REGISTERED COMPANY NUMBER: |
REGISTERED CHARITY NUMBER: |
Report of the Trustees and |
Unaudited Financial Statements for the Year Ended 31 December 2023 |
for |
Emersons Green Village Hall |
REGISTERED COMPANY NUMBER: |
REGISTERED CHARITY NUMBER: |
Report of the Trustees and |
Unaudited Financial Statements for the Year Ended 31 December 2023 |
for |
Emersons Green Village Hall |
Emersons Green Village Hall |
Contents of the Financial Statements |
for the Year Ended 31 December 2023 |
Page |
Chairman's Report | 1 |
Report of the Trustees | 2 | to | 3 |
Independent Examiner's Report | 4 |
Statement of Financial Activities | 5 |
Balance Sheet | 6 | to | 7 |
Notes to the Financial Statements | 8 | to | 15 |
Emersons Green Village Hall |
Chairman's Report |
for the Year Ended 31 December 2023 |
Emersons Green Village Hall continues in its objective of promoting and providing facilities for recreation or leisure activities with the aim of advancing education and improving the condition of life for the community. |
This can only be achieved if the Village Hall is profitable. The Trustees have continuously reviewed costs and income to enable the objective to be met. The annual accounts show an uplift in income compared to the prior year due to the actions undertaken by the collective EGVH team - each person ensures the continued sustainability of the Hall. |
The Village Hall is an ageing building and repairs and maintenance are increasing. Grants from various initiatives have helped considerably and we see this as an important income source. Thank you to the Town Council for some of these grants and to the Company Secretary for the grant applications. |
Our priority continues to be the health and safety of our staff, hirers, customers and the community. We have had to take a variety of actions throughout the year to ensure people remain safe whilst using the Village Hall. |
We have put in place initiatives to further spread the word about the facilities provided by the Village Hall through additional social media, which is helping generate additional interest. |
Some worthwhile initiatives, include, but are not limited to: |
- We continued to prioritise health and safety, including first aid training for all staff, fire marshall training and new fire doors in the main hall. |
- We applied for grants in 2023 to renovate the main hall (including new fire doors, decorating and floor renovation); this was completed in January 2024. Thanks to Cllrs Hunt and Emersons Green Town Council. |
- We successfully applied for funding in 2023 to restart the senior lunches at the beginning of 2024. Thanks to Southern Coop Winter Fund and Downend Round Table. |
- We did lots of preparatory work in 2023 that enabled us to deliver projects in 2024, including discussions with Emersons Green Town Council to work in partnership to deliver a programme of events and activities in Summer 2024. |
- We held a large public King's Coronation celebration for all the local community, in partnership with Emersons Green Town Council. |
- We have increased the number and variety of community events run by ourselves, including many sold out events. Our weekly community coffee morning continues to be very successful. |
- We have increased our volunteer base with some amazing people who are helping us grow by regularly helping at the senior lunches and the weekly coffee shop. |
- General bookings for both Parties and Business hire have increased. |
- We were one of 20 places in Bristol to introduce the Bleed kits at venues, which since then has grown considerably. |
Things are starting to look more positive for the Village Hall following the negative impact of COVID, however, I and the Trustees believe the model we have in place now, including working with Emersons Green Town Council, is that the Village Hall is on a more stable financial footing to enable it to continue sustainably for the foreseeable future. |
The Village Hall is such a wonderful benefit to the community through the work undertaken by my fellow Trustees and most importantly, the staff inc. the volunteers - thank you! |
