Charity registration number 1120504
Company registration number 06294984 (England and Wales)
POWYSLAND CLUB, CLWB POWYSLAND
ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 DECEMBER 2023
POWYSLAND CLUB, CLWB POWYSLAND
LEGAL AND ADMINISTRATIVE INFORMATION
Trustees
D W Hall
D L Peate
R L Brown
R Church
P Barton
Mrs D Woodhouse
D Stephenson
Mr William Britnell
Mr John Davies
Mrs Nia Griffiths
Lt. Col. Glyn Jones
Miss Mary Oldham
Mr David Peate
Ms Catherine Richards
Mr Robert Silvester
Ms Margaret Stacey
Mr Colin Stratford
Mr Philip Williams
Mr Nicholas Howells
Mr Geoffrey Lanagan
Mr John Payne
Mr Emyr Williams
Mr Dewi Roberts
Charity number
1120504
Company number
06294984
Principal address
Triangle House
Union Street
Welshpool
Powys
UK
SY21 7PG
Registered office
Triangle House
Union Street
Welshpool
Powys
UK
SY21 7PG
Accountants
Cadwallader & Co LLP
Eagle House
25 Severn Street
Welshpool
Powys
SY21 7AD
POWYSLAND CLUB, CLWB POWYSLAND
CONTENTS
Page
Trustees report
1 - 2
Accountants' report
3
Statement of financial activities
4
Balance sheet
5 - 6
Notes to the financial statements
7 - 14
POWYSLAND CLUB, CLWB POWYSLAND
TRUSTEES REPORT (INCLUDING DIRECTORS' REPORT)
FOR THE YEAR ENDED 31 DECEMBER 2023
- 1 -

The trustees present their report and accounts for the year ended 31 December 2023.

The accounts have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the Companies Act 2006 and “Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015)”

Objectives and activities

The establishment of a library for the benefit of the general public (such library to be located within the borough of Welshpool) and the provision for research and education, of books, maps, plans, pictures, drawings and engravings, and information in machine readable form or carried by other electronic means or other non-paper media.

 

The provision of land and premises for the use of the trust in the connection with all or any of its charitable activities from time to time.

Public benefit

The trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the charity should undertake.

Achievements and performance
Significant activities and achievements against objectives

The board met on four occasions during 2023 and held its AGM on 6th May 2023 when officer's reports were presented and a summary of the accounts for 2022 were presented and approved.

 

Talks were held by Edward Parry on the travels of the local artist Rev. John Parker (died 1860) and by Sarah Thursfield on Tudor Women's dress in April 2023.

 

Two excursions were held during the year by the excursions organiser Mary Oldham. One to Rhug Chapel and the Rhug Estate on 17th August, and another a tour of medieval Shrewsbury on 17th July 2023.

 

On 2nd December the club organised a visit to Cwrt Plas yn Dre in Newtown, originally built in Dolgellau with alleged connections to Owain Glyndwr but demolished and re-erected in Newtown in 1865. A talk on the building was given by its current owner Tim Chilton.

 

The Library continued to be open for two mornings each week and a library committee has been working on creating a digital library catalogue and reviewing the library policies on the acquisition and retention of library material.

 

Due to the personal circumstances of the editor, the publication of 'Montgomeryshire Collections' issue number 111 was delayed until 2024.

Financial review
Reserves policy

It is the policy of the Club that unrestricted funds which have not been designated for a specific use should be maintained at a level equivalent to between three and six month’s expenditure. The trustees consider that reserves at this level will ensure that, in the event of a significant drop in funding, they will be able to continue the Club’s current activities while consideration is given to ways in which additional funds may be raised. This level of reserves has been maintained throughout the year.

Major risks

The trustees have assessed the major risks to which the Charity is exposed, and are satisfied that systems are in place to mitigate exposure to the major risks.

Structure, governance and management

The Club was formed as a company limited by guarantee on 27th June 2007.

