REGISTERED COMPANY NUMBER: |
REGISTERED CHARITY NUMBER: |
Report of the Trustees and |
Unaudited Financial Statements for the Year Ended 30 June 2024 |
for |
SW Herts Community Transport Scheme |
Trading as |
Roundabout Transport |
REGISTERED COMPANY NUMBER: |
REGISTERED CHARITY NUMBER: |
Report of the Trustees and |
Unaudited Financial Statements for the Year Ended 30 June 2024 |
for |
SW Herts Community Transport Scheme |
Trading as |
Roundabout Transport |
SW Herts Community Transport Scheme |
Trading as Roundabout Transport |
Contents of the Financial Statements |
for the Year Ended 30 June 2024 |
Page |
Report of the Trustees | 1 | to | 6 |
Independent Examiner's Report | 7 |
Statement of Financial Activities | 8 |
Balance Sheet | 9 | to | 10 |
Notes to the Financial Statements | 11 | to | 18 |
SW Herts Community Transport Scheme (Registered number: 04257815) |
Trading as Roundabout Transport |
Report of the Trustees |
for the Year Ended 30 June 2024 |
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 30 June 2024. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019). |
OBJECTIVES AND ACTIVITIES |
Objectives |
The objectives of the Charity are: |
"To provide relief to the inhabitants of South West Hertfordshire and its environs who have need because of age, mental or physical ill-health, impaired mobility or poverty, and in particular but not so as to limit the generality of the foregoing:- |
a) To provide and maintain non-profit community transport services and:- |
b) To assist the charitable work of organisations and bodies engaged in promoting the relief of such persons through the provision of appropriate services". |
Public benefit |
The trustees have ensured that the organisation continues to meet its Objective of providing non-profit transport services to needy individuals and related community groups. |
The trustees can also confirm that they have complied with section 17 of the Charities Act 2011 by having due regard to the public benefit the organisation provides. |
SW Herts Community Transport Scheme (Registered number: 04257815) |
Trading as Roundabout Transport |
Report of the Trustees |
for the Year Ended 30 June 2024 |
ACHIEVEMENT AND PERFORMANCE |
Roundabout Transport has had a fantastic year of growth in all areas. Bus mileage has again risen; by 19% on the previous year. July 2024 saw the most miles travelled in 1 month in the last 15 years and more people are getting out and enjoying the wider facilities their communities have to offer. Tight budgets and reduced spending power means member groups are looking to use their funds wisely and we are trying to help by keeping our costs as low as possible. We have managed to keep our rates the same again this year, and next year we will keep our mileage cost the same and add a slight increase to our flat booking charge to £15.00. |
Hertfordshire County Council continues to be a major supporter in terms of funds to cover some of our operating costs. The Service Level Agreement with Three Rivers District Council has unfortunately been cancelled (in the middle of our 3 year contract) due to lack of fund at Three Rivers. We did also receive a small grant from Watford Borough Council. |
Our fleet of 11 Minibuses continue to serve the charity well and fulfil all requirements. Commercial Motors Watford, together with Chenies Autos & Heronsgate Garage keeps our fleet on the road and fully compliant to run under our section 19 permit. This year we were fortunate enough to once again collaborate with West Herts Charity Trust. Roundabout Transport will be taking possession of 2 new fully accessible 17-seater minibuses in October 2024 and will be trading 2 of our smaller buses to West Herts Charity Trust; who will help other groups with these vehicles. It is a win/win situation and we cannot thank West Herts Charity Trust enough for their help and support. |
As mentioned utilisation is increasing rapidly, and we hope that this will keep building into the coming years. The committee monitor this carefully and our efforts on increasing usage in the evenings and weekends are paying off. We are able to meet our availability target of 98% and facilitated 3572 journeys in 2023/24, an increase of 16% on the previous year. These figures supersede pre-pandemic numbers, and are splendid news for a small charity like Roundabout Transport. |