Lastly, and most importantly, thank you to the community for continuing to use the Village Hall. |
Emersons Green Village Hall (Registered number: 05626786) |
Report of the Trustees |
for the Year Ended 31 December 2023 |
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 December 2023. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019). |
OBJECTIVES AND ACTIVITIES |
Objectives and aims |
The charity's objectives are: |
1. To promote and provide for local inhabitants, facilities for recreation or leisure activities with the aim of advancing education and improving the condition of life. The facilities are provided in the interest of social welfare and are available for anybody needing them. |
2. To secure, maintain and manage the Village Hall (co-operating with the local statutory authority) for activities promoted by Emersons Green Village Hall in furtherance of the above. |
The charity has the general aim of contributing to the quality of life of local people and organisations. |
Significant activities |
The principal activity of the company is the maintenance and management of Emersons Green Village Hall. |
Public benefit |
We have referred to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing our aims and objectives and in planning future activities. Emerson Green Village Hall provides a facility for a wide range of activities for local inhabitants and our policy of awarding grants to charity and community users towards the costs of hiring the facility ensures that it remains accessible to all. |
STRUCTURE, GOVERNANCE AND MANAGEMENT |
Governing document |
The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies House Act 2006. |
Emersons Green Village Hall is a charitable company limited by guarantee, incorporated on 17 November 2005 and registered as a charity on 20 February 2006. The company was established under a Memorandum of Association which sets out the objectives and powers of the charitable company and is governed by its Articles of Association. In the event of the charity being dissolved, members' liability is limited to a sum of £10. The paid employees who compromise the staff team report to the Chairman of the Board of Trustees. The staff team is responsible for carrying out all areas of the charity's activities. |
REFERENCE AND ADMINISTRATIVE DETAILS |
Registered Company number |
Registered Charity number |
Emersons Green Village Hall (Registered number: 05626786) |
Report of the Trustees |
for the Year Ended 31 December 2023 |
Registered office |
Trustees |
C S Baker Managing Director (resigned 11.5.23) |
T Cannon IT Director |
Mrs D Clark Housewife |
L A Hammond Self-Employed - Company Director |
M Downes (appointed 18.1.24) |
S Smart (appointed 16.6.23) (resigned 31.1.24) |
Dr C E Ruggiero (appointed 26.6.24) |
Mrs C Lombardo (appointed 11.7.24) |
Company Secretary |
Independent Examiner |
Moore |
Chartered Accountants |
30 Gay Street |
Bath |
BA1 2PA |
Approved by order of the board of trustees on |
Independent Examiner's Report to the Trustees of |
Emersons Green Village Hall |
Independent examiner's report to the trustees of Emersons Green Village Hall ('the Company') |
I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 December 2023. |
Responsibilities and basis of report |
As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act'). |
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act. |
Independent examiner's statement |
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe: |
1. | accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or |
2. | the accounts do not accord with those records; or |
3. | the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or |
4. | the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)). |
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. |
R Branch |
Moore |
Chartered Accountants |
30 Gay Street |
Bath |
BA1 2PA |
Date: ............................................. |
Emersons Green Village Hall |
Statement of Financial Activities |
for the Year Ended 31 December 2023 |
31.12.23 | 31.12.22 |
Unrestricted | Restricted | Total | Total |
funds | funds | funds | funds |
Notes | £ | £ | £ | £ |
