Registered number: 04575412
Charity number: 1098625
ETA TRUST LIMITED
(A Company Limited by Guarantee)
FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MAY 2023
TWP ACCOUNTING LLP
Chartered Accountants & Statutory Auditors
The Old Rectory
Church Street
Weybridge
Surrey
KT13 8DE
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ETA TRUST LIMITED
(A Company Limited by Guarantee)
CONTENTS
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Reference and Administrative Details of the Charity, its Trustees and Advisers
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Statement of Financial Activities
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Income and Expenditure Account
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Notes to the Financial Statements
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ETA TRUST LIMITED
(A Company Limited by Guarantee)
REFERENCE AND ADMINISTRATIVE DETAILS OF THE CHARITY, ITS TRUSTEES AND ADVISERS
FOR THE YEAR ENDED 31 MAY 2023
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A L Roche, Trustee & Director
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G R Smith, Trustee & Director
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R V Gibbins, Trustee & Director
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Company registered number
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Charity registered number
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68 High Street
Weybridge
Surrey
KT13 8BL
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Page 1
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ETA TRUST LIMITED
(A Company Limited by Guarantee)
TRUSTEES' REPORT
FOR THE YEAR ENDED 31 MAY 2023
The Trustees present their annual report together with the financial statements of the ETA Trust Limited for the 1 June 2022 to 31 May 2023. The Annual Report serves the purposes of both a Trustees' report and a directors' report under company law. The Trustees confirm that the Annual Report and financial statements of the charitable company comply with the current statutory requirements, the requirements of the charitable company's governing document and the provisions of the Statement of Recommended Practice (SORP) applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effective 1 January 2019).
Since the charity qualifies as small under section 382 of the Companies Act 2006, the Strategic Report required of medium and large companies under the Companies Act 2006 (Strategic Report and Directors' Report) Regulations 2013 has been omitted.
The following persons were Trustees, Directors and Management Committee members during the year:
A L Roche - Trustee & Director
G R Smith - Trustee & Director
V R Gibbins - Trustee & Director
Objectives and activities
a. Policies and objectives
The charity's objectives are to reduce the impact transport has on the environment by raising public awareness of sustainable transport issues. The policies adopted in furtherance of these objectives are to influence individuals, companies and transport policy decision makers as well as work with a range of organisations to provide the necessary education and there has been no change in these during the year.
The Directors have paid due regard to guidance issued by the Charity Commission in deciding what activities the charity should undertake.
In setting objectives and planning for activities, the Trustees have given due consideration to general guidance published by the Charity Commission relating to public benefit, including the guidance 'Public benefit: running a charity (PB2)'.
Achievements and performance
a. Main achievements of the charity
On 23 December 2021, the Directors of ETA Services Ltd confirmed that they would not be extending or reinstating an agreement between themselves, and ETA Trust Limited which expired on 31 May 2021. Funds to the Trust ceased immediately and no new activities or projects were launched. Since this date, attention has been focussed on raising awareness of existing projects, at no cost. In consultation with the ETA Services Ltd board, we are completing the formal process of closing down the Trust in its entirety, as agreed previously between the parties. This mostly constitutes an administrative process whereby ETA Services Ltd, who manages the online presence via its website, will need to carry out work to remove the association between the two entities in terms of its online presence, ETA Services has agreed to not charge the Charity for its time dealing with this aspect.
Page 2
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ETA TRUST LIMITED
(A Company Limited by Guarantee)
Structure, governance and management
a. Constitution
The company is registered as a charitable company limited by guarantee and was set up by a Memorandum of Association on 29/10/2002.
The company is constituted under a Memorandum of Association dated 29 October 2002 and is a registered charity number 1098625.
The principal object of the company is to reduce the impact transport has on the environment by raising public awareness of sustainable transport issues. The policies adopted in furtherance of these objects are to influence individuals, companies and transport policy decision makers as well as work with a range of organisations to provide the necessary education and there has been no change in these during the year.
b. Methods of appointment or election of Trustees
The management of the charity is the responsibility of the Trustees who are elected and co-opted under the terms of the Memorandum of Association.
c. Organisational structure and decision making policies
The board consists of two directors who have met regularly during the year. They have examined where there may be risks which the charity could face and confirm that systems have been established to enable steps to be taken to lessen these risks.