As in previous years, our vehicles have mainly been parked at residential care homes. We are greatly indebted to Quantum Care who house 8 of our vehicles, and also Bushey Grove Leisure Centre, Christ Church School in Chorleywood and Sarratt Primary. |
Volunteer drivers are the foundation on which community transport schemes survive and Roundabout is fortunate that the majority of member organisations are able to recruit such people. This year we have done 96 driving orientations for new group volunteer drivers. We are, as always, indebted to our own volunteers who drive and we should particularly mention Bob Stringer, Malcolm Morrell and Lisa Burn. |
In January of 2024 Andy Morrell retired and we have the pleasure of welcoming John Murphy into the role as Transport Manager. Andy worked with John on the road to get him up-to-speed on how our amazing charity works and Lisa has continued to help John grow into his position. All the trustees would like to thank Andy for everything he did for the charity over the years and also welcome John to the fold. |
Lisa Burn, Andy Morrell and now John Murphy have continued to work hard to support the operation. The Accounting system remains under control and all reconciliations and reports are produced on time. Lisa has also worked closely with all our funders to maintain a good relationship with them and supply them with all necessary reports and figures they request. John covers the needs of the vehicles, the booking system and volunteer drivers. |
SW Herts Community Transport Scheme (Registered number: 04257815) |
Trading as Roundabout Transport |
Report of the Trustees |
for the Year Ended 30 June 2024 |
In past years we also maintained minibuses for Watford Mencap. However; this has now ceased, due to Mencap not having these vehicles anymore. If they now want to go on a group trip they use our vehicles as a member instead. |
FINANCIAL REVIEW |
Summary |
Operating income is growing once more. Mileage is increasing and journeys are up as previously mentioned, and Roundabout Transport welcomes all increases. |
Tight control of administration costs ensures they remain below inflation. |
We had a surplus before depreciation of £26,172 and therefore report a final deficit after depreciation of £5,757. |
Funding |
The funds we receive from the various authorities are an important contribution to the financial viability of Roundabout Transport. We are grateful for the support we receive from Herts County Council, Three Rivers District Council and Watford Borough Council (W3RT), together with the support of West Herts Charity Trust. |
Prices |
We have been able to avoid any increase in our rates during the year and are always mindful of our user's tight budgets and will help wherever possible to aid trips and alleviate social isolation by doing fixed rates for longer trips. |
Feedback |
It remains crucial that we receive feedback from our members and users to ensure that our service meets with your needs. Please continue to contact us with your comments. If you or your group would like to fill in an evaluation form, please contact Lisa in our office. |
Risk |
The continuation of proper maintenance routines and fully documented operating procedures ensures we manage the risks identified with our operation. Mencap also remain happy with the service Andy provides. Andy also carries out the driver training and evaluation. |
The Trustees continue to review the operation to ensure all potential risks are identified and managed appropriately. |
Reserves |
It is the policy of the charitable company to maintain at least six months relevant expenditure in unrestricted reserves at all times. |
SW Herts Community Transport Scheme (Registered number: 04257815) |
Trading as Roundabout Transport |
Report of the Trustees |
for the Year Ended 30 June 2024 |
FUTURE PLANS |
We are very fortunate to have HCC funding secured for the next year. It will be crucial that continued efforts are made in this area, together with continued growth to ensure the future viability of our operation. We will also continue to cooperate with other community transport groups in the county. |
We will maintain close control on all costs and monitor our price levels to ensure they reflect on-going costs while minimising the impact on our members and their clients. |
We have again been able to achieve our objective of an operating surplus in excess of financial depreciation this year, and will continue to monitor all aspects of the operation. |
