REGISTERED COMPANY NUMBER: |
REGISTERED CHARITY NUMBER: |
REPORT OF THE TRUSTEES AND |
UNAUDITED FINANCIAL STATEMENTS |
FOR THE YEAR ENDED 30TH APRIL 2023 |
FOR |
MAES-Y-PANT/HOLLOWFIELD ACTION GROUP |
LIMITED |
REGISTERED COMPANY NUMBER: |
REGISTERED CHARITY NUMBER: |
REPORT OF THE TRUSTEES AND |
UNAUDITED FINANCIAL STATEMENTS |
FOR THE YEAR ENDED 30TH APRIL 2023 |
FOR |
MAES-Y-PANT/HOLLOWFIELD ACTION GROUP |
LIMITED |
MAES-Y-PANT/HOLLOWFIELD ACTION GROUP |
LIMITED |
CONTENTS OF THE FINANCIAL STATEMENTS |
FOR THE YEAR ENDED 30TH APRIL 2023 |
Page |
Report of the Trustees | 1 | to | 4 |
Independent Examiner's Report | 5 |
Statement of Financial Activities | 6 |
Balance Sheet | 7 | to | 8 |
Notes to the Financial Statements | 9 | to | 15 |
MAES-Y-PANT/HOLLOWFIELD ACTION GROUP |
LIMITED (REGISTERED NUMBER: 06221374) |
REPORT OF THE TRUSTEES |
FOR THE YEAR ENDED 30TH APRIL 2023 |
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 30th April 2023. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019). |
OBJECTIVES AND ACTIVITIES |
Objectives and aims |
To provide the area known as Maes y Pant/Hollowfield in the interests of social welfare for recreation or other leisure time occupation of individuals who have need of such facilities by reason of their youth, age infirmity or disability, financial hardship or social circumstances or for the public at large with the object of improving their conditions of life. |
MAES-Y-PANT/HOLLOWFIELD ACTION GROUP |
LIMITED (REGISTERED NUMBER: 06221374) |
REPORT OF THE TRUSTEES |
FOR THE YEAR ENDED 30TH APRIL 2023 |
OBJECTIVES AND ACTIVITIES |
Significant activities |
The board of Maes y Pant Action Group continues to meet 4 times per year to oversee and review the activities taking place to ensure they meet our principal objectives to provide an area for recreation in the interests of social welfare and secondly to promote conservation, protection and improvement of the natural environment. |
Volunteer sessions have remained very successful throughout the period, occurring every month on the second Saturday. A mean of 20 volunteers attended each session, the range was 13 - 26. MyPAG supported 5 young people who attended as volunteers as part of their Duke of Edinburgh Bronze award, and we have been delighted that most of them have chosen to continue volunteering after achieving that goal. Amongst a wide range of tasks, the volunteers have maintained and repaired fences, gates, and paths, planted trees and carried out recommended safety work around the base of some large trees. We're extremely grateful for their help. |
The 'Friends of Maes y Pant' group has grown during the period, and we have continued to keep them informed with a monthly e-newsletter and quarterly articles in the local 'Essentials' magazine. On the evening of 5th April 2023 we held a successful social event for the Friends group, with presentations from the Chair, from Llais y Goedwig and Coed Lleol. At that event, we launched a range of polo shirts and zipped fleece jackets with a new 'Supporting Maes y Pant' logo. Sales have been modest, but enough to cover our costs and make a small profit. We have continued to provide these items and are considering expanding the range. |
The new play area was completed in May 2022 and formally opened on Saturday 18th June 2022. We were delighted for local gymnast Jacob Edwards to open the site, interrupting his busy schedule of training as a member of the Welsh Team in the 2022 Commonwealth Games in Birmingham. Jacob was supported by representatives of both local primary schools, who lifted a garland of wildflowers from Maes y Pant which had been placed across the gateway to the play area. Many other children and their families and friends attended the event and enjoyed a delicious celebration cake made by local business 'Lakeside Bakes'. Drinks were provided by another local small business, 'Barrington's Coffee'. There were stalls showcasing Gresford Library and the local Country Market. |
Engagement with the wider community has continued, with visits from Coed Lleol (Small Woods Wales), Scouts, Brownies and Guides as well as both local primary schools. In June 2022 Maes y Pant hosted a meeting for about 20 junior doctors in training to be General Practitioners, looking at the benefits of outdoor spaces and activities for mental health and overall well-being. |
