REGISTERED COMPANY NUMBER: |
REGISTERED CHARITY NUMBER: |
Report of the Trustees and |
Unaudited Financial Statements For The Year Ended 31 March 2024 |
for |
Out of the Darkness Theatre Company |
REGISTERED COMPANY NUMBER: |
REGISTERED CHARITY NUMBER: |
Report of the Trustees and |
Unaudited Financial Statements For The Year Ended 31 March 2024 |
for |
Out of the Darkness Theatre Company |
Out of the Darkness Theatre Company |
Contents of the Financial Statements |
For The Year Ended 31 March 2024 |
Page |
Report of the Trustees | 1 | to | 4 |
Independent Examiner's Report | 5 |
Statement of Financial Activities | 6 |
Balance Sheet | 7 | to | 8 |
Notes to the Financial Statements | 9 | to | 15 |
Out of the Darkness Theatre Company (Registered number: SC140452) |
Report of the Trustees |
For The Year Ended 31 March 2024 |
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2024. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019). |
Out of the Darkness Theatre Company (Registered number: SC140452) |
Report of the Trustees |
For The Year Ended 31 March 2024 |
OBJECTIVES AND ACTIVITIES |
The Chairperson, on behalf of the Board of Trustees of Out of the Darkness Theatre Company presents this report along with financial statements for year ending 31st March 2024. |
As we closed the previous financial year, we knew that apart from the full to bursting schedule that the company always runs, that big changes were ahead with the need to recruit new staff members to replace those who had moved on. There were some very interesting discussions on how this would be achieved but the priority ahead of this was the UHI HNC Acting and Performance Students who had a story to tell about "The Curious Incident of the Dog in the Night time". Friends and Family joined them to watch the story and they were well supported by our ODTC Members and Team who designed and constructed the set and teched the lights, sounds and visuals. A huge success for all and a fine example of the ODTC team coming together. |
The weekend after this performance, our close friends MacTa put on an evening of music in Elgin Town Hall with over £1,100 being raised and donated to the company. |
The UAL Performing and Production students had also been working tirelessly and were ready to showcase their end of year performance which was based on their interpretation around the theme - Encounter with Love. The ODTC members at hand to assist again with set design, the students put on varied and entertaining performance which was enjoyed by all who came to watch. An emotional farewell to some but once ODTC is in your blood, you're never that far away. |
Martin celebrated 18 years working with ODTC, a huge thank you for all the hardwork and effort over the years. What that man can't do with a piece of cardboard! |
Two big performances completed; the remaining staff had managed their business so well but it was time for the recruitment process to begin. Advertisements were placed across the country and a phenomenal response was received, the opportunity of coming to work at ODTC was as appealing as we all hoped it would be. Several rounds of interviews and workshops were conducted and a new team was coming together. |
Just before they started, the new staff were able to come along and watch the members performance of ODTC Goes to the Movies. This showcased some of the members favourite movie scenes which had been given the ODTC treatment and the night included dancing, singing, acting and a chance to see some of the filmed projects. Sore bellies for the audience from the laughter and smiles all around from our awesome performers and tech team. |
The new UHI HNC and UAl students started their year with a visit to Eden Court theatre where they got the chance to tour backstage, speak with the staff and get an idea of the opportunities their studies could hold for them. |
New staff on the floor and Christmas Show rehearsals commenced by early September! The buzz around the building was electric, everyone falling into place and working so cohesively. Even the 'Guy' was being prepared by the Multi Arts and Tech group for November as the hive of activity went on. |
A particular favourite was looming, the annual Halloween Quiz night. Without advertising all seats were taken and 'Rusty' prepared his unique rounds of questions for the excited guests. A few people had a bone to pick with Gary but all in good jest. £1,600 was raised on the evening and this money was used to support the Christmas and Summer performances. |
