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Tenbury Community Pool Limited |
For the year ended 31 March 2024
Report of the Trustees and Unaudited Financial Statements
2
For the year ended 31 March 2024
Tenbury Community Pool Limited
Contents Page
1 to 3
Report of the Trustees
4
Independent Examiner's Report to the Trustees
5
Statement of Financial Activities
6
Statement of Financial Position
7 to 14
Notes to the Financial Statements
3
For the year ended 31 March 2024
Tenbury Community Pool Limited
Report of the Trustees
The Trustees, who are also directors for the purposes of company law, have pleasure in presenting their report and the |
financial statements for the charitable company for the year ended 31 March 2024. The Trustees have adopted the |
provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing |
their accounts in accordance with the Financial Reporting Standard applicable in the UK and the Republic of Ireland (FRS |
102) (effective 1 January 2019). |
OBJECTIVES AND ACTIVITIES
Objectives and aims
Looking ahead the main objectives for 2024-2025 are to work: 1. With Freedom Leisure to secure a break-even business plan to 31 March 2025 to which all parties agree. Progress has been made with the energy saving improvements that have been made in 2023-2024 with more improvements planned for 2024-2025 2. To secure a successful, minimum 5-year contract with a preferred service provider from April 2025. 3. Consult with the residents of local parishes on what leisure and wellbeing services are needed for all including those less advantaged.4. To ensure the sustainability of Tenbury Swimming Pool with support from Malvern Hills District Council, Tenbury Town Council and charitable donations. uk-char:StrategiesForAchievingItsStatedAimsObjectives' |
The trustees have considered the Charity Commision's guidance on public benefit, including the guidance 'public benefit: running a charity (PB2)'. |
ACHIEVEMENTS AND PERFORMANCE
Significant activities
Tenbury Community Pool ("TCP") and Freedom Leisure ("FL"), TCP's appointed facilities management operator from March 2015 currently to March 2025, are committed to delivering improvements by providing a modern facility which FL can promote on TCP's behalf. TCP and FL continued to work collaboratively to reduce the energy costs by changing the centre working practices, introduced as part of an agreed set of non-negotiables undertaken by the staff. In addition, TCP used the significant decarbonisation grant from Malvern Hills District Council and Tenbury Town Council and other donations to replace the two ageing gas boilers, added a third solar panel array and replaced the original swimming pool windows with double glazing units. Following a major water leak in the Severn Trent pipework TCP received a grant to replace the mains water supply with new pipework to and inside the building. TCP received a positive roof structural survey and have plans to introduce additional solar panels when funding is achieved. MHDC continued their funding for the successful Friday Night Project for two years. TCP received funding to subsidise swimming memberships for the Over 75 age group. TCP and FL worked with students from Napier University to review the centre's carbon footprint and to recommend additional changes. |
Achievements against objectives
TCP hit gold with an award at the FL annual conference, by winning the environmental performance of the year award. Working together, FL and TCP have embraced their commitment to protect the environment with various innovative measures to reduce energy consumption. The FL quarterly reports for April 2023 to March 2024 showed a narrowing trading loss because of actions undertaken.Compared to the previous year there was a 33.7% saving on electricity costs and a small increase of 4.4% on gas costs due to installation issues for the new boilers and a significant reduction in the previous year. Solar installations have contributed to a 13.1% reduction in the centres overall electricity usage. |
1 of 14
4
For the year ended 31 March 2024
Tenbury Community Pool Limited
Report of the Trustees Continued
On 31st March 2024 reserves stood at £21,175 (2023 £38,291). The TCP Trustees are responsible for all building repairs and any plant and equipment repairs and maintenance to keep the facility open of over £10,000 each under the Planned Preventative Maintenance schedule in place between the current operator, FL, and the building owners, TCP. The Trustees aim to build reserves of £100,000 made up of major plant breakdown £60,000, energy surcharges £15,000, legal advice £5,000 and £20,000 for wind up costs in that eventuality. |
