Charity registration number 1085304
Company registration number 04109425 (England and Wales)
PENTRA SERVICES LIMITED
ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2024
PENTRA SERVICES LIMITED
CONTENTS
Page
Trustees' report
1 - 6
Independent examiner's report
7
Statement of financial activities
8
Balance sheet
9
Notes to the financial statements
10 - 16
PENTRA SERVICES LIMITED
TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT)
FOR THE YEAR ENDED 31 MARCH 2024
- 1 -

The PSL Group (Pentra Services Ltd) Trustees are pleased to present this report together with the financial statements of the charity for the year ended 31st March 2024. This template is used to report clearly on the charities activities last year and to comply with section 4 of the Charity’s Act 2006 to demonstrate the organisation’s charitable purpose and intent.

 

Charity Name and Status

 

Pentra Services Limited, trading as PSL / The PSL Group is a company limited by guarantee

 

Company No: 04109425

 

Registered Charity No: 1085304

 

Registered address

 

Unit C5 Stanlaw Abbey Business Centre, Dover Drive, Ellesmere Port, England CH65 9BF

 

 

Governing Document

 

PSL (Pentra Services Ltd) is a charitable, private organisation limited by guarantee. The objects and powers of the organisation were established under its Articles of Association on the 16th November 2000 and amended Memorandum of Association adopted on the 18th January 2005 to confirm current governance arrangements.

 

 

The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the charity's governing document, the Companies Act 2006 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019).

PENTRA SERVICES LIMITED
TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2024
- 2 -

Objectives of the Charity

 

The charity objectives are to move people into sustainable employment and to achieve a stable lifestyle.

Pentra has continued to provide ongoing mentoring support to ex-offenders who are on probation and those who have completed probation but still require support.

This support primarily takes place in probation centres, Approved Premises (Hostels) and occasionally within our own premises.

Additionally, we have provided support for pre-release prisoners at Risley prison. This was in the form of the delivery of a self-employment programme.

 

Trustee Selection

Currently, the selection method for charity trustees is:

 

Appointment of Trustees

The directors of PSL (Pentra Services Ltd) for purpose of charity law and under the company’s Articles are known as trustees. Under the requirements of the Memorandum and Articles of Association the Board of trustees are elected to serve for a period of one year after which they must be re-elected at the next Annual General Meeting.

 

The Board of Trustees meet on a minimum of three times per year. The quorum consists of a minimum of three Trustees. Additional meetings may be called by the Chair (whose position is reviewed at each AGM (Annual General Meeting) or at the request of a minimum of two PSL Board members.

 

Trustees adhere to a written code of practice regarding their responsibilities and personal liability as the accountable body for the Organisation, which confirms their responsibilities to ensure that suitable accounting practices are applied consistently within the company in line with SORP (Statement of Recommended Practices 2005) and are aware of updates from the Charities Commission which impact on their role as a Pentra trustee. The company ensures all Trustees are indemnified as a safeguard of their appointment to the PSL Board.

 

Names of the Charity Trustees

The following were trustees and directors of the charity during the year and up to the date of signature of the financial statements:

 

Mrs L R Garwood, Chair

Mrs L Jones

Mr I Horton

Mrs J Lewis-Santo

Ms A Roberts

Mr D Mahar

Mrs H Mahar

 

Names of the Senior Management

Business Manager / Company Secretary: Mrs E Kinnish

Deputy Business Manager: Mr J Howard

Volunteer Support: Mr K Donnelly (Contract & Finance Consultant)

 

The trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the charity should undertake.

PENTRA SERVICES LIMITED
TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2024
- 3 -

 

Financial review for year ended 31st March 2024

 

Pentra has continued to support clients through a variety of methods principally through mentoring activities.

The following principles underpin the Mentoring Scheme

We aim to achieve positive outcomes by aiming for the following:-

Clear communication is the cornerstone on which all the other factors sit. It is through constructive and empathic dialogue the relationship can develop allowing both parties to bring forward their ideas, enter discussions and maintain professional development.