In December, the UAL Performing and Production Students, entertained the UHI Moray Nursery children with a Christmas Adventure. Several interesting characters were brought to life and the boo's and cheers from the Children showed their seal of approval for it. |
A Christmas Carol was performed through early December to sell out audiences. The show was an resounding success with the cast putting on some fantastic performances. The following week there was a Performance Group |
Awards Day for all of the cast and the delight in everyone's faces shows just how much enjoyment is had putting it all together. |
Our second fundraiser of this financial year was a Burns Supper, organized by Heather and held at Williamson Hall. Another sell out, everyone was treated to live music and of course a toast to the great chieftain. |
Out of the Darkness Theatre Company (Registered number: SC140452) |
Report of the Trustees |
For The Year Ended 31 March 2024 |
UHI Taster sessions have continued to be put on throughout the academic year. This is an additional commitment several of the staff give their time up for and it is recognised and appreciated by the board. Without the commitment to showcase what is available to prospective students then it would be much more difficult to maintain the good numbers of students attending ODTC lead courses each year. |
The last show of this year was UAL Sweeney Todd Scene Showcase, where selected scenes of this gruesome but exciting tale were performed. Well done to all. |
All staff have played a very important role in everything that has been achieved this past year, the company blossomed with the infectious nature of all involved driving each other forward and the results being many fabulous shows being put on. However, it must be said that the leadership from Gary and Mark to pull it all together and steer it in the right direction is a catalyst to it being achieved. |
Thank you to everyone who is part of Out of the Darkness Theatre Company for everything that you do. |
FINANCIAL REVIEW |
The directors have examined the requirements for unrestricted funds and consider that there are adequate resources to allow the charity to maintain its operational capacity. The total income for the year ended 31 March 2024 as £288,047 (2023 - £273,055) and expenditure was £275,510 (2023 - £260,134), this resulted in a surplus of £12,537 (2023 - £12,921). Reserves at 31 March 2024 stood at £94,723 and all relates to unrestricted funds. The reserves at 31 March 2023 are adequate to allow the charity to fulfil its aims as future funding in generated mainly through grants and income generated from services provided by the company. |
It is the policy of the charity that unrestricted funds which have not been designated for a specific use should be maintained at a level equivalent to between three and six month's expenditure. The trustees consider that reserves at this level will ensure that, in the event of a significant drop in funding, they will be able to continue the charity's current activities while consideration is given to ways in which additional funds may be raised. This level of reserves has been maintained throughout the year. |
The trustees have assessed the major risks to which the charity is exposed, in particular those related to the operations and finances of the charity , and are satisfied that systems are in place to mitigate exposure to the major risks. |
STRUCTURE, GOVERNANCE AND MANAGEMENT |
Governing document |
The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006. |
REFERENCE AND ADMINISTRATIVE DETAILS |
Registered Company number |
Registered Charity number |
Registered office |
Trustees |
Out of the Darkness Theatre Company (Registered number: SC140452) |
Report of the Trustees |
For The Year Ended 31 March 2024 |
REFERENCE AND ADMINISTRATIVE DETAILS |
Company Secretary |
Independent Examiner |
Alan Long FCA |
Cathedral Accountancy |
4 North Guildry Street |
Elgin |
Moray |
IV30 1JR |
Bankers |
Edinburgh |
EH11 1YH |
Approved by order of the board of trustees on |
Independent Examiner's Report to the Trustees of |
Out of the Darkness Theatre Company |
I report on the accounts for the year ended 31 March 2024 set out on pages six to fifteen. |
Respective responsibilities of trustees and examiner |
The charity's trustees are responsible for the preparation of the accounts in accordance with the terms of the Charities and Trustee Investment (Scotland) Act 2005 and the Charities Accounts (Scotland) Regulations 2006 (as amended). The charity's trustees consider that the audit requirement of Regulation 10(1)(a) to (c) of the Accounts Regulations does not apply. It is my responsibility to examine the accounts as required under Section 44(1)(c) of the Act and to state whether particular matters have come to my attention. |
