REGISTERED COMPANY NUMBER: |
REGISTERED CHARITY NUMBER: |
REPORT OF THE TRUSTEES AND |
UNAUDITED FINANCIAL STATEMENTS |
FOR THE YEAR ENDED 30 SEPTEMBER 2023 |
FOR |
BAYS OF HARRIS CHARITABLE TRUST |
REGISTERED COMPANY NUMBER: |
REGISTERED CHARITY NUMBER: |
REPORT OF THE TRUSTEES AND |
UNAUDITED FINANCIAL STATEMENTS |
FOR THE YEAR ENDED 30 SEPTEMBER 2023 |
FOR |
BAYS OF HARRIS CHARITABLE TRUST |
BAYS OF HARRIS CHARITABLE TRUST |
CONTENTS OF THE FINANCIAL STATEMENTS |
FOR THE YEAR ENDED 30 SEPTEMBER 2023 |
Page |
Report of the Trustees | 1 | to | 2 |
Independent Examiner's Report | 3 |
Statement of Financial Activities | 4 |
Balance Sheet | 5 | to | 6 |
Notes to the Financial Statements | 7 | to | 13 |
BAYS OF HARRIS CHARITABLE TRUST (REGISTERED NUMBER: SC220031) |
REPORT OF THE TRUSTEES |
FOR THE YEAR ENDED 30 SEPTEMBER 2023 |
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 30 September 2023. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019). |
OBJECTIVES AND ACTIVITIES |
Objectives and aims |
The objects of the charity in the year under review were of relieving poverty, advancing education and doing any other things that may benefit the communities of the Bays area of Harris. |
Significant activities |
The management of the Bays Community Centre in Leacklee was the principal activity of the charity during the year. |
Volunteers |
The contribution of volunteers (including directors, members and individuals from the community) has been and continues to be, of immense benefit to the charity in establishing, maintaining and managing The Bays Community Centre. |
ACHIEVEMENT AND PERFORMANCE |
Fundraising activities |
The charity's activities, in common with many other organisations, were severely restricted during the period of the COVID-19 Pandemic. Successful fundraising events and hall rentals commenced again in the summer of 2022, when it was deemed safe to do so. |
Internal and external factors |
The charity ensures that funding (from internal and external sources) is in place to meet the projected running costs of the charity. Major projects proceed only on the basis that a total funding package has been agreed with external funding secured at an appropriate level. |
FINANCIAL REVIEW |
The financial results for the period ended 30 September 2023 record a deficit of £852 (2022 - deficit of £1,435) on the general fund, with total reserves of £142,734. |
FUTURE PLANS |
The principal focus of the charity continues to be the operation of the Bays Community Centre for the benefit of the community. The charity was significantly affected by the COVID-19 pandemic in that the community centre was unable to operate and then incurred costs to enable it to re-open safely. The committee are satisfied that sufficient reserves are in place to meet the ongoing running costs. |
STRUCTURE, GOVERNANCE AND MANAGEMENT |
Governing document |
The organisation is incorporated as a company limited by guarantee and is governed by the Memorandum and Articles of Association. In the event of the company being wound up, the members are required to contribute an amount not exceeding £1. |
The organisation is registered with the Scottish Charity Regulator and the Scottish Charity number is SC031799. |
Recruitment and appointment of new trustees |
The directors of the company (who are also charity trustees for the purposes of charity law) are appointed by the members in accordance with the Memorandum and Articles of Association. |
Organisational structure |
The board consists of voluntary directors who manage the affairs of the charity through regular board meetings where matters are discussed and agreed. The decisions taken by the board are implemented by designated directors. |
BAYS OF HARRIS CHARITABLE TRUST (REGISTERED NUMBER: SC220031) |
REPORT OF THE TRUSTEES |
FOR THE YEAR ENDED 30 SEPTEMBER 2023 |
