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COMPANY REGISTRATION NUMBER: 07301187
CHARITY REGISTRATION NUMBER: 1137974
Woodhead Mountain Rescue Team
Company Limited by Guarantee
Unaudited Financial Statements
31 December 2023
Woodhead Mountain Rescue Team
Company Limited by Guarantee
Financial Statements
Year ended 31 December 2023
Page
Trustees' annual report (incorporating the director's report)
1
Independent examiner's report to the trustees
6
Statement of financial activities (including income and expenditure account)
7
Statement of financial position
8
Notes to the financial statements
9
Woodhead Mountain Rescue Team
Company Limited by Guarantee
Trustees' Annual Report (Incorporating the Director's Report)
Year ended 31 December 2023
The trustees, who are also the directors for the purposes of company law, present their report and the unaudited financial statements of the charity for the year ended 31 December 2023 .
Reference and administrative details
Registered charity name
Woodhead Mountain Rescue Team
Charity registration number
1137974
Company registration number
07301187
Principal office and registered
2 Hepshaw Farm
office
Bedding Edge Road
Hepworth
Holmfirth
HD9 1TP
The trustees
N J Addy
P Aldous
(Resigned 6 March 2023)
B D Gregory
(Resigned 6 March 2023)
D Haffenden
G N Horwood
S C Mason
M I Mellor
C D Sissons
(Resigned 17 October 2023)
J S Smith
(Resigned 5 March 2024)
K Wakeley
(Resigned 5 March 2024)
C Whyley
(Appointed 5 March 2024)
Mr S Rippon
(Appointed 6 March 2023)
Mr I Usher
(Appointed 6 March 2023)
Independent examiner
Mr S D Allen FCCA ACA
Omega Court
364-366 Cemetery Road
Sheffield
S11 8FT
Structure, governance and management
The charity originally registered as a charity on 25th October 1977 with charity number 506831. The company was incorporated as a private limited company on 1st July 2010. The company was registered as a charity on 13th September 2010 with charity number 1137974 . On the 1 January 2011 all assets transferred to the incorporated charity number 1137974 . The charity is a company limited by guarantee. The governing document for the charity is the Articles of Association which were adopted on the 1st October 2010.
None of the trustees has any beneficial interest in the company. The team is managed by at least 5 trustees (typically 8) who are collectively responsible for the operational and non-operational activities of the team. Broadly the team leader is responsible for operational activities and the chairman is responsible for non-operational activities. The trustees acknowledge their responsibilities for identifying and disclosing transactions with related parties. However, no external related parties have been identified and none of the trustees receive remuneration or other benefits. The trustees have assessed the major risks to which the charity is exposed and are satisfied that systems are in place to mitigate exposure to the major risks.
Objectives and activities
The objectives of Woodhead Mountain Rescue Team are 'relieve suffering and distress amongst persons endangered by accidents or natural hazards primarily in upland and mountainous areas' by assisting the police and the Peak District Mountain Rescue Organisation. The team is one of 7 Mountain Rescue Teams based in the Peak District. Woodhead Mountain Rescue Team (WMRT) operates within the UK's Peak District National Park as well as the rural areas of South Yorkshire from our headquarters based near Hepworth. The team has a secondary location at Penistone Ambulance Station which is used to store 2 vehicles and the teams water assets.
Whilst we primarily work for South Yorkshire Police & Yorkshire Ambulance Service we are also called to assist Derbyshire Constabulary and West Yorkshire Police. We also work frequently with the Yorkshire Air Ambulance and HM Coastguard Search and Rescue Helicopter. Many of the incidents that the team deal with have occurred whilst people have been partaking in a variety of outdoor activities; walking, climbing, fell running, mountain biking, horse riding. We also assist the police in incidents where our skills can be utilised in more rural locations. These predominantly involve searching for vulnerable people that have gone missing for various reasons and whose disappearance has caused concern.
