REGISTERED COMPANY NUMBER: |
REGISTERED CHARITY NUMBER: |
Trustees' Report and |
Financial Statements for the Year Ended 31 March 2024 |
for |
Kiveton Park and Wales Village Hall |
REGISTERED COMPANY NUMBER: |
REGISTERED CHARITY NUMBER: |
Trustees' Report and |
Financial Statements for the Year Ended 31 March 2024 |
for |
Kiveton Park and Wales Village Hall |
Kiveton Park and Wales Village Hall |
Contents of the Financial Statements |
for the Year Ended 31 March 2024 |
Page |
Reference and Administrative Details | 1 |
Trustees' Report | 2 | to | 4 |
Independent Examiner's Report | 5 |
Statement of Financial Activities | 6 |
Balance Sheet | 7 | to | 8 |
Notes to the Financial Statements | 9 | to | 15 |
Kiveton Park and Wales Village Hall |
Reference and Administrative Details |
for the Year Ended 31 March 2024 |
TRUSTEES |
COMPANY SECRETARY |
REGISTERED OFFICE |
REGISTERED COMPANY NUMBER |
REGISTERED CHARITY NUMBER |
INDEPENDENT EXAMINER | M Ahmed & Co |
Chartered Accountants |
83 Park Road |
Chilwell |
Nottingham |
NG9 4DE |
Kiveton Park and Wales Village Hall (Registered number: 06212268) |
Trustees' Report |
for the Year Ended 31 March 2024 |
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2024. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019). |
OBJECTIVES AND ACTIVITIES |
Objectives and aims |
The objects of the organisation are to provide a village hall for use of the inhabitants of the parish of Wales and the surrounding area in the county of South Yorkshire without distinction of political, religious, or other opinions including use for meetings, lectures, classes and for other forms of recreation and leisure time occupation with the object of improving the conditions of life of said inhabitants. |
ACHIEVEMENT AND PERFORMANCE |
Charitable and Fundraising activities |
As with most charities having survived the pandemic, rebuilding the business is a key priority; we have realised that this and the next few years will be our most challenging and survival is a real issue. |
Being a "not for profit" organisation has not insulated us from the cost of living increases, in fact it has highlighted our vulnerability. The increases have had serious consequences on our charity, especially the cost of utilities which increased by nearly 400%; other fixed costs have risen by between 2% and 14%. Next year will also see the 10% increase in the national minimum wage. |
Income from room hire has always been one of our main revenue streams, we are now seeing a loss of classes and our ability to find replacements is difficult in the current economic climate, fortunately parties seem to be holding steady. |
Of our other income streams the rental of the Lamp and Pony and financial help in the form of Gift Aid has suffered the most. For the fourth year running no Gift Aid has been paid as no profit has been generated by the Lamp and Pony. This has been compounded by social impacts after Covid, Cost of Living and increased operating costs which has resulted in them being unable to meet even the monthly rent payments and stay open. |
As always, we are extremely fortunate to have committed people supporting the Charity in the form volunteers and Trustees, however even in this area it has been extremely difficult to recruit new people to the organisation. |
Succession planning remains a top priority to enable us to keep the Village Hall open and available to all and to do that we need the full support of the community and its elected representatives. |
Fundraising activities |
We continue to support local community groups and charities (local primary schools, animal welfare groups, children's events, whenever we can. |
We are extremely conscious of the economic impact on the community and try and keep our events affordable whilst raising funds. |
Christmas this year was extremely successful we look forward to replicating this next year. Annual Halloween, Bonfire and Easter events were also well supported, however we are limited by the resources we have available to undertake events which adds pressure on to us all. |
