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COMPANY REGISTRATION NUMBER: NI001147
CHARITY REGISTRATION NUMBER: NIC103612
Youth Hostel Association of Northern Ireland Limited
Company Limited by Guarantee
Financial Statements
31 December 2023
Youth Hostel Association of Northern Ireland Limited
Company Limited by Guarantee
Financial Statements
Year ended 31 December 2023
Page
Directors' annual report (incorporating the director's report)
1
Independent auditor's report to the members
6
Statement of financial activities (including income and expenditure account)
10
Statement of financial position
11
Statement of cash flows
12
Notes to the financial statements
13
Youth Hostel Association of Northern Ireland Limited
Company Limited by Guarantee
Directors' Annual Report (Incorporating the Director's Report)
Year ended 31 December 2023
The directors, who are also the directors for the purposes of company law, present their report and the financial statements of the charity for the year ended 31 December 2023 .
Reference and administrative details
Registered charity name
Youth Hostel Association of Northern Ireland Limited
Charity registration number
NIC103612
Company registration number
NI001147
Principal office and registered
22 Donegall Road
office
Belfast
BT12 5JN
The directors
V K Douglas
(Retired 23 April 2024)
M J Howse
(Retired 8 June 2024)
Ms B Gray
Mrs J Hill
D O'Lynn
(Retired 22 August 2023)
A Boal
A Cahill
S Potter
(Retired 8 June 2024)
Auditor
Johnston Graham Limited
Chartered accountants & statutory auditor
216/218 Holywood Road
Belfast
BT4 1PD
Bankers
Danske Bank
University Road
Belfast
BT7 1ND
Solicitors
Cleaver Fulton Rankin
50 Bedford Street
Belfast
BT2 7FW
Structure, governance and management
Organisational and Decision Making Structure
Decisions on policy and strategy are made by the Executive Council consisting of seven ordinary members of the company, plus the Honorary Secretary and Honorary Treasurer. The CEO and others attend as required.
The Headquarters Staff of CEO (responsible to the EC) and The Office Manager undertake the day to day management of the company.
Relationships with other Associations and Charities
The Association regularly sends representatives to NICVA, Equality Commission and Community Foundation events. It has good working relationships with other charities in Northern Ireland and beyond. Close co-operation is also maintained with Tourism NI and Visit Belfast. The Association has contractual agreements with Hostelworld and Booking.com to sell beds. We have close fraternal relationships with the other 'home' Youth Hostel associations on these islands. We meet with An O'ige, SYHA and YHA (England & Wales) annually at the British and Irish Conference to discuss matters of common concern and share information. The Association is also a member of Hosteling International (HI), a not for profit membership organisation which is the only global network of Youth Hostel Associations. The HI network offers 4,000 unique hostels in 90 countries worldwide. Each year, the association sends representatives to HI's European and CEO conferences.
Objectives and activities
The objects are as stated in the Memorandum of Articles of Association. These are to advance the education of the public, particularly but not exclusively, young people, in the protection and conservation of the countryside.
In the interests of social welfare, to provide or assist in the provision of facilities for recreation, particularly youth hostels or other accommodation for the public with the intentions of improving their conditions of life.
Public Benefit Statement
The charity's first objective is to advance the education of the public, particularly but not exclusively young people, in the protection and conservation of the countryside. The direct benefits which flow from this purpose include passing on education to the next generation in particular in order to ensure the continued safe stewardship of our environment in Northern Ireland. We have continued to drive this effort in 2022 in responsibly encouraging the general public to explore safely.
The charity's second object is in the interests of social welfare to provide or assist in the provision of facilities for recreation, particularly youth hostels or other suitable accommodation for the public, with the intention of improving their conditions of life. The direct benefits which flow from this purpose include the provision of opportunities for people of all backgrounds from all over the world to experience, discover and learn more about Northern Ireland, themselves and each other through the 'Hostelling Experience'. These benefits are demonstrated through the online reviews we receive in relation to atmosphere, value for money and general comments. We also collect statistical information from guests which shows the makeup of the different nationalities we receive.
