovation of the premises adjacent which had been causing serious damp conditions. We have maintained a full tenancy and a very low turnover of studios, which we feel indicates a healthy requirement for the charitable services we provide.The refurbishment overran the builders estimates and we were approached by the builder Brendan Loughran and Sons to see if we could extend the lease of the 'site office'. This was agreed and extended for a period of three months.
This year, in addition to the studio provision, we organised and supported a studio group exhibition in the Garden of Reflection gallery space run by UV Arts. This was very successful attracting local media and a very substantial audience. We hope that in the coming year we may be able to become more active in supporting artists in their projects, and are continuing to contribute to Derry and Strabane activities , be they strategy or consultancy, and also to the wider Donegal region through our work with ArtLink Fort Dunree, and the Derry Print Workshop with whom we maintain a close relationship.
ASSESSMENT OF ACTIVITIES AND OBJECTS
Arts & Culture Sector Lobbying
We continue to maintain a presence with local Arts initiatives such as Culture Night and supporting various meetings and activities. Our social media presence is a respected source of information for local artists and we post opportunities both local and national that may not reach many of the actual practitioning artists. This has led to some very successful projects such as the work our studio artist Amanda Walker did with International Dance/Acrobatic troupe 'Compagnie XY'
Financial review
We have managed to continue to provide low cost studios to artists looking to develop and enrich the artist, the community and general wider community in the Derry and Strabane District Council area. We maintain funding reserves that meet our working capital requirements for the next year, thereby fulfilling our policy objective. Again we were able to raise additional funds by allowing the builders, renovating the adjacent building, to use one half of the back studio as a site office and with these we felt it appropriate that we again support our artists during the oncoming Covid pandemic with grants towards their costs.
We did suffer a loss of income as we had structural problems with primarily two studios - this unfortunately was due to the drying of the plasterboard ceilings following the completion of the renovations next door - the absence of the building leaving our interior wall exposed to the weather and increasing the water in said structures. This has all now been resolved and we see no reason why we should not have a full years of income from the studios in the upcoming period - which bodes well for another stable year.
Small company provisions
This report has been prepared in accordance with the provisions applicable to companies entitled to the small companies exemption.
The trustees' annual report was approved on 16 February 2024 and signed on behalf of the board of trustees by:
Ms J M Hoy (Secretary)
Mr S R Lewis (Treasurer)
Trustee
Trustee
Creative Village Arts
Company Limited by Guarantee
Independent Examiner's Report to the Trustees of Creative Village Arts
Year ended 30 June 2023
I report to the trustees on my examination of the financial statements of Creative Village Arts ('the charity') for the year ended 30 June 2023.
Responsibilities and basis of report
As the trustees of the company (and also its directors for the purposes of company law) you are responsible for the preparation of the financial statements in accordance with the requirements of Charities Act (Northern Ireland) 2008 (the ‘2008 Act’) and the Companies Act 2006 (‘the 2006 Act’). You are satisfied that the accounts of the company are not required by charity or company law to be audited and have chosen instead to have an independent examination.
Having satisfied myself that the accounts of the company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the charity's financial statements as carried out under section 65 of the 2008 Act. In carrying out my examination I have followed the general Directions given by the Charity Commission for Northern Ireland under section 65(9)(b) of the 2008 Act. Independent examiner's statement
I have completed my examination. I confirm that no matters have come to my attention in connection with my examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the charity as required by section 386 of the 2006 Act; or
2. the financial statements do not accord with those records; or
3. the financial statements do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair' view which is not a matter considered as part of an independent examination; or
4. the financial statements have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).
I confirm that there are no other matters to which your attention should be drawn to enable a proper understanding of the accounts to be reached.
PATRICK DURKAN Independent Examiner
Office 8 Springrowth House Balliniska Road Derry BT48 0GG
16 February 2024
Creative Village Arts
Company Limited by Guarantee
Statement of Financial Activities
(including income and expenditure account)
Year ended 30 June 2023
2023
2022
Unrestricted funds
Restricted funds
Total funds
Total funds
Note
£
£
£
£
Income and endowments
Charitable activities
5
10,370
10,370
9,865
--------
----
--------
-------
Total income
10,370
10,370
9,865
--------
----
--------
-------
Expenditure
Expenditure on charitable activities
6,7
8,851
8,851
9,430
Other expenditure
8
413
413
614
--------
----
--------
--------
Total expenditure
9,264
9,264
10,044
--------
----
--------
--------
--------
----
--------
--------
Net income/(expenditure)
1,106
1,106
( 179)
--------
----
--------
--------
Transfers between funds
101
(101)
--------
----
--------
--------
Net movement in funds
1,207
( 101)
1,106
( 179)
Reconciliation of funds
Total funds brought forward
7,679
101
7,780
7,959
--------
----
--------
--------
Total funds carried forward
8,886
8,886
7,780
--------
----
--------
--------
The statement of financial activities includes all gains and losses recognised in the year.
