REGISTERED COMPANY NUMBER: |
REGISTERED CHARITY NUMBER: |
Report of the Trustees and |
Unaudited Financial Statements for the Year Ended 31 May 2024 |
for |
The Tarbat Community Hall Group |
REGISTERED COMPANY NUMBER: |
REGISTERED CHARITY NUMBER: |
Report of the Trustees and |
Unaudited Financial Statements for the Year Ended 31 May 2024 |
for |
The Tarbat Community Hall Group |
The Tarbat Community Hall Group |
Contents of the Financial Statements |
for the Year Ended 31 May 2024 |
Page |
Report of the Trustees | 1 | to | 4 |
Independent Examiner's Report | 5 |
Statement of Financial Activities | 6 |
Balance Sheet | 7 | to | 8 |
Notes to the Financial Statements | 9 | to | 15 |
The Tarbat Community Hall Group (Registered number: SC249708) |
Report of the Trustees |
for the Year Ended 31 May 2024 |
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 May 2024. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019). |
OBJECTIVES AND ACTIVITIES |
Objectives and aims |
1. to promote the benefit of the inhabitants of Tarbat and its environs without distinction of sex, sexuality, political, religious or other opinions by associating with the local statutory authorities, voluntary organisations and inhabitants in a common effort to advance education and to provide facilities or assist in the provision of facilities, in the interest of social welfare for recreation and other leisure-time occupation so that their conditions of life may be improved. |
and in furtherance thereof but otherwise |
2. to develop, maintain, operate and manage the building known as the Carnegie Hall, Portmahomack for the benefit of all persons resident in or visitors to the area of benefit. |
Significant activities |
The positive relationships that have flourished within the village hall are a testament to its importance as a community resource. By providing a neutral, inclusive space for different groups to interact, the hall has helped break down social barriers and promoted inclusivity. Local organisations, such as Mikeys Line, East Sutherland Arts Society and Tarbat Development Trust, frequently utilise the space to host events that bring together diverse members of the community, further strengthening the bonds between them. This collaborative environment has not only enriched the social fabric of the village but has also contributed to the well-being of its residents. |
As a community resource, the village hall is indispensable. It serves as a venue for a wide range of events, from weddings and birthday parties to concerts and public meetings, from polling station to funerals, accommodating the varied needs of the village. It was once again extensively used during the summer Gala and New Year festivities, and notable was its use for the first annual Randan music festival, which drew people from far afield for a well-attended and profitable, family-friendly event. The hall's availability ensures that residents have a place to gather for both significant milestones and everyday activities, fostering a sense of continuity and shared history. Its role in supporting community life cannot be overstated, as it provides the physical space necessary for the social, cultural, and civic engagement that is vital to the village's vibrancy and cohesion. |
Volunteers |
The Committee, although small in numbers, are a mighty and cohesive Team. However there will be an ongoing focus on increasing Committee membership moving forward, as the duties and responsibilities of managing a Community Hall seem to increase each year. We are very lucky that we have such a vibrant community who whole heartedly support the village Hall ensuring it is very busy and well used, but that does require a strong, robust Committee, and I am keen to ensure that the current Committee do not suffer from burn out, so increasing committee membership will be a priority in the coming year. |
The Tarbat Community Hall Group (Registered number: SC249708) |
Report of the Trustees |
for the Year Ended 31 May 2024 |
ACHIEVEMENT AND PERFORMANCE |
Charitable activities |
This report is from a year when we undertook the major job of replacing the Hall heating system as the original ground source system failed completely. We were in the very fortunate position of being successful in receiving grants towards the cost from the Scottish Government CARES funding and SSE, to whom we are very grateful. The remaining balance was raised by various local fundraising efforts and the Committee were astounded at the amount raised in our small village. The Committee are extremely thankful to each and every one who contributed. This allowed the new air source system to be fitted by R I Crudens in October 2023, who carried out all the work to an excellent standard and within the agreed week long timeframe which kept disruptions to a minimum. This allowed the Hall to be up and running again with a new heating system in time for the colder weather setting in. |