POWYSLAND CLUB, CLWB POWYSLAND
TRUSTEES REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED)
FOR THE YEAR ENDED 31 DECEMBER 2023
- 2 -

The trustees, who are also the directors for the purpose of company law, and who served during the year and up to the date of signature of the financial statements were:

D W Hall
D L Peate
R L Brown
R Church
P Barton
Mrs D Woodhouse
D Stephenson
Mr William Britnell
Mr John Davies
Mrs Nia Griffiths
Lt. Col. Glyn Jones
Miss Mary Oldham
Mr David Peate
Ms Catherine Richards
Mr Robert Silvester
Ms Margaret Stacey
Mr Colin Stratford
Mr Philip Williams
Mr Nicholas Howells
Mr Geoffrey Lanagan
Mr John Payne
Mr Emyr Williams
Mr Dewi Roberts
Recruitment and appointment of trustees

The appointment of new Directors/ Trustees is in accordance with the Memorandum and Article of Association of the Company.

 

None of the trustees has any beneficial interest in the company. All of the trustees are members of the company and guarantee to contribute £1 in the event of a winding up.

The Trustees report was approved by the Board of Trustees.

R Church
Mr Emyr Williams
Trustee
Trustee
20 September 2024
POWYSLAND CLUB, CLWB POWYSLAND
CHARTERED ACCOUNTANTS' REPORT TO THE TRUSTEES ON THE PREPARATION OF THE UNAUDITED STATUTORY FINANCIAL STATEMENTS OF POWYSLAND CLUB, CLWB POWYSLAND FOR THE YEAR ENDED 31 DECEMBER 2023
- 3 -

In order to assist you to fulfil your duties under the Companies Act 2006, we have prepared for your approval the financial statements of Powysland Club, Clwb Powysland for the year ended 31 December 2023, which comprise the statement of financial activities and the related notes from the charity’s accounting records and from information and explanations you have given us.

 

As a practising member firm of the Institute of Chartered Accountants in England and Wales, we are subject to its ethical and other professional requirements which are detailed at https://www.icaew.com/regulation.

This report is made to the charity's trustees, as a body, in accordance with the terms of our engagement letter. Our work has been undertaken solely to prepare for your approval the accounts of Powysland Club, Clwb Powysland and state those matters that we have agreed to state to the charity's trustees, as a body, in this report in accordance with ICAEW Technical Release 07/16 AAF as detailed at icaew.com. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than Powysland Club, Clwb Powysland and the charity's trustees as a body, for our work or for this report.

It is your duty to ensure that Powysland Club, Clwb Powysland has kept adequate accounting records and to prepare statutory financial statements that give a true and fair view of the assets, liabilities, financial position and surplus of Powysland Club, Clwb Powysland. You consider that Powysland Club, Clwb Powysland is exempt from the statutory audit requirement for the year, and is not required to obtain an independent examiner's report.

We have not been instructed to carry out an audit or a review of the financial statements of Powysland Club, Clwb Powysland. For this reason, we have not verified the accuracy or completeness of the accounting records or information and explanations you have given to us and we do not, therefore, express any opinion on the statutory financial statements.

Cadwallader & Co LLP
20 September 2024
Chartered Accountants
Eagle House
25 Severn Street
Welshpool
Powys
SY21 7AD
POWYSLAND CLUB, CLWB POWYSLAND
STATEMENT OF FINANCIAL ACTIVITIES
INCLUDING INCOME AND EXPENDITURE ACCOUNT
FOR THE YEAR ENDED 31 DECEMBER 2023
- 4 -
Unrestricted
Restricted
Total
Total
funds
funds
2023
2022
Notes
£
£
£
£
Income from:
Charitable activities
3
12,732
-
12,732
6,227

Investments

4
18,899
-
18,899
14,915
Total income
31,631
-
31,631
21,142
Expenditure on:

Raising funds

-
-
-
-
Charitable activities
5
9,908
-
9,908
15,235
Total resources expended
9,908
-
9,908
15,235
Net (gains)/losses on investments
9
(28,735)
-
(28,735)
59,514
Net movement in funds
50,458
-
50,458
(53,607)
Fund balances at 1 January 2023
461,044
107,141
568,185
621,792
Fund balances at 31 December 2023
511,502
107,141
618,643
568,185
The statement of financial activities also complies with the requirements for an income and expenditure account under the Companies Act 2006.
POWYSLAND CLUB, CLWB POWYSLAND
BALANCE SHEET
AS AT 31 DECEMBER 2023
31 December 2023
- 5 -
2023
2022
Notes
£
£
£
£
Fixed assets
Tangible assets
10
51,894
51,894
Current assets
Debtors
11
299
268
Investments
12
432,477
403,742
Cash at bank and in hand
135,878
114,150
568,654
518,160
Creditors: amounts falling due within one year
13
(1,099)
(1,063)
Net current assets
567,555
517,097
Total assets less current liabilities
619,449
568,991
Creditors: amounts falling due after more than one year
14
(806)
(806)
Net assets excluding pension liability
618,643
568,185
Net assets
618,643
568,185
The funds of the Charity
Restricted income funds
15
107,141
107,141
Unrestricted funds
511,502
461,044
618,643
568,185

The company is entitled to the exemption from the audit requirement contained in section 477 of the Companies Act 2006, for the year ended 31 December 2023.

The trustees acknowledge their responsibilities for ensuring that the charity keeps accounting records which comply with section 386 of the Act and for preparing financial statements which give a true and fair view of the state of affairs of the company as at the end of the financial year and of its incoming resources and application of resources, including its income and expenditure, for the financial year in accordance with the requirements of sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the company.

The members have not required the company to obtain an audit of its financial statements for the year in question in accordance with section 476.

These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.

POWYSLAND CLUB, CLWB POWYSLAND
BALANCE SHEET (CONTINUED)
AS AT 31 DECEMBER 2023
31 December 2023
- 6 -
The financial statements were approved by the trustees on 20 September 2024
R Church
Mr Emyr Williams
Trustee
Trustee
Company registration number 06294984 (England and Wales)
POWYSLAND CLUB, CLWB POWYSLAND
NOTES TO THE  FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 DECEMBER 2023
- 7 -
1
Accounting policies
Charity information

Powysland Club, Clwb Powysland is a private company limited by guarantee incorporated in England and Wales. The registered office is Triangle House, Union Street, Welshpool, Powys, SY21 7PG, UK.

1.1
Accounting convention

The financial statements have been prepared in accordance with the Charity's [governing document], the Companies Act 2006, FRS 102 “The Financial Reporting Standard applicable in the UK and Republic of Ireland” (“FRS 102”) and the Charities SORP "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019). The Charity is a Public Benefit Entity as defined by FRS 102.

The financial statements are prepared in sterling, which is the functional currency of the Charity. Monetary amounts in these financial statements are rounded to the nearest £.

The financial statements have been prepared under the historical cost convention. The principal accounting policies adopted are set out below.

1.2
Going concern

At the time of approving the financial statements, the trustees have a reasonable expectation that the Charity has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements.

1.3
Charitable funds

Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives.

Restricted funds are subject to specific conditions by donors or grantors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.

Endowment funds are subject to specific conditions by donors that the capital must be maintained by the Charity.
1.4
Income
Income is recognised when the Charity is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.

Cash donations are recognised on receipt. Other donations are recognised once the charity has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.

Legacies are recognised on receipt or otherwise if the Charity has been notified of an impending distribution, the amount is known, and receipt is expected. If the amount is not known, the legacy is treated as a contingent asset.
POWYSLAND CLUB, CLWB POWYSLAND
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 DECEMBER 2023
1
Accounting policies
(Continued)
- 8 -
1.5
Expenditure

Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement, and the amount of the obligation can be measured reliably.

 

Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges are allocated on the portion of the asset’s use.

Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

1.6
Tangible fixed assets

Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses.

Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases:

Fixtures and fittings
-

The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in the statement of financial activities.

1.7
Impairment of fixed assets

At each reporting end date, the Charity reviews the carrying amounts of its tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss (if any).

1.8
Cash and cash equivalents

Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.

