33 false false false false false false true false false false false false true true No description of principal activity 2023-02-01 Sage Accounts Production Advanced 2023 - FRS102_2023_Charity 32,606 28,429 1,104 29,533 3,073 4,177 xbrli:pure xbrli:shares iso4217:GBP 08280942 2023-02-01 2024-01-31 08280942 2024-01-31 08280942 2023-01-31 08280942 2021-12-01 2023-01-31 08280942 2023-01-31 08280942 2021-11-30 08280942 bus:LeadAgentIfApplicable 2023-02-01 2024-01-31 08280942 char:Trustee1 2023-02-01 2024-01-31 08280942 char:Trustee2 2023-02-01 2024-01-31 08280942 char:Trustee3 2023-02-01 2024-01-31 08280942 char:Trustee4 2023-02-01 2024-01-31 08280942 bus:CompanySecretary1 2023-02-01 2024-01-31 08280942 char:TotalUnrestrictedFunds 2023-01-31 08280942 char:TotalUnrestrictedFunds 2024-01-31 08280942 char:TotalUnrestrictedFunds 2023-01-31 08280942 char:TotalUnrestrictedFunds 2023-02-01 2024-01-31 08280942 char:TotalUnrestrictedFunds 2021-12-01 2023-01-31 08280942 core:WithinOneYear 2024-01-31 08280942 core:WithinOneYear 2023-01-31 08280942 bus:SmallEntities 2023-02-01 2024-01-31 08280942 bus:AuditExempt-NoAccountantsReport 2023-02-01 2024-01-31 08280942 bus:SmallCompaniesRegimeForAccounts 2023-02-01 2024-01-31 08280942 bus:PrivateLimitedCompanyLtd 2023-02-01 2024-01-31 08280942 bus:FullAccounts 2023-02-01 2024-01-31 08280942 core:OfficeEquipment 2023-02-01 2024-01-31 08280942 core:OfficeEquipment 2024-01-31 08280942 core:OfficeEquipment 2023-01-31
COMPANY REGISTRATION NUMBER: 08280942
CHARITY REGISTRATION NUMBER: 1151800
South Elmsall Community Facilities Limited
Company Limited by Guarantee
Unaudited Financial Statements
For the period ended
31 January 2024
South Elmsall Community Facilities Limited
Company Limited by Guarantee
Financial Statements
Year ended 31 January 2024
Pages
Trustees' annual report (incorporating the director's report)
1 to 4
Independent examiner's report to the trustees
5 to 6
Statement of financial activities (including income and expenditure account)
7
Statement of financial position
8
Statement of cash flows
9
Notes to the financial statements
10 to 15
South Elmsall Community Facilities Limited
Company Limited by Guarantee
Trustees' Annual Report (Incorporating the Director's Report)
Year ended 31 January 2024
The trustees, who are also the directors for the purposes of company law, present their report and the unaudited financial statements of the charity for the year ended 31 January 2024 .
Reference and administrative details
Registered charity name
South Elmsall Community Facilities Limited
Charity registration number
1151800
Company registration number
08280942
Principal office and registered
122 Westfield Lane
office
South Elmsall
Pontefract
West Yorkshire
WF9 2EF
The trustees
Mr B Capstick
Mr R Hayhurst
Mr R Lukaszewicz
Mr S Tulley
Company secretary
Ms C L Baxter
Independent examiner
Miss T J Maeer FCA of Townends Accountants LLP
Fulford Lodge
1 Heslington Lane
Fulford
York
YO10 4HW
Structure, governance and management
The organisation is a charitable company limited by guarantee, incorporated on 5 November 2012 and registered as a charity on 26 April 2013.
The company was established under a Memorandum of Association which established the objects and powers of the charitable company and is governed under its Articles of Association. Under those Articles, the Board of Trustees are elected and their appointment reviewed annually by Board of Directors.
Aim and purpose
The charity aims to make a difference to the wellbeing of our community while enhancing the economic and social regeneration of our neighbourhood.
In order to do this the objects of the charity are as follows:
To promote, for the benefit of the inhabitants of South Elmsall and the surrounding area, the provision of facilities for the community who have need of such facilities by reason of their youth, age, infirmity or disablement, financial hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improving the condition of life of the said inhabitants.
To establish or secure the establishment of a community centre and other community facilities.
Objectives and activities
Whilst planning activities to meet these objectives the trustees have taken into consideration the Charity Commission's general guidance on public benefit and have undertaken projects in order to achieve these requirements.
The charity runs and manages the Westfield Centre for South Elmsall Town Council.
The building provides office accommodation, room hire and hall hire for weddings, parties and conferences to members of the community.
The centre also houses the Lanes Café which provides the community with hot and healthy meals at a subsidised rate.