 

 

PENTRA SERVICES LIMITED
TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2024
- 4 -

worklessness on the Wirral and exceeded all targets for our ESF P4 Project ‘Care4U’ Health

Trainers Initiative with the Wirral PCT to September 2007 and completed ESF P2 ‘Health

Support’ Project with Wirral PCT.

 

PENTRA SERVICES LIMITED
TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2024
- 5 -

Risk Assessment

 

The charity undertakes an annual risk assessment and reviews take place regularly on a quarterly basis throughout the year. Aspects receiving close attention which are addressed throughout the meetings include the maintenance of income streams in present economic difficulties, operating expenditure levels such as obtaining value for money, operational risks of beneficiary and staff welfare and safety and the external risks in compliance with changing government policy.

 

There have been several discussions and formal meetings regarding the charity’s financial situation; the decision to sell the lease of the Wirral Building resulted from the many changes made throughout previous years, where ESF funding and direct funding have been diverted to the Local Authorities and bidding has been direct from DWP. Not only did this limit Pentra’s singular opportunity for application, it has placed further financial expectations on the company’s reserves to deliver its main aims & objectives. The monetary constraints of smaller contracts with the expectation of achieving a high percentage of outcomes and to continue to deliver programmes with highly trained qualified staff and up to date equipment is the main reason for the depletion of the Charity’s resources. Although Pentra achieved its primary objectives to place unemployed people back to work it was to the detriment of the financial reserves of the company. The smaller contracts left little opportunity for any financial gain but again met the charity’s objectives within the most positive aspect.

 

It has been obvious that Pentra would have very little opportunity at the current time to deal directly with the Local Authority for financial backing to deliver services and that the main contracts dealing with employment were given to one consortium across Chester and which Pentra continue to investigate.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

PENTRA SERVICES LIMITED
TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2024
- 6 -
Structure, governance and management

The Board of trustees meet regularly with the Senior Management team to administer the charity. The day to day operations is strengthened by the direct line management of the Business Manager by the Chair of the Board. Pentra also make use of a volunteer consultant to reinforce that the Company’s finances are kept in good order.

 

Summary of PSL charity Objectives met to March 2024

 

 

 

Summary of the main activities undertaken for the public benefit to March 2024

 

 

 

 

The trustees' report was approved by the Board of Trustees.

..............................
Mrs L R Garwood
Trustee
Dated: .........................
2024-08-13
PENTRA SERVICES LIMITED
INDEPENDENT EXAMINER'S REPORT
TO THE TRUSTEES OF PENTRA SERVICES LIMITED
- 7 -

I report to the trustees on my examination of the financial statements of Pentra Services Limited (the charity) for the year ended 31 March 2024.

Responsibilities and basis of report

As the trustees of the charity (and also its directors for the purposes of company law) you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 (the 2006 Act).

Having satisfied myself that the financial statements of the charity are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the charity’s financial statements carried out under section 145 of the Charities Act 2011 (the 2011 Act). In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

1

accounting records were not kept in respect of the charity as required by section 386 of the 2006 Act; or

2

the financial statements do not accord with those records; or

3

the financial statements do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or

4

the financial statements have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.

Horner Downey & Company Limited
10 Stadium Court
Stadium Road
Bromborough
CH62 3RP
United Kingdom
Dated: .........................
PENTRA SERVICES LIMITED
STATEMENT OF FINANCIAL ACTIVITIES
INCLUDING INCOME AND EXPENDITURE ACCOUNT
FOR THE YEAR ENDED 31 MARCH 2024
- 8 -
Unrestricted
Unrestricted
Restricted
Total
funds
funds
funds
2024
2023
2023
2023
Notes
£
£
£
£
Income from:
Charitable activities
3
4,788
13,806
-
13,806
Investments
4
1,273
595
-
595
Total income
6,061
14,401
-
14,401
Expenditure on:
Charitable activities
5
58,575
54,652
-
54,652
Total expenditure
58,575
54,652
-
54,652
Net expenditure
(52,514)
(40,251)
-
(40,251)
Transfers between funds
-
32,364
(32,364)
-
Net movement in funds
6
(52,514)
(7,887)
(32,364)
(40,251)
Reconciliation of funds:
Fund balances at 1 April 2023
130,342
138,229
32,364
170,593
Fund balances at 31 March 2024
77,828
130,342
-
130,342

The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.