Financial review
a. Going concern
After making appropriate enquiries, the trustees have a reasonable expectation that the company has adequate resources to continue in operational existence for the foreseeable future. For this reason they continue to adopt the going concern basis in preparing the financial statements. Further details regarding the adoption of the going concern basis can be found in the accounting policies.
b. Reserves policy
Best practice holds that reserves equal three months of an organisation’s running costs (in this case £964 from June 2023). The directors note that a total fund amount at the year ended 31 May 2023 of £3,787 is equivalent to 11 months of the organisation’s running costs.
Page 3
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ETA TRUST LIMITED
(A Company Limited by Guarantee)
Statement of Trustees' responsibilities
The Trustees (who are also the directors of the charity for the purposes of company law) are responsible for preparing the Trustees' Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
Company law requires the Trustees to prepare financial statements for each financial . Under company law, the Trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the charity and of its incoming resources and application of resources, including its income and expenditure, for that period. In preparing these financial statements, the Trustees are required to:
∙select suitable accounting policies and then apply them consistently;
∙observe the methods and principles of the Charities SORP (FRS 102);
∙make judgments and accounting estimates that are reasonable and prudent;
∙state whether applicable UK Accounting Standards (FRS 102) have been followed, subject to any material departures disclosed and explained in the financial statements;
∙prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The Trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the charity's transactions and disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approved by order of the members of the board of Trustees on and signed on behalf by:
Approved by order of the members of the board of Trustees on 14 February 2024 and signed on their behalf by:
Page 4
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ETA TRUST LIMITED
(A Company Limited by Guarantee)
STATEMENT OF FINANCIAL ACTIVITIES
FOR THE YEAR ENDED 31 MAY 2023
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Total funds brought forward
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Total funds carried forward
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The Statement of Financial Activities includes all gains and losses recognised in the year.
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The notes on pages 8 to 18 form part of these financial statements.
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Page 5
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ETA TRUST LIMITED
(A Company Limited by Guarantee)
SUMMARY INCOME AND EXPENDITURE ACCOUNT
FOR THE YEAR ENDED 31 MAY 2023
Gross income in the reporting period
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Net income/(expenditure) for the reporting period
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The notes on pages 8 to 18 form part of these financial statements.
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Page 6
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ETA TRUST LIMITED
(A Company Limited by Guarantee)
REGISTERED NUMBER: 04575412
BALANCE SHEET
AS AT 31 MAY 2023
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Creditors: amounts falling due within one year
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Total assets less current liabilities
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The charity was entitled to exemption from audit under section 477 of the Companies Act 2006.
The members have not required the company to obtain an audit for the year in question in accordance with section 476 of Companies Act 2006.
The Trustees acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and preparation of financial statements.
The financial statements have been prepared in accordance with the provisions applicable to entities subject to the small companies regime.
The financial statements were approved and authorised for issue by the Trustees on 14 February 2024 and signed on their behalf by:
................................................
A L Roche
(Trustee)
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The notes on pages 8 to 18 form part of these financial statements.
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Page 7
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ETA TRUST LIMITED
(A Company Limited by Guarantee)
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MAY 2023
ETA Trust Limited (04575412) is incorporated and a registered charity (1098625) in England and Wales. The principal activity of the charity is to reduce the impact transport has on the environment by raising public awareness of sustainable transport issues.
The address of the registered office is given in the company information on page two of these financial statements.
2.Accounting policies
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Basis of preparation of financial statements
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The financial statements have been prepared in accordance with the Charities SORP (FRS 102) - Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.
ETA Trust Limited meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy.
The financial statements are prepared on a going concern basis under the historical cost convention, modified to include certain items at fair value. The financial statements are presented in sterling which is the functional currency of the charity and rounded to the nearest £.
The company is a company limited by guarantee. The members of the company are the Trustees named on page 1. In the event of the company being wound up, the liability in respect of the guarantee is limited to £1 per member of the company.
The charity has taken advantage of the exemption of 'Update Bulletin 1' in preparing these financial statements as permitted by FRS 102 "The Financial Reporting Standard applicable in the UK and Republic of Ireland".
All income is recognised once the charity has entitlement to the income, it is probable that the income will be received and the amount of income receivable can be measured reliably.
Grants are included in the Statement of Financial Activities on a receivable basis. The balance of income received for specific purposes but not expended during the period is shown in the relevant funds on the Balance Sheet. Where income is received in advance of entitlement of receipt, its recognition is deferred and included in creditors as deferred income. Where entitlement occurs before income is received, the income is accrued.
Page 8
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ETA TRUST LIMITED
(A Company Limited by Guarantee)
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MAY 2023
2.Accounting policies (continued)
Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset’s use.
Expenditure on raising funds includes all expenditure incurred by the charity to raise funds for its charitable purposes and includes costs of all fundraising activities events and non-charitable trading.