The village hall continues to be a central hub for a wide variety of community groups and events, playing a crucial role in fostering strong relationships among residents. Regular activities such as weekly yoga, tai chi, table tennis, bowling, samba band, fitness class, knit n knatter, cubs and beavers, babies and toddlers, self-defence for children and the legendary Oldplay allow individuals of all ages to connect and engage with one another, building a sense of unity and belonging. The hall's accessibility and welcoming atmosphere encourages participation from all corners of the community, making it a place where people can come together to share common interests, exchange ideas, and offer support. |
The Carnegie Café licence ended in September 2023 and a new licensee is being sought. |
During the year we had a resignation from the Committee, Donald Urquhart resigned after being a Committee member for far too many decades to count! We are forever grateful for his contributions and wisdom over the years and we are delighted that, although no longer a Committee member, he is still nearby and on hand moving forward. |
FINANCIAL REVIEW |
Financial position |
Our finances continue to be in good shape thanks to careful management and much energy put into organising events and services to bring income to the Hall. |
At the year end the balance held in reserves was £155,213 (2023 - £171,505) of which £46,193 (2023 - £44,488) represented Cash at bank. Reserves are unrestricted. |
Principal funding sources |
Principal funding sources are revenue from hall rentals and the café rent. |
We are very grateful to the Scottish Government CARES funding and SSE for their assistance in funding the replacement of the obsolete heating system. |
During the year we also received a grant from North Highland Initiative to help towards rising utility costs, which is very much appreciated. |
Reserves policy |
The trustees aim to maintain cash resources at a level which would cover annual costs. |
The Tarbat Community Hall Group (Registered number: SC249708) |
Report of the Trustees |
for the Year Ended 31 May 2024 |
FUTURE PLANS |
This has been a busy, challenging and very rewarding year for the Carnegie Hall. The Committee along with local community support, have once again risen to the challenges and emerged at the other side. The Committee is ready to move forward with our village Hall continuing to be at the heart of our dynamic community. |
STRUCTURE, GOVERNANCE AND MANAGEMENT |
Governing document |
The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006. |
Tarbat Community Hall Group is a company limited by guarantee and is governed by its Memorandum and Articles of Association which were updated in April 2023. |
Responsibility, Management and Leadership; |
A recurring theme through this report is about commitment and the volunteer. We are lucky to have such a wide basis of support and are grateful to fellow group members for their hard work and commitment. |
We examine ways of generating income for the Hall, securing the necessary licences such as public entertainment, drinks licence etc. and taking responsibility for Health and Safety, Fire Protection, Child Protection Policy, plus regulating income and expenditure. When the opportunity arises, we make application for grant assistance to help improve the facilities enjoyed by user groups. |
Recruitment and appointment of new trustees |
New trustees can be invited or can request to join the board. Existing trustees will approve such appointments at a board meeting. |
Induction and training of new trustees |
Induction of new trustees is carried out informally by existing members. |
REFERENCE AND ADMINISTRATIVE DETAILS |
Registered Company number |
Registered Charity number |
Registered office |
The Tarbat Community Hall Group (Registered number: SC249708) |
Report of the Trustees |
for the Year Ended 31 May 2024 |
Trustees |
Company Secretary |
Independent Examiner |
Marcus D MacIver, CA |
Mackay & Co |
Chartered Accountants |
Unit 8 |
Golspie Business Park |
Golspie |
Sutherland |
KW10 6UB |
Approved by order of the board of trustees on |
Independent Examiner's Report to the Trustees of |
The Tarbat Community Hall Group |
I report on the accounts for the year ended 31 May 2024 set out on pages six to fifteen. |
Respective responsibilities of trustees and examiner |
