Charity registration number 308035
Company registration number 01061860 (England and Wales)
COOPER'S HILL RECREATIONAL TRUST LIMITED
ANNUAL REPORT AND FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 DECEMBER 2023
COOPER'S HILL RECREATIONAL TRUST LIMITED
LEGAL AND ADMINISTRATIVE INFORMATION
Trustees
I M Bird
L Turner
J Tenconi
S Emmett
G Wilson
G Bradbury
Charity number
308035
Company number
01061860
Principal address
Cooper's Hill Lane
Englefield Green
Surrey
Great Britain
TW20 0JX
Registered office
2 Salisbury Close
Wokingham
Berkshire
England
RG41 4AJ
Auditor
D E Hunter Limited
2 Salisbury Close
Wokingham
Berkshire
England
RG41 4AJ
COOPER'S HILL RECREATIONAL TRUST LIMITED
CONTENTS
Page
Trustees report
1 - 3
Independent auditor's report
4 - 5
Statement of financial activities
6
Balance sheet
7
Notes to the financial statements
8 - 13
COOPER'S HILL RECREATIONAL TRUST LIMITED
TRUSTEES REPORT (INCLUDING DIRECTORS' REPORT)
FOR THE YEAR ENDED 31 DECEMBER 2023
- 1 -

The trustees present their annual report and financial statements for the year ended 31 December 2023.

The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the charity's [governing document], the Companies Act 2006 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019).

Objectives and activities

The Trust's objects are to provide or assist in providing facilities for recreation and other leisure time occupation in or in connection with the urban district of Egham and its neighbourhood. The policies adopted in furtherance of these objects are to provide sports and recreational facilities and there has been no change in these during the year.

Public benefit

The trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the charity should undertake.

Achievements and performance
Significant activities and achievements against objectives

Manorcroft Junior Football Club and Coopers Hill LTC, again both successfully paid all their quarterly subscriptions. The tennis club has continued to build up substantial reserves towards planned future refurbishment of their courts and the introduction of a clay surface in 2024. The football club has additionally continued investment in pitch maintenance and improvement, winning the 2023 Surrey FA Grounds Team award for their efforts. At year end, the clubs reported similarly high overall membership numbers to 2022.

The Community Interest Company (CIC) joined the trust in late 2020, offering a gym (personal trainer) facility and sports physio treatment. In 2023, membership numbers increased for the second successive year enabling the gym to further improve its equipment offering. The gym also became an accredited provider of HYROX (fitness racing) training.

During this financial year, the Trust continued to benefit from rent grant relief, and for the third successive year, the football club received a National Football Foundation £4K grant for the upkeep and development of their pitches. The football club have also won an award from Howdens (www.howdens.com) to fully refurbish the site kitchen facilities in 2024. The tennis club additionally received a £5K grant from Runnymede Borough Council towards the above court refurbishments. As in 2022, both the football and tennis sections have continued to repay their 2020 Trust loans to agreed timescales.

As a result, the 2023 trust accounts show CHRT maintaining a healthy cash reserve of £25,000. As before, this cash reserve enables the trust to, inter alia, step in and support any of the operating sections on this land in the event of their running into unforeseen, short term financial difficulties, in terms that keep the facilities open in fulfilment of the Coopers Hill Recreational Trust objectives. Building these reserves and acquiring the various, external finding routes listed above will allow the trust to support a number of major 2024 initiatives for the Coopers Hill site. These include refurbishment of a number of tennis court playing surfaces, the repair and upgrading of the path leading to these courts and the fitting of a significantly upgraded kitchen facility in the main pavilion.

In summary, the Trust has maintained a secure financial position, moving into 2024 and beyond.

As ever, I would like to thank the directors/trustees and section representatives for their time, hard work and dedication. I also confirm that no members of the Trust are remunerated, though immaterial amounts of administration expenses are reimbursed.

Financial review
Reserves policy

It is the policy of the charity that unrestricted funds which have not been designated for a specific use should be maintained at a level equivalent to between three and six month’s expenditure. The trustees consider that reserves at this level will ensure that, in the event of a significant drop in funding, they will be able to continue the charity’s current activities while consideration is given to ways in which additional funds may be raised. This level of reserves has been maintained throughout the year.

Major risks

The trustees have assessed the major risks to which the charity is exposed, and are satisfied that systems are in place to mitigate exposure to the major risks.

COOPER'S HILL RECREATIONAL TRUST LIMITED
TRUSTEES REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED)
FOR THE YEAR ENDED 31 DECEMBER 2023
- 2 -
Structure, governance and management

The charity is a company limited by guarantee and not having a share capital.