The purposes of our charity do not lead to any harm or possibility of harm. The charities beneficiaries are the general public. This is clearly stated in our Articles of Association. There is no non-incidental private benefit flowing from YHANI's purposes.
Achievements and performance
Activities over the past year and plans for the future
2023 was another year of both stability and transition for HINI. We said goodbye to Sam Harding in October and welcomed our new CEO, Phil Glennon in November. Phil has hit the ground running, having to deal with the resignation of the North Coast Area Mananger and the death of our longstanding Bushmills Hostel Manager, Denis Cameron, all within his first few weeks in the role. The Council thank him for his dedication to the organisation and offer him our full support in implementing our strategic plans as we move forward.
Our continued engagement and relationships within Hostelling International have been beneficial through regular dialogue with other associations, sharing best practice, guidelines and learnings. We hope to build and strenghten these bonds during 2024.
We are excited about the recruitment of Business Development Manager Conor Doran early in 2024 to help forge new partnerships with other organisations and grow our social media presence. Our CEO will be concentrating on modernising our business infrastructure to make processes more streamlined and develop a business model fit for the future.
HINI continued to have some financial challenges in 2023, resulting in an operaing deficit of £49,117 for the year. The Executive Council is encouraged however that this deficit is almost 50% less than 2022 and we remain optimistic about returning to surplus within the next 2 years.
I would like to give my sincere thanks to the HINI Council for their hard work and attendance during 2023. This commitment required a significant call on their time for which we are all most grateful. I would also like to thank all HINI staff for their loyalty to the organisationand particularly to our CEO Phil Glennon who was instrumental in steering the organisation through a challenging period at the end of the year.
Lastly, I would like to note the retirement from the Council of Victor Douglas. Victor dedicated 50 years of service to the organisation, who demonstrated unwavering commitment and dedication, and his work ethos was testament to the development of the organisation, navigating challenging circumstances and ensuring opportunities for organisational growth and capacity over the years, often supported by his wife Dora at his side.
I would also like to acknowledge the passing of President Paddy McAteer in May 2023, who like Victor, was a cornerstone for the development of Hostelling opportunities across the region and further afield.
We will greatly miss their support and enthusiasm for the hostel movement.
Jacqueline Hill
Chair
Performance
2023 witnesses a year of change for Hostelling International Northern Ireland at a strategic level. Sam Harding parted ways as CEO, as did Andre Van Dijk as North Coast Regional Manager. November 2023 would see the introduction of Phil Glennon as CEO for Hostelling International NI. That Christmas period would also see the sudden passing of Denis Cameron who spent many years as Manager for the Bushmills Hostel and it would also see the retirement of Victor Douglas from the Executive Council, who dedicated 50 years of service to the organisation. It is also with deep regret that the organisation would see the passing of past President, Paddy Mateer in May 2023. Paddy was an integral part along with Victor in the development of Hostelling International NI. It would also see
the closure of the Bushmills Hostel at the end of 2023 for several months, to carry out immediate repairs and improvements throughout the hostel, scheduled to open again in February 2024.
Thankfully the organisation is no longer feeling the impacts of the Covid -19 Pandemic and 2023 witnessed a more unrestricted return to accomodation for our customers including our international visitors. It should be noted that the hospitality and tourism industry is still very much in a recovery process as is the economy. 2023 was a more positive year than 2022 operationally, however I feel there is a significant improvement needed across the organisation in several ways. The development of a long-term organisational strategy will be central to the modernisation of information management systems and processes as well as the development of new Hostel accommodation across the region, which are some of my main priorities that I have highlighted to the Executive Council, promoting change, growth and development.