Kiveton Park and Wales Village Hall (Registered number: 06212268) |
Trustees' Report |
for the Year Ended 31 March 2024 |
FINANCIAL REVIEW |
Financial position |
The results for the period are shown on page 6 - 7. |
Donations - the amount shown for 2023/24 of £9,794 is mainly for Domestic Renewable Heat Incentive payments. There were no gift aid payments from the Lamp & Pony in 2023/24 (2022/23 £5,098). |
£29,204 (2022/23 - £32,611) income was received from charitable activities. The reduction was mainly due to lower income from room hire due to tougher economic circumstances and increased local competition. |
Other trading activities represents income from gaming machine takings and raffle/other ticket sales. Income from both these areas was around 50% lower than in 2022/23 mainly due to economic circumstances. |
Investment income is bank interest, rent from the Lamp & Pony and rent from hire of a room to a Physio. Income was higher than 2022/23 due to a full years rent from the Physio and higher interest income due to increase in bank deposit rates. |
Total costs excluding depreciation of £67,829 (2022/23 £37,496) are £30,333 higher than 2022/23 due to a £13,960 provision for bad debts relating to the rent from the Lamp & Pony and £20,913 increase in electricity costs due to increase in rates. These increases are partially offset by lower costs for repairs and maintenance. |
Net expenditure before depreciation was £7,549 (2022/23 - net income £21,049). This was funded from reserves. |
Principal funding sources |
The main sources of funding are the hire of facilities at the hall for regular private functions, community group classes, fund raising events, and donations received from The Lamp and Pony bar. There are no outstanding funding applications at the present time. |
Investment policy and objectives |
The Village Hall is a very young company and is not yet at the stage of having funds to invest. |
Reserves policy |
The Management Committee is aware, and has a policy, that unrestricted funds held by the charity and not committed or invested in tangible fixed assets should be between 3 and 6 months of expenditure. |
STRUCTURE, GOVERNANCE AND MANAGEMENT |
Governing document |
The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006. |
The organisation is a charitable company limited by guarantee, incorporated on 13 April 2007 and registered as a charity on 7 January 2008. The company was established under a Memorandum of Association which established the objects and powers of the charitable company and is governed under the Articles of Association. In the event of the company being wound up members are required to contribute £10 each only. The company is exempt from the requirement to include 'limited' in the name. |
Recruitment and appointment of new trustees |
The directors of the company are also charity trustees for the purposes of charity law. The Articles require a minimum of five and a maximum of nine trustees. Any vacant positions may be filled by co-option throughout the year. One quarter of the trustees must retire at each AGM, the longest serving to retire first, and may offer themselves for re-election if qualified. A retiring trustee may offer themselves for re-election for a maximum of two consecutive terms. |
Kiveton Park and Wales Village Hall (Registered number: 06212268) |
Trustees' Report |
for the Year Ended 31 March 2024 |
STRUCTURE, GOVERNANCE AND MANAGEMENT |
Organisational structure |
The Village Hall has a Management Committee of up to 9 trustees who meet monthly and are responsible for the strategic direction and policy of the charity. At present the committee has 8 trustees as itemised under Company Information above. The Management Committee is responsible for all decision making and direction of the business. |
The Chairperson has overall control on all the final decisions after liaising with, and agreement from, all trustees. The Chairperson will use their authority on any issues that are unable to be agreed upon. |