The trustees, who are also the directors for the purpose of company law, and who served during the year and up to the date of signature of the financial statements were:

I M Bird
L Turner
J Tenconi
S Emmett
G Wilson
G Bradbury
Recruitment and appointment of trustees


The board of trustees review and seek new trustee members should the need arise, each new trustee is given specific guidance and training by the board to enable them to carry out their duties with sufficient proficiency. None of the trustees has any beneficial interest in the company. All of the trustees are members of the company and guarantee to contribute £1 in the event of a winding up.

Other matters

 

Statement of trustees responsibilities

The trustees, who are also the directors of Cooper's Hill Recreational Trust Limited for the purpose of company law, are responsible for preparing the Trustees Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

 

Company Law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that year.

 

In preparing these financial statements, the trustees are required to:

 

- select suitable accounting policies and then apply them consistently;

 

- observe the methods and principles in the Charities SORP;

 

- make judgements and estimates that are reasonable and prudent;

 

- state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements; and

 

- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.

 

The trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Auditor

In accordance with the company's articles, a resolution proposing that D E Hunter Limited be reappointed as auditor of the company will be put at a General Meeting.

COOPER'S HILL RECREATIONAL TRUST LIMITED
TRUSTEES REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED)
FOR THE YEAR ENDED 31 DECEMBER 2023
- 3 -

The trustees report was approved by the Board of Trustees.

S Emmett
Trustee
11 September 2024
COOPER'S HILL RECREATIONAL TRUST LIMITED
INDEPENDENT AUDITOR'S REPORT
TO THE TRUSTEES OF COOPER'S HILL RECREATIONAL TRUST LIMITED
- 4 -

Opinion

We have audited the financial statements of Cooper's Hill Recreational Trust Limited (the ‘charity’) for the year ended 31 December 2023 which comprise the statement of financial activities, the balance sheet and notes to the financial statements, including significant accounting policies. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards, including Financial Reporting Standard 102 The Financial Reporting Standard applicable in the UK and Republic of Ireland (United Kingdom Generally Accepted Accounting Practice).

In our opinion, the financial statements:

-

give a true and fair view of the state of the charitable company's affairs as at 31 December 2023 and of its incoming resources and application of resources, for the year then ended;

-
have been properly prepared in accordance with United Kingdom Generally Accepted Accounting Practice; and
-

have been prepared in accordance with the requirements of the Companies Act 2006.

Basis for opinion

We conducted our audit in accordance with International Standards on Auditing (UK) (ISAs (UK)) and applicable law. Our responsibilities under those standards are further described in the Auditor's responsibilities for the audit of the financial statements section of our report. We are independent of the charity in accordance with the ethical requirements that are relevant to our audit of the financial statements in the UK, including the FRC’s Ethical Standard, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.

Conclusions relating to going concern

In auditing the financial statements, we have concluded that the trustees use of the going concern basis of accounting in the preparation of the financial statements is appropriate.

 

Based on the work we have performed, we have not identified any material uncertainties relating to events or conditions that, individually or collectively, may cast significant doubt on the charity’s ability to continue as a going concern for a period of at least twelve months from when the financial statements are authorised for issue.

 

Our responsibilities and the responsibilities of the trustees with respect to going concern are described in the relevant sections of this report.

Other information

The other information comprises the information included in the annual report other than the financial statements and our auditor's report thereon. The trustees are responsible for the other information contained within the annual report. Our opinion on the financial statements does not cover the other information and we do not express any form of assurance conclusion thereon. Our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the course of the audit, or otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to determine whether this gives rise to a material misstatement in the financial statements themselves. If, based on the work we have performed, we conclude that there is a material misstatement of this other information, we are required to report that fact.

 

We have nothing to report in this regard.

Matters on which we are required to report by exception

We have nothing to report in respect of the following matters in relation to which the Charities (Accounts and Reports) Regulations 2008 require us to report to you if, in our opinion:

-

the information given in the financial statements is inconsistent in any material respect with the trustees report; or

-

sufficient accounting records have not been kept; or

-

the financial statements are not in agreement with the accounting records; or

-

we have not received all the information and explanations we require for our audit.

COOPER'S HILL RECREATIONAL TRUST LIMITED
INDEPENDENT AUDITOR'S REPORT (CONTINUED)
TO THE TRUSTEES OF COOPER'S HILL RECREATIONAL TRUST LIMITED
- 5 -
Responsibilities of trustees

As explained more fully in the statement of trustees responsibilities, the trustees, who are also the directors of the charity for the purpose of company law, are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view, and for such internal control as the trustees determine is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error. In preparing the financial statements, the trustees are responsible for assessing the charity’s ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the trustees either intend to liquidate the charitable company or to cease operations, or have no realistic alternative but to do so.