Basis of the independent examiner's report |
My examination was carried out in accordance with Regulation 11 of the Charities Accounts (Scotland) Regulations 2006. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts. |
Independent examiner's statement |
In connection with my examination, no matter has come to my attention : |
(1) | which gives me reasonable cause to believe that, in any material respect, the requirements |
- | to keep accounting records in accordance with Section 44(1)(a) of the 2005 Act and Regulation 4 of the 2006 Accounts Regulations; and |
- | to prepare accounts which accord with the accounting records and to comply with Regulation 8 of the 2006 Accounts Regulations |
have not been met; or |
(2) | to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. |
Alan Long FCA |
The Institute of Chartered Accountants in England and Wales |
Cathedral Accountancy |
4 North Guildry Street |
Elgin |
Moray |
IV30 1JR |
23 August 2024 |
Out of the Darkness Theatre Company |
Statement of Financial Activities |
For The Year Ended 31 March 2024 |
31.3.24 | 31.3.23 |
Unrestricted | Total |
fund | funds |
Notes | £ | £ |
INCOME AND ENDOWMENTS FROM |
Donations and legacies |
Charitable activities | 2 |
Investment income | 3 |
Total |
EXPENDITURE ON |
Charitable activities |
General |
Other |
Total |
NET INCOME |
RECONCILIATION OF FUNDS |
Total funds brought forward |
TOTAL FUNDS CARRIED FORWARD | 82,186 |
Out of the Darkness Theatre Company (Registered number: SC140452) |
Balance Sheet |
31 March 2024 |
31.3.24 | 31.3.23 |
Unrestricted | Total |
fund | funds |
Notes | £ | £ |
FIXED ASSETS |
Tangible assets | 8 |
CURRENT ASSETS |
Debtors | 9 |
Cash at bank and in hand |
CREDITORS |
Amounts falling due within one year | 10 | ( |
) | ( |
) |
NET CURRENT ASSETS |
TOTAL ASSETS LESS CURRENT LIABILITIES |
CREDITORS |
Amounts falling due after more than one year | 11 | ( |
) | ( |
) |
NET ASSETS |
FUNDS | 14 |
Unrestricted funds | 82,186 |
TOTAL FUNDS | 82,186 |
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2024. |
The members have not required the company to obtain an audit of its financial statements for the year ended 31 March 2024 in accordance with Section 476 of the Companies Act 2006. |
The trustees acknowledge their responsibilities for |
(a) | ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and |
(b) | preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company. |
Out of the Darkness Theatre Company (Registered number: SC140452) |
Balance Sheet - continued |
31 March 2024 |
These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime. |
The financial statements were approved by the Board of Trustees and authorised for issue on |
Out of the Darkness Theatre Company |
Notes to the Financial Statements |
For The Year Ended 31 March 2024 |
1. | ACCOUNTING POLICIES |
Basis of preparing the financial statements |
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention. |
Income |
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably. |
Expenditure |
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. |
Tangible fixed assets |
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life. |
Freehold property | - |
Plant and machinery | - |
Computer equipment | - |
Taxation |
The charity is exempt from corporation tax on its charitable activities. |
Fund accounting |
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. |
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. |
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements. |
Employee benefits |
The cost of any unused holiday entitlement is recognised in the period in which the employee's services are received. |
Termination benefits are recognised as an expense when the charity is demonstrably committed to terminate the employment of an employee or to provide termination benefits |
Retirement benefits |
Payments to defined contribution retirement schemes are charged as an expense as they fall due. |
Out of the Darkness Theatre Company |
Notes to the Financial Statements - continued |
For The Year Ended 31 March 2024 |
2. | CHARITABLE ACTIVITIES |
31.3.24 | 31.3.23 |
£ | £ |
Service level agreement |
NHS Highland Services |
Workshops | 28,965 | 25,530 |
Performance | 55,778 | 59,150 |
Work skills | 10,217 | 9,783 |
Arts | 41,530 | 40,597 |