The charity's trustees are responsible for the preparation of the accounts in accordance with the terms of the Charities and Trustee Investment (Scotland) Act 2005 and the Charities Accounts (Scotland) Regulations 2006 (as amended). The charity's trustees consider that the audit requirement of Regulation 10(1)(a) to (c) of the Accounts Regulations does not apply. It is my responsibility to examine the accounts as required under Section 44(1)(c) of the Act and to state whether particular matters have come to my attention. |
Basis of the independent examiner's report |
My examination was carried out in accordance with Regulation 11 of the Charities Accounts (Scotland) Regulations 2006. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts. |
Independent examiner's statement |
In connection with my examination, no matter has come to my attention : |
(1) | which gives me reasonable cause to believe that, in any material respect, the requirements |
- | to keep accounting records in accordance with Section 44(1)(a) of the 2005 Act and Regulation 4 of the 2006 Accounts Regulations; and |
- | to prepare accounts which accord with the accounting records and to comply with Regulation 8 of the 2006 Accounts Regulations |
have not been met; or |
(2) | to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. |
Marcus D MacIver, CA |
The Institute of Chartered Accountants of Scotland |
Mackay & Co |
Chartered Accountants |
Unit 8 |
Golspie Business Park |
Golspie |
Sutherland |
KW10 6UB |
27 August 2024 |
The Tarbat Community Hall Group |
Statement of Financial Activities |
for the Year Ended 31 May 2024 |
31.5.24 | 31.5.23 |
Unrestricted | Restricted | Total | Total |
funds | funds | funds | funds |
Notes | £ | £ | £ | £ |
INCOME AND ENDOWMENTS FROM |
Donations and legacies | 2 |
Charitable activities | 5 |
Other trading activities | 3 |
Investment income | 4 |
Total |
EXPENDITURE ON |
Raising funds |
Charitable activities |
Total |
NET INCOME/(EXPENDITURE) | ( |
) | ( |
) | ( |
) |
Transfers between funds | 12 | 10 | (10 | ) | - | - |
Net movement in funds | ( |
) | ( |
) | ( |
) |
RECONCILIATION OF FUNDS |
Total funds brought forward |
TOTAL FUNDS CARRIED FORWARD | 171,505 |
The Tarbat Community Hall Group (Registered number: SC249708) |
Balance Sheet |
31 May 2024 |
31.5.24 | 31.5.23 |
Unrestricted | Restricted | Total | Total |
funds | funds | funds | funds |
Notes | £ | £ | £ | £ |
FIXED ASSETS |
Tangible assets | 9 |
CURRENT ASSETS |
Debtors | 10 |
Cash at bank |
CREDITORS |
Amounts falling due within one year | 11 | ( |
) | ( |
) | ( |
) |
NET CURRENT ASSETS |
TOTAL ASSETS LESS CURRENT LIABILITIES |
NET ASSETS |
FUNDS | 12 |
Unrestricted funds | 171,505 |
TOTAL FUNDS | 171,505 |
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 May 2024. |
The members have not required the company to obtain an audit of its financial statements for the year ended 31 May 2024 in accordance with Section 476 of the Companies Act 2006. |
The trustees acknowledge their responsibilities for |
(a) | ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and |
(b) | preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company. |
The Tarbat Community Hall Group (Registered number: SC249708) |
Balance Sheet - continued |
31 May 2024 |
These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime. |
The financial statements were approved by the Board of Trustees and authorised for issue on |
The Tarbat Community Hall Group |
Notes to the Financial Statements |
for the Year Ended 31 May 2024 |
1. | ACCOUNTING POLICIES |
Basis of preparing the financial statements |
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention. |
Income |
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably. |
Expenditure |
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. |
Tangible fixed assets |
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life. |
Long leasehold | - |
Plant and machinery | - |
Taxation |
The charity is exempt from corporation tax on its charitable activities. |
Fund accounting |
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. |
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. |
The Tarbat Community Hall Group |
Notes to the Financial Statements - continued |
for the Year Ended 31 May 2024 |
2. | DONATIONS AND LEGACIES |
31.5.24 | 31.5.23 |
£ | £ |
Donations |
3. | OTHER TRADING ACTIVITIES |
31.5.24 | 31.5.23 |
£ | £ |
Fundraising events |
Hall rental |
Cafe rent | 1,630 | 4,075 |
Cafe utilities recharged | 693 | 5,902 |
4. | INVESTMENT INCOME |
31.5.24 | 31.5.23 |
£ | £ |
FIT |
Deposit account interest |
5. | INCOME FROM CHARITABLE ACTIVITIES |
31.5.24 | 31.5.23 |