Going concern
A major priority of TCP is to ensure a service provider is in place to support our members and customers from April 2025, |
when the current agreement terminates. In past years MHDC has provided considerable financial support to TCP to ensure |
financial sustainability. TCP and the service provider are working intensively to reduce operating costs and increase |
membership to ensure ongoing trading viability. TCP aims to eliminate the need for financial support from MHDC as soon as |
possible in the future. |
TCP are working with key stakeholders to investigate the expansion of the facility and to increase the range of health and |
wellbeing services offered to the community. |
TCP will continue to work to achieve the outcomes of the 'Tenbury Community Pool Investing in a Greener and Sustainable |
Future Project'. The findings of the Napier University Report and a Worcestershire County Council Report will help to identify |
the next steps to reducing energy costs and the carbon footprint of the building. |
Fundraising for future projects and for the annual costs of maintaining the facility continues in 2024/25. |
STRUCTURE, GOVERNANCE AND MANAGEMENT |
Tenbury Community Pool Limited is a company limited by guarantee and is governed by its Memorandum and Articles of |
Association. Copies of the Memorandum and Articles of Association are available from Companies House or from the |
Company's registered office. During the year the Articles of Association were amended to reflect equal opportunities and to |
ensure that the Trustees retire by rotation. The company is registered as a charity with the Charities Commission. |
Recruitment and Appointment of Trustees |
The Directors of the company are also charity Trustees for the purpose of charity law. The Memorandum and Articles of |
Association state that trustees are elected to serve for a period of three years and must then retire from office. That Trustee |
is then entitled to seek re-appointment if he has given notice of his willingness to do so to the other Trustees. |
Information relating to the Trustees is as follows |
Adrian Taylor 20 July 2012 Chair |
Alan Dale 29 February 2011, a Trustee of Tenbury and District Swimming Pool Guild for nearly 40 years. |
Fiona Jane Jenner 30 July 2012 Treasurer |
Barbara Selkirk 2 September 2019, resigned 30 August 2023 |
Phillipa Jane Crabtree 17 December 2022, resigned 9 May 2023 |
David Hall 11 February 2023 |
The Trustees have not received any remuneration or benefits from the charity. |
REFERENCE AND ADMINISTRATIVE INFORMATION |
Tenbury Community Pool Limited
Charity registration number |
1150235
07893671
Company registration number |
2 of 14
5
For the year ended 31 March 2024
Tenbury Community Pool Limited
Report of the Trustees Continued
The trustees and officers serving during the year and since the year end were as follows:
Mr Adrian Mark Taylor
Mr Alan James Dale
Mrs Fiona Jenner
Ms Barbara Selkirk
David Hall
Phillipa Crabtree (Resigned on 09/05/2023)
(Appointed: 17 December 2022) |
Celia Adams
Eastham Court
Eastham
Tenbury Wells
WR15 8NW
............................................................................. |
Approved by the Board of Trustees and signed on its behalf by |
3 of 14
6
For the year ended 31 March 2024
Tenbury Community Pool Limited
Independent Examiners Report to the Trustees
I report to the trustees on my examination of the accounts of the charitable company for the year ended 31 March 2024. |
Responsibilities and basis of report |
As the charity Trustees, who are also directors for the purposes of company law, are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act'). Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act. |
Independent examiners statement |
Since the Charitable company's gross income exceeded £250,000, your examiner must be a member of a body listed in |
section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination by virtue of my membership of , which |
is one of the listed bodies. |
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination |
giving me cause to believe that in any material respect: |
1. accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or |
2. the accounts do not accord with those records; or |
3. the accounts do not comply with the requirements of section 396 of the 2006 Act other than any requirement that the |
