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REGISTERED COMPANY NUMBER: 07899199 (England and Wales)
REGISTERED CHARITY NUMBER: 1147761









REPORT OF THE TRUSTEES AND

UNAUDITED FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 MARCH 2024

FOR

ST. CLARES PRE SCHOOL

ST. CLARES PRE SCHOOL






CONTENTS OF THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2024




Page

Report of the Trustees 1 to 3

Independent Examiner's Report 4

Statement of Financial Activities 5

Balance Sheet 6 to 7

Notes to the Financial Statements 8 to 14

ST. CLARES PRE SCHOOL (REGISTERED NUMBER: 07899199)

REPORT OF THE TRUSTEES
FOR THE YEAR ENDED 31 MARCH 2024


The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2024. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

OBJECTIVES AND ACTIVITIES
Objectives and aims
The objects of the charity are to enhance the development and education of children primarily under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups and by;

- Offering appropriate play, education and care facilities and training courses, together with the right of parents to take responsibility for and to become involved in the activities of such groups, ensuring that such groups offer opportunities for all children whatever their race, culture, religion, means or ability.
- Encouraging the study of the needs of such children and their families and promoting public interest in and recognition of such needs.
- Instigating and adhering to and furthering the aims and objects of the Pre-School Learning Alliance.

Public benefit
The trustees confirm that they have referred to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing the charity's aims and objectives and in planning future activities. The trustees refer to public benefit throughout this report.


ST. CLARES PRE SCHOOL (REGISTERED NUMBER: 07899199)

REPORT OF THE TRUSTEES
FOR THE YEAR ENDED 31 MARCH 2024

ACHIEVEMENT AND PERFORMANCE
Charitable activities
At the start of September 2023 Preschool numbers were lower than anticipated but these have increased steadily over this academic year, and we end the term in March 24 being busy and with healthy numbers and children on our waiting list.

The Nursery has continued to grow and has seen a consistent demand for the younger children. This year the Nursery has seen the highest number of children attending since operating as Nursery. The Nursery has had some changes internally to aid our transition to a Nursery. We have purchased new furniture, divided areas and are graduating to a more natural and neutral feel to the environment. There have been some adaptions to the outside areas also and a new gate has been fitted to aid security. We continue to identify areas for improvement and adaptions to meet the needs of the children.

We continue to welcome and support children with all different levels of development and care needs, including children with English as an additional language. We employ 3 staff members for the purpose of 1:1 care for children who need a very high level of support which means these places are very limited and we often have a waiting list for this level of care. We continue to provide care for a high number of children with additional needs and operate with around 35% of children needing additional support. We continue to look at and develop ways we can increase this each year, either through staff levels, staff training and looking at our environment and developing new ideas and practises. Staff supporting children with specific medical and physical needs will and have been trained to enable them to meet these specific needs of the children.

Our staffing levels dipped for a short period of time and because of the difficulties in recruitment for the industry. We have since employed 2 new apprentices at level 3 who are on an 18-month apprenticeship. We have been lucky to have benefited from a qualified and experienced volunteer this year and further supported by a university student, studying childcare on a placement.

Staff training has been a priority this year, two have completed the level 3 childcare refresher, all staff have completed the paediatric first aid, two staff completed safeguarding infants, two completed safeguarding for disabled children, two staff completed safe sleep and all staff completed target setting course. Staff personal development continues to be encouraged and supported, and financed where possible.

We continue to strengthen links within our local community. We participated in a local community event offering a range of activities and give aways on our stall to many local families and other businesses within our community. We performed our annual nativity for parents and families, visited our local library for Christmas carols and went on the Christmas bus. We have also continued to build our relationship and existing links with our local care home visiting more frequently and participating jointly in some of their activities and events. We are frequently invited to visit them for a milkshake and a game of skittles or to have fun in their garden with them.

FINANCIAL REVIEW
Financial position
The pre-school remains in a comfortable financial situation, but we will need to monitor this closely and the impact of the rising living wage, the need for staff to received higher wages so that we can retain our staff and the general increase to the cost of utilities and resources. We have seen a significant increase in the cost of living which has also impacted us in terms of weekly shopping bills, electricity bills and insurance premiums. The committee will continue to monitor and review our financial position as well as reviewing our fees each term.