INCOME AND ENDOWMENTS FROM |
Donations and legacies |
Room hire activities | 2 |
Other income |
Total |
EXPENDITURE ON |
Raising funds |
Charitable activities |
Total |
NET INCOME/(EXPENDITURE) | ( | ) | ( | ) | ( | ) |
RECONCILIATION OF FUNDS |
Total funds brought forward |
TOTAL FUNDS CARRIED FORWARD | 204,610 |
Emersons Green Village Hall (Registered number: 05626786) |
Balance Sheet |
31 December 2023 |
31.12.23 | 31.12.22 |
Unrestricted | Restricted | Total | Total |
funds | funds | funds | funds |
Notes | £ | £ | £ | £ |
FIXED ASSETS |
Tangible assets | 7 |
CURRENT ASSETS |
Stocks | 8 |
Debtors | 9 |
Cash at bank |
CREDITORS |
Amounts falling due within one year | 10 | ( | ) | ( | ) | ( | ) |
NET CURRENT ASSETS |
TOTAL ASSETS LESS CURRENT LIABILITIES |
NET ASSETS |
FUNDS | 11 |
Unrestricted funds | 204,610 |
TOTAL FUNDS | 204,610 |
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 December 2023. |
The members have not required the company to obtain an audit of its financial statements for the year ended 31 December 2023 in accordance with Section 476 of the Companies Act 2006. |
The trustees acknowledge their responsibilities for |
(a) | ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and |
(b) | preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company. |
Emersons Green Village Hall (Registered number: 05626786) |
Balance Sheet - continued |
31 December 2023 |
These financial statements have been prepared in accordance with the provisions applicable to small charitable companies subject to the small companies regime. |
The financial statements were approved by the Board of Trustees and authorised for issue on |
Emersons Green Village Hall |
Notes to the Financial Statements |
for the Year Ended 31 December 2023 |
1. | ACCOUNTING POLICIES |
Basis of preparing the financial statements |
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention. |
Income |
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably. |
Expenditure |
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. |
Tangible fixed assets |
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life. |
Fixtures and fittings | - |
Stocks |
Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items. |
Taxation |
The charity is exempt from corporation tax on its charitable activities. |
Fund accounting |
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. |
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. |
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements. |
Emersons Green Village Hall |
Notes to the Financial Statements - continued |
for the Year Ended 31 December 2023 |
1. | ACCOUNTING POLICIES - continued |
Pension costs and other post-retirement benefits |
The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable company's pension scheme are charged to the Statement of Financial Activities in the period to which they relate. |
2. | ROOM HIRE ACTIVITIES |
31.12.23 | 31.12.22 |
£ | £ |
Fundraising events |
General income | 104,359 | 91,278 |
3. | NET INCOME/(EXPENDITURE) |
Net income/(expenditure) is stated after charging/(crediting): |
31.12.23 | 31.12.22 |
£ | £ |
Depreciation - owned assets |
4. | TRUSTEES' REMUNERATION AND BENEFITS |
There were no trustees' remuneration or other benefits for the year ended 31 December 2023 nor for the year ended 31 December 2022. |
Trustees' expenses |
There were no trustees' expenses paid for the year ended 31 December 2023 nor for the year ended 31 December 2022. |
Emersons Green Village Hall |
Notes to the Financial Statements - continued |
for the Year Ended 31 December 2023 |
5. | STAFF COSTS |
The average monthly number of employees during the year was as follows: |
31.12.23 | 31.12.22 |
General |
6. | COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES |
Unrestricted | Restricted | Total |
funds | funds | funds |
£ | £ | £ |
INCOME AND ENDOWMENTS FROM |
Donations and legacies |
Room hire activities |
Other income |
Total |
EXPENDITURE ON |
Raising funds |
Charitable activities |
Total |
NET INCOME/(EXPENDITURE) | ( | ) | ( | ) |
RECONCILIATION OF FUNDS |
Total funds brought forward | 219,109 | - |
TOTAL FUNDS CARRIED FORWARD | 204,610 | - | 204,610 |