accounts give a 'true and fair view' which is not a matter considered as part of an independent examination; or |
4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended |
Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the |
Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102). |
I have no concerns and have come across no other matters in connection with the examination to which attention should be |
drawn in this report in order to enable a proper understanding of the accounts to be reached. |
Celia Adams
Eastham Court
Eastham
Tenbury Wells
WR15 8NW
03 August 2024
4 of 14
7
For the year ended 31 March 2024
Tenbury Community Pool Limited
Statement of Financial Activities (including Income and Expenditure Account)
2023
2024
Income and endowments from: |
246,175
130,100
13,736
232,439
2
5,283
3,017
-
5,283
3
884
149
-
884
4
252,342
133,266
13,736
238,606
5
(518)
-
(518)
(125)
(254,704)
(14,236)
(268,940)
(116,217)
6/7
(269,458)
(116,342)
(14,236)
(255,222)
(17,116)
16,924
(500)
(16,616)
Total funds brought forward |
21,367
38,291
4,383
33,908
Total funds carried forward |
17,292
3,883
21,175
38,291
5 of 14
8
Tenbury Community Pool Limited
Statement of Financial Position
2024
2023
4,742
2,806
11
Debtors
58,404
44,408
63,146
47,214
Creditors: amounts falling due within one year |
(40,527)
(5,544)
12
Net current assets
22,619
41,670
Total assets less current liabilities |
22,619
41,670
Creditors: amounts falling due after more than one year |
(1,444)
(3,379)
13
Net assets
21,175
38,291
14
3,883
4,383
Unrestricted income funds |
14
17,292
33,908
21,175
38,291
For the year ended 31 March 2024 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies. |
- The members have not required the company to obtain an audit of its accounts for the year in question in accordance with section 476, |
The trustees acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies regime. |
The financial statements were approved and authorised for issue by the Board and signed on its behalf by: |
03 August 2024
6 of 14
9
For the year ended 31 March 2024
Tenbury Community Pool Limited
Notes to the Financial Statements
The financial statements have been prepared under the historical cost convention, except for investments which are included at market value and the revaluation of certain fixed assets and in accordance with the Charities SORP (FRS 102) ‘Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102), and the Companies Act 2006. Tenbury Community Pool Limited meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s). |
The Trustees consider that the Charity has sufficient reserves to continue as a going concern for the forseeable future. At 31 March the Charity had sufficient reserves to pay its creditors and insurance for the next 6 months. |
Tangible fixed assets, other than freehold land, are stated at cost or valuation less depreciation and any provision for impairment. Depreciation is provided at rates calculated to write off the cost or valuation of fixed assets, less their estimated residual value, over their expected useful lives. It is the opinion of the directors that expenditure on the refurbishment and development of the facility should be written off in the year when it is incurred as it has no economic value. |
Land and buildings
2. Income from donations and legacies |
2023
2024
24,860
30,852
-
30,852
105,240
215,323
13,736
201,587
130,100
246,175
13,736
232,439
7 of 14
10
For the year ended 31 March 2024
Tenbury Community Pool Limited
Notes to the Financial Statements Continued
Analysis of grants received |
2024
2023
-
800
Baron Davenport's Charity
15,000
-
Bernard Sunley Foundation
4,400
-
Eveson Charitable Trust
-
92
Fundraising Platforms
-
1,075
Gift Aid recovered
215,323
68,580
Malvern Hills District Council
1,952
10,394
Other
2,000
-
RG Godson Trust
-
15,462
Tenbury Town Council
-
4,500
Tenbury Youth Club
5,000
10,000
The Burford Trust
-
500
The Godson Charity
2,500
2,000
The Gordon Gray Trust
-
5,927
The Hobson Charity
-
9,437
The National Lottery
-
1,333
Worcester County Council
130,100
246,175
3. Income earned from other activities |
2023
2024
Fund raising events
214
1,897
1,603
1,095
Solar panels
1,200
2,291
Rent and other charges to |
Freedom Leisure |
3,017
5,283
8 of 14
11
For the year ended 31 March 2024
Tenbury Community Pool Limited
Notes to the Financial Statements Continued
2023
2024
884
149
149
884
Investment income arises from interest earned on the funds held in the deposit account.