Expenditure on charitable activities is incurred on directly undertaking the activities which further the charity's objectives, as well as any associated support costs.
Support costs are those costs incurred directly in support of expenditure on the objects of the
company and include project management carried out at Headquarters. Governance costs are those
incurred in connection with administration of the company and compliance with constitutional and
statutory requirements.
Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the charity; this is normally upon notification of the interest paid or payable by the institution with whom the funds are deposited.
The charity is considered to pass the tests set out in Paragraph 1 Schedule 6 of the Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes. Accordingly, the charity is potentially exempt from taxation in respect of income or capital gains received within categories covered by Chapter 3 Part 11 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively to charitable purposes.
Trade and other debtors are recognised at the settlement amount after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.
Cash at bank and in hand includes cash and short-term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.
Page 9
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ETA TRUST LIMITED
(A Company Limited by Guarantee)
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MAY 2023
2.Accounting policies (continued)
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Liabilities and provisions
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Liabilities are recognised when there is an obligation at the Balance Sheet date as a result of a past event, it is probable that a transfer of economic benefit will be required in settlement, and the amount of the settlement can be estimated reliably.
Liabilities are recognised at the amount that the charity anticipates it will pay to settle the debt or the amount it has received as advanced payments for the goods or services it must provide.
Provisions are measured at the best estimate of the amounts required to settle the obligation. Where the effect of the time value of money is material, the provision is based on the present value of those amounts, discounted at the pre-tax discount rate that reflects the risks specific to the liability. The unwinding of the discount is recognised in the Statement of Financial Activities as a finance cost.
General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the charity and which have not been designated for other purposes.
Investment income, gains and losses are allocated to the appropriate fund.
Page 10
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ETA TRUST LIMITED
(A Company Limited by Guarantee)
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MAY 2023
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Income from donations and legacies
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Income from charitable activities
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Page 11
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ETA TRUST LIMITED
(A Company Limited by Guarantee)
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MAY 2023
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Expenditure on raising funds
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Costs of raising voluntary income
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Fundraising and publicity
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Fundraising and publicity
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Analysis of expenditure on charitable activities
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Page 12
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ETA TRUST LIMITED
(A Company Limited by Guarantee)
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MAY 2023
7.Analysis of expenditure on charitable activities (continued)
Summary by fund type (continued)
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Analysis of expenditure by activities
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Activities undertaken directly
2023
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Activities undertaken directly
2022
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Page 13
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ETA TRUST LIMITED
(A Company Limited by Guarantee)
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MAY 2023
8.Analysis of expenditure by activities (continued)
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Analysis of support costs
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Rent, rates and service charge
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Bank charges and interest
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Page 14
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ETA TRUST LIMITED
(A Company Limited by Guarantee)
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MAY 2023
8.Analysis of expenditure by activities (continued)
Analysis of support costs (continued)
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Rent, rates and service charge
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Bank charges and interest
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Trustees' remuneration and expenses
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The charity has no employees other than the Trustees, who did not receive any remuneration or other benefits (2022 - £NIL).
During the year ended 31 May 2023, no Trustee expenses have been incurred (2022 - £NIL).
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Creditors: Amounts falling due within one year
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Accruals and deferred income
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Page 15
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ETA TRUST LIMITED
(A Company Limited by Guarantee)
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MAY 2023
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Statement of funds - current year
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General Funds - all funds
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Statement of funds - prior year
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General Funds - all funds
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Page 16
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ETA TRUST LIMITED
(A Company Limited by Guarantee)
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MAY 2023
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Summary of funds - current year
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Summary of funds - prior year
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Page 17
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ETA TRUST LIMITED
(A Company Limited by Guarantee)
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MAY 2023
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Analysis of net assets between funds
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Analysis of net assets between funds - current year
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Creditors due within one year
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Analysis of net assets between funds - prior year
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Creditors due within one year
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Related party transactions
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During the year, the charitable company made the following transactions with ETA Services Limited, a company of which A Roche was a director and shareholder up until 7th September 2022.
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Management charges from ETA Services Limited
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Expenses paid on behalf by ETA Services Limited
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Charitable donations received from ETA Services Limited
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During the year, payments totalling £760 (2022 - £3,617) were paid to ETA Services Limited and repayments totalling £5,749 (2022 - £9,551) were received from ETA Services Limited.
At year end, ETA Services Limited owed a net balance of £262 (2022 - £2,343) to ETA Trust Limited, included in other debtors. The amounts are unsecured, interest free and repayable on demand.
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