WMRT members have also been involved in several flood rescue incidents over the years, Sheffield 2007, Cumbria 2015, York 2015 and the Todbrook Dam incident at Whaley Bridge in 2019. Additionally, we have assisted South Yorkshire residents when the roads have been problematic for the professional emergency services due to snow.
As with all other UK mountain rescue teams, the team is made up entirely of volunteers who come from all walks of life and give up their time freely. We have 47 operational members on the call out list plus additional members and supporters providing other roles.
Some of our members also work for the full-time emergency services and health authorities. Currently within our ranks there are doctors, paramedics, nurses and fire-fighters. About a quarter of our members are specially trained and equipped to provide a swift water rescue section.
We also have one Mountain Rescue Search Dog England (MRSDE) handler with a graded search dog who will be deployed to incidents with other teams anywhere in the country if their services are required.
Team members train on a regular basis to refresh and improve on old skills as well as learning new ones. These include advanced first aid/casualty care, rope rescue, search techniques, radio procedure, water safety, stretcher handling, equipment familiarisation and equipment maintenance.
Apart from being able to reclaim VAT, WMRT receives no central funding from government and we rely entirely on donations and grants to raise the money we need to run the team. All funds raised are used to improve the service we offer to the public by investing in replacement medical consumables, equipment maintenance and renewal, training and equipment for members, running our 3 vehicles; as well as planning for a secure financial future for the team.
The majority of funds are raised through the hard work of team members and our valued supporters group, who have been assisting us since 2014.
The Trustees of Woodhead Mountain Rescue Team have regard to the Commission's public benefit guidance Legal requirement: ensuring they 'have regard' to the Commission's public benefit guidance 'when exercising any powers or duties to which the guidance is relevant'. Trustees are aware of the guidance, they have taken it into account when making a decision to which the guidance is relevant, if they have decided to depart from the guidance they have good reasons for doing so.
Strategic report
The following sections for achievements and performance and financial review form the strategic report of the charity.
Achievements and performance
Team leaders report
The existing team leader is not seeking re-election in 2024, as he will have completed 13 years as team leader. A replacement team leader has volunteered and will be taking on the team leader role from the AGM.
Incidents
Between 5th March 2023 and 5th March 2024 we have 78 incidents recorded on D4H. This compares with 68 incidents during the same reporting period last year, showing yet another busy year for the team.
Membership
The new recruit intake is progressing well, with most new recruits now on the callout list and providing a well needed boost to attendance at callouts.
Attendance
Attendance at callouts and training remains a challenge for the team, and other teams in the Peak. We have a smaller team than many other teams in the region. Our attendance in terms of percentage of membership is on a par with, or slightly above other teams, however our smaller pool of resource has meant that numbers on the ground have been low at times. New recruitment is addressing this somewhat and this will remain a challenge for the team going forwards.
Supporters
We would like to thank as ever our team of supporters who continue to work away on fundraising events, support team events such as Trigger and continue to provide a vital support to the team, with some members beginning to undertake an operation support role also. We really are very fortunate as a team to have such a fantastic team of supporters of the team.
The year ahead
The Trustees set a number of priorities for the 2023 year relating to work streams led by the different officers of the Team.
Business Systems
Developing the role of the Specific Data Officer in operation of the Teams Business Systems including, D4H, Teams, Microsoft Exchange, and Sarcall and the integration between these Systems including roll out of 2 part authentication for increased security of the teams data.
Radio Communication Systems
Improvement to the Teams radio communication systems continued with expansion of the regional Repeater Network, upgrade of firmware on the digital radios and standardisation of the model of radios used by general team members.
Further development of the Teams implemented Zello gateway took place with stand alone devices for some controllers.
Team Headquarters and Barn
Refurbishment of the Teams Headquarters has continued to ensure compliance with Modern Fire and Health and Safety Standards and to better meet the Equipment storage needs of the Team.
Continued maintenance of the barn took place to maintain opportunities for income generation for the Team from the facility.
Greater Overview of the use of the use of the Penistone Ambulance Station and Leisure Centres Garages for vehicle storage was brought into the Buildings officers remit.