As well as this I will be focusing on the charity work of the organisation whilst making significant changes to the fundraising strategies including the identification and application for potential funding opportunities, whilst encouraging partnership work across the organisation. As we continue to see a growth in operating and energy costs, we will also see a increase in salary costs for our staff members where a new pricing strategy will be developed in 2024. HINI continued to have some financial challenges in 2023 resulting in an operating deficit of £49,117 is almost 50% less than the figure in 2022 with an overall income including accommodation fees of £771,054 and the total number of overnight accommodations across the organisation was 47,483 in comparison to 40,362 overnight accommodations in 2022
I am very nuch looking forwrad to getting to know our staff members across our organisation in the future. I am also very much looking forwards to working together with our global partner Member Associations across Hostelling International and Hostelling International as an organisation. I look forward to engaging with our stakeholders, members of HINI Executive Council, office bearing Council Members and all our customers
Phil Glennon, Chief Executive Officer
Major Risks
The council of management reviews the possibility of major risks on an ongoing basis and consider, at Council level, any action required to manage such risks. The council have identified a major risk in the respect of loss of income at the Belfast Hostel in the event of serious damage or prevention of access to the building. Insurance cover is in place to cover such an event and is also in place on other properties occupied by the Association.
Volunteer Initiatives
Due to several factors, our volunteering efforts have been impacted with added restrictons following Brexit and other challenges with regards to backlogged international travel and the impacts of the Covid -19 pandemic.
Fundraising
Historically, the Association has restricted its fundraising to overnight fees and the sourcing of grants. This continues to be the case.
Directors' responsibilities statement
The directors, who are also directors for the purposes of company law, are responsible for preparing the directors' report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). Company law requires the charity directors to prepare financial statements for each year which give a true and fair view of the state of affairs of the charitable company and the incoming resources and application of resources, including the income and expenditure, for that period. In preparing these financial statements, the directors are required to: - select suitable accounting policies and then apply them consistently; - observe the methods and principles in the applicable Charities SORP; - make judgments and accounting estimates that are reasonable and prudent; - prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business. The directors are responsible for keeping adequate accounting records that are sufficient to show and explain the charity's transactions and disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Auditor
Each of the persons who is a director at the date of approval of this report confirms that:
- so far as they are aware, there is no relevant audit information of which the charity's auditor is unaware; and - they have taken all steps that they ought to have taken as a director to make themselves aware of any relevant audit information and to establish that the charity's auditor is aware of that information.
The auditor is deemed to have been re-appointed in accordance with section 487 of the Companies Act 2006.
Small company provisions
This report has been prepared in accordance with the provisions applicable to companies entitled to the small companies exemption.
The directors' annual report was approved on 31 July 2024 and signed on behalf of the board of trustees by:
Mrs J Hill
Director
Youth Hostel Association of Northern Ireland Limited
Company Limited by Guarantee
Independent Auditor's Report to the Members of Youth Hostel Association of Northern Ireland Limited
Year ended 31 December 2023
Opinion
We have audited the financial statements of Youth Hostel Association of Northern Ireland Limited (the 'charity') for the year ended 31 December 2023 which comprise the statement of financial activities (including income and expenditure account), statement of financial position, statement of cash flows and the related notes, including a summary of significant accounting policies. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards, including FRS 102 The Financial Reporting Standard applicable in the UK and Republic of Ireland (United Kingdom Generally Accepted Accounting Practice). In our opinion the financial statements: - give a true and fair view of the state of the charity's affairs as at 31 December 2023 and of its incoming resources and application of resources, including its income and expenditure, for the year then ended; - have been properly prepared in accordance with United Kingdom Generally Accepted Accounting Practice; - have been prepared in accordance with the requirements of the Companies Act 2006.
Basis for opinion
We conducted our audit in accordance with International Standards on Auditing (UK) (ISAs (UK)) and applicable law. Our responsibilities under those standards are further described in the auditor's responsibilities for the audit of the financial statements section of our report. We are independent of the charity in accordance with the ethical requirements that are relevant to our audit of the financial statements in the UK, including the FRC’s Ethical Standard, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.
Conclusions relating to going concern
In auditing the financial statements, we have concluded that the directors' use of the going concern basis of accounting in the preparation of the financial statements is appropriate.
Based on the work we have performed, we have not identified any material uncertainties relating to events or conditions that, individually or collectively, may cast significant doubt on the charity's ability to continue as a going concern for a period of at least twelve months from when the financial statements are authorised for issue.
Our responsibilities and the responsibilities of the directors with respect to going concern are described in the relevant sections of this report.
