REGISTERED COMPANY NUMBER: |
REGISTERED CHARITY NUMBER: |
Report of the Trustees and |
Unaudited Financial Statements |
for the Year Ended 29 February 2024 |
for |
Crowthorne Hopezone |
REGISTERED COMPANY NUMBER: |
REGISTERED CHARITY NUMBER: |
Report of the Trustees and |
Unaudited Financial Statements |
for the Year Ended 29 February 2024 |
for |
Crowthorne Hopezone |
Crowthorne Hopezone |
Contents of the Financial Statements |
for the Year Ended 29 February 2024 |
Page |
Report of the Trustees | 1 | to | 3 |
Independent Examiner's Report | 4 |
Statement of Financial Activities | 5 |
Balance Sheet | 6 | to | 7 |
Notes to the Financial Statements | 8 | to | 15 |
Crowthorne Hopezone (Registered number: 07525887) |
Report of the Trustees |
for the Year Ended 29 February 2024 |
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 29 February 2024. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019). |
OBJECTIVES AND ACTIVITIES |
Objectives and aims |
The objects of the charitable company are for the public benefit but are restricted to |
a) advance in life and relieve the social and spiritual needs of young people through; |
1) the provision of recreational and leisure time activities provided in the interest of social welfare, designed to improve their conditions of life; |
2) providing support and activities which develop their skills, capacities and capabilities to enable them to participate in society as mature and responsible individuals. |
b) to further benefit the residents of Crowthorne and the neighbourhood, without distinction of sex, sexual orientation, race or political, religious or other opinions by associating together the said residents and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation leisure time occupation with the objective of improving the conditions of life for the residents. |
ACHIEVEMENT AND PERFORMANCE |
Charitable activities |
Zone 6 continues to be very popular and maximum numbers are usually achieved each week. We are still looking at ways for additional evenings |
Zone 7 started in November quietly but numbers have grown but are constantly looking for additional Volunteers |
FINANCIAL REVIEW |
Risk management |
The trustees actively review the major risks which the charity faces on a regular basis and believe that maintaining free reserves at the levels stated later in this report, combined with our annual review of the controls over key financial systems, will provide sufficient resources in the event of adverse conditions. The trustees have also examined other operational and business risks and confirm that they have established systems to mitigate the significant risks. |
FUTURE PLANS |
"Going forward" is always discussed at Management meetings and looking at ways to expand over Half Term and Holiday periods |
STRUCTURE, GOVERNANCE AND MANAGEMENT |
Governing document |
The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006. |
Crowthorne Hopezone (Registered number: 07525887) |
Report of the Trustees |
for the Year Ended 29 February 2024 |
STRUCTURE, GOVERNANCE AND MANAGEMENT |
Recruitment and appointment of new trustees |
The recruitment of trustees is governed by the charitable company's Memorandum and Articles of Association. |
Organisational structure |
The charitable company must have at any given time three trustees. Appointments for trustees are for a period of three years. Each third year the trustees are subject to retirement by rotation in accordance with the Articles of Association, they may offer themselves for re-election for a further period of three years. |
Induction and training of new trustees |
New trustees are trained by existing trustees of the charitable company. All trustees undergo a standard Disclosure and barring Service check. |
None of the trustees have a beneficial interest in the company. All of the trustees are members of the company and guarantee to contribute £1 in the event of a winding up. |
Related parties |
The trustees who are directors of the charitable company will work in partnership with Bracknell Forest Borough Council and the local community to assist in achieving its objectives. |
REFERENCE AND ADMINISTRATIVE DETAILS |
Registered Company number |
Registered Charity number |
Registered office |
Trustees |
Company Secretary |
Crowthorne Hopezone (Registered number: 07525887) |
Report of the Trustees |
for the Year Ended 29 February 2024 |
REFERENCE AND ADMINISTRATIVE DETAILS |
Independent Examiner |
PKB Accountants Limited |
Chartered Certified Accountants |
Beechey House |
87 Church Street |
Crowthorne |
Berkshire |
RG45 7AW |
Approved by order of the board of trustees on |
Independent Examiner's Report to the Trustees of |
Crowthorne Hopezone |
Independent examiner's report to the trustees of Crowthorne Hopezone ('the Company') |
I report to the charity trustees on my examination of the accounts of the Company for the year ended 29 February 2024. |