There are currently 3 part time employees working at the village hall. All work in the area of support services. |
Induction and training of new trustees |
New Trustees are invited to attend a short induction training session following their appointment. This is usually led by the Chair. Trustees are given an induction pack to include: |
" The operational framework for the Company |
" A copy of the Memorandum and Articles of Association |
" The Charity Commission's publication - "The Essential Trustee" |
" The latest published accounts |
" A skills checklist in order to identify what skills they can bring to the organisation. |
" The Trustees Code of Conduct |
In addition trustees are encouraged to attend any appropriate training identified throughout the year. |
Trustees are made aware on appointment that if the Village Hall gets in financial difficulties then their financial liability is limited to £10. |
Risk management |
The Management Committee is responsible for risk management issues. Risks are reviewed and policies put in place to minimise risks in all areas. |
INDEPENDENT EXAMINER |
The Management Committee has agreed to re-appoint M Ahmed & Co as accountants and independent examiners of the financial statements. |
This report has been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies. |
Approved by order of the board of trustees on |
Independent Examiner's Report to the Trustees of |
Kiveton Park and Wales Village Hall |
Independent examiner's report to the trustees of Kiveton Park and Wales Village Hall ('the Company') |
I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2024. |
Responsibilities and basis of report |
As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act'). |
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act. |
Independent examiner's statement |
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe: |
1. | accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or |
2. | the accounts do not accord with those records; or |
3. | the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or |
4. | the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)). |
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. |
Maqbool Ahmed |
M Ahmed & Co |
Chartered Accountants |
83 Park Road |
Chilwell |
Nottingham |
NG9 4DE |
25 September 2024 |
Kiveton Park and Wales Village Hall |
Statement of Financial Activities |
(Incorporating an Income and Expenditure Account) |
for the Year Ended 31 March 2024 |
31.3.24 | 31.3.23 |
Unrestricted | Restricted | Total | Total |
fund | funds | funds | funds |
Notes | £ | £ | £ | £ |
INCOME AND ENDOWMENTS FROM |
Donations and legacies | 2 |
Charitable activities |
Room hire income | 25,857 | - | 25,857 | 28,453 |
Catering Services | 1,409 | - | 1,409 | 1,839 |
Miscellaneous income | 268 | - | 268 | 2,319 |
Events & entertainment | 1,627 | - | 1,627 | - |
Membership fees | 43 | - | 43 | - |
Other trading activities | 3 | 2,768 | - | 2,768 | 6,422 |
Investment income | 4 |
Total |
EXPENDITURE ON |
Charitable activities |
Cost of sale | 1,511 | - | 1,511 | 74 |
Administration Expenses | 15,698 | - | 15,698 | 13,510 |
Establishment Expenses | 33,564 | - | 33,564 | 19,846 |
Legal & Professional Expenses | 3,096 | - | 3,096 | 4,066 |
Fixed Asset costs | - | 21,997 | 21,997 | 20,623 |
Other |
Total |
NET INCOME/(EXPENDITURE) | ( |
) | ( |
) | ( |
) |
RECONCILIATION OF FUNDS |
Total funds brought forward |
TOTAL FUNDS CARRIED FORWARD | 722,302 |
Kiveton Park and Wales Village Hall (Registered number: 06212268) |
Balance Sheet |
31 March 2024 |
31.3.24 | 31.3.23 |
Unrestricted | Restricted | Total | Total |
fund | funds | funds | funds |
Notes | £ | £ | £ | £ |
FIXED ASSETS |
Tangible assets | 9 |
CURRENT ASSETS |
Debtors | 10 |
Cash at bank and in hand |
CREDITORS |
Amounts falling due within one year | 11 | ( |
) | ( |
) |
NET CURRENT ASSETS |
TOTAL ASSETS LESS CURRENT LIABILITIES |
NET ASSETS |
FUNDS | 13 |
Unrestricted funds | 76,410 |
Restricted funds | 645,892 |
TOTAL FUNDS | 722,302 |
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2024. |