Additionally, the charity maintains a public toilet facility at the Centre.
Achievements and performance
South Elmsall Community Facilities Limited has faced a difficult twelve months with the cost of living crisis and the decline from outside funding which has impacted on profits and meant the charity has had to use its reserves. Energy bills have risen and the demand for our services has increased.
Financial review
The charity has used its reserves in order to continue through what has been a difficult period with the cost of living crisis hitting the charity hard. The nursery had to close its doors during the period due to a lack of qualified staff. The nursery has since reopened and is trading positively.
Plans for future periods
The charity has extended its day nursery and hopes the additional income will help build a surplus for the coming twelve month period.
Reserves policy
It is the policy of the charity to maintain unrestricted funds, which are the free reserves of the charity, at a level that equates to approximately six months unrestricted expenditure. This provides sufficient funds to cover management and administration costs and to provide funds available for donations to projects as and when required.
Risk management
The Trustees have assessed the major risks to which the charity is exposed, in particular those related to the operations and finances of the Company, and are satisfied that systems are in place to mitigate our exposure to the major risks.
Responsibilities of the trustees
The trustees (who are also directors of South Elmsall Community Facilities Limited for the purposes of company law) are responsible for preparing the Trustees' Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
Company law requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing those financial statements, the trustees are required to:
select suitable accounting policies and then apply them consistently;
observe the methods and principles in the Charities SORP;
make judgements and estimates that are reasonable and prudent;
state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements;
prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Small company provisions
This report has been prepared in accordance with the provisions applicable to companies entitled to the small companies exemption.
The trustees' annual report was approved on 1 October 2024 and signed on behalf of the board of trustees by:
Mr B Capstick
Trustee
South Elmsall Community Facilities Limited
Company Limited by Guarantee
Independent Examiner's Report to the Trustees of South Elmsall Community Facilities Limited
Year ended 31 January 2024
I report to the trustees on my examination of the financial statements of South Elmsall Community Facilities Limited ('the charity') for the year ended 31 January 2024.
Responsibilities and basis of report
As the trustees of the company (and also its directors for the purposes of company law) you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 ('the 2006 Act’).
Having satisfied myself that the accounts of the company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the charity’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act. Independent examiner's statement
Since the charity’s gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of the Institute of Chartered Accountants in England and Wales (ICAEW), which is one of the listed bodies.
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
1. accounting records were not kept in respect of the charity as required by section 386 of the 2006 Act; or
2. the financial statements do not accord with those records; or
3. the financial statements do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair' view which is not a matter considered as part of an independent examination; or
4. the financial statements have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Miss T J Maeer FCA of Townends Accountants LLP Independent Examiner
Fulford Lodge 1 Heslington Lane Fulford York YO10 4HW
1 Oct 24
South Elmsall Community Facilities Limited
Company Limited by Guarantee
Statement of Financial Activities
(including income and expenditure account)
Year ended 31 January 2024
Year to 31 Jan 24
Period from 1 Dec 21 to 31 Jan 23
Unrestricted funds
Total funds
Total funds
Note
£
£
£
Income and endowments
Donations and legacies
5
104,621
104,621
254,756
Other trading activities
6
511,285
511,285
608,552
Investment income
7
30
30
9
----------
----------
----------
Total income
615,936
615,936
863,317
----------
----------
----------
Expenditure
Expenditure on charitable activities
8,9
688,187
688,187
863,368
----------
----------
----------
Total expenditure
688,187
688,187
863,368
----------
----------
----------
----------
----------
----------
Net expenditure and net movement in funds
( 72,251)
( 72,251)
( 51)
----------
----------
----------
Reconciliation of funds
Total funds brought forward
182,919
182,919
182,970
----------
----------
----------
Total funds carried forward
110,668
110,668
182,919
----------
----------
----------
The statement of financial activities includes all gains and losses recognised in the year.
All income and expenditure derive from continuing activities.
South Elmsall Community Facilities Limited
Company Limited by Guarantee
Statement of Financial Position
31 January 2024
2024
2023
Note
£
£
£
£
Fixed assets
Tangible fixed assets
15
3,073
4,177
Current assets
Debtors
16
4,563
Cash at bank and in hand
122,293
203,383
----------
----------
122,293
207,946
Creditors: amounts falling due within one year
17
14,698
29,204
----------
----------
Net current assets
107,595
178,742
----------
----------
Total assets less current liabilities
110,668
182,919
----------
----------
Net assets
110,668
182,919
----------
----------
Funds of the charity
Unrestricted funds
110,668
182,919
----------
----------
Total charity funds
19
110,668
182,919
----------
----------
For the year ending 31 January 2024 the charity was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
Directors' responsibilities:
- The members have not required the company to obtain an audit of its financial statements for the year in question in accordance with section 476 ;
- The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of financial statements .