All income and expenditure derive from continuing activities.
Creative Village Arts
Company Limited by Guarantee
Statement of Financial Position
30 June 2023
2023
2022
Note
£
£
Current assets
Debtors
13
130
103
Cash at bank and in hand
9,705
10,566
-------
--------
9,835
10,669
Creditors: amounts falling due within one year
14
949
2,889
-------
--------
Net current assets
8,886
7,780
-------
-------
Total assets less current liabilities
8,886
7,780
-------
-------
Net assets
8,886
7,780
-------
-------
Funds of the charity
Restricted funds
101
Unrestricted funds
8,886
7,679
-------
-------
Total charity funds
15
8,886
7,780
-------
-------
For the year ending 30 June 2023 the charity was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
Directors' responsibilities:
- The members have not required the company to obtain an audit of its financial statements for the year in question in accordance with section 476 ;
- The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of financial statements .
These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies' regime.
These financial statements were approved by the board of trustees and authorised for issue on 16 February 2024 , and are signed on behalf of the board by:
Ms J M Hoy (Secretary)
Mr S R Lewis (Treasurer)
Trustee
Trustee
Creative Village Arts
Company Limited by Guarantee
Notes to the Financial Statements
Year ended 30 June 2023
1. General information
The charity is a public benefit entity and a private company limited by guarantee, registered in Northern Ireland and a registered charity in Northern Ireland. The address of the registered office is 32 Victoria Road, Londonderry, Londonderry, BT47 2PT, United Kingdom.
2. Statement of compliance
These financial statements have been prepared in compliance with FRS 102, 'The Financial Reporting Standard applicable in the UK and the Republic of Ireland', the Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (Charities SORP (FRS 102)) and the Companies Act 2006.
3. Accounting policies
Basis of preparation
The financial statements have been prepared on the historical cost basis, as modified by the revaluation of certain financial assets and liabilities and investment properties measured at fair value through income or expenditure.
The financial statements are prepared in sterling, which is the functional currency of the entity.
Going concern
There are no material uncertainties about the charity's ability to continue.
Judgements and key sources of estimation uncertainty
The preparation of the financial statements requires management to make judgements, estimates and assumptions that affect the amounts reported. These estimates and judgements are continually reviewed and are based on experience and other factors, including expectations of future events that are believed to be reasonable under the circumstances.
Fund accounting
The charity has a number of restricted income funds to account for situations where a donor requires that a donation must be spent on a particular purpose or where funds have been raised for a specific purpose. All other funds are unrestricted income funds.
Incoming resources
All incoming resources are included in the statement of financial activities when entitlement has passed to the charity; it is probable that the economic benefits associated with the transaction will flow to the charity and the amount can be reliably measured. The following specific policies are applied to particular categories of income: - income from donations or grants is recognised when there is evidence of entitlement to the gift, receipt is probable and its amount can be measured reliably. - legacy income is recognised when receipt is probable and entitlement is established. - income from donated goods is measured at the fair value of the goods unless this is impractical to measure reliably, in which case the value is derived from the cost to the donor or the estimated resale value. Donated facilities and services are recognised in the accounts when received if the value can be reliably measured. No amounts are included for the contribution of general volunteers. - income from contracts for the supply of services is recognised with the delivery of the contracted service. This is classified as unrestricted funds unless there is a contractual requirement for it to be spent on a particular purpose and returned if unspent, in which case it may be regarded as restricted.
Resources expended
Expenditure is recognised when a liability is incurred. Expenditure includes VAT which cannot be recovered, and is reported as part of the expenditure to which it relates. Contractual arrangements and performance related grants are recognised as goods or services are supplied.
- Charitable activities include revenue expenditure associated with providing resources to the local community in the area of visual arts.
- Governance costs include those incurred in the governance of the charity and its assets and are primarily associated with constitutional and statutory requirements.
Tangible assets
All fixed assets are initially recorded at cost. Items with a value of less than £100 are not capitalised.
Depreciation
Depreciation is calculated so as to write off the cost or valuation of an asset, less its residual value, over the useful economic life of that asset as follows:
Fixtures and Fittings
-
over 5 years
Equipment
-
over 5 years
Impairment of fixed assets
A review for indicators of impairment is carried out at each reporting date, with the recoverable amount being estimated where such indicators exist. Where the carrying value exceeds the recoverable amount, the asset is impaired accordingly. Prior impairments are also reviewed for possible reversal at each reporting date. For the purposes of impairment testing, when it is not possible to estimate the recoverable amount of an individual asset, an estimate is made of the recoverable amount of the cash-generating unit to which the asset belongs. The cash-generating unit is the smallest identifiable group of assets that includes the asset and generates cash inflows that largely independent of the cash inflows from other assets or groups of assets. For impairment testing of goodwill, the goodwill acquired in a business combination is, from the acquisition date, allocated to each of the cash-generating units that are expected to benefit from the synergies of the combination, irrespective of whether other assets or liabilities of the charity are assigned to those units.