5. Expenditure on other trading activities |
2023
2024
125
518
Fund raising events
518
125
6. Costs of charitable activities by fund type |
2023
2024
36,121
-
10,834
36,121
Maintenance
114,196
-
22,662
114,196
Refurbishment and development |
write off |
4,828
-
3,626
4,828
Insurance
98,486
14,236
68,500
112,722
Donations to Freedom Leisure
-
-
10,454
-
Friday Night Project
452
-
-
452
Swimming for the elderly
515
-
-
515
Teaching equipment
106
-
141
106
Support costs
254,704
14,236
116,217
268,940
9 of 14
12
For the year ended 31 March 2024
Tenbury Community Pool Limited
Notes to the Financial Statements Continued
7. Costs of charitable activities by activity type |
2023
2024
Activities |
undertaken |
directly |
Maintenance
36,121
-
36,121
10,834
Refurbishment and development |
write off |
114,196
-
114,196
22,662
Insurance
4,934
106
4,828
3,767
Donations to Freedom Leisure
112,722
-
112,722
68,500
Friday Night Project
-
-
-
10,454
Swimming for the elderly
452
-
452
-
Teaching equipment
515
-
515
-
268,834
106
268,940
116,217
8. Staff costs and emoluments |
2024
2023
0
No employees
9. Comparative for the Statement of Financial Activities |
2023
Income and endowments from: |
130,100
14,400
115,700
3,017
-
3,017
149
-
149
133,266
14,400
118,866
(125)
-
(125)
(105,763)
(10,454)
(116,217)
(116,342)
(10,454)
(105,888)
16,924
3,946
12,978
Total funds brought forward |
21,367
437
20,930
Total funds carried forward |
33,908
4,383
38,291
10 of 14
13
For the year ended 31 March 2024
Tenbury Community Pool Limited
Notes to the Financial Statements Continued
10. Tangible fixed assets |
311,670
311,670
311,670
311,670
-
-
The company took over the lease, on 20 March 2017, for the land on which the pool was built. The lease is for 999 years |
from 25 March 1967. At 20 March 2017 the buildings were valued at £500,000. |
2024
2023
Amounts due within one year: |
1,530
-
Prepayments and accrued income |
2,311
2,249
901
557
4,742
2,806
12. Creditors: amounts falling due within one year |
2024
2023
16,902
5,496
Accruals and deferred income |
23,625
48
40,527
5,544
11 of 14
14
For the year ended 31 March 2024
Tenbury Community Pool Limited
Notes to the Financial Statements Continued
13. Creditors: amounts falling due after more than one year |
2024
2023
1,444
3,379
1,444
3,379
General
33,908
238,606
(255,222)
17,292
General
33,908
238,606
(255,222)
17,292
Unrestricted Funds - Previous year |
General
20,930
118,866
(105,888)
33,908
General
20,930
118,866
(105,888)
33,908
Purpose of unrestricted Funds |
General
To maintain the fabric of the facility, in particular, to pay for property insurance as well as repairs and maintenance in excess of £12,000. |
Arts Project
437
437
-
-
Friday Night Project
3,446
3,946
13,736
(14,236)
4,383
13,736
(14,236)
3,883
12 of 14
15
For the year ended 31 March 2024
Tenbury Community Pool Limited
Notes to the Financial Statements Continued
Restricted Funds - Previous year |
Arts Project
437
437
-
-
Friday Night Project
3,946
-
14,400
(10,454)
437
14,400
(10,454)
4,383
Purpose of restricted funds |
Arts Project
A creative arts project to encourage the young people in Tenbury Wells to create murals and carry out art projects.
Friday Night Project
Friday Night project is for all young people aged between 16 to 17 years old. The sessions include swimming sessions, fitness and social activities with support from YMCA Youth Workers and Freedom Leisure Gym and Lifeguards staff. It supports the health and wellbing of young people in Tenbury Wells. |
15. Analysis of net assets between funds |
Net current |
assets / |
(liabilities) |
Net Assets
Unrestricted funds
General
-
18,736
(1,444)
17,292
General
Restricted funds
-
437
-
437
Arts Project
-
3,446
-
3,446
Friday Night Project
-
22,619
(1,444)
21,175
13 of 14
16
For the year ended 31 March 2024
Tenbury Community Pool Limited
Notes to the Financial Statements Continued
Net current |
assets / |
(liabilities) |
Net Assets
Unrestricted funds
General
-
37,287
(3,379)
33,908
General
Restricted funds
-
437
-
437
Arts Project
-
3,946
-
3,946
Friday Night Project
-
41,670
(3,379)
38,291
14 of 14