STRUCTURE, GOVERNANCE AND MANAGEMENT |
Induction and training of new trustees |
The charity undertakes training for trustees to ensure awareness of the responsibilities of directors, the organisational structure, understanding of the financial position of the charity and future plans and objectives. |
REFERENCE AND ADMINISTRATIVE DETAILS |
Registered Company number |
Registered Charity number |
Registered office |
Trustees |
Company Secretary |
Independent Examiner |
CIB Services |
Chartered Accountants |
63 Kenneth Street |
Stornoway |
Isle of Lewis |
Western Isles |
HS1 2DS |
This report has been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies. |
Approved by order of the board of trustees on |
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF |
BAYS OF HARRIS CHARITABLE TRUST |
I report on the accounts for the year ended 30 September 2023 set out on pages four to thirteen. |
Respective responsibilities of trustees and examiner |
The charity's trustees are responsible for the preparation of the accounts in accordance with the terms of the Charities and Trustee Investment (Scotland) Act 2005 and the Charities Accounts (Scotland) Regulations 2006 (as amended). The charity's trustees consider that the audit requirement of Regulation 10(1)(a) to (c) of the Accounts Regulations does not apply. It is my responsibility to examine the accounts as required under Section 44(1)(c) of the Act and to state whether particular matters have come to my attention. |
Basis of the independent examiner's report |
My examination was carried out in accordance with Regulation 11 of the Charities Accounts (Scotland) Regulations 2006. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts. |
Independent examiner's statement |
In connection with my examination, no matter has come to my attention : |
(1) | which gives me reasonable cause to believe that, in any material respect, the requirements |
- | to keep accounting records in accordance with Section 44(1)(a) of the 2005 Act and Regulation 4 of the 2006 Accounts Regulations; and |
- | to prepare accounts which accord with the accounting records and to comply with Regulation 8 of the 2006 Accounts Regulations |
have not been met; or |
(2) | to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. |
Calum Macdonald BA CA |
The Institute of Chartered Accountants of Scotland |
CIB Services |
Chartered Accountants |
63 Kenneth Street |
Stornoway |
Isle of Lewis |
Western Isles |
HS1 2DS |
20 February 2024 |
BAYS OF HARRIS CHARITABLE TRUST |
STATEMENT OF FINANCIAL ACTIVITIES |
FOR THE YEAR ENDED 30 SEPTEMBER 2023 |
Period |
2.6.21 |
Year Ended | to |
30.9.23 | 30.9.22 |
Unrestricted | Restricted | Total | Total |
fund | funds | funds | funds |
Notes | £ | £ | £ | £ |
INCOME AND ENDOWMENTS FROM |
Donations and legacies | 2 |
Charitable activities | 4 |
Community Centre | 5,862 | 2,000 | 7,862 | 8,771 |
Investment income | 3 |
Total |
EXPENDITURE ON |
Charitable activities | 5 |
Community Centre | 3,167 | 1,506 | 4,673 | 3,904 |
Other |
Total |
NET INCOME/(EXPENDITURE) | ( | ) | ( | ) | ( | ) |
RECONCILIATION OF FUNDS |
Total funds brought forward |
TOTAL FUNDS CARRIED FORWARD | 143,586 |
BAYS OF HARRIS CHARITABLE TRUST (REGISTERED NUMBER: SC220031) |
BALANCE SHEET |
30 SEPTEMBER 2023 |
30.9.23 | 30.9.22 |
Notes | £ | £ |
FIXED ASSETS |
Tangible assets | 11 |
CURRENT ASSETS |
Debtors | 12 |
Cash at bank |
CREDITORS |
Amounts falling due within one year | 13 | ( | ) | ( | ) |
NET CURRENT ASSETS |
TOTAL ASSETS LESS CURRENT LIABILITIES |
NET ASSETS |
FUNDS | 15 |
Unrestricted funds | 4,839 |
Restricted funds | 138,747 |
TOTAL FUNDS | 143,586 |
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 30 September 2023. |
The members have not required the company to obtain an audit of its financial statements for the year ended 30 September 2023 in accordance with Section 476 of the Companies Act 2006. |