Other information
The other information comprises the information included in the annual report, other than the financial statements and our auditor’s report thereon. The directors are responsible for the other information. Our opinion on the financial statements does not cover the other information and, except to the extent otherwise explicitly stated in our report, we do not express any form of assurance conclusion thereon. In connection with our audit of the financial statements, our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the audit or otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to determine whether there is a material misstatement in the financial statements or a material misstatement of the other information. If, based on the work we have performed, we conclude that there is a material misstatement of this other information, we are required to report that fact. We have nothing to report in this regard.
Opinions on other matters prescribed by the Companies Act 2006
In our opinion, based on the work undertaken in the course of the audit:
- the information given in the directors' report for the financial year for which the financial statements are prepared is consistent with the financial statements; and
- the directors' report has been prepared in accordance with applicable legal requirements.
Matters on which we are required to report by exception
In the light of the knowledge and understanding of the charity and its environment obtained in the course of the audit, we have not identified material misstatements in the directors' report. We have nothing to report in respect of the following matters in relation to which the Companies Act 2006 requires us to report to you if, in our opinion: - adequate accounting records have not been kept, or returns adequate for our audit have not been received from branches not visited by us; or - the financial statements are not in agreement with the accounting records and returns; or - certain disclosures of directors' remuneration specified by law are not made; or - we have not received all the information and explanations we require for our audit; or - the directors were not entitled to take advantage of the small companies' exemptions in preparing the directors' report and from the requirement to prepare a strategic report.
Responsibilities of directors
As explained more fully in the directors' responsibilities statement, the directors (who are also the directors for the purposes of company law) are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view, and for such internal control as the directors determine is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error. In preparing the financial statements, the directors are responsible for assessing the charity's ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the directors either intend to liquidate the charity or to cease operations, or have no realistic alternative but to do so.
Auditor's responsibilities for the audit of the financial statements
Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor’s report that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with ISAs (UK) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements. Irregularities, including fraud, are instances of non-compliance with laws and regulations. We design procedures in line with our responsibilities, outlined above, to detect material misstatements in respect of irregularities, including fraud. The extent to which our procedures are capable of detecting irregularities, including fraud is detailed below: As part of the audit process we obtained an understanding of the legal and regulatory framework applicable to the entity, being FR102, Companies Act 2006 the UK taxation regime and compliance with regulations in relation to the Coronavirus Jobs Retention Scheme and the Coronavirus Business Interruption Scheme. In addition, we assessed the risks of material fraud through enquiries with management and those charged with corporate governance and analytical procedures were used to assess any unusual or or unexpected relationships. As with all organisation of this size, there remains an inherent difficulty in the detection of irregularities. A further description of our responsibilities for the audit of financial statements is located on the FRC's website at www.frc.org.uk/auditorsresponsibilities As part of an audit in accordance with ISAs (UK), we exercise professional judgment and maintain professional scepticism throughout the audit. We also: - Identify and assess the risks of material misstatement of the financial statements, whether due to fraud or error, design and perform audit procedures responsive to those risks, and obtain audit evidence that is sufficient and appropriate to provide a basis for our opinion. The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentations, or the override of internal control. - Obtain an understanding of internal control relevant to the audit in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the internal control. - Evaluate the appropriateness of accounting policies used and the reasonableness of accounting estimates and related disclosures made by the directors. - Conclude on the appropriateness of the directors' use of the going concern basis of accounting and, based on the audit evidence obtained, whether a material uncertainty exists related to events or conditions that may cast significant doubt on the charity's ability to continue as a going concern. If we conclude that a material uncertainty exists, we are required to draw attention in our auditor’s report to the related disclosures in the financial statements or, if such disclosures are inadequate, to modify our opinion. Our conclusions are based on the audit evidence obtained up to the date of our auditor’s report. However, future events or conditions may cause the charity to cease to continue as a going concern. - Evaluate the overall presentation, structure and content of the financial statements, including the disclosures, and whether the financial statements represent the underlying transactions and events in a manner that achieves fair presentation. We communicate with those charged with governance regarding, among other matters, the planned scope and timing of the audit and significant audit findings, including any significant deficiencies in internal control that we identify during our audit. Use of our report
This report is made solely to the charity's members, as a body, in accordance with Chapter 3 of Part 16 of the Companies Act 2006. Our audit work has been undertaken so that we might state to the charity's members those matters we are required to state to them in an auditor's report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the charity and the charity's members as a body, for our audit work, for this report, or for the opinions we have formed.