These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies' regime.
These financial statements were approved by the board of trustees and authorised for issue on 1 Oct 24 , and are signed on behalf of the board by:
Mr B Capstick
Mr S Tulley
Trustee
Trustee
South Elmsall Community Facilities Limited
Company Limited by Guarantee
Statement of Cash Flows
Year ended 31 January 2024
2024
2023
£
£
Cash flows from operating activities
Net expenditure
(72,251)
(51)
Adjustments for:
Depreciation of tangible fixed assets
1,104
2,076
Other interest receivable and similar income
( 30)
( 9)
Interest payable and similar charges
3,877
4,793
Accrued (income)/expenses
( 10,916)
8,050
Changes in:
Trade and other debtors
4,563
( 4,563)
Trade and other creditors
( 3,590)
( 1,267)
--------
-------
Cash generated from operations
( 77,243)
9,029
Interest paid
( 3,877)
( 4,793)
Interest received
30
9
--------
-------
Net cash (used in)/from operating activities
( 81,090)
4,245
--------
-------
Cash flows from investing activities
Purchase of tangible assets
( 2,159)
--------
-------
Net cash used in investing activities
( 2,159)
--------
-------
Net (decrease)/increase in cash and cash equivalents
( 81,090)
2,086
Cash and cash equivalents at beginning of year
203,383
201,297
----------
----------
Cash and cash equivalents at end of year
122,293
203,383
----------
----------
South Elmsall Community Facilities Limited
Company Limited by Guarantee
Notes to the Financial Statements
Year ended 31 January 2024
1. General information
The charity is a public benefit entity and a private company limited by guarantee, registered in England and Wales and a registered charity in England and Wales. The address of the registered office is 122 Westfield Lane, South Elmsall, Pontefract, West Yorkshire, WF9 2EF.
2. Statement of compliance
These financial statements have been prepared in compliance with FRS 102, 'The Financial Reporting Standard applicable in the UK and the Republic of Ireland', the Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (Charities SORP (FRS 102)) and the Companies Act 2006.
3. Accounting policies
(a) Basis of preparation
The financial statements have been prepared on the historical cost basis. The financial statements are prepared in sterling, which is the functional currency of the entity. The charity also meets the definition of a public benefit entity as defined under FRS 102.
(b) Going concern
There are no material uncertainties about the charity's ability to continue.
(c) Fund accounting
Funds held by the charity are either: Unrestricted general funds These are funds which can be used in accordance with the charitable objects at the discretion of the trustees. Restricted funds These funds can only be used for particular restricted purposes within the objects at the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
(d) Incoming resources
Income and donations are accounted for as received by the charity. No permanent endowments have been received in the period. Income from other trading activities is accounted for as they are received by the charity.
(e) Resources expended
Expenditure is recognised when a liability is incurred. Charitable activities include all expenditure associated with the day to day provision of Community Facilities.
(f) Tangible assets
Tangible assets are initially recorded at cost, and subsequently stated at cost less any accumulated depreciation and impairment losses.
(g) Depreciation
Depreciation is calculated so as to write off the cost or valuation of an asset, less its residual value, over the useful economic life of that asset as follows:
Equipment
-
20% straight line
(h) Financial instruments
Financial instruments are classified as accounted for, according to the substance of the contractual arrangement, as either financial assets, financial liabilities or equity instruments. An equity instrument is any contract that evidences a residual interest in the assets of the company after deducting all of its liabilities.
(i) Defined contribution plans
Contributions to defined contribution plans are recognised as an expense in the period in which the related service is provided.
4. Limited by guarantee
The liability of the members is limited to £1.00.