1.9
Financial instruments

The Charity has elected to apply the provisions of Section 11 ‘Basic Financial Instruments’ and Section 12 ‘Other Financial Instruments Issues’ of FRS 102 to all of its financial instruments.

 

Financial instruments are recognised in the Charity's balance sheet when the Charity becomes party to the contractual provisions of the instrument.

 

Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously.

POWYSLAND CLUB, CLWB POWYSLAND
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 DECEMBER 2023
1
Accounting policies
(Continued)
- 9 -
Basic financial assets

Financial assets classified as other financial assets are stated at fair value with any gains or losses arising on remeasurement recognised in profit or loss. The net gain or loss recognised in profit or loss includes any dividend or interest earned on the financial asset.

Other financial assets

Financial assets with fixed or determinable payments and fixed maturity dates that the Charity has the positive intent and ability to hold to maturity are classified as held to maturity investments.

 

Held to maturity investments are measured at amortised cost using the effective interest method less any impairment, with revenue recognised on an effective yield basis.

 

The effective interest method is a method of calculating the amortised cost of a debt instrument and of allocating the interest income over the relevant period. The effective interest rate is the rate that exactly discounts estimated future cash receipts through the expected life of the debt instrument to the net carrying amount on initial recognition.

Impairment of financial assets

Financial assets, other than those held at fair value through income and expenditure, are assessed for indicators of impairment at each reporting date. Financial assets are impaired where there is objective evidence that, as a result of one or more events that occurred after the initial recognition of the financial asset, the estimated future cash flows have been affected.

 

If an asset is impaired, the impairment loss is the difference between the carrying amount and the present value of the estimated cash flows discounted at the asset’s original effective interest rate. The impairment loss is recognised in net income/(expenditure) for the year.

 

If there is a decrease in the impairment loss arising from an event occurring after the impairment was recognised, the impairment is reversed. The reversal is such that the current carrying amount does not exceed what the carrying amount would have been, had the impairment not previously been recognised. The impairment reversal is recognised in net income/(expenditure) for the year.

Derecognition of financial assets

Financial assets are derecognised only when the contractual rights to the cash flows from the asset expire or are settled, or when the Charity transfers the financial asset and substantially all the risks and rewards of ownership to another entity, or if some significant risks and rewards of ownership are retained but control of the asset has transferred to another party that is able to sell the asset in its entirety to an unrelated third party.

Basic financial liabilities

Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised.

 

Debt instruments are subsequently carried at amortised cost, using the effective interest rate method.

 

Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method.

POWYSLAND CLUB, CLWB POWYSLAND
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 DECEMBER 2023
1
Accounting policies
(Continued)
- 10 -
Other financial liabilities

Derivatives, including interest rate swaps and forward foreign exchange contracts, are not basic financial instruments. Derivatives are initially recognised at fair value on the date a derivative contract is entered into and are subsequently re-measured at their fair value. Changes in the fair value of derivatives are recognised in or in finance costs or finance income as appropriate, unless hedge accounting is applied and the hedge is a cash flow hedge.

Derecognition of financial liabilities

Financial liabilities are derecognised when the Charity’s contractual obligations expire or are discharged or cancelled.

1.10
Employee benefits

The cost of any unused holiday entitlement is recognised in the period in which the employee’s services are received.

 

Termination benefits are recognised immediately as an expense when the Charity is demonstrably committed to terminate the employment of an employee or to provide termination benefits.

1.11
Foreign exchange

Transactions in currencies other than pounds sterling are recorded at the rates of exchange prevailing at the dates of the transactions. At each reporting end date, monetary assets and liabilities that are denominated in foreign currencies are retranslated at the rates prevailing on the reporting end date. Gains and losses arising on translation in the period are included in profit or loss.

2
Critical accounting estimates and judgements

In the application of the Club’s accounting policies, the directors are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.

 

The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.