Ms Elaine Mullholland
(Senior Statutory Auditor)
For and on behalf of
Johnston Graham Limited
Chartered accountants & statutory auditor
216/218 Holywood Road
Belfast
BT4 1PD
31 July 2024
Youth Hostel Association of Northern Ireland Limited
Company Limited by Guarantee
Statement of Financial Activities
(including income and expenditure account)
Year ended 31 December 2023
2023
2022
Unrestricted funds
Restricted funds
Total funds
Total funds
Note
£
£
£
£
Income and endowments
Donations and legacies
5
39,489
Other trading activities
6
771,054
771,054
606,444
---------
----
---------
---------
Total income
771,054
771,054
645,933
---------
----
---------
---------
Expenditure
Expenditure on charitable activities
7,8
820,171
820,171
738,088
---------
----
---------
---------
Total expenditure
820,171
820,171
738,088
---------
----
---------
---------
---------
----
---------
---------
Net expenditure and net movement in funds
( 49,117)
( 49,117)
( 92,155)
---------
----
---------
---------
Reconciliation of funds
Total funds brought forward
1,734,846
370,964
2,105,810
2,197,965
------------
---------
------------
------------
Total funds carried forward
1,685,729
370,964
2,056,693
2,105,810
------------
---------
------------
------------
The statement of financial activities includes all gains and losses recognised in the year.
All income and expenditure derive from continuing activities.
Youth Hostel Association of Northern Ireland Limited
Company Limited by Guarantee
Statement of Financial Position
31 December 2023
2023
2022
Note
£
£
£
Fixed assets
Tangible fixed assets
13
2,048,497
2,071,042
Current assets
Stocks
14
6,064
6,698
Debtors
15
28,351
39,855
Cash at bank and in hand
189,164
239,600
---------
---------
223,579
286,153
Creditors: amounts falling due within one year
16
151,488
147,201
---------
---------
Net current assets
72,091
138,952
------------
------------
Total assets less current liabilities
2,120,588
2,209,994
Creditors: amounts falling due after more than one year
17
63,895
104,184
------------
------------
Net assets
2,056,693
2,105,810
------------
------------
Funds of the charity
Restricted funds
370,964
370,964
Unrestricted funds
1,685,729
1,734,846
------------
------------
Total charity funds
19
2,056,693
2,105,810
------------
------------
These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies' regime.
These financial statements were approved by the board of trustees and authorised for issue on 31 July 2024 , and are signed on behalf of the board by:
Mrs J Hill
Director
Youth Hostel Association of Northern Ireland Limited
Company Limited by Guarantee
Statement of Cash Flows
Year ended 31 December 2023
2023
2022
£
£
Cash flows from operating activities
Net expenditure
(49,117)
(92,155)
Adjustments for:
Depreciation of tangible fixed assets
42,477
42,778
Interest payable and similar charges
26,427
17,785
Accrued expenses
4
Changes in:
Stocks
634
42
Trade and other debtors
11,504
( 23,295)
Trade and other creditors
4,282
( 8,856)
--------
--------
Cash generated from operations
36,211
( 63,701)
Interest paid
( 26,427)
( 17,785)
--------
--------
Net cash from/(used in) operating activities
9,784
( 81,486)
--------
--------
Cash flows from investing activities
Purchase of tangible assets
( 19,932)
( 1,359)
--------
--------
Net cash used in investing activities
( 19,932)
( 1,359)
--------
--------
Cash flows from financing activities
Proceeds from borrowings
( 40,288)
( 37,158)
--------
--------
Net cash used in financing activities
( 40,288)
( 37,158)
--------
--------
Net decrease in cash and cash equivalents
( 50,436)
( 120,003)
Cash and cash equivalents at beginning of year
239,600
359,603
---------
---------
Cash and cash equivalents at end of year
189,164
239,600
---------
---------
Youth Hostel Association of Northern Ireland Limited
Company Limited by Guarantee
Notes to the Financial Statements
Year ended 31 December 2023
1. General information
The charity is a public benefit entity and a private company limited by guarantee, registered in Northern Ireland and a registered charity in England and Wales. The address of the registered office is 22 Donegall Road, Belfast, BT12 5JN.