Vehicles
A programme of continued maintenance of the Teams 3 Vehicles has been maintained with minor fit out improvements to ensure they continue to meet the teams requirements. A continued review of the condition and longer term maintenance requirements of Mobile 1 took place with the determination that it is still the most cost effective option to retain it within the vehicle fleet.
Medical
The team ran another successful Casualty Care Course this year with Team members qualifying. These members add to those Casualty Carers still qualified within the team and enable us to maintain excellent Casualty Care at incidents.
Supporters group
The team have an active Supporters group with support of a designated Supporters Officer who provide significant assistance to the team. This support has traditionally included, Fundraising Support, Assistance at checkpoints and logistical support to events, welfare support on callouts, operational support with data and control systems.
The supporters group have been a significant benefit to our team with continued support being offered during the 2023 year, including the use of the developed skills of some members to assist with administrative rolls during callout, and a number of Supporters group members developing their skils which enabled them to take part in this years Trainees co-hort working to be becoming Hill going team members.
Management arrangements
In 2021 the team adopted a number of measures to improve practice when officers leave a post, change roles or are unable to carry out the duties of their post for any period, a number of improvements have been introduced.
During 2022 these were fully embedded in the teams processes with the Chair Designate appointed as chair at the 2023 AGM.
Following this success a similar roll of Team Leader Designate was adopted with nomination and Election at the 2023 AGM of a Team Leader Designate to ensure effective transition of the Team Leadership Roll as the current Team Leader stands down in 2024.
Financial review
The results for the year ended 31st December 2023 are summarised in the statement of financial activities on page 7. The charity has made a net surplus for the year of £20,983 (2022: £28,937 deficit) and has accumulated reserves of £173,359 (2022: £152,376).
The unrestricted funds at the year end stood at £154,965 (2022: £127,851).
The restricted funds at the year end stood at £18,394 (2022: £24,525).
The trustees' annual report and the strategic report were approved on 20 September 2024 and signed on behalf of the board of trustees by:
G N Horwood
Trustee
Woodhead Mountain Rescue Team
Company Limited by Guarantee
Independent Examiner's Report to the Trustees of Woodhead Mountain Rescue Team
Year ended 31 December 2023
I report to the trustees on my examination of the financial statements of Woodhead Mountain Rescue Team ('the charity') for the year ended 31 December 2023.
Responsibilities and basis of report
As the trustees of the company (and also its directors for the purposes of company law) you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 ('the 2006 Act’).
Having satisfied myself that the accounts of the company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the charity’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act. Independent examiner's statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
1. accounting records were not kept in respect of the charity as required by section 386 of the 2006 Act; or
2. the financial statements do not accord with those records; or
3. the financial statements do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair' view which is not a matter considered as part of an independent examination; or
4. the financial statements have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Mr S D Allen FCCA ACA Independent Examiner
Omega Court 364-366 Cemetery Road Sheffield S11 8FT
20 September 2024
Woodhead Mountain Rescue Team
Company Limited by Guarantee
Statement of Financial Activities
(including income and expenditure account)
Year ended 31 December 2023
2023
2022
Unrestricted funds
Restricted funds
Total funds
Total funds
Note
£
£
£
£
Income and endowments
Donations and legacies
5
44,843
44,843
28,935
Charitable activities
6
5,696
5,696
8,954
Investment income
7
1,337
1,337
200
Other income
8
22,565
22,565
-------
----
-------
-------
Total income
74,441
74,441
38,089
-------
----
-------
-------
Expenditure
Expenditure on charitable activities
9,10
47,327
6,131
53,458
67,026
-------
------
-------
-------
Total expenditure
47,327
6,131
53,458
67,026
-------
------
-------
-------
-------
------
-------
-------
Net income/(expenditure) and net movement in funds
27,114
( 6,131)
20,983
( 28,937)
-------
------
-------
-------
Reconciliation of funds
Total funds brought forward
127,851
24,525
152,376
181,313
---------
-------
---------
---------
Total funds carried forward
154,965
18,394
173,359
152,376
---------
-------
---------
---------
The statement of financial activities includes all gains and losses recognised in the year.