Activity | £ | £ |
Grants | Hall operation | 2,000 | 1,500 |
Grants | Replace obsolete heating system | 25,317 | - |
Grants received, included in the above, are as follows: |
31.5.24 | 31.5.23 |
£ | £ |
Highland Council | - | 500 |
North Highland Initiative | 2,000 | 1,000 |
CARES | 12,855 | - |
SSE | 12,462 | - |
27,317 | 1,500 |
The Tarbat Community Hall Group |
Notes to the Financial Statements - continued |
for the Year Ended 31 May 2024 |
6. | NET INCOME/(EXPENDITURE) |
Net income/(expenditure) is stated after charging/(crediting): |
31.5.24 | 31.5.23 |
£ | £ |
Depreciation - owned assets |
7. | TRUSTEES' REMUNERATION AND BENEFITS |
There were no trustees' remuneration or other benefits for the year ended 31 May 2024 nor for the year ended 31 May 2023. |
Trustees' expenses |
There were no trustees' expenses paid for the year ended 31 May 2024 nor for the year ended 31 May 2023. |
8. | COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES |
Unrestricted | Restricted | Total |
funds | funds | funds |
£ | £ | £ |
INCOME AND ENDOWMENTS FROM |
Donations and legacies |
Charitable activities |
Other trading activities |
Investment income |
Total |
EXPENDITURE ON |
Raising funds |
Charitable activities |
Total |
NET INCOME/(EXPENDITURE) | ( |
) | ( |
) |
RECONCILIATION OF FUNDS |
Total funds brought forward | 176,200 | - |
The Tarbat Community Hall Group |
Notes to the Financial Statements - continued |
for the Year Ended 31 May 2024 |
8. | COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued |
Unrestricted | Restricted | Total |
funds | funds | funds |
£ | £ | £ |
TOTAL FUNDS CARRIED FORWARD |
171,505 |
- |
171,505 |
9. | TANGIBLE FIXED ASSETS |
Freehold | Long | Plant and |
property | leasehold | machinery | Totals |
£ | £ | £ | £ |
COST |
At 1 June 2023 and 31 May 2024 |
DEPRECIATION |
At 1 June 2023 |
Charge for year |
At 31 May 2024 |
NET BOOK VALUE |
At 31 May 2024 |
At 31 May 2023 |
The Carnegie Hall is operated by the charity under a long leasehold agreement with Highland Council. |
The historic cost to renovate the Hall is written off over the remaining life of the lease. |
10. | DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR |
31.5.24 | 31.5.23 |
£ | £ |
Other debtors |
The Tarbat Community Hall Group |
Notes to the Financial Statements - continued |
for the Year Ended 31 May 2024 |
11. | CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR |
31.5.24 | 31.5.23 |
£ | £ |
Trade creditors |
Accrued expenses |
12. | MOVEMENT IN FUNDS |
Net | Transfers |
movement | between | At |
At 1.6.23 | in funds | funds | 31.5.24 |
£ | £ | £ | £ |
Unrestricted funds |
General fund | 171,505 | (16,302 | ) | 10 | 155,213 |
Restricted funds |
Repair obsolete heating system | - | 10 | (10 | ) | - |
TOTAL FUNDS | (16,292 | ) | 155,213 |
Net movement in funds, included in the above are as follows: |
Incoming | Resources | Movement |
resources | expended | in funds |
£ | £ | £ |
Unrestricted funds |
General fund | 17,951 | (34,253 | ) | (16,302 | ) |
Restricted funds |
Repair obsolete heating system | 31,209 | (31,199 | ) | 10 |
TOTAL FUNDS | ( |
) | (16,292 | ) |
Comparatives for movement in funds |
Net |
movement | At |
At 1.6.22 | in funds | 31.5.23 |
£ | £ | £ |
Unrestricted funds |
General fund | 176,200 | (4,695 | ) | 171,505 |
TOTAL FUNDS | 176,200 | (4,695 | ) | 171,505 |
The Tarbat Community Hall Group |
Notes to the Financial Statements - continued |
for the Year Ended 31 May 2024 |
12. | MOVEMENT IN FUNDS - continued |
Comparative net movement in funds, included in the above are as follows: |
Incoming | Resources | Movement |
resources | expended | in funds |
£ | £ | £ |
Unrestricted funds |
General fund | 33,433 | (38,128 | ) | (4,695 | ) |
TOTAL FUNDS | 33,433 | (38,128 | ) | (4,695 | ) |
A current year 12 months and prior year 12 months combined position is as follows: |
Net | Transfers |
movement | between | At |
At 1.6.22 | in funds | funds | 31.5.24 |
£ | £ | £ | £ |
Unrestricted funds |
General fund | 176,200 | (20,997 | ) | 10 | 155,213 |
Restricted funds |
Repair obsolete heating system | - | 10 | (10 | ) | - |
TOTAL FUNDS | 176,200 | (20,987 | ) | - | 155,213 |
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows: |
Incoming | Resources | Movement |
resources | expended | in funds |
£ | £ | £ |
Unrestricted funds |
General fund | 51,384 | (72,381 | ) | (20,997 | ) |
Restricted funds |
Repair obsolete heating system | 31,209 | (31,199 | ) | 10 |
TOTAL FUNDS | 82,593 | (103,580 | ) | (20,987 | ) |
The Tarbat Community Hall Group |
Notes to the Financial Statements - continued |
for the Year Ended 31 May 2024 |
13. | RELATED PARTY DISCLOSURES |