STRUCTURE, GOVERNANCE AND MANAGEMENT |
Constitution |
SW Herts Community Transport Scheme is registered with Companies House and with the Charity Commission. |
Registered Company Number 4257815 (England & Wales) |
Registered Charity Number 1088113 |
VAT |
The Scheme has registered with Customs and Excise for VAT (Registered No 772 8079 95). |
Working Name |
The Scheme operates under the name of "Roundabout Transport" which has been registered with the Charity Commission. |
Governance |
Direction of the Scheme is under the control of the Executive Committee comprising all trustees. The Executive Committee convenes quarterly to receive reports from staff and provide direction. |
We have assessed that for the financial year 2023/24, the cost of governance, including executive committee meetings, AGM and audit costs, have totalled approximately £1,384. |
Membership |
Membership has increased during the year and as of 30th June 2024 we have 623 groups enjoying full membership, a net increase of 36 groups over the year. This is again fantastic growth, and demonstrates the full need for our service. |
Appointment of Trustees |
Trustees are primarily drawn from member organisations that are best able to shape the charity so that it serves the community to the greatest benefit. A skills audit of Trustees has been undertaken and where a skill gap has been identified, individuals have been recruited and co-opted to the board in accordance with the Articles of Association. |
Training of Trustees |
In recognition of the increasing emphasis being placed on the responsibilities of the management committee, trustees can partaken in a range of training events including financial management, opportunity training for trustee recruitment seminars and formal instruction in the responsibilities of trustees. |
SW Herts Community Transport Scheme (Registered number: 04257815) |
Trading as Roundabout Transport |
Report of the Trustees |
for the Year Ended 30 June 2024 |
STRUCTURE, GOVERNANCE AND MANAGEMENT |
Administration |
Two Community Transport Officers, working for the Membership through the Executive Committee, administer the Scheme. Full time staff resources to meet the demands for our services have been necessary. |
REFERENCE AND ADMINISTRATIVE DETAILS |
Registered Company number |
Registered Charity number |
Registered office |
Trustees |
Honorary Officers: Chair Mrs Mary Mathieson |
CTO1 Miss Lisa Burn |
CTO2 Mr John Murphy |
Trustees and Members of the Executive Committee |
Mr Robert Broom | - Harrogate Club |
Mrs Kathleen Green | - Harrogate Club |
Mrs Edythe Jacobson | - Mill End Baptish Church |
Mrs M Mathieson | - Roundabout Transport |
Mr Robert Stringer | - Roundabout Transport |
Independent Examiner |
Lee Accounting Services 2018 Limited |
Trading as Lee & Co |
26 High Street |
Rickmansworth |
Hertfordshire |
WD3 1ER |
Website Address |
http://www.roundabouttransport.com/ |
SW Herts Community Transport Scheme (Registered number: 04257815) |
Trading as Roundabout Transport |
Report of the Trustees |
for the Year Ended 30 June 2024 |
This report has been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies. |
Approved by order of the board of trustees on |
Independent Examiner's Report to the Trustees of |
SW Herts Community Transport Scheme |
Independent examiner's report to the trustees of SW Herts Community Transport Scheme ('the Company') |
I report to the charity trustees on my examination of the accounts of the Company for the year ended 30 June 2024. |
Responsibilities and basis of report |
As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act'). |
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act. |
Independent examiner's statement |
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe: |
1. | accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or |
2. | the accounts do not accord with those records; or |
3. | the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or |
4. | the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)). |
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. |
John David Lee BA FCA |
Lee Accounting Services 2018 Limited |
Trading as Lee & Co |
26 High Street |
Rickmansworth |
Hertfordshire |
WD3 1ER |
2 September 2024 |
SW Herts Community Transport Scheme |
Trading as Roundabout Transport |
Statement of Financial Activities |
for the Year Ended 30 June 2024 |
30.6.24 | 30.6.23 |