2. Statement of compliance
These financial statements have been prepared in compliance with FRS 102, 'The Financial Reporting Standard applicable in the UK and the Republic of Ireland', the Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (Charities SORP (FRS 102)) and the Companies Act 2006.
3. Accounting policies
Basis of preparation
The financial statements have been prepared on the historical cost basis. The financial statements are prepared in sterling, which is the functional currency of the entity.
Going concern
There are no material uncertainties about the charity's ability to continue. While the company showed a deficit for the 2023 year, the trustees are confident that the longer term projections are positive and that on this basis together with the existing strong reserve base are confident that it is appropriate to continue to use the going concern basis of preparation for the financial statements.
Judgements and key sources of estimation uncertainty
The preparation of the financial statements requires management to make judgements, estimates and assumptions that affect the amounts reported. These estimates and judgements are continually reviewed and are based on experience and other factors, including expectations of future events that are believed to be reasonable under the circumstances.
Fund accounting
Unrestricted funds are available for use at the discretion of the trustees to further any of the charity's purposes. Designated funds are unrestricted funds earmarked by the directors for particular future project or commitment. Restricted funds are subjected to restrictions on their expenditure declared by the donor or through the terms of an appeal, and fall into one of two sub-classes: restricted income funds or endowment funds.
Incoming resources
All incoming resources are included in the statement of financial activities when entitlement has passed to the charity; it is probable that the economic benefits associated with the transaction will flow to the charity and the amount can be reliably measured. The following specific policies are applied to particular categories of income: - income from donations or grants is recognised when there is evidence of entitlement to the gift, receipt is probable and its amount can be measured reliably. - legacy income is recognised when receipt is probable and entitlement is established. - income from donated goods is measured at the fair value of the goods unless this is impractical to measure reliably, in which case the value is derived from the cost to the donor or the estimated resale value. Donated facilities and services are recognised in the accounts when received if the value can be reliably measured. No amounts are included for the contribution of general volunteers. - income from contracts for the supply of services is recognised with the delivery of the contracted service. This is classified as unrestricted funds unless there is a contractual requirement for it to be spent on a particular purpose and returned if unspent, in which case it may be regarded as restricted.
Resources expended
Expenditure is recognised on an accruals basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered, and is classified under headings of the statement of financial activities to which it relates: - expenditure on raising funds includes the costs of all fundraising activities, events, non-charitable trading activities, and the sale of donated goods. - expenditure on charitable activities includes all costs incurred by a charity in undertaking activities that further its charitable aims for the benefit of its beneficiaries, including those support costs and costs relating to the governance of the charity apportioned to charitable activities. - other expenditure includes all expenditure that is neither related to raising funds for the charity nor part of its expenditure on charitable activities.
All costs are allocated to expenditure categories reflecting the use of the resource. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs are apportioned between the activities they contribute to on a reasonable, justifiable and consistent basis.
Tangible assets
All fixed assets are initially recorded at cost.
Depreciation
Depreciation is calculated so as to write off the cost or valuation of an asset, less its residual value, over the useful economic life of that asset as follows:
Land & Buildings
-
2% reducing balance
Office Equipment
-
20% straight line
Hostel Equipment
-
20% straight line
Impairment of fixed assets
A review for indicators of impairment is carried out at each reporting date, with the recoverable amount being estimated where such indicators exist. Where the carrying value exceeds the recoverable amount, the asset is impaired accordingly. Prior impairments are also reviewed for possible reversal at each reporting date. For the purposes of impairment testing, when it is not possible to estimate the recoverable amount of an individual asset, an estimate is made of the recoverable amount of the cash-generating unit to which the asset belongs. The cash-generating unit is the smallest identifiable group of assets that includes the asset and generates cash inflows that largely independent of the cash inflows from other assets or groups of assets. For impairment testing of goodwill, the goodwill acquired in a business combination is, from the acquisition date, allocated to each of the cash-generating units that are expected to benefit from the synergies of the combination, irrespective of whether other assets or liabilities of the charity are assigned to those units.