Auditor's responsibilities for the audit of the financial statements

We have been appointed as auditor under section 145 of the Charities Act 2011 and report in accordance with the Act and relevant regulations made or having effect thereunder.

Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor's report that includes our opinion. Reasonable assurance is a high level of assurance but is not a guarantee that an audit conducted in accordance with ISAs (UK) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements.

The extent to which our procedures are capable of detecting irregularities, including fraud, is detailed below.

A further description of our responsibilities is available on the Financial Reporting Council’s website at: https://www.frc.org.uk/auditorsresponsibilities. This description forms part of our auditor's report.

This report is made solely to the company’s members, as a body, in accordance with section 391 of the Companies Act 2014. Our audit work has been undertaken so that we might state to the company’s members those matters we are required to state to them in an auditor's report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the company and the company’s members as a body, for our audit work, for this report, or for the opinions we have formed.

Mr David John Hunter FCCA (Senior Statutory Auditor)
for and on behalf of D E Hunter Limited
11 September 2024
Chartered Accountants
Statutory Auditor
2 Salisbury Close
Wokingham
Berkshire
England
RG41 4AJ

D E Hunter Limited is eligible for appointment as auditor of the charity by virtue of its eligibility for appointment as auditor of a company under section 1212 of the Companies Act 2006.

COOPER'S HILL RECREATIONAL TRUST LIMITED
STATEMENT OF FINANCIAL ACTIVITIES
INCLUDING INCOME AND EXPENDITURE ACCOUNT
FOR THE YEAR ENDED 31 DECEMBER 2023
- 6 -
Unrestricted
Unrestricted
funds
funds
2023
2022
Notes
£
£
Income from:
Charitable activities
3
26,646
25,705
Investments
4
151
7
Total income
26,797
25,712
Expenditure on:
Charitable activities
5
32,490
31,171
Total expenditure
32,490
31,171
Net expenditure and movement in funds
(5,693)
(5,459)
Reconciliation of funds:
Fund balances at 1 January 2023
126,591
132,050
Fund balances at 31 December 2023
120,898
126,591

The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.

COOPER'S HILL RECREATIONAL TRUST LIMITED
BALANCE SHEET
AS AT
31 DECEMBER 2023
31 December 2023
- 7 -
2023
2022
Notes
£
£
£
£
Fixed assets
Tangible assets
10
69,381
77,999
Current assets
Debtors
11
10,124
13,655
Cash at bank and in hand
53,229
36,459
63,353
50,114
Creditors: amounts falling due within one year
12
(11,836)
(1,522)
Net current assets
51,517
48,592
Total assets less current liabilities
120,898
126,591
The funds of the charity
Unrestricted funds
13
120,898
126,591
120,898
126,591

The company is entitled to the exemption from the audit requirement contained in section 477 of the Companies Act 2006, for the year ended 31 December 2023, although an audit has been carried out under section 144 of the Charities Act 2011.

The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of financial statements.

These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.

The financial statements were approved by the trustees on 12 September 2024
S Emmett
G Bradbury
Trustee
Trustee
Company registration number 01061860 (England and Wales)
COOPER'S HILL RECREATIONAL TRUST LIMITED
NOTES TO THE  FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 DECEMBER 2023
- 8 -
1
Accounting policies
Charity information

Cooper's Hill Recreational Trust Limited is a private company limited by guarantee incorporated in England and Wales. The registered office is 2 Salisbury Close, Wokingham, Berkshire, RG41 4AJ, England.

1.1
Accounting convention

The financial statements have been prepared in accordance with the charity' Articles of Association of 1972, the Companies Act 2006 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)". The charity is a Public Benefit Entity as defined by FRS 102.

 

The charity has taken advantage of the provisions in the SORP for charities applying FRS 102 Update Bulletin 1 not to prepare a Statement of Cash Flows.

The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £.

The financial statements have been prepared under the historical cost convention. The principal accounting policies adopted are set out below.

1.2
Going concern

At the time of approving the financial statements, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements.

1.3
Charitable funds

Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives.

1.4
Income
Income is recognised when the charity is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.

Cash donations are recognised on receipt. Other donations are recognised once the charity has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.

Legacies are recognised on receipt or otherwise if the charity has been notified of an impending distribution, the amount is known, and receipt is expected. If the amount is not known, the legacy is treated as a contingent asset.
1.5
Expenditure

Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives.

1.6
Tangible fixed assets

Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses.

Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases:

Land and buildings
2.5 to 5% straight line
Fixtures, fittings & equipment
25% straight line

The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in the statement of financial activities.

COOPER'S HILL RECREATIONAL TRUST LIMITED
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 DECEMBER 2023
1
Accounting policies
(Continued)
- 9 -
1.7
Impairment of fixed assets

At each reporting end date, the charity reviews the carrying amounts of its tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss (if any).