All income and expenditure derive from continuing activities.
Woodhead Mountain Rescue Team
Company Limited by Guarantee
Statement of Financial Position
31 December 2023
2023
2022
Note
£
£
Fixed assets
Tangible fixed assets
16
27,862
37,150
Current assets
Debtors
17
50
Cash at bank and in hand
152,291
120,781
---------
---------
152,291
120,831
Creditors: amounts falling due within one year
18
6,794
5,605
---------
---------
Net current assets
145,497
115,226
---------
---------
Total assets less current liabilities
173,359
152,376
---------
---------
Net assets
173,359
152,376
---------
---------
Funds of the charity
Restricted funds
18,394
24,525
Unrestricted funds
154,965
127,851
---------
---------
Total charity funds
19
173,359
152,376
---------
---------
For the year ending 31 December 2023 the charity was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
Directors' responsibilities:
- The members have not required the company to obtain an audit of its financial statements for the year in question in accordance with section 476 ;
- The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of financial statements .
These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies' regime.
These financial statements were approved by the board of trustees and authorised for issue on 20 September 2024 , and are signed on behalf of the board by:
G N Horwood
Trustee
Woodhead Mountain Rescue Team
Company Limited by Guarantee
Notes to the Financial Statements
Year ended 31 December 2023
1. General information
The charity is a public benefit entity and a private company limited by guarantee, registered in England and Wales and a registered charity in England and Wales. The address of the registered office is 2 Hepshaw Farm, Bedding Edge Road, Hepworth, Holmfirth, HD9 1TP.
2. Statement of compliance
These financial statements have been prepared in compliance with FRS 102, 'The Financial Reporting Standard applicable in the UK and the Republic of Ireland', the Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (Charities SORP (FRS 102)) and the Companies Act 2006.
3. Accounting policies
Basis of preparation
The financial statements have been prepared on the historical cost basis, as modified by the revaluation of certain financial assets and liabilities and investment properties measured at fair value through income or expenditure.
The financial statements are prepared in sterling, which is the functional currency of the entity.
Going concern
There are no material uncertainties about the charity's ability to continue.
Judgements and key sources of estimation uncertainty
The preparation of the financial statements requires management to make judgements, estimates and assumptions that affect the amounts reported. These estimates and judgements are continually reviewed and are based on experience and other factors, including expectations of future events that are believed to be reasonable under the circumstances.
Fund accounting
Unrestricted funds are available for use at the discretion of the trustees to further any of the charity's purposes. Designated funds are unrestricted funds earmarked by the trustees for particular future project or commitment. Restricted funds are subjected to restrictions on their expenditure declared by the donor or through the terms of an appeal, and fall into one of two sub-classes: restricted income funds or endowment funds.
Incoming resources
All incoming resources are included in the statement of financial activities when entitlement has passed to the charity; it is probable that the economic benefits associated with the transaction will flow to the charity and the amount can be reliably measured. The following specific policies are applied to particular categories of income: - income from donations or grants is recognised when there is evidence of entitlement to the gift, receipt is probable and its amount can be measured reliably. - legacy income is recognised when receipt is probable and entitlement is established. - income from donated goods is measured at the fair value of the goods unless this is impractical to measure reliably, in which case the value is derived from the cost to the donor or the estimated resale value. Donated facilities and services are recognised in the accounts when received if the value can be reliably measured. No amounts are included for the contribution of general volunteers. - income from contracts for the supply of services is recognised with the delivery of the contracted service. This is classified as unrestricted funds unless there is a contractual requirement for it to be spent on a particular purpose and returned if unspent, in which case it may be regarded as restricted.