Reserves policy
As of the 31st March 2024 our reserve account hold's £229,257.26 the reserve account funds are held for our contingency plan for increased or unexpected running cost that may impact the business.

STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.

The charitable company was incorporated on 5th January 2012 and is limited by guarantee and registered as a charity. It is Governed by its Memorandum and Articles of Association.

ST. CLARES PRE SCHOOL (REGISTERED NUMBER: 07899199)

REPORT OF THE TRUSTEES
FOR THE YEAR ENDED 31 MARCH 2024


STRUCTURE, GOVERNANCE AND MANAGEMENT
Recruitment and appointment of new trustees
We inform our parents in the first instance when we need to recruit any new trustees. Interested parties need to apply in writing and attend an interview from which the successful applicant will be appointed. In the event of no parent/carer making an application we will advertise this post locally and encourage other community services to apply, successful applicants will be interviewed an appointment will be made from one of the applicants. The successful applicant will be subject to a satisfactory enhanced DBS check.

REFERENCE AND ADMINISTRATIVE DETAILS
Registered Company number
07899199 (England and Wales)

Registered Charity number
1147761

Registered office
10 Strouden Court
Havant
Hampshire
PO9 4JX

Trustees
L M Cowlin
G Young-Evans
S Bream
Mrs L Lofting
Mrs T J Brown (resigned 25.6.2023)
C Skinner

Independent Examiner
S F Mackie FCA
Morris Crocker
Chartered Accountants
Station House
North Street
Havant
Hampshire
PO9 1QU

Approved by order of the board of trustees on 23 September 2024 and signed on its behalf by:





G Young-Evans - Trustee

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF
ST. CLARES PRE SCHOOL

Independent examiner's report to the trustees of St. Clares Pre School ('the Company')
I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2024.

Responsibilities and basis of report
As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act.

Independent examiner's statement
Since your charity's gross income exceeded £250,000 your examiner must be a member of a listed body. I can confirm that I am qualified to undertake the examination because I am a member of the Institute of Chartered Accountants in England and Wales, which is one of the listed bodies.

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

1. accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.








S F Mackie FCA

Morris Crocker
Chartered Accountants
Station House
North Street
Havant
Hampshire
PO9 1QU

27 September 2024

ST. CLARES PRE SCHOOL

STATEMENT OF FINANCIAL ACTIVITIES
(INCORPORATING AN INCOME AND EXPENDITURE ACCOUNT)
FOR THE YEAR ENDED 31 MARCH 2024

2024 2023
Unrestricted Restricted Total Total
fund funds funds funds
Notes £    £    £    £   
INCOME AND ENDOWMENTS FROM
Charitable activities 3
Development and education 413,983 45 414,028 377,519

Investment income 2 3,117 - 3,117 893
Total 417,100 45 417,145 378,412

EXPENDITURE ON
Charitable activities 4
Development and education 387,467 1,025 388,492 378,701

NET INCOME/(EXPENDITURE) 29,633 (980 ) 28,653 (289 )
Transfers between funds 16 (280 ) 280 - -
Net movement in funds 29,353 (700 ) 28,653 (289 )

RECONCILIATION OF FUNDS
Total funds brought forward 427,621 700 428,321 428,610

TOTAL FUNDS CARRIED FORWARD 456,974 - 456,974 428,321

ST. CLARES PRE SCHOOL (REGISTERED NUMBER: 07899199)

BALANCE SHEET
31 MARCH 2024

2024 2023
Notes £    £   
FIXED ASSETS
Tangible assets 11 242,388 248,466

CURRENT ASSETS
Cash at bank and in hand 246,738 219,852

CREDITORS
Amounts falling due within one year 12 (21,055 ) (20,984 )

NET CURRENT ASSETS 225,683 198,868

TOTAL ASSETS LESS CURRENT
LIABILITIES

468,071

447,334

CREDITORS
Amounts falling due after more than one year 13 (11,097 ) (19,013 )

NET ASSETS 456,974 428,321
FUNDS 16
Unrestricted funds 456,974 427,621
Restricted funds - 700
TOTAL FUNDS 456,974 428,321

The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2024.