The members have not required the company to obtain an audit of its financial statements for the year ended 31 March 2024 in accordance with Section 476 of the Companies Act 2006. |
The trustees acknowledge their responsibilities for |
(a) | ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and |
(b) | preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company. |
Kiveton Park and Wales Village Hall (Registered number: 06212268) |
Balance Sheet - continued |
31 March 2024 |
These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime. |
The financial statements were approved by the Board of Trustees and authorised for issue on |
Kiveton Park and Wales Village Hall |
Notes to the Financial Statements |
for the Year Ended 31 March 2024 |
1. | ACCOUNTING POLICIES |
Basis of preparing the financial statements |
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention. |
Income |
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably. |
Expenditure |
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. |
Charitable activities |
These costs are incurred by the charity in the delivery of its activities and services for beneficiaries. |
It includes both costs that can be allocated direct to such activities and those costs of an indirect nature necessary to support them. |
Governance costs |
This includes those costs associated with meeting the constitutional and statutory requirements of the charity, and include the audit fees and costs linked with the strategic management of the charity. |
All costs are allocated between the categories of the SoFA on a basis designed to reflect the use of |
the resource. Costs relating to a particular activity are allocated directly, other are apportioned on an |
appropriate basis. |
Tangible fixed assets |
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life. |
Freehold property | - |
Plant and machinery | - |
Fixtures and fittings | - |
Taxation |
The charity is exempt from corporation tax on its charitable activities. |
Fund accounting |
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. |
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. |
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements. |
Kiveton Park and Wales Village Hall |
Notes to the Financial Statements - continued |
for the Year Ended 31 March 2024 |
2. | DONATIONS AND LEGACIES |
31.3.24 | 31.3.23 |
£ | £ |
Gifts and donations |
Gift aid |
Grants |
3. | OTHER TRADING ACTIVITIES |
31.3.24 | 31.3.23 |
£ | £ |
Machine Takings | 2,267 | 5,446 |
Ticket sales | 501 | 976 |
2,768 | 6,422 |
4. | INVESTMENT INCOME |
31.3.24 | 31.3.23 |
£ | £ |
Rents received |
Deposit account interest |
5. | NET INCOME/(EXPENDITURE) |
Net income/(expenditure) is stated after charging/(crediting): |
31.3.24 | 31.3.23 |
£ | £ |
Depreciation - owned assets |
6. | TRUSTEES' REMUNERATION AND BENEFITS |
There were no trustees' remuneration or other benefits for the year ended 31 March 2024 nor for the year ended 31 March 2023. |
Trustees' expenses |
There were no trustees' expenses paid for the year ended 31 March 2024 nor for the year ended 31 March 2023. |
Kiveton Park and Wales Village Hall |
Notes to the Financial Statements - continued |
for the Year Ended 31 March 2024 |
7. | STAFF COSTS |
The average monthly number of employees during the year was as follows: |
31.3.24 | 31.3.23 |
Administration, cleaning and general |
8. | COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES |
Unrestricted | Restricted | Total |
fund | funds | funds |
£ | £ | £ |
INCOME AND ENDOWMENTS FROM |
Donations and legacies | ( |
) |
Charitable activities |
Room hire income | 28,453 | - | 28,453 |
Catering Services | 1,839 |
Miscellaneous income | 2,319 | - | 2,319 |
Other trading activities | 6,422 | - | 6,422 |
Investment income |
Total | ( |
) |
EXPENDITURE ON |
Charitable activities |
Cost of sale | 74 | - | 74 |
Administration Expenses | 13,510 | - | 13,510 |
Establishment Expenses | 19,846 | - | 19,846 |
Legal & Professional Expenses | 4,066 | - | 4,066 |
Fixed Asset costs | 454 | 20,169 | 20,623 |
Total |