3
Income from charitable activities
Powysland Club
Powysland Library
Total
Powysland Club
2023
2023
2023
2022
£
£
£
£

Sales within charitable activities

5,144
7,588
12,732
6,227
Analysis by fund
Unrestricted funds
5,144
7,588
12,732
6,227
POWYSLAND CLUB, CLWB POWYSLAND
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 DECEMBER 2023
- 11 -
4
Income from investments
Unrestricted
Unrestricted
funds
funds
2023
2022
£
£
Interest receivable
18,899
14,915
5
Expenditure on charitable activities
Powysland Club
Powysland Library
Total
Powysland Club
Powysland Library
Total
2023
2023
2023
2022
2022
2022
£
£
£
£
£
£
Direct costs

Purchases and binding

124
807
931
6,459
658
7,117

Insurances

305
305
610
338
417
755

Grants/ donations

-
600
600
200
-
200

Postage, stationery and administrative costs

-
263
263
95
108
203

Premises expenses and room hire

-
6,192
6,192
-
5,817
5,817
429
8,167
8,596
7,092
7,000
14,092
Share of support and governance costs (see note 6)
Governance
550
762
1,312
513
630
1,143
979
8,929
9,908
7,605
7,630
15,235
Analysis by fund
Unrestricted funds
979
8,929
9,908
7,605
7,630
15,235
6
Support costs
Support costs
Governance costs
2023
2022
Basis of allocation
£
£
£
£

Accountancy

-
1,100
1,100
1,026
Governance

Subscriptions

-
212
212
117
Governance
-
1,312
1,312
1,143
Analysed between
Charitable activities
-
1,312
1,312
1,143
POWYSLAND CLUB, CLWB POWYSLAND
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 DECEMBER 2023
- 12 -
7
Trustees
None of the trustees (or any persons connected with them) received any remuneration or benefits from the Charity during the year.
8
Employees

There were no employees during the year.

2023
2022
Number
Number
Total
-
0
-
0
There were no employees whose annual remuneration was more than £60,000.
9
Net gains/(losses) on investments
Total
Total
2023
2022
£
£
Revaluation of investments
28,735
(59,514)
For the year ended 31 December 2022
(59,514)
10
Tangible fixed assets
Fixtures and fittings
£
Cost
At 1 January 2023
51,894
At 31 December 2023
51,894
Carrying amount
At 31 December 2023
51,894
At 31 December 2022
51,894
11
Debtors
2023
2022
Amounts falling due within one year:
£
£
Prepayments and accrued income
299
268
POWYSLAND CLUB, CLWB POWYSLAND
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 DECEMBER 2023
- 13 -
12
Current asset investments
2023
2022
£
£
Unlisted investments
432,477
403,742
13
Creditors: amounts falling due within one year
2023
2022
£
£
Accruals and deferred income
1,099
1,063
14
Creditors: amounts falling due after more than one year
2023
2022
£
£
Other creditors
806
806
15
Restricted funds

The income funds of the charity include restricted funds comprising the following unexpended balances of donations and grants held on trust for specific purposes:

Movement in funds
Balance at 1 January 2023
Incoming resources
Resources expended
Balance at 31 December 2023
£
£
£
£
Premises
64,334
-
-
64,334
Tewdric Statue
42,807
-
-
42,807
-
-
-
-
107,141
-
-
107,141
16
Unrestricted funds

The unrestricted funds of the charity comprise the unexpended balances of donations and grants which are not subject to specific conditions by donors and grantors as to how they may be used. These include designated funds which have been set aside out of unrestricted funds by the trustees for specific purposes.

At 1 January 2023
Incoming resources
Resources expended
Gains and losses
At 31 December 2023
£
£
£
£
£
General funds
461,044
31,631
(9,908)
28,735
511,502
POWYSLAND CLUB, CLWB POWYSLAND
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 DECEMBER 2023
16
Unrestricted funds
(Continued)
- 14 -
Previous year:
At 1 January 2022
Incoming resources
Resources expended
Gains and losses
At 31 December 2022
£
£
£
£
£
General funds
514,651
21,142
(15,235)
(59,514)
461,044
17
Related party transactions

There were no disclosable related party transactions during the year (2022 - none).

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