Resources expended
Expenditure is recognised on an accruals basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered, and is classified under headings of the statement of financial activities to which it relates: - expenditure on raising funds includes the costs of all fundraising activities, events, non-charitable trading activities, and the sale of donated goods. - expenditure on charitable activities includes all costs incurred by a charity in undertaking activities that further its charitable aims for the benefit of its beneficiaries, including those support costs and costs relating to the governance of the charity apportioned to charitable activities. - other expenditure includes all expenditure that is neither related to raising funds for the charity nor part of its expenditure on charitable activities.
All costs are allocated to expenditure categories reflecting the use of the resource. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs are apportioned between the activities they contribute to on a reasonable, justifiable and consistent basis.
Tangible assets
Tangible assets are initially recorded at cost, and subsequently stated at cost less any accumulated depreciation and impairment losses. Any tangible assets carried at revalued amounts are recorded at the fair value at the date of revaluation less any subsequent accumulated depreciation and subsequent accumulated impairment losses. An increase in the carrying amount of an asset as a result of a revaluation, is recognised in other recognised gains and losses, unless it reverses a charge for impairment that has previously been recognised as expenditure within the statement of financial activities. A decrease in the carrying amount of an asset as a result of revaluation, is recognised in other recognised gains and losses, except to which it offsets any previous revaluation gain, in which case the loss is shown within other recognised gains and losses on the statement of financial activities.
Depreciation
Depreciation is calculated so as to write off the cost or valuation of an asset, less its residual value, over the useful economic life of that asset as follows:
Long leasehold property
-
Over life of the lease
Plant and machinery
-
25% reducing balance
Motor vehicles
-
25% reducing balance
Impairment of fixed assets
A review for indicators of impairment is carried out at each reporting date, with the recoverable amount being estimated where such indicators exist. Where the carrying value exceeds the recoverable amount, the asset is impaired accordingly. Prior impairments are also reviewed for possible reversal at each reporting date. For the purposes of impairment testing, when it is not possible to estimate the recoverable amount of an individual asset, an estimate is made of the recoverable amount of the cash-generating unit to which the asset belongs. The cash-generating unit is the smallest identifiable group of assets that includes the asset and generates cash inflows that largely independent of the cash inflows from other assets or groups of assets.
Financial instruments
A financial asset or a financial liability is recognised only when the entity becomes a party to the contractual provisions of the instrument. Basic financial instruments are initially recognised at the amount receivable or paable including any related transaction costs, unless the arrangement constitutes a financing transaction, where it is recognised at the present value of the future payments discounted at a market rate of interest for a similar debt instrument. Current assets and current liabilities are subsequently measured at the cash or other consideration expected to be paid or received and not discounted. Debt instruments are subsequently measured at amortised cost.
4. Limited by guarantee
The company is limited by guarantee and as such has no share capital. The members of the company are the trustees whose liability is a maximum of £10 each.
5. Donations and legacies
Unrestricted Funds
Total Funds 2023
Unrestricted Funds
Total Funds 2022
£
£
£
£
Donations
Donations
34,374
34,374
22,705
22,705
Just Giving
9,123
9,123
6,230
6,230
Gift Aid
1,346
1,346
-------
-------
-------
-------
44,843
44,843
28,935