Unrestricted | Total |
funds | funds |
Notes | £ | £ |
INCOME AND ENDOWMENTS FROM |
Donations and legacies |
Other trading activities | 2 |
Investment income | 3 |
Other income |
Total |
EXPENDITURE ON |
Raising funds |
Charitable activities |
Total |
NET INCOME/(EXPENDITURE) | ( |
) |
RECONCILIATION OF FUNDS |
Total funds brought forward |
TOTAL FUNDS CARRIED FORWARD | 308,753 |
SW Herts Community Transport Scheme (Registered number: 04257815) |
Trading as Roundabout Transport |
Balance Sheet |
30 June 2024 |
30.6.24 | 30.6.23 |
Unrestricted | Total |
funds | funds |
Notes | £ | £ |
FIXED ASSETS |
Tangible assets | 8 |
CURRENT ASSETS |
Debtors | 9 |
Cash at bank and in hand |
CREDITORS |
Amounts falling due within one year | 10 | ( |
) | ( |
) |
NET CURRENT ASSETS |
TOTAL ASSETS LESS CURRENT LIABILITIES |
NET ASSETS |
FUNDS | 11 |
Unrestricted funds | 308,753 |
TOTAL FUNDS | 308,753 |
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 30 June 2024. |
The members have not required the company to obtain an audit of its financial statements for the year ended 30 June 2024 in accordance with Section 476 of the Companies Act 2006. |
The trustees acknowledge their responsibilities for |
(a) | ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and |
(b) | preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company. |
SW Herts Community Transport Scheme (Registered number: 04257815) |
Trading as Roundabout Transport |
Balance Sheet - continued |
30 June 2024 |
These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime. |
The financial statements were approved by the Board of Trustees and authorised for issue on |
SW Herts Community Transport Scheme |
Trading as Roundabout Transport |
Notes to the Financial Statements |
for the Year Ended 30 June 2024 |
1. | ACCOUNTING POLICIES |
Basis of preparing the financial statements |
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention. |
The financial statements have been prepared to give a 'true and fair' view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a 'true and fair view'. This departure has involved following Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 rather than the Accounting and Reporting by Charities: Statement of Recommended Practice effective from 1 April 2005 which has since been withdrawn. |
Income |
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably. |
Expenditure |
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. |
Tangible fixed assets |
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life. |
Fixtures and fittings | - |
Motor vehicles | - |
Computer equipment | - |
Taxation |
The charity is exempt from corporation tax on its charitable activities. |
Fund accounting |
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. |
SW Herts Community Transport Scheme |
Trading as Roundabout Transport |
Notes to the Financial Statements - continued |
for the Year Ended 30 June 2024 |
1. | ACCOUNTING POLICIES - continued |
Fund accounting |
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. |
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements. |
Hire purchase and leasing commitments |
Rentals paid under operating leases are charged to the Statement of Financial Activities on a straight line basis over the period of the lease. |
Pension costs and other post-retirement benefits |
The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable company's pension scheme are charged to the Statement of Financial Activities in the period to which they relate. |
Financial instruments |
Debtors |
Short term debtors are measured at transaction price, less any impairment. |
Creditors |
Short term trade creditors are measured at the transaction price. Other financial liabilities, including bank loans, are measured initially at fair value, net of transaction costs, and are measured subsequently at amortised cost using the effective interest method. |
Going concern |
The trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern nor any significant areas of uncertainty that affect the carrying value of assets held by the charity. |
2. | OTHER TRADING ACTIVITIES |
30.6.24 | 30.6.23 |
£ | £ |
Operating revenue | 66,456 | 60,567 |
Age UK | 32,542 | 27,570 |
SW Herts Community Transport Scheme |
Trading as Roundabout Transport |
Notes to the Financial Statements - continued |
for the Year Ended 30 June 2024 |
3. | INVESTMENT INCOME |
30.6.24 | 30.6.23 |
£ | £ |