Maes y Pant was awarded a Green Flag Community Award by Keep Wales Tidy, for the 6th year in succession. The Trustees agreed to celebrate that achievement by purchasing a flagpole to display the flag during volunteer sessions and other events. |
As outlined in the current 5-year Woodland Management Plan, we arranged a third phase of thinning of the conifer plantation during February to March 2023. The felling operations started on 1st February and continued until 21st February. The harvest was collected and dispatched to several timber merchants and sawmills across North Wales. We understand that much of it would be used for children's play equipment, fence panels and fence posts, with the remainder going for chipboard. The collection, weighing and dispatch continued for about 6 weeks. 842.29 tonnes of timber were dispatched, providing an income of £21,057.25 to MyPAG. |
An additional 3 prospective trustees were welcomed by the group at the AGM in October 2022. All 3 were formally appointed on 14th December 2022. |
The trustees opened a new current account with the Coop Bank in February 2023. The new account facilities include internet banking, and a debit card. |
Public benefit |
To promote for the benefit of the public the conservation protection and improvement of the physical and natural environment by promoting biological diversity of the area known as Maes y Pant/Hollowfield. |
MAES-Y-PANT/HOLLOWFIELD ACTION GROUP |
LIMITED (REGISTERED NUMBER: 06221374) |
REPORT OF THE TRUSTEES |
FOR THE YEAR ENDED 30TH APRIL 2023 |
FINANCIAL REVIEW |
Reserves policy |
The trust's aim is to achieve net incoming resources before depreciation, together with a net current asset position. Any surplus of funds will be used to further the aims and objectives of the trust and its future sustainability and successful outcome. |
Total reserves as at 30th April 2023 were £247,916 (2022: £232,527) of which £37,992 (2022: £39,427) is restricted. The level of general reserves available to the charity was £209,924 (2022: £209,924) as detailed in the notes to the accounts. |
FUTURE PLANS |
The main activity planned for the coming year is maintenance of the wildlife pond, with the aim of reinstating it to the original planned size and depth. This is likely to involve draining the remaining water whilst protecting the wildlife, to allow inspection and repair of the 'Bentonite' membrane. We are also considering a bore hole to provide a more reliable and sustainable source of water. Grant funding will be required, with an estimated budget of £30-£40,000. |
STRUCTURE, GOVERNANCE AND MANAGEMENT |
Governing document |
The Trust is a charity and a company limited by guarantee, as defined by the Companies Act 2006. The governing documents are its Memorandum and Articles of Association, which were last amended at the Board Meeting of the members of the company on the 23rd September 2016. |
Recruitment and appointment of new trustees |
Any trustee is invited to nominate a potential new trustee that is personally known to and recommended by them. The nominee must be accepted by the majority of existing trustees. |
The nominated person must be a permitted person as defined by the Charities Act and of relevant skill or knowledge to the benefit of the charity. Trustees are personally responsible for ensuring their skills and knowledge are maintained to a standard which encompasses changes in legislation impacting on the operational activities of the trust. |
In accordance with the memorandum of association of the charity, G Caswell-Jones, I Happs and A J Lewis will retire at the forthcoming annual general meeting, and, being eligible, will stand for re-election. |
Organisational structure |
The trustee board retains authority for the overall strategy and policy of the charity. |
Induction and training of new trustees |
New trustees undergo a training process to explain to them their statutory obligations under charity and company law, the Memorandum and Articles of Association, the organisational structure and decision making process. Trustees are encouraged to attend suitable external events, where these will enhance the substance and quality of their role. All trustees, both existing and newly appointed, are required to confirm that they have read and understood, the Charity Commission booklet CC3A, "The essential trustee" and CC3 "The essential trustee, what you need to know". |
REFERENCE AND ADMINISTRATIVE DETAILS |
Registered Company number |
Registered Charity number |
Registered office |