Emersons Green Village Hall |
Notes to the Financial Statements - continued |
for the Year Ended 31 December 2023 |
7. | TANGIBLE FIXED ASSETS |
Fixtures |
and |
fittings |
£ |
COST |
At 1 January 2023 |
Additions |
At 31 December 2023 |
DEPRECIATION |
At 1 January 2023 |
Charge for year |
At 31 December 2023 |
NET BOOK VALUE |
At 31 December 2023 |
At 31 December 2022 |
8. | STOCKS |
31.12.23 | 31.12.22 |
£ | £ |
Stocks |
9. | DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR |
31.12.23 | 31.12.22 |
£ | £ |
Trade debtors |
Prepayments and accrued income |
Emersons Green Village Hall |
Notes to the Financial Statements - continued |
for the Year Ended 31 December 2023 |
10. | CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR |
31.12.23 | 31.12.22 |
£ | £ |
Trade creditors |
Social security and other taxes |
VAT | 2,859 | 328 |
Other creditors |
Accrued expenses |
11. | MOVEMENT IN FUNDS |
Net | Transfers |
movement | between | At |
At 1.1.23 | in funds | funds | 31.12.23 |
£ | £ | £ | £ |
Unrestricted funds |
General fund | 17,844 | (20,224 | ) | 69,952 | 67,572 |
Development fund | 137,566 | - | (69,952 | ) | 67,614 |
Dilapidation reserve | 49,200 | (16 | ) | - | 49,184 |
(20,240 | ) |
TOTAL FUNDS | (20,240 | ) | 184,370 |
Net movement in funds, included in the above are as follows: |
Incoming | Resources | Movement |
resources | expended | in funds |
£ | £ | £ |
Unrestricted funds |
General fund | 131,597 | (151,821 | ) | (20,224 | ) |
Dilapidation reserve | - | (16 | ) | (16 | ) |
( | ) | (20,240 | ) |
Restricted funds |
Boiler and Heating Upgrades | 1,825 | (1,825 | ) | - |
Health and Safety Improvements | 2,969 | (2,969 | ) | - |
( | ) | - |
TOTAL FUNDS | ( | ) | (20,240 | ) |
Emersons Green Village Hall |
Notes to the Financial Statements - continued |
for the Year Ended 31 December 2023 |
11. | MOVEMENT IN FUNDS - continued |
Comparatives for movement in funds |
Net | Transfers |
movement | between | At |
At 1.1.22 | in funds | funds | 31.12.22 |
£ | £ | £ | £ |
Unrestricted funds |
General fund | 32,192 | (14,499 | ) | 151 | 17,844 |
Development fund | 137,104 | - | 462 | 137,566 |
Dilapidation reserve | 49,813 | - | (613 | ) | 49,200 |
219,109 | (14,499 | ) | - | 204,610 |
TOTAL FUNDS | 219,109 | (14,499 | ) | - | 204,610 |
Comparative net movement in funds, included in the above are as follows: |
Incoming | Resources | Movement |
resources | expended | in funds |
£ | £ | £ |
Unrestricted funds |
General fund | 106,813 | (121,312 | ) | (14,499 | ) |
Restricted funds |
Boiler and Heating Upgrades | 14,875 | (14,875 | ) | - |
Health and Safety Improvements | 2,195 | (2,195 | ) | - |
Contribution to New Door | 5,068 | (5,068 | ) | - |
22,138 | (22,138 | ) | - |
TOTAL FUNDS | 128,951 | (143,450 | ) | (14,499 | ) |
Emersons Green Village Hall |
Notes to the Financial Statements - continued |
for the Year Ended 31 December 2023 |
11. | MOVEMENT IN FUNDS - continued |
A current year 12 months and prior year 12 months combined position is as follows: |
Net | Transfers |
movement | between | At |
At 1.1.22 | in funds | funds | 31.12.23 |
£ | £ | £ | £ |
Unrestricted funds |
General fund | 32,192 | (34,723 | ) | 70,103 | 67,572 |
Development fund | 137,104 | - | (69,490 | ) | 67,614 |
Dilapidation reserve | 49,813 | (16 | ) | (613 | ) | 49,184 |
219,109 | (34,739 | ) | - | 184,370 |
TOTAL FUNDS | 219,109 | (34,739 | ) | - | 184,370 |
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows: |
Incoming | Resources | Movement |
resources | expended | in funds |
£ | £ | £ |
Unrestricted funds |
General fund | 238,410 | (273,133 | ) | (34,723 | ) |
Dilapidation reserve | - | (16 | ) | (16 | ) |
238,410 | (273,149 | ) | (34,739 | ) |
Restricted funds |
Boiler and Heating Upgrades | 16,700 | (16,700 | ) | - |
Health and Safety Improvements | 5,164 | (5,164 | ) | - |
Contribution to New Door | 5,068 | (5,068 | ) | - |
26,932 | (26,932 | ) | - |
TOTAL FUNDS | 265,342 | (300,081 | ) | (34,739 | ) |
Emersons Green Village Hall |
Notes to the Financial Statements - continued |
for the Year Ended 31 December 2023 |
12. | RELATED PARTY DISCLOSURES |