The trustees acknowledge their responsibilities for |
(a) | ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and |
(b) | preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company. |
BAYS OF HARRIS CHARITABLE TRUST (REGISTERED NUMBER: SC220031) |
BALANCE SHEET - continued |
30 SEPTEMBER 2023 |
These financial statements have been prepared in accordance with and delivered in accordance with the special provisions applicable to small charitable companies subject to the small companies regime. |
The financial statements were approved by the Board of Trustees and authorised for issue on |
BAYS OF HARRIS CHARITABLE TRUST |
NOTES TO THE FINANCIAL STATEMENTS |
FOR THE YEAR ENDED 30 SEPTEMBER 2023 |
1. | ACCOUNTING POLICIES |
Basis of preparing the financial statements |
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention. |
Income |
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably. |
Expenditure |
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. |
Tangible fixed assets |
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life. |
Freehold property | - |
Plant and machinery | - |
Fixtures and fittings | - |
Taxation |
The charity is exempt from corporation tax on its charitable activities. |
Fund accounting |
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. |
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. |
Designated funds are unrestricted funds earmarked by the directors for particular purposes. |
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements. |
2. | DONATIONS AND LEGACIES |
Period |
2.6.21 |
Year Ended | to |
30.9.23 | 30.9.22 |
£ | £ |
Donations |
BAYS OF HARRIS CHARITABLE TRUST |
NOTES TO THE FINANCIAL STATEMENTS - continued |
FOR THE YEAR ENDED 30 SEPTEMBER 2023 |
3. | INVESTMENT INCOME |
Period |
2.6.21 |
Year Ended | to |
30.9.23 | 30.9.22 |
£ | £ |
Deposit account interest |
4. | INCOME FROM CHARITABLE ACTIVITIES |
Period |
2.6.21 |
Year Ended | to |
30.9.23 | 30.9.22 |
Activity | £ | £ |
Hall hires | Community Centre | 5,862 | 6,590 |
Fundraising | Community Centre | - | 143 |
Grants | Community Centre | 2,000 | 2,038 |
Grants received, included in the above, are as follows: |
Period |
2.6.21 |
Year Ended | to |
30.9.23 | 30.9.22 |
£ | £ |
Harris Development SCF | - | 2,038 |
Community Mental Health & Well Being Fund | 2,000 | - |
2,000 | 2,038 |
5. | CHARITABLE ACTIVITIES COSTS |
Direct | Support |
Costs (see | costs (see |
note 6) | note 7) | Totals |
£ | £ | £ |
Community Centre | 4,090 | 583 | 4,673 |
BAYS OF HARRIS CHARITABLE TRUST |
NOTES TO THE FINANCIAL STATEMENTS - continued |
FOR THE YEAR ENDED 30 SEPTEMBER 2023 |
6. | DIRECT COSTS OF CHARITABLE ACTIVITIES |
Period |
2.6.21 |
Year Ended | to |
30.9.23 | 30.9.22 |
£ | £ |
Insurance | 1,034 | 1,239 |
Light and heat, including gas | 455 | 771 |
Repairs and maintenance | 1,930 | 1,384 |
Advertising | 6 | - |
Licences | 107 | 87 |
Event Expenses | 558 | - |
4,090 | 3,481 |
7. | SUPPORT COSTS |
Governance |
Other | costs | Totals |
£ | £ | £ |
Community Centre | 83 | 500 | 583 |
Support costs, included in the above, are as follows: |
Period |
2.6.21 |
Year Ended | to |
30.9.23 | 30.9.22 |
Community | Total |
Centre | activities |
£ | £ |
General charges | 83 | 13 |
Accountancy and legal fees | 500 | 410 |
583 | 423 |
8. | NET INCOME/(EXPENDITURE) |
Net income/(expenditure) is stated after charging/(crediting): |
Period |
2.6.21 |
Year Ended | to |
30.9.23 | 30.9.22 |
£ | £ |
Depreciation - owned assets |
BAYS OF HARRIS CHARITABLE TRUST |
NOTES TO THE FINANCIAL STATEMENTS - continued |
FOR THE YEAR ENDED 30 SEPTEMBER 2023 |
9. | TRUSTEES' REMUNERATION AND BENEFITS |
There were no trustees' remuneration or other benefits for the year ended 30 September 2023 nor for the period ended 30 September 2022. |
Trustees' expenses |