MAES-Y-PANT/HOLLOWFIELD ACTION GROUP |
LIMITED (REGISTERED NUMBER: 06221374) |
REPORT OF THE TRUSTEES |
FOR THE YEAR ENDED 30TH APRIL 2023 |
Trustees |
Bankers |
Wrexham |
LL11 1LP |
Approved by order of the board of trustees on |
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF |
MAES-Y-PANT/HOLLOWFIELD ACTION GROUP |
LIMITED |
Independent examiner's report to the trustees of Maes-y-Pant/Hollowfield Action Group Limited ('the Company') |
I report to the charity trustees on my examination of the accounts of the Company for the year ended 30th April 2023. |
Responsibilities and basis of report |
As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act'). |
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act. |
Independent examiner's statement |
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe: |
1. | accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or |
2. | the accounts do not accord with those records; or |
3. | the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or |
4. | the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)). |
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. |
R Godfrey FCA |
13th September 2023 |
MAES-Y-PANT/HOLLOWFIELD ACTION GROUP |
LIMITED |
STATEMENT OF FINANCIAL ACTIVITIES |
FOR THE YEAR ENDED 30TH APRIL 2023 |
30.4.23 | 30.4.22 |
Unrestricted | Restricted | Total | Total |
fund | fund | funds | funds |
Notes | £ | £ | £ | £ |
INCOME AND ENDOWMENTS FROM |
Donations and legacies | 2 |
Other trading activities | 3 |
Investment income | 4 |
Total |
EXPENDITURE ON |
Raising funds |
Charitable activities |
Other |
Total |
NET INCOME/(EXPENDITURE) | ( |
) |
RECONCILIATION OF FUNDS |
Total funds brought forward |
TOTAL FUNDS CARRIED FORWARD | 232,527 |
MAES-Y-PANT/HOLLOWFIELD ACTION GROUP |
LIMITED (REGISTERED NUMBER: 06221374) |
BALANCE SHEET |
30TH APRIL 2023 |
30.4.23 | 30.4.22 |
Unrestricted | Restricted | Total | Total |
fund | fund | funds | funds |
Notes | £ | £ | £ | £ |
FIXED ASSETS |
Tangible assets | 8 |
CURRENT ASSETS |
Debtors | 9 |
Cash at bank and in hand |
NET CURRENT ASSETS |
TOTAL ASSETS LESS CURRENT LIABILITIES |
NET ASSETS |
FUNDS | 10 |
Unrestricted funds | 193,100 |
Restricted funds | 39,427 |
TOTAL FUNDS | 232,527 |
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 30th April 2023. |
The members have not required the company to obtain an audit of its financial statements for the year ended 30th April 2023 in accordance with Section 476 of the Companies Act 2006. |
The trustees acknowledge their responsibilities for |
(a) | ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and |
(b) | preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company. |
MAES-Y-PANT/HOLLOWFIELD ACTION GROUP |
LIMITED (REGISTERED NUMBER: 06221374) |
BALANCE SHEET - continued |
30TH APRIL 2023 |
These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime. |
The financial statements were approved by the Board of Trustees and authorised for issue on |
MAES-Y-PANT/HOLLOWFIELD ACTION GROUP |
LIMITED |
NOTES TO THE FINANCIAL STATEMENTS |
FOR THE YEAR ENDED 30TH APRIL 2023 |
1. | ACCOUNTING POLICIES |
Basis of preparing the financial statements |
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention. |
Income |
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably. |
Expenditure |
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. |
Tangible fixed assets |
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life. |
Pathways & fencing | - |
Plant and machinery | - |
Computer equipment | - |
No depreciation is provided in respect of freehold land. |
Taxation |
The charity is exempt from corporation tax on its charitable activities. |
Fund accounting |
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. |
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. |
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements. |
MAES-Y-PANT/HOLLOWFIELD ACTION GROUP |
LIMITED |
NOTES TO THE FINANCIAL STATEMENTS - continued |
FOR THE YEAR ENDED 30TH APRIL 2023 |
2. | DONATIONS AND LEGACIES |
30.4.23 | 30.4.22 |
£ | £ |
Friends of MyPAG |
Donations |
Gift aid |
Grants |
Harvesting income | 21,057 | - |
Grants received, included in the above, are as follows: |
30.4.23 | 30.4.22 |
£ | £ |
Gresford Community Council | - | 3,000 |
TNL Community Fund | - | 9,738 |
Welsh Government Community Facilities Programme | - | 10,000 |
- | 22,738 |
3. | OTHER TRADING ACTIVITIES |
30.4.23 | 30.4.22 |
£ | £ |
Fundraising events |
4. | INVESTMENT INCOME |