PENTRA SERVICES LIMITED
BALANCE SHEET
AS AT
31 MARCH 2024
31 March 2024
- 9 -
2024
2023
Notes
£
£
£
£
Fixed assets
Tangible assets
10
2,680
4,112
Current assets
Debtors
11
7,731
2,412
Cash at bank and in hand
70,279
126,465
78,010
128,877
Creditors: amounts falling due within one year
12
(2,862)
(2,647)
Net current assets
75,148
126,230
Total assets less current liabilities
77,828
130,342
Net assets excluding pension liability
77,828
130,342
The funds of the charity
Unrestricted funds
77,828
130,342
77,828
130,342

The company is entitled to the exemption from the audit requirement contained in section 477 of the Companies Act 2006, for the year ended 31 March 2024.

The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of financial statements.

The members have not required the company to obtain an audit of its financial statements for the year in question in accordance with section 476.

These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.

The financial statements were approved by the trustees on .........................
2024-08-13
..............................
Mrs L R Garwood
Trustee
Company registration number 04109425 (England and Wales)
PENTRA SERVICES LIMITED
NOTES TO THE  FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2024
- 10 -
1
Accounting policies
Charity information

Pentra Services Limited is a private company limited by guarantee incorporated in England and Wales. The registered office is Unit C5, Stanlaw Abbey Business Centre, Dover Drive, Ellesmere Port, CH65 9BF.

1.1
Accounting convention

The financial statements have been prepared in accordance with the charity's governing document, the Companies Act 2006, FRS 102 “The Financial Reporting Standard applicable in the UK and Republic of Ireland” (“FRS 102”) and the Charities SORP "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019). The charity is a Public Benefit Entity as defined by FRS 102.

 

The charity has taken advantage of the provisions in the SORP for charities not to prepare a Statement of Cash Flows.

The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £.

The financial statements have been prepared under the historical cost convention, [modified to include the revaluation of freehold properties and to include investment properties and certain financial instruments at fair value]. The principal accounting policies adopted are set out below.

1.2
Going concern

At the time of approving the financial statements, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements.

1.3
Charitable funds

Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives.

Restricted funds are subjected to restrictions on their expenditure declared by the donor or through the terms of appeal, and fall into one of the two sub-classes: restricted income funds or endowment funds.

Endowment funds are subject to specific conditions by donors that the capital must be maintained by the charity.
1.4
Incoming resources
Income is recognised when the charity is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.

Cash donations are recognised on receipt. Other donations are recognised once the charity has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.

Legacies are recognised on receipt or otherwise if the charity has been notified of an impending distribution, the amount is known, and receipt is expected. If the amount is not known, the legacy is treated as a contingent asset.
PENTRA SERVICES LIMITED
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2024
1
Accounting policies
(Continued)
- 11 -

Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement, and the amount of the obligation can be measured reliably.

 

Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges are allocated on the portion of the asset’s use.

1.5
Tangible fixed assets

Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses.

Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases:

Equipment
Between 20% and 33% straight line

The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in the statement of financial activities.

1.6
Impairment of fixed assets

At each reporting end date, the charity reviews the carrying amounts of its tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss (if any).

1.7
Cash and cash equivalents

Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.

1.8
Financial instruments

The charity has elected to apply the provisions of Section 11 ‘Basic Financial Instruments’ and Section 12 ‘Other Financial Instruments Issues’ of FRS 102 to all of its financial instruments.

 

Financial instruments are recognised in the charity's balance sheet when the charity becomes party to the contractual provisions of the instrument.

 

Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously.

PENTRA SERVICES LIMITED
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2024
1
Accounting policies
(Continued)
- 12 -
Basic financial assets

Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised.

Basic financial liabilities

Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised.

 

Debt instruments are subsequently carried at amortised cost, using the effective interest rate method.

 

Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method.