Stocks
Stocks are measured at the lower of cost and estimated selling price less costs to complete and sell. Cost includes all costs of purchase, costs of conversion and other costs incurred in bringing the stock to its present location and condition.
Financial instruments
A financial asset or a financial liability is recognised only when the entity becomes a party to the contractual provisions of the instrument. Basic financial instruments are initially recognised at the amount receivable or payable including any related transaction costs, unless the arrangement constitutes a financing transaction, where it is recognised at the present value of the future payments discounted at a market rate of interest for a similar debt instrument. Current assets and current liabilities are subsequently measured at the cash or other consideration expected to be paid or received and not discounted.
Defined contribution plans
Contributions to defined contribution plans are recognised as an expense in the period in which the related service is provided. Prepaid contributions are recognised as an asset to the extent that the prepayment will lead to a reduction in future payments or a cash refund. When contributions are not expected to be settled wholly within 12 months of the end of the reporting date in which the employees render the related service, the liability is measured on a discounted present value basis. The unwinding of the discount is recognised as an expense in the period in which it arises.
4. Limited by guarantee
The company is limited by guarantee and has no authorised or issued share capital. The company has charitable status accepted by HM Revenue & Customs under reference XN46853A.
5. Donations and legacies
Unrestricted Funds
Restricted Funds
Total Funds 2023
£
£
£
Donations
Insurance Income
Deferred income
----
----
----
----
----
----
Unrestricted Funds
Restricted Funds
Total Funds 2022
£
£
£
Donations
Insurance Income
19,722
19,722
Deferred income
19,767
19,767
--------
--------
--------
19,722
19,767
39,489
--------
--------
--------
6. Other trading activities
Unrestricted Funds
Total Funds 2023
Unrestricted Funds
Total Funds 2022
£
£
£
£
Members subscriptions
165
165
342
342
Accommodation fees
753,269
753,269
590,552
590,552
Rent received - Office
6,250
6,250
6,250
6,250
Rent received - Kitchen
6,500
6,500
6,501
6,501
Shop profit
10
10
109
109
Sundry income
4,860
4,860
2,690
2,690
---------
---------
---------
---------
771,054
771,054
606,444
606,444
---------
---------
---------
---------
7. Expenditure on charitable activities by fund type
Unrestricted Funds
Restricted Funds
Total Funds 2023
£
£
£
Fundraising trading
649,683
649,683
Support costs
170,488
170,488
---------
----
---------
820,171
820,171
---------
----
---------
Unrestricted Funds
Restricted Funds
Total Funds 2022
£
£
£
Fundraising trading
547,379
547,379
Support costs
170,942
19,767
190,709
---------
--------
---------
718,321
19,767
738,088
---------
--------
---------
8. Expenditure on charitable activities by activity type
Activities undertaken directly
Support costs
Total funds 2023
Total fund 2022
£
£
£
£
Fundraising trading
649,683
649,683
547,379
Governance costs
170,488
170,488
190,709
---------
---------
---------
---------
649,683
170,488
820,171
738,088
---------
---------
---------
---------
9. Net expenditure
Net expenditure is stated after charging/(crediting):
2023
2022
£
£
Depreciation of tangible fixed assets
42,477
42,778
--------
--------
10. Auditors remuneration
2023
2022
£
£
Fees payable for the audit of the financial statements
3,950
3,335
-------
-------
11. Staff costs
The total staff costs and employee benefits for the reporting period are analysed as follows:
2023
2022
£
£
Wages and salaries
391,680
348,746
Employer contributions to pension plans
9,698
9,777
---------
---------
401,378
358,523
---------
---------
The average head count of employees during the year was 17 (2022: 19 ). The average number of full-time equivalent employees during the year is analysed as follows:
2023
2022
No.
No.
Number of staff
17
19
----
----
No employee received employee benefits of more than £60,000 during the year (2022: Nil).
The Council of Management received no remuneration in the year (2019 - Nil).
12. Trustee remuneration and expenses
No trustees' have received any remuneration during the year.