Responsibilities and basis of report |
As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act'). |
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act. |
Independent examiner's statement |
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe: |
1. | accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or |
2. | the accounts do not accord with those records; or |
3. | the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or |
4. | the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)). |
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. |
PKB Accountants Limited |
PKB Accountants Limited |
Chartered Certified Accountants |
Beechey House |
87 Church Street |
Crowthorne |
Berkshire |
RG45 7AW |
29 August 2024 |
Crowthorne Hopezone |
Statement of Financial Activities |
for the Year Ended 29 February 2024 |
29.2.24 | 28.2.23 |
Unrestricted | Restricted | Total | Total |
fund | fund | funds | funds |
Notes | £ | £ | £ | £ |
INCOME AND ENDOWMENTS FROM |
Donations and legacies | 2 | ( |
) |
Investment income | 3 |
Total | ( |
) |
EXPENDITURE ON |
Charitable activities |
NET INCOME/(EXPENDITURE) | ( |
) | ( |
) | ( |
) | ( |
) |
RECONCILIATION OF FUNDS |
Total funds brought forward |
TOTAL FUNDS CARRIED FORWARD | 10,291 |
Crowthorne Hopezone (Registered number: 07525887) |
Balance Sheet |
29 February 2024 |
29.2.24 | 28.2.23 |
Unrestricted | Restricted | Total | Total |
fund | fund | funds | funds |
Notes | £ | £ | £ | £ |
FIXED ASSETS |
Tangible assets | 8 |
CURRENT ASSETS |
Debtors | 9 |
Cash at bank |
CREDITORS |
Amounts falling due within one year | 10 | ( |
) | ( |
) | ( |
) |
NET CURRENT ASSETS |
TOTAL ASSETS LESS CURRENT LIABILITIES |
NET ASSETS |
FUNDS | 11 |
Unrestricted funds | 9,324 |
Restricted funds | 967 |
TOTAL FUNDS | 10,291 |
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 29 February 2024. |
The members have not required the company to obtain an audit of its financial statements for the year ended 29 February 2024 in accordance with Section 476 of the Companies Act 2006. |
The trustees acknowledge their responsibilities for |
(a) | ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and |
(b) | preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company. |
Crowthorne Hopezone (Registered number: 07525887) |
Balance Sheet - continued |
29 February 2024 |
These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime. |
The financial statements were approved and authorised for issue by the Board of Trustees and authorised for issue on |
Crowthorne Hopezone |
Notes to the Financial Statements |
for the Year Ended 29 February 2024 |
1. | ACCOUNTING POLICIES |
Basis of preparing the financial statements |
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention. |
Financial reporting standard 102 - reduced disclosure exemptions |
the requirements of Section 11 'basic Financial Instruments' and Section 12 'Other Financial Instruments Issues' of FRS102 to all of its financial instruments. |
Financial instruments are recognised when the charitable company becomes party to the contractual provisions of the instrument. |
Income |
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably. |
Cash donations are recognised on receipt. Other donations and Grants are recognised once the charitable company has been notified of the donation, unless performance conditions require deferral of the amount. |
Expenditure |
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. |
Tangible fixed assets |
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life. |
Computer equipment | - |
Taxation |
The charity is exempt from corporation tax on its charitable activities. |
Fund accounting |
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. |
Crowthorne Hopezone |
Notes to the Financial Statements - continued |
for the Year Ended 29 February 2024 |
1. | ACCOUNTING POLICIES - continued |
Fund accounting |
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. |
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements. |
Going concern |
At the time of approving the accounts, the trustees have a reasonable expectation that the charitable company has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees' continue to adopt the going concern basis of accounting in preparing the accounts. |
Cash and cash equivalents |
Cash and cash equivalents include cash in hand and deposits with banks. |
Basic financial assets |
Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised. |
Basic financial liabilities |
Basic financial liabilities, including creditors are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at present value of the future receipts discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised. |
Financial instruments |