NET INCOME/(EXPENDITURE) | ( |
) |
RECONCILIATION OF FUNDS |
Total funds brought forward | 53,986 | 667,890 |
TOTAL FUNDS CARRIED FORWARD | 76,410 | 645,892 | 722,302 |
Kiveton Park and Wales Village Hall |
Notes to the Financial Statements - continued |
for the Year Ended 31 March 2024 |
9. | TANGIBLE FIXED ASSETS |
Fixtures |
Freehold | Plant and | and |
property | machinery | fittings | Totals |
£ | £ | £ | £ |
COST |
At 1 April 2023 and 31 March 2024 |
DEPRECIATION |
At 1 April 2023 |
Charge for year |
At 31 March 2024 |
NET BOOK VALUE |
At 31 March 2024 |
At 31 March 2023 |
The land and buildings, which are stated at cost, represent the village hall in the Parish of Wales. No valuation of this has been carried out. However, as this is a public building, the market value on an existing use basis may be lower than cost. No adjustment has been made to reflect this. |
The buildings were part funded by a grant from the Wales Parish Council who hold a debenture over all of the fixed assets of the village hall. |
10. | DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR |
31.3.24 | 31.3.23 |
£ | £ |
Trade debtors |
11. | CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR |
31.3.24 | 31.3.23 |
£ | £ |
Other creditors |
12. | SECURED DEBTS |
The bank loans are secured on the Village Hall land and buildings. |
Kiveton Park and Wales Village Hall |
Notes to the Financial Statements - continued |
for the Year Ended 31 March 2024 |
13. | MOVEMENT IN FUNDS |
Net |
movement | At |
At 1.4.23 | in funds | 31.3.24 |
£ | £ | £ |
Unrestricted funds |
General fund | 76,410 | (7,549 | ) | 68,861 |
Restricted funds |
Village Hall | 650,665 | (21,997 | ) | 628,668 |
Equipment | (4,773 | ) | - | (4,773 | ) |
(21,997 | ) |
TOTAL FUNDS | (29,546 | ) | 692,756 |
Net movement in funds, included in the above are as follows: |
Incoming | Resources | Movement |
resources | expended | in funds |
£ | £ | £ |
Unrestricted funds |
General fund | 60,280 | (67,829 | ) | (7,549 | ) |
Restricted funds |
Village Hall | - | (21,997 | ) | (21,997 | ) |
TOTAL FUNDS | ( |
) | (29,546 | ) |
Comparatives for movement in funds |
Net |
movement | At |
At 1.4.22 | in funds | 31.3.23 |
£ | £ | £ |
Unrestricted funds |
General fund | 53,986 | 22,424 | 76,410 |
Restricted funds |
Village Hall | 672,663 | (21,998 | ) | 650,665 |
Equipment | (4,773 | ) | - | (4,773 | ) |
667,890 | (21,998 | ) | 645,892 |
TOTAL FUNDS | 721,876 | 426 | 722,302 |
Kiveton Park and Wales Village Hall |
Notes to the Financial Statements - continued |
for the Year Ended 31 March 2024 |
13. | MOVEMENT IN FUNDS - continued |
Comparative net movement in funds, included in the above are as follows: |
Incoming | Resources | Movement |
resources | expended | in funds |
£ | £ | £ |
Unrestricted funds |
General fund | 60,374 | (37,950 | ) | 22,424 |
Restricted funds |
Village Hall | (1,829 | ) | (20,169 | ) | (21,998 | ) |
TOTAL FUNDS | 58,545 | (58,119 | ) | 426 |
A current year 12 months and prior year 12 months combined position is as follows: |
Net |
movement | At |
At 1.4.22 | in funds | 31.3.24 |
£ | £ | £ |
Unrestricted funds |
General fund | 53,986 | 14,875 | 68,861 |
Restricted funds |
Village Hall | 672,663 | (43,995 | ) | 628,668 |
Equipment | (4,773 | ) | - | (4,773 | ) |
667,890 | (43,995 | ) | 623,895 |
TOTAL FUNDS | 721,876 | (29,120 | ) | 692,756 |
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows: |
Incoming | Resources | Movement |
resources | expended | in funds |
£ | £ | £ |
Unrestricted funds |
General fund | 120,654 | (105,779 | ) | 14,875 |
Restricted funds |
Village Hall | (1,829 | ) | (42,166 | ) | (43,995 | ) |
TOTAL FUNDS | 118,825 | (147,945 | ) | (29,120 | ) |
Kiveton Park and Wales Village Hall |
Notes to the Financial Statements - continued |
for the Year Ended 31 March 2024 |
14. | RELATED PARTY DISCLOSURES |
The charitable company has taken advantage of exemption, under the terms of Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland', not to disclose related party transactions with wholly owned subsidiaries within the group. |