13. Tangible fixed assets
Land and buildings
Fixtures and fittings
Equipment
Total
£
£
£
£
Cost
At 1 January 2023
3,268,969
66,749
508,828
3,844,546
Additions
15,200
2,179
2,553
19,932
------------
--------
---------
------------
At 31 December 2023
3,284,169
68,928
511,381
3,864,478
------------
--------
---------
------------
Depreciation
At 1 January 2023
1,199,286
65,390
508,828
1,773,504
Charge for the year
42,205
272
42,477
------------
--------
---------
------------
At 31 December 2023
1,241,491
65,662
508,828
1,815,981
------------
--------
---------
------------
Carrying amount
At 31 December 2023
2,042,678
3,266
2,553
2,048,497
------------
--------
---------
------------
At 31 December 2022
2,069,683
1,359
2,071,042
------------
--------
---------
------------
14. Stocks
2023
2022
£
£
Raw materials and consumables
6,064
6,698
-------
-------
15. Debtors
2023
2022
£
£
Other debtors
28,351
39,855
--------
--------
16. Creditors: amounts falling due within one year
2023
2022
£
£
Bank loans and overdrafts
43,633
43,632
Trade creditors
33,409
25,501
Accruals and deferred income
4
Other creditors
74,442
78,068
---------
---------
151,488
147,201
---------
---------
The bank overdraft and loan is secured by a floating charge on all the property and assets of the company including book debts and goodwill. There is a legal mortgage over the property at 22-32 and 34-36 Donegall Road, Belfast and a Priority Agreement is in place.
17. Creditors: amounts falling due after more than one year
2023
2022
£
£
Bank loans and overdrafts
63,895
104,184
--------
---------
18. Pensions and other post retirement benefits
Defined contribution plans
The amount recognised in income or expenditure as an expense in relation to defined contribution plans was £ 9,698 (2022: £ 9,777 ).
19. Analysis of charitable funds
Unrestricted funds
At 1 January 2023
Income
Expenditure
At 31 December 2023
£
£
£
£
Unrestricted Fund
1,734,846
771,054
(820,171)
1,685,729
------------
---------
---------
------------
At 1 January 2022
Income
Expenditure
At 31 December 2022
£
£
£
£
Unrestricted Fund
1,827,001
626,166
(718,321)
1,734,846
------------
---------
---------
------------
Restricted funds
At 1 January 2023
Income
Expenditure
At 31 December 2023
£
£
£
£
Restricted Fund
370,964
370,964
---------
----
----
---------
At 1 January 2022
Income
Expenditure
At 31 December 2022
£
£
£
£
Restricted Fund
370,964
19,767
(19,767)
370,964
---------
--------
--------
---------
Grants have been paid to the Association during the year by Provident's Community Partners and other donations to assist the operation of the Value Project.
20. Analysis of net assets between funds
Unrestricted Funds
Restricted Funds
Total Funds 2023
£
£
£
Tangible fixed assets
1,677,533
370,964
2,048,497
Current assets
223,579
223,579
Creditors less than 1 year
(151,488)
(151,488)
Creditors greater than 1 year
(63,895)
(63,895)
------------
---------
------------
Net assets
1,685,729
370,964
2,056,693
------------
---------
------------
Unrestricted Funds
Restricted Funds
Total Funds 2022
£
£
£
Tangible fixed assets
1,700,077
370,964
2,071,041
Current assets
286,153
286,153
Creditors less than 1 year
(147,200)
(147,200)
Creditors greater than 1 year
(104,184)
(104,184)
------------
---------
------------
Net assets
1,734,846
370,964
2,105,810
------------
---------
------------
21. Analysis of changes in net debt
At 1 Jan 2023
Cash flows
At 31 Dec 2023
£
£
£
Cash at bank and in hand
239,600
(50,436)
189,164
Debt due within one year
(43,632)
(1)
(43,633)
Debt due after one year
(104,184)
40,289
(63,895)
---------
--------
---------
91,784
( 10,148)
81,636
---------
--------
---------
22. Contingencies
A grant of £200,000 from Ulster Garden Villages Limited will only be repayable if the premises cease to be used as a Youth Hostel.