The Charitable Company has elected to apply the provisions of Section 11 'basic Financial Instruments' and Section 12 'Other Financial Instruments Issues' of FRS102 to all of its financial instruments. |
Financial instruments are recognised when the charitable company becomes party to the contractual provisions of the instrument. |
Crowthorne Hopezone |
Notes to the Financial Statements - continued |
for the Year Ended 29 February 2024 |
2. | DONATIONS AND LEGACIES |
29.2.24 | 28.2.23 |
£ | £ |
Donations |
Grants |
Grants received, included in the above, are as follows: |
29.2.24 | 28.2.23 |
£ | £ |
Crowthorne Parish Council | 750 | - |
Wokingham Without Parish Council | 1,000 | - |
Hall & Woodhouse | 2,000 | - |
3,750 | - |
3. | INVESTMENT INCOME |
29.2.24 | 28.2.23 |
£ | £ |
Deposit account interest |
4. | NET INCOME/(EXPENDITURE) |
Net income/(expenditure) is stated after charging/(crediting): |
29.2.24 | 28.2.23 |
£ | £ |
Depreciation - owned assets |
5. | TRUSTEES' REMUNERATION AND BENEFITS |
There were no trustees' remuneration or other benefits for the year ended 29 February 2024 nor for the year ended 28 February 2023. |
Trustees' expenses |
There were no trustees' expenses paid for the year ended 29 February 2024 nor for the year ended 28 February 2023. |
Crowthorne Hopezone |
Notes to the Financial Statements - continued |
for the Year Ended 29 February 2024 |
6. | STAFF COSTS |
The average monthly number of employees during the year was as follows: |
29.2.24 | 28.2.23 |
General staff |
7. | COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES |
Unrestricted | Restricted | Total |
fund | fund | funds |
£ | £ | £ |
INCOME AND ENDOWMENTS FROM |
Donations and legacies |
Investment income |
Total |
EXPENDITURE ON |
Charitable activities |
NET INCOME/(EXPENDITURE) | ( |
) | ( |
) | ( |
) |
RECONCILIATION OF FUNDS |
Total funds brought forward | 17,803 | 1,465 |
TOTAL FUNDS CARRIED FORWARD | 9,324 | 967 | 10,291 |
Crowthorne Hopezone |
Notes to the Financial Statements - continued |
for the Year Ended 29 February 2024 |
8. | TANGIBLE FIXED ASSETS |
Computer |
equipment |
£ |
COST |
At 1 March 2023 and 29 February 2024 |
DEPRECIATION |
At 1 March 2023 |
Charge for year |
At 29 February 2024 |
NET BOOK VALUE |
At 29 February 2024 |
At 28 February 2023 |
9. | DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR |
29.2.24 | 28.2.23 |
£ | £ |
Tax |
Prepayments and accrued income |
10. | CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR |
29.2.24 | 28.2.23 |
£ | £ |
Wages creditor | 1,294 | - |
Accrued expenses |
Crowthorne Hopezone |
Notes to the Financial Statements - continued |
for the Year Ended 29 February 2024 |
11. | MOVEMENT IN FUNDS |
Net |
movement | At |
At 1.3.23 | in funds | 29.2.24 |
£ | £ | £ |
Unrestricted funds |
General fund | 9,324 | (5,998 | ) | 3,326 |
Restricted funds |
Grant | 967 | (499 | ) | 468 |
TOTAL FUNDS | (6,497 | ) | 3,794 |
Net movement in funds, included in the above are as follows: |
Incoming | Resources | Movement |
resources | expended | in funds |
£ | £ | £ |
Unrestricted funds |
General fund | 9,260 | (15,258 | ) | (5,998 | ) |
Restricted funds |
Grant | (1 | ) | (498 | ) | (499 | ) |
TOTAL FUNDS | ( |
) | (6,497 | ) |
Comparatives for movement in funds |
Net |
movement | At |
At 1.3.22 | in funds | 28.2.23 |
£ | £ | £ |
Unrestricted funds |
General fund | 17,803 | (8,479 | ) | 9,324 |
Restricted funds |
Grant | 1,465 | (498 | ) | 967 |
TOTAL FUNDS | 19,268 | (8,977 | ) | 10,291 |
Crowthorne Hopezone |
Notes to the Financial Statements - continued |
for the Year Ended 29 February 2024 |
11. | MOVEMENT IN FUNDS - continued |
Comparative net movement in funds, included in the above are as follows: |
Incoming | Resources | Movement |
resources | expended | in funds |
£ | £ | £ |
Unrestricted funds |
General fund | 6,605 | (15,084 | ) | (8,479 | ) |
Restricted funds |
Grant | - | (498 | ) | (498 | ) |
TOTAL FUNDS | 6,605 | (15,582 | ) | (8,977 | ) |
A current year 12 months and prior year 12 months combined position is as follows: |
Net |
movement | At |
At 1.3.22 | in funds | 29.2.24 |
£ | £ | £ |
Unrestricted funds |
General fund | 17,803 | (14,477 | ) | 3,326 |
Restricted funds |
Grant | 1,465 | (997 | ) | 468 |
TOTAL FUNDS | 19,268 | (15,474 | ) | 3,794 |
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows: |
Incoming | Resources | Movement |
resources | expended | in funds |
£ | £ | £ |
Unrestricted funds |
General fund | 15,865 | (30,342 | ) | (14,477 | ) |
Restricted funds |
Grant | (1 | ) | (996 | ) | (997 | ) |
TOTAL FUNDS | 15,864 | (31,338 | ) | (15,474 | ) |
Crowthorne Hopezone |
Notes to the Financial Statements - continued |
for the Year Ended 29 February 2024 |
12. | RELATED PARTY DISCLOSURES |
During the year AS-Tec Chemicals Limited provided a donation totalling £10,000. A Mitchell, Trustee, is a director of AS-Tec Chemicals Limited |
13. | ULTIMATE CONTROLLING PARTY |
There is no controlling party. |