30.4.23 | 30.4.22 |
£ | £ |
Tax interest | 1 | - |
5. | NET INCOME/(EXPENDITURE) |
Net income/(expenditure) is stated after charging/(crediting): |
30.4.23 | 30.4.22 |
£ | £ |
Depreciation - owned assets |
MAES-Y-PANT/HOLLOWFIELD ACTION GROUP |
LIMITED |
NOTES TO THE FINANCIAL STATEMENTS - continued |
FOR THE YEAR ENDED 30TH APRIL 2023 |
6. | TRUSTEES' REMUNERATION AND BENEFITS |
There were no trustees' remuneration or other benefits for the year ended 30th April 2023 nor for the year ended 30th April 2022. |
Trustees' expenses |
There were no trustees' expenses paid for the year ended 30th April 2023 nor for the year ended 30th April 2022. |
7. | COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES |
Unrestricted | Restricted | Total |
fund | fund | funds |
£ | £ | £ |
INCOME AND ENDOWMENTS FROM |
Donations and legacies |
Other trading activities |
Total |
EXPENDITURE ON |
Raising funds |
Charitable activities |
Other |
Total |
NET INCOME/(EXPENDITURE) | ( |
) |
RECONCILIATION OF FUNDS |
Total funds brought forward | 196,733 | 16,932 |
TOTAL FUNDS CARRIED FORWARD | 193,100 | 39,427 | 232,527 |
MAES-Y-PANT/HOLLOWFIELD ACTION GROUP |
LIMITED |
NOTES TO THE FINANCIAL STATEMENTS - continued |
FOR THE YEAR ENDED 30TH APRIL 2023 |
8. | TANGIBLE FIXED ASSETS |
Freehold | Pathways | Plant and | Computer |
land | & fencing | machinery | equipment | Totals |
£ | £ | £ | £ | £ |
COST |
At 1st May 2022 |
Additions |
At 30th April 2023 |
DEPRECIATION |
At 1st May 2022 |
Charge for year |
At 30th April 2023 |
NET BOOK VALUE |
At 30th April 2023 |
At 30th April 2022 |
9. | DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR |
30.4.23 | 30.4.22 |
£ | £ |
Credit card | ( |
) | ( |
) |
Other debtors | - | 16 |
Tax |
Prepayments |
10. | MOVEMENT IN FUNDS |
Net |
movement | At |
At 1.5.22 | in funds | 30.4.23 |
£ | £ | £ |
Unrestricted funds |
General fund | 193,100 | 16,824 | 209,924 |
Restricted funds |
Restricted | 39,427 | (1,435 | ) | 37,992 |
TOTAL FUNDS | 15,389 | 247,916 |
MAES-Y-PANT/HOLLOWFIELD ACTION GROUP |
LIMITED |
NOTES TO THE FINANCIAL STATEMENTS - continued |
FOR THE YEAR ENDED 30TH APRIL 2023 |
10. | MOVEMENT IN FUNDS - continued |
Net movement in funds, included in the above are as follows: |
Incoming | Resources | Movement |
resources | expended | in funds |
£ | £ | £ |
Unrestricted funds |
General fund | 24,953 | (8,129 | ) | 16,824 |
Restricted funds |
Restricted | - | (1,435 | ) | (1,435 | ) |
TOTAL FUNDS | ( |
) | 15,389 |
Comparatives for movement in funds |
Net |
movement | At |
At 1.5.21 | in funds | 30.4.22 |
£ | £ | £ |
Unrestricted funds |
General fund | 196,733 | (3,633 | ) | 193,100 |
Restricted funds |
Restricted | 16,932 | 22,495 | 39,427 |
TOTAL FUNDS | 213,665 | 18,862 | 232,527 |
Comparative net movement in funds, included in the above are as follows: |
Incoming | Resources | Movement |
resources | expended | in funds |
£ | £ | £ |
Unrestricted funds |
General fund | 5,016 | (8,649 | ) | (3,633 | ) |
Restricted funds |
Restricted | 22,888 | (393 | ) | 22,495 |
TOTAL FUNDS | 27,904 | (9,042 | ) | 18,862 |
MAES-Y-PANT/HOLLOWFIELD ACTION GROUP |
LIMITED |
NOTES TO THE FINANCIAL STATEMENTS - continued |
FOR THE YEAR ENDED 30TH APRIL 2023 |
10. | MOVEMENT IN FUNDS - continued |
A current year 12 months and prior year 12 months combined position is as follows: |
Net |
movement | At |
At 1.5.21 | in funds | 30.4.23 |
£ | £ | £ |
Unrestricted funds |
General fund | 196,733 | 13,191 | 209,924 |
Restricted funds |
Restricted | 16,932 | 21,060 | 37,992 |
TOTAL FUNDS | 213,665 | 34,251 | 247,916 |
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows: |
Incoming | Resources | Movement |
resources | expended | in funds |
£ | £ | £ |
Unrestricted funds |
General fund | 29,969 | (16,778 | ) | 13,191 |
Restricted funds |
Restricted | 22,888 | (1,828 | ) | 21,060 |
TOTAL FUNDS | 52,857 | (18,606 | ) | 34,251 |
11. | CAPITAL COMMITMENTS |
30.4.23 | 30.4.22 |
£ | £ |
Contracted but not provided for in the financial statements | - | - |
12. | RELATED PARTY DISCLOSURES |
MAES-Y-PANT/HOLLOWFIELD ACTION GROUP |
LIMITED |
NOTES TO THE FINANCIAL STATEMENTS - continued |
FOR THE YEAR ENDED 30TH APRIL 2023 |
13. | GUARANTEE BY MEMBERS |
The company is limited by guarantee, and at the year-end had 11 members (2021: 13). Each member has undertaken to pay £10 to the company in the event that it is wound up. The value of the guarantee at 30th April 2022 is, therefore, £110 (2021: £130). |