There were no trustees' expenses paid for the year ended 30 September 2023 nor for the period ended 30 September 2022. |
10. | COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES |
Unrestricted | Restricted | Total |
fund | funds | funds |
£ | £ | £ |
INCOME AND ENDOWMENTS FROM |
Donations and legacies |
Charitable activities |
Community Centre | 6,733 | 2,038 | 8,771 |
Total |
EXPENDITURE ON |
Charitable activities |
Community Centre | 2,896 | 1,008 | 3,904 |
Other |
Total |
NET INCOME/(EXPENDITURE) | ( | ) | ( | ) |
RECONCILIATION OF FUNDS |
Total funds brought forward | 702 | 144,319 |
TOTAL FUNDS CARRIED FORWARD | 4,839 | 138,747 | 143,586 |
BAYS OF HARRIS CHARITABLE TRUST |
NOTES TO THE FINANCIAL STATEMENTS - continued |
FOR THE YEAR ENDED 30 SEPTEMBER 2023 |
11. | TANGIBLE FIXED ASSETS |
Fixtures |
Freehold | Plant and | and | Computer |
property | machinery | fittings | equipment | Totals |
£ | £ | £ | £ | £ |
COST |
At 1 October 2022 and 30 September 2023 |
DEPRECIATION |
At 1 October 2022 |
Charge for year |
At 30 September 2023 |
NET BOOK VALUE |
At 30 September 2023 |
At 30 September 2022 |
12. | DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR |
30.9.23 | 30.9.22 |
£ | £ |
Trade debtors |
Other debtors |
Prepayments |
13. | CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR |
30.9.23 | 30.9.22 |
£ | £ |
Other creditors |
Accrued expenses |
14. | ANALYSIS OF NET ASSETS BETWEEN FUNDS |
30.9.23 | 30.9.22 |
Unrestricted | Restricted | Total | Total |
fund | funds | funds | funds |
£ | £ | £ | £ |
Fixed assets | - | 132,229 | 132,229 | 137,181 |
Current assets |
Current liabilities | ( | ) | ( | ) | ( | ) | ( | ) |
8,445 | 134,289 | 142,734 | 143,586 |
BAYS OF HARRIS CHARITABLE TRUST |
NOTES TO THE FINANCIAL STATEMENTS - continued |
FOR THE YEAR ENDED 30 SEPTEMBER 2023 |
15. | MOVEMENT IN FUNDS |
Net |
At | movement | At |
1.10.22 | in funds | 30.9.23 |
£ | £ | £ |
Unrestricted funds |
General fund | 4,839 | 3,606 | 8,445 |
Restricted funds |
Community Centre Fund | 134,596 | (4,345 | ) | 130,251 |
Emergency Hub | 3,120 | (607 | ) | 2,513 |
Restricted Grant Fund | 1,031 | 494 | 1,525 |
(4,458 | ) |
TOTAL FUNDS | (852 | ) | 142,734 |
Net movement in funds, included in the above are as follows: |
Incoming | Resources | Movement |
resources | expended | in funds |
£ | £ | £ |
Unrestricted funds |
General fund | 6,773 | (3,167 | ) | 3,606 |
Restricted funds |
Community Centre Fund | - | (4,345 | ) | (4,345 | ) |
Emergency Hub | - | (607 | ) | (607 | ) |
Restricted Grant Fund | 2,000 | (1,506 | ) | 494 |
( | ) | (4,458 | ) |
TOTAL FUNDS | ( | ) | (852 | ) |
Comparatives for movement in funds |
Net |
movement | At |
At 2.6.21 | in funds | 30.9.22 |
£ | £ | £ |
Unrestricted funds |
General fund | 702 | 4,137 | 4,839 |
Restricted funds |
Community Centre Fund | 140,390 | (5,794 | ) | 134,596 |
Emergency Hub | 3,929 | (809 | ) | 3,120 |
Restricted Grant Fund | - | 1,031 | 1,031 |
144,319 | (5,572 | ) | 138,747 |
TOTAL FUNDS | 145,021 | (1,435 | ) | 143,586 |
BAYS OF HARRIS CHARITABLE TRUST |
NOTES TO THE FINANCIAL STATEMENTS - continued |
FOR THE YEAR ENDED 30 SEPTEMBER 2023 |
15. | MOVEMENT IN FUNDS - continued |
Comparative net movement in funds, included in the above are as follows: |
Incoming | Resources | Movement |
resources | expended | in funds |
£ | £ | £ |
Unrestricted funds |
General fund | 7,033 | (2,896 | ) | 4,137 |
Restricted funds |
Community Centre Fund | (1 | ) | (5,793 | ) | (5,794 | ) |
Emergency Hub | - | (809 | ) | (809 | ) |
Restricted Grant Fund | 2,039 | (1,008 | ) | 1,031 |
2,038 | (7,610 | ) | (5,572 | ) |
TOTAL FUNDS | 9,071 | (10,506 | ) | (1,435 | ) |
The Community Centre Fund represents funds raised in respect of the building and fitting out of The Bays Community Centre. Depreciation and relevant items of maintenance are charged to this fund. |
16. | RELATED PARTY DISCLOSURES |