28,935
-------
-------
-------
-------
6. Charitable activities
Unrestricted Funds
Total Funds 2023
Unrestricted Funds
Total Funds 2022
£
£
£
£
Woodhead Barn
300
300
2,900
2,900
Events - Trigger
5,396
5,396
6,054
6,054
------
------
------
------
5,696
5,696
8,954
8,954
------
------
------
------
7. Investment income
Unrestricted Funds
Total Funds 2023
Unrestricted Funds
Total Funds 2022
£
£
£
£
Bank interest receivable
1,337
1,337
200
200
------
------
----
----
8. Other income
Unrestricted Funds
Total Funds 2023
Unrestricted Funds
Total Funds 2022
£
£
£
£
VAT reclaim
22,565
22,565
-------
-------
----
----
9. Expenditure on charitable activities by fund type
Unrestricted Funds
Restricted Funds
Total Funds 2023
£
£
£
Charitable activity
17,434
6,131
23,565
Support costs
29,893
29,893
-------
------
-------
47,327
6,131
53,458
-------
------
-------
Unrestricted Funds
Restricted Funds
Total Funds 2022
£
£
£
Charitable activity
25,188
8,175
33,363
Support costs
33,663
33,663
-------
------
-------
58,851
8,175
67,026
-------
------
-------
10. Expenditure on charitable activities by activity type
Activities undertaken directly
Support costs
Total funds 2023
Total fund 2022
£
£
£
£
Charitable activity
23,565
28,545
52,110
65,758
Governance costs
1,348
1,348
1,268
-------
-------
-------
-------
23,565
29,893
53,458
67,026
-------
-------
-------
-------
11. Analysis of support costs
Charitable activity
Total 2023
Total 2022
£
£
£
Premises
23,822
23,822
29,763
General office
4,723
4,723
2,632
Finance costs
88
88
68
Governance costs
1,260
1,260
1,200
-------
-------
-------
29,893
29,893
33,663
-------
-------
-------
12. Net income/(expenditure)
Net income/(expenditure) is stated after charging/(crediting):
2023
2022
£
£
Depreciation of tangible fixed assets
9,288
12,022
------
-------
13. Independent examination fees
2023
2022
£
£
Fees payable to the independent examiner for:
Independent examination of the financial statements
1,260
1,200
------
------
14. Staff costs
The average head count of employees during the year was Nil (2022: Nil).
No employee received employee benefits of more than £60,000 during the year (2022: Nil).
15. Trustee remuneration and expenses
No remuneration was paid to the trustees in the period (2022:Nil) nor were any expenses reimbursed to the them (2022:Nil).
16. Tangible fixed assets
Long leasehold property
Plant and machinery
Motor vehicles
Total
£
£
£
£
Cost
At 1 Jan 2023 and 31 Dec 2023
150,000
24,323
68,210
242,533
---------
-------
-------
---------
Depreciation
At 1 Jan 2023
150,000
14,750
40,633
205,383
Charge for the year
2,393
6,895
9,288
---------
-------
-------
---------
At 31 Dec 2023
150,000
17,143
47,528
214,671
---------
-------
-------
---------
Carrying amount
At 31 Dec 2023
7,180
20,682
27,862
---------
-------
-------
---------
At 31 Dec 2022
9,573
27,577
37,150
---------
-------
-------
---------
17. Debtors
2023
2022
£
£
Trade debtors
50
----
----
18. Creditors: amounts falling due within one year
2023
2022
£
£
Accruals and deferred income
6,794
5,605
------
------
19. Analysis of charitable funds
Unrestricted funds
At 1 Jan 2023
Income
Expenditure
At 31 Dec 2023
£
£
£
£
General funds
127,851
74,441
(47,327)
154,965
---------
-------
-------
---------
At 1 Jan 2022
Income
Expenditure
At 31 Dec 2022
£
£
£
£
General funds
148,613
38,089
(58,851)
127,851
---------
-------
-------
---------
Restricted funds
At 1 Jan 2023
Income
Expenditure
At 31 Dec 2023
£
£
£
£
Vehicle funds
24,525
(6,131)
18,394
-------
----
------
-------
At 1 Jan 2022
Income
Expenditure
At 31 Dec 2022
£
£
£
£
Vehicle funds
32,700
(8,175)
24,525
-------
----
------
-------
20. Analysis of net assets between funds
Unrestricted Funds
Restricted Funds
Total Funds 2023
£
£
£
Tangible fixed assets
9,468
18,394
27,862
Current assets
152,291
152,291
Creditors less than 1 year
(6,794)
(6,794)
---------
-------
---------
Net assets
154,965
18,394
173,359
---------
-------
---------
Unrestricted Funds
Restricted Funds
Total Funds 2022
£
£
£
Tangible fixed assets
12,625
24,525
37,150
Current assets
120,831
120,831
Creditors less than 1 year
(5,605)
(5,605)
---------
-------
---------
Net assets
127,851
24,525
152,376
---------
-------
---------