1.8
Cash and cash equivalents

Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.

1.9
Financial instruments

The charity has elected to apply the provisions of Section 11 ‘Basic Financial Instruments’ and Section 12 ‘Other Financial Instruments Issues’ of FRS 102 to all of its financial instruments.

 

Financial instruments are recognised in the charity's balance sheet when the charity becomes party to the contractual provisions of the instrument.

 

Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously.

Basic financial assets

Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised.

Basic financial liabilities

Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised.

 

Debt instruments are subsequently carried at amortised cost, using the effective interest rate method.

 

Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method.

Derecognition of financial liabilities

Financial liabilities are derecognised when the charity’s contractual obligations expire or are discharged or cancelled.

2
Critical accounting estimates and judgements

In the application of the charity’s accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.

 

The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.

COOPER'S HILL RECREATIONAL TRUST LIMITED
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 DECEMBER 2023
- 10 -
3
Charitable activities


Tennis

Manorcroft football

Manorcroft expenses

Community Interest Company

Total
2023
Total
2022
2023
2023
2023
2023
£
£
£
£
£
£
Income from charitable activities
9,000
9,000
5,646
3,000
26,646
25,705
For the year ended 31 December 2022


Tennis

Manorcroft football

Manorcroft expenses

Community Interest Company

Total
2022
£
£
£
£
£
Income from charitable activities
9,000
9,000
4,905
2,800
25,705
Analysis by fund
Unrestricted funds - general
9,000
9,000
4,905
2,800
25,705
4
Income from investments
Unrestricted
Unrestricted
funds
funds
2023
2022
£
£
Interest receivable
151
7
COOPER'S HILL RECREATIONAL TRUST LIMITED
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 DECEMBER 2023
- 11 -
5
Charitable activities

General expenses

Other expenses

Total
2023
Total
2022
£
£
£
£
Depreciation
-
8,619
8,619
8,619
Electricity/water
6,043
-
6,043
6,266
Rent and rates
2,500
-
2,500
2,500
Insurance
3,996
-
3,996
4,756
Pavilion maintenance
7,718
-
7,718
6,623
Telephone
1,654
-
1,654
1,409
Administration
-
-
-
362
Grounds maintenance
1,150
-
1,150
516
Audit fees
810
-
810
810
Bad bebt write off
-
-
-
(690)
23,871
8,619
32,490
31,171
23,871
8,619
32,490
31,171
6
Net movement in funds
2023
2022
£
£
The net movement in funds is stated after charging/(crediting):
Depreciation of owned tangible fixed assets
8,618
8,618
Depreciation of tangibles: Total SOFA charge differs from BS notes by:
(1)
(1)
7
Trustees
None of the trustees (or any persons connected with them) received any remuneration or benefits from the charity during the year.
8
Employees
There were no employees during the year.

The average monthly number of employees during the year was:

2023
2022
Number
Number
-
0
-
0
9
Taxation

The charity is exempt from taxation on its activities because all its income is applied for charitable purposes.

COOPER'S HILL RECREATIONAL TRUST LIMITED
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 DECEMBER 2023
- 12 -
10
Tangible fixed assets
Land and buildings
Fixtures, fittings & equipment
Total
£
£
£
Cost
At 1 January 2023
211,268
42,416
253,684
At 31 December 2023
211,268
42,416
253,684
Depreciation and impairment
At 1 January 2023
136,140
39,545
175,685
Depreciation charged in the year
7,183
1,435
8,618
At 31 December 2023
143,323
40,980
184,303
Carrying amount
At 31 December 2023
67,945
1,436
69,381
At 31 December 2022
75,128
2,871
77,999
11
Debtors
2023
2022
Amounts falling due within one year:
£
£
Trade debtors
(1)
-
Amounts owed by associated sections
5,400
9,900
Other debtors
750
-
Prepayments and accrued income
3,975
3,755
10,124
13,655
12
Creditors: amounts falling due within one year
2023
2022
£
£
Trade creditors
9,216
712
Other creditors
1,000
-
Accruals and deferred income
1,620
810
11,836
1,522
13
Unrestricted funds
At 1 January 2023
Incoming resources
Resources expended
At 31 December 2023
£
£
£
£
General funds
126,591
26,797
(32,490)
120,898
COOPER'S HILL RECREATIONAL TRUST LIMITED
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 DECEMBER 2023
13
Unrestricted funds
(Continued)
- 13 -
Previous year:
At 1 January 2022
Incoming resources
Resources expended
At 31 December 2022
£
£
£
£
General funds
132,050
25,712
(31,171)
126,591
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