ILF Funding | 2,525 | 1,012 |
SDS | 14,157 | 13,821 |
Pantomime | 2,688 | 2,326 |
Room hire and sundry income | 9,478 | 7,411 |
In House Performances | 1,368 | - |
3. | INVESTMENT INCOME |
31.3.24 | 31.3.23 |
£ | £ |
Deposit account interest |
4. | NET INCOME/(EXPENDITURE) |
Net income/(expenditure) is stated after charging/(crediting): |
31.3.24 | 31.3.23 |
£ | £ |
Depreciation - owned assets |
Deficit on disposal of fixed assets |
5. | TRUSTEES' REMUNERATION AND BENEFITS |
There were no trustees' remuneration or other benefits for the year ended 31 March 2024 nor for the year ended 31 March 2023. |
Trustees' expenses |
There were no trustees' expenses paid for the year ended 31 March 2024 nor for the year ended 31 March 2023. |
Out of the Darkness Theatre Company |
Notes to the Financial Statements - continued |
For The Year Ended 31 March 2024 |
6. | STAFF COSTS |
The average monthly number of employees during the year was as follows: |
31.3.24 | 31.3.23 |
Full time staff | 4 | 4 |
Part time staff | 3 | 2 |
7. | COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES |
Unrestricted |
fund |
£ |
INCOME AND ENDOWMENTS FROM |
Donations and legacies |
Charitable activities |
Investment income |
Total |
EXPENDITURE ON |
Charitable activities |
General |
Other |
Total |
NET INCOME |
RECONCILIATION OF FUNDS |
Total funds brought forward |
TOTAL FUNDS CARRIED FORWARD | 82,186 |
Out of the Darkness Theatre Company |
Notes to the Financial Statements - continued |
For The Year Ended 31 March 2024 |
8. | TANGIBLE FIXED ASSETS |
Freehold | Plant and | Computer |
property | machinery | equipment | Totals |
£ | £ | £ | £ |
COST |
At 1 April 2023 |
Additions |
At 31 March 2024 |
DEPRECIATION |
At 1 April 2023 |
Charge for year |
At 31 March 2024 |
NET BOOK VALUE |
At 31 March 2024 |
At 31 March 2023 |
9. | DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR |
31.3.24 | 31.3.23 |
£ | £ |
Trade debtors |
Prepayments |
10. | CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR |
31.3.24 | 31.3.23 |
£ | £ |
Bank loans and overdrafts (see note 12) |
Credit card | 371 | 469 |
Social security and other taxes |
Wages and pension | 768 | 707 |
Accrued expenses |
Out of the Darkness Theatre Company |
Notes to the Financial Statements - continued |
For The Year Ended 31 March 2024 |
11. | CREDITORS: AMOUNTS FALLING DUE AFTER MORE THAN ONE YEAR |
31.3.24 | 31.3.23 |
£ | £ |
Bank loans (see note 12) |
12. | LOANS |
An analysis of the maturity of loans is given below: |
31.3.24 | 31.3.23 |
£ | £ |
Amounts falling due within one year on demand: |
Bank loans |
Amounts falling between one and two years: |
Bank loans - 1-2 years |
13. | LEASING AGREEMENTS |
Minimum lease payments under non-cancellable operating leases fall due as follows: |
31.3.24 | 31.3.23 |
£ | £ |
Within one year |
In more than five years |
14. | MOVEMENT IN FUNDS |
Net |
movement | At |
At 1.4.23 | in funds | 31.3.24 |
£ | £ | £ |
Unrestricted funds |
General fund | 82,186 | 12,537 | 94,723 |
TOTAL FUNDS | 12,537 | 94,723 |
Net movement in funds, included in the above are as follows: |
Incoming | Resources | Movement |
resources | expended | in funds |
£ | £ | £ |
Unrestricted funds |
General fund | 288,047 | (275,510 | ) | 12,537 |
TOTAL FUNDS | ( |
) | 12,537 |
Out of the Darkness Theatre Company |
Notes to the Financial Statements - continued |
For The Year Ended 31 March 2024 |
14. | MOVEMENT IN FUNDS - continued |
Comparatives for movement in funds |
Net |
movement | At |
At 1.4.22 | in funds | 31.3.23 |
£ | £ | £ |
Unrestricted funds |
General fund | 69,265 | 12,921 | 82,186 |
TOTAL FUNDS | 69,265 | 12,921 | 82,186 |
Comparative net movement in funds, included in the above are as follows: |
Incoming | Resources | Movement |
resources | expended | in funds |
£ | £ | £ |
Unrestricted funds |
General fund | 273,055 | (260,134 | ) | 12,921 |
TOTAL FUNDS | 273,055 | (260,134 | ) | 12,921 |
A current year 12 months and prior year 12 months combined position is as follows: |
Net |
movement | At |
At 1.4.22 | in funds | 31.3.24 |
£ | £ | £ |
Unrestricted funds |
General fund | 69,265 | 25,458 | 94,723 |
TOTAL FUNDS | 69,265 | 25,458 | 94,723 |
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows: |
Incoming | Resources | Movement |
resources | expended | in funds |
£ | £ | £ |
Unrestricted funds |
General fund | 561,102 | (535,644 | ) | 25,458 |
TOTAL FUNDS | 561,102 | (535,644 | ) | 25,458 |
Out of the Darkness Theatre Company |
Notes to the Financial Statements - continued |
For The Year Ended 31 March 2024 |
15. | RELATED PARTY DISCLOSURES |