Financial instruments
A financial asset or a financial liability is recognised only when the charity becomes a party to the contractual provisions of the instrument. Basic financial instruments are initially recognised at the amount receivable or payable including any related transaction costs. Current assets and current liabilities are subsequently measured at the cash or other consideration expected to be paid or received and not discounted. Debt instruments are subsequently measured at amortised cost. Where investments in shares are publicly traded or their fair value can otherwise be measured reliably, the investment is subsequently measured at fair value with changes in fair value recognised in income and expenditure. All other such investments are subsequently measured at cost less impairment. Other financial instruments, including derivatives, are initially recognised at fair value, unless payment for an asset is deferred beyond normal business terms or financed at a rate of interest that is not a market rate, in which case the asset is measured at the present value of the future payments discounted at a market rate of interest for a similar debt instrument. Other financial instruments are subsequently measured at fair value, with any changes recognised in the statement of financial activities, with the exception of hedging instruments in a designated hedging relationship.
Financial assets that are measured at cost or amortised cost are reviewed for objective evidence of impairment at the end of each reporting date. If there is objective evidence of impairment, an impairment loss is recognised under the appropriate heading in the statement of financial activities in which the initial gain was recognised. For all equity instruments regardless of significance, and other financial assets that are individually significant, these are assessed individually for impairment. Other financial assets are either assessed individually or grouped on the basis of similar credit risk characteristics. Any reversals of impairment are recognised immediately, to the extent that the reversal does not result in a carrying amount of the financial asset that exceeds what the carrying amount would have been had the impairment not previously been recognised.
4. Limited by guarantee
The company is limited by guarantee and has no share capital. The liability of each member in the event of a winding-up is limited to £1.
5. Charitable activities
Unrestricted Funds
Total Funds 2023
Unrestricted Funds
Total Funds 2022
£
£
£
£
Studio Rents Receivable
10,370
10,370
9,865
9,865
--------
--------
-------
-------
6. Expenditure on charitable activities by fund type
Unrestricted Funds
Total Funds 2023
Unrestricted Funds
Total Funds 2022
£
£
£
£
Support costs
8,851
8,851
9,430
9,430
-------
-------
-------
-------
7. Expenditure on charitable activities by activity type
Support Costs
Total Funds 2023
Total Funds 2022
£
£
£
Direct Costs
7,920
7,920
8,791
Governance Costs
931
931
639
-------
-------
-------
8,851
8,851
9,430
-------
-------
-------
8. Other expenditure
Unrestricted Funds
Total Funds 2023
Unrestricted Funds
Total Funds 2022
£
£
£
£
Sundry expenses
265
265
393
393
Repairs & maintenance
148
148
221
221
----
----
----
----
413
413
614
614
----
----
----
----
9. Independent examination fees
2023
2022
£
£
Fees payable to the independent examiner for:
Independent examination of the financial statements
784
606
----
----
10. Staff costs
The average head count of employees during the year was Nil (2022: Nil).
No employee received employee benefits of more than £60,000 during the year (2022: Nil).
11. Trustee remuneration and expenses
No remuneration or other benefits from employment with the charity or a related entity were received by the trustees.
12. Tangible fixed assets
Fixtures and fittings
Equipment
Total
£
£
£
Cost
At 1 July 2022 and 30 June 2023
1,524
1,647
3,171
-------
-------
-------
Depreciation
At 1 July 2022 and 30 June 2023
1,524
1,647
3,171
-------
-------
-------
Carrying amount
At 30 June 2023
-------
-------
-------
At 30 June 2022
-------
-------
-------
13. Debtors
2023
2022
£
£
Prepayments and accrued income
130
103
----
----
14. Creditors: amounts falling due within one year
2023
2022
£
£
Accruals and deferred income
735
2,215
Other creditors
214
674
----
-------
949
2,889
----
-------
15. Analysis of charitable funds
Unrestricted funds
At 1 July 2022
Income
Expenditure
Transfers
At 30 June 2023
£
£
£
£
£
Unrestricted Income
7,679
10,370
(9,264)
101
8,886
-------
--------
-------
----
-------
At 1 July 2021
Income
Expenditure
Transfers
At 30 June 2022
£
£
£
£
£
Unrestricted Income
7,858
9,865
(10,044)
7,679
-------
-------
--------
----
-------
Restricted funds
At 1 July 2022
Income
Expenditure
Transfers
At 30 June 2023
£
£
£
£
£
DCSDC SLA
101
(101)
----
----
----
----
----
At 1 July 2021
Income
Expenditure
Transfers
At 30 June 2022
£
£
£
£
£
DCSDC SLA
101
101
----
----
----
----
----
16. Related parties
No trustee received any remuneration during the period. No trustee or other person related to the charity had any personal interest in any contract or transaction entered into by the charity during the period.