Deposit account interest |
4. | NET INCOME/(EXPENDITURE) |
Net income/(expenditure) is stated after charging/(crediting): |
30.6.24 | 30.6.23 |
£ | £ |
Depreciation - owned assets |
Other operating leases | 5,460 | 5,460 |
Surplus on disposal of fixed assets | ( |
) |
Independent examination services | 577 | 550 |
Accountancy fees | 288 | 275 |
5. | TRUSTEES' REMUNERATION AND BENEFITS |
There were no trustees' remuneration or other benefits for the year ended 30 June 2024 nor for the year ended 30 June 2023. |
Trustees' expenses |
There were no trustees' expenses paid for the year ended 30 June 2024 nor for the year ended 30 June 2023. |
6. | STAFF COSTS |
The average monthly number of employees during the year was as follows: |
30.6.24 | 30.6.23 |
SW Herts Community Transport Scheme |
Trading as Roundabout Transport |
Notes to the Financial Statements - continued |
for the Year Ended 30 June 2024 |
7. | COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES |
Unrestricted |
funds |
£ |
INCOME AND ENDOWMENTS FROM |
Donations and legacies |
Other trading activities |
Investment income |
Other income |
Total |
EXPENDITURE ON |
Raising funds |
Charitable activities |
Total |
NET INCOME |
RECONCILIATION OF FUNDS |
Total funds brought forward |
TOTAL FUNDS CARRIED FORWARD | 308,753 |
SW Herts Community Transport Scheme |
Trading as Roundabout Transport |
Notes to the Financial Statements - continued |
for the Year Ended 30 June 2024 |
8. | TANGIBLE FIXED ASSETS |
Fixtures |
and | Motor | Computer |
fittings | vehicles | equipment | Totals |
£ | £ | £ | £ |
COST |
At 1 July 2023 |
Additions |
At 30 June 2024 |
DEPRECIATION |
At 1 July 2023 |
Charge for year |
At 30 June 2024 |
NET BOOK VALUE |
At 30 June 2024 |
At 30 June 2023 |
9. | DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR |
30.6.24 | 30.6.23 |
£ | £ |
Trade debtors |
Other debtors |
VAT |
Prepayments |
SW Herts Community Transport Scheme |
Trading as Roundabout Transport |
Notes to the Financial Statements - continued |
for the Year Ended 30 June 2024 |
10. | CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR |
30.6.24 | 30.6.23 |
£ | £ |
Trade creditors |
Accrued expenses |
11. | MOVEMENT IN FUNDS |
Net |
movement | At |
At 1.7.23 | in funds | 30.6.24 |
£ | £ | £ |
Unrestricted funds |
General fund | 268,753 | (5,757 | ) | 262,996 |
Designated fund | 40,000 | - | 40,000 |
(5,757 | ) |
TOTAL FUNDS | (5,757 | ) | 302,996 |
Net movement in funds, included in the above are as follows: |
Incoming | Resources | Movement |
resources | expended | in funds |
£ | £ | £ |
Unrestricted funds |
General fund | 183,881 | (189,638 | ) | (5,757 | ) |
TOTAL FUNDS | ( |
) | (5,757 | ) |
SW Herts Community Transport Scheme |
Trading as Roundabout Transport |
Notes to the Financial Statements - continued |
for the Year Ended 30 June 2024 |
11. | MOVEMENT IN FUNDS - continued |
Comparatives for movement in funds |
Net |
movement | At |
At 1.7.22 | in funds | 30.6.23 |
£ | £ | £ |
Unrestricted funds |
General fund | 205,313 | 63,440 | 268,753 |
Designated fund | 40,000 | - | 40,000 |
245,313 | 63,440 | 308,753 |
TOTAL FUNDS | 245,313 | 63,440 | 308,753 |
Comparative net movement in funds, included in the above are as follows: |
Incoming | Resources | Movement |
resources | expended | in funds |
£ | £ | £ |
Unrestricted funds |
General fund | 259,038 | (195,598 | ) | 63,440 |
TOTAL FUNDS | 259,038 | (195,598 | ) | 63,440 |
A current year 12 months and prior year 12 months combined position is as follows: |
Net |
movement | At |
At 1.7.22 | in funds | 30.6.24 |
£ | £ | £ |
Unrestricted funds |
General fund | 205,313 | 57,683 | 262,996 |
Designated fund | 40,000 | - | 40,000 |
245,313 | 57,683 | 302,996 |
TOTAL FUNDS | 245,313 | 57,683 | 302,996 |
SW Herts Community Transport Scheme |
Trading as Roundabout Transport |
Notes to the Financial Statements - continued |
for the Year Ended 30 June 2024 |
11. | MOVEMENT IN FUNDS - continued |
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows: |
Incoming | Resources | Movement |
resources | expended | in funds |
£ | £ | £ |
Unrestricted funds |
General fund | 442,919 | (385,236 | ) | 57,683 |
TOTAL FUNDS | 442,919 | (385,236 | ) | 57,683 |
The charity has designated £40,000 to be spent on capital acquisitions. This fund is unrestricted. |
12. | RELATED PARTY DISCLOSURES |
13. | ULTIMATE CONTROLLING PARTY |
The charity is under the control of the Board of Trustees. |