Derecognition of financial liabilities

Financial liabilities are derecognised when the charity’s contractual obligations expire or are discharged or cancelled.

1.9
Employee benefits

The cost of any unused holiday entitlement is recognised in the period in which the employee’s services are received.

 

Termination benefits are recognised immediately as an expense when the charity is demonstrably committed to terminate the employment of an employee or to provide termination benefits.

1.10
Retirement benefits

Payments to defined contribution retirement benefit schemes are charged as an expense as they fall due.

2
Critical accounting estimates and judgements

In the application of the charity’s accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.

 

The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.

PENTRA SERVICES LIMITED
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2024
- 13 -
3
Income from charitable activities
Unrestricted
Unrestricted
funds
funds
2024
2023
£
£

Sale of goods

4,788
13,806
4
Income from investments
Unrestricted
Unrestricted
funds
funds
2024
2023
£
£
Interest receivable
1,273
595
5
Charitable activities
Charitable expenditure
2024
2022
£
£
Staff costs
35,744
39,340
Depreciation and impairment
1,431
524

Rent, rates and utilities

5,065
4,298

Insurance

658
470

Telephone

953
840

Accountancy

3,213
2,660

Subscriptions

219
107

Other office costs

11,292
6,413
58,575
54,652
58,575
54,652
6
Net movement in funds
2024
2023
£
£
The net movement in funds is stated after charging/(crediting):
Depreciation of owned tangible fixed assets
1,431
524
PENTRA SERVICES LIMITED
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2024
- 14 -
7
Trustees
None of the trustees (or any persons connected with them) received any remuneration or benefits from the charity during the year.
8
Employees

The average monthly number of employees during the year was:

2024
2023
Number
Number
3
3
Employment costs
2024
2023
£
£
Wages and salaries
35,315
38,893
Other pension costs
429
447
35,744
39,340
There were no employees whose annual remuneration was more than £60,000.
Remuneration of key management personnel

The remuneration of key management personnel was as follows:

9
Taxation

The charity is exempt from taxation on its activities because all its income is applied for charitable purposes.

10
Tangible fixed assets
Equipment
£
Cost
At 1 April 2023
52,150
At 31 March 2024
52,150
Depreciation and impairment
At 1 April 2023
48,039
Depreciation charged in the year
1,431
At 31 March 2024
49,470
Carrying amount
At 31 March 2024
2,680
At 31 March 2023
4,112
PENTRA SERVICES LIMITED
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2024
10
Tangible fixed assets
(Continued)
- 15 -
11
Debtors
2024
2023
Amounts falling due within one year:
£
£
Other debtors
7,231
1,903
Prepayments and accrued income
500
509
7,731
2,412
12
Creditors: amounts falling due within one year
2024
2023
£
£
Other taxation and social security
511
405
Other creditors
91
182
Accruals and deferred income
2,260
2,060
2,862
2,647
13
Retirement benefit schemes
2024
2023
Defined contribution schemes
£
£
Charge to profit or loss in respect of defined contribution schemes
429
447

The charity operates a defined contribution pension scheme for all qualifying employees. The assets of the scheme are held separately from those of the charity in an independently administered fund.

14
Unrestricted funds

The unrestricted funds of the charity comprise the unexpended balances of donations and grants which are not subject to specific conditions by donors and grantors as to how they may be used. These include designated funds which have been set aside out of unrestricted funds by the trustees for specific purposes.

At 1 April 2023
Incoming resources
Resources expended
Transfers
At 31 March 2024
£
£
£
£
£
General funds
130,342
6,061
(58,575)
-
77,828
Previous year:
At 1 April 2022
Incoming resources
Resources expended
Transfers
At 31 March 2023
£
£
£
£
£
General funds
138,229
14,401
(54,652)
32,364
130,342
PENTRA SERVICES LIMITED
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2024
- 16 -
15
Related party transactions

Pentra Services Limited has close working relationships with Wirral Borough Council, Cheshire West and Chester Council, all of whom nominate trustees to sit on the Board of Directors.

 

All transactions with these parties are at arms length and no individual party has an overall controlling interest in the charity.

 

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