5. Donations and legacies
Unrestricted Funds
Total Funds 2024
Unrestricted Funds
Total Funds 2023
£
£
£
£
Donations
Council grants
83,138
83,138
207,444
207,444
Donations and event income
18,264
18,264
15,860
15,860
Sundry grants
3,219
3,219
31,452
31,452
----------
----------
----------
----------
104,621
104,621
254,756
254,756
----------
----------
----------
----------
6. Other trading activities
Unrestricted Funds
Total Funds 2024
Unrestricted Funds
Total Funds 2023
£
£
£
£
Lanes cafe
203,283
203,283
252,323
252,323
Westfield centre - room lettings
56,114
56,114
59,696
59,696
Public toilets
980
980
386
386
Adult education hire
40,184
40,184
26,627
26,627
Childrens centre
146,733
146,733
269,520
269,520
3G Sports pitch hire
63,991
63,991
----------
----------
----------
----------
511,285
511,285
608,552
608,552
----------
----------
----------
----------
7. Investment income
Unrestricted Funds
Total Funds 2024
Unrestricted Funds
Total Funds 2023
£
£
£
£
Bank interest
30
30
9
9
----
----
----
----
8. Expenditure on charitable activities by fund type
Unrestricted Funds
Total Funds 2024
Unrestricted Funds
Total Funds 2023
£
£
£
£
Lanes cafe
360,538
360,538
405,487
405,487
Westfield centre - Room lettings
90,057
90,057
149,027
149,027
Public toilets
825
825
1,255
1,255
Adult education hire
25,434
25,434
18,208
18,208
Childrens centre & play group
207,366
207,366
284,473
284,473
Support costs
3,967
3,967
4,918
4,918
----------
----------
----------
----------
688,187
688,187
863,368
863,368
----------
----------
----------
----------
9. Expenditure on charitable activities by activity type
Activities undertaken directly
Support costs
Total funds 2024
Total fund 2023
£
£
£
£
Lanes cafe
360,538
3,877
364,415
410,280
Westfield centre - Room lettings
90,057
90
90,147
149,152
Public toilets
825
825
1,255
Adult education hire
25,434
25,434
18,208
Childrens centre & play group
207,366
207,366
284,473
----------
-------
----------
----------
684,220
3,967
688,187
863,368
----------
-------
----------
----------
10. Analysis of support costs
Analysis of support costs
Total 2024
Total 2023
£
£
£
General office
90
90
125
Bank charges
3,877
3,877
4,793
-------
-------
-------
3,967
3,967
4,918
-------
-------
-------
11. Net expenditure
Net expenditure is stated after charging/(crediting):
2024
2023
£
£
Depreciation of tangible fixed assets
1,104
2,076
-------
-------
12. Independent examination fees
Period from
Year to
1 Dec 21 to
31 Jan 24
31 Jan 23
£
£
Fees payable to the independent examiner for:
Independent examination of the financial statements
3,500
5,986
-------
-------
13. Staff costs
The total staff costs and employee benefits for the reporting period are analysed as follows:
Period from
Year to
1 Dec 21 to
31 Jan 24
31 Jan 23
£
£
Wages and salaries
394,175
432,939
Employer contributions to pension plans
3,527
4,308
----------
----------
397,702
437,247
----------
----------
The average head count of employees during the year was 33 (2023: 36 ). The average number of full-time equivalent employees during the year is analysed as
follows:
2024
2023
No.
No.
Number of part time staff
33
36
----
----
No employee received employee benefits of more than £60,000 during the year (2023: Nil).
14. Trustee remuneration and expenses
No remuneration was paid to trustees in the year, nor were any trustees' expenses reimbursed.
15. Tangible fixed assets
Equipment
Total
£
£
Cost
At 1 February 2023 and 31 January 2024
32,606
32,606
--------
--------
Depreciation
At 1 February 2023
28,429
28,429
Charge for the year
1,104
1,104
--------
--------
At 31 January 2024
29,533
29,533
--------
--------
Carrying amount
At 31 January 2024
3,073
3,073
--------
--------
At 31 January 2023
4,177
4,177
--------
--------
16. Debtors
2024
2023
£
£
Other debtors
4,563
----
-------
17. Creditors: amounts falling due within one year
2024
2023
£
£
Accruals and deferred income
7,114
18,030
Social security and other taxes
7,579
11,169
Other creditors
5
5
--------
--------
14,698
29,204
--------
--------
18. Pensions and other post retirement benefits
Defined contribution plans
The amount recognised in income or expenditure as an expense in relation to defined contribution plans was £ 3,527 (2023: £ 4,308 ).
19. Analysis of charitable funds
Unrestricted funds
At 1 February 2023
Income
Expenditure
At 31 January 2024
£
£
£
£
Unrestricted Fund - Central Reserves
182,919
615,936
(688,187)
110,668
----------
----------
----------
----------
At 1 December 2021
Income
Expenditure
At 31 January 2023
£
£
£
£
Unrestricted Fund - Central Reserves
182,970
863,317
(863,368)
182,919
----------
----------
----------
----------
20. Analysis of net assets between funds
Unrestricted Funds
Total Funds 2024
£
£
Tangible fixed assets
3,073
3,073
Current assets
122,293
122,293
Creditors less than 1 year
(14,698)
(14,698)
----------
----------
Net assets
110,668
110,668
----------
----------
Unrestricted Funds
Total Funds 2023
£
£
Tangible fixed assets
4,177
4,177
Current assets
207,946
207,946
Creditors less than 1 year
(29,204)
(29,204)
----------
----------
Net assets
182,919
182,919
----------
----------
21. Analysis of changes in net debt
At 1 Feb 2023
Cash flows
At 31 Jan 2024
£
£
£
Cash at bank and in hand
203,383
(81,090)
122,293
----------
--------
----------