The members have not required the company to obtain an audit of its financial statements for the year ended 31 March 2024 in accordance with Section 476 of the Companies Act 2006.


The trustees acknowledge their responsibilities for
(a)ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
(b)preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.


ST. CLARES PRE SCHOOL (REGISTERED NUMBER: 07899199)

BALANCE SHEET - continued
31 MARCH 2024

These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.


The financial statements were approved by the Board of Trustees and authorised for issue on 23 September 2024 and were signed on its behalf by:





G Young-Evans - Trustee

ST. CLARES PRE SCHOOL

NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2024

1. ACCOUNTING POLICIES

Basis of preparing the financial statements
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.

The trustees consider that there are no material uncertainties regarding the charity's ability to continue as a going concern.

Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

Income from government and other grants, whether ‘capital’ grants or ‘revenue’ grants, is recognised when the charity has entitlement to the funds, any performance conditions attached to the grants have been met, it is probable that the income will be received and the amount can be measured reliably and is not deferred.

Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.


Long leasehold - 2% on cost
Fixtures and fittings - 25% on cost

Individual fixed assets are capitalised at cost.

Taxation
The charity is exempt from corporation tax on its charitable activities.

Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

Financial instruments
The charity only enters into basic financial instruments transactions that result in the recognition of financial assets and liabilities like trade and other accounts receivable and payable investments in stocks and shares. The measurement basis used for these instruments is detailed below.


ST. CLARES PRE SCHOOL

NOTES TO THE FINANCIAL STATEMENTS - continued
FOR THE YEAR ENDED 31 MARCH 2024

1. ACCOUNTING POLICIES - continued

Financial instruments
Debtors and cash at bank
Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due. Cash at bank and in hand included cash held on deposit or in a current account.

Creditors and provisions
Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.

2. INVESTMENT INCOME
2024 2023
£    £   
Deposit account interest 3,117 893

All investment income is derived from assets held in the United Kingdom.

3. INCOME FROM CHARITABLE ACTIVITIES
2024 2023
Activity £    £   
Parental funding Development and education 109,349 71,830
Grants Development and education 304,679 305,689
414,028 377,519

Grants received, included in the above, are as follows:
2024 2023
£    £   
Hampshire County Council 304,679 305,689

4. CHARITABLE ACTIVITIES COSTS
Direct Support
Costs (see costs (see
note 5) note 6) Totals
£    £    £   
Development and education 363,373 25,119 388,492


ST. CLARES PRE SCHOOL

NOTES TO THE FINANCIAL STATEMENTS - continued
FOR THE YEAR ENDED 31 MARCH 2024

5. DIRECT COSTS OF CHARITABLE ACTIVITIES
2024 2023
£    £   
Staff costs 296,458 280,683
Rent, rates and water 27,473 26,623
Insurance 3,112 2,842
Light and heat 4,387 3,871
Telephone and internet 661 1,550
Postage and stationery 363 477
Advertising 680 -
Sundries and pre school supplies 20,063 26,884
Children's play equipment and craft materials 6,312 8,630
Subscriptions 3,262 732
Interest payable and similar charges 602 796
363,373 353,088

6. SUPPORT COSTS
Governance
Management costs Totals
£    £    £   
Development and education 20,336 4,783 25,119

Support costs, included in the above, are as follows:

Management
2024 2023
Development
and Total
education activities
£    £   
Wages 12,038 11,031
Bank charges 605 574
Payroll 1,615 1,510
Depreciation 6,078 6,078
20,336 19,193
Governance costs
2024 2023
Development
and Total
education activities
£    £   
Legal and professional fees 2,749 4,449
Accountancy fees 2,034 1,971
4,783 6,420


ST. CLARES PRE SCHOOL

NOTES TO THE FINANCIAL STATEMENTS - continued
FOR THE YEAR ENDED 31 MARCH 2024

7. NET INCOME/(EXPENDITURE)

Net income/(expenditure) is stated after charging/(crediting):

2024 2023
£    £   
Depreciation - owned assets 6,078 6,078
Independent examiner's fee 1,690 1,608

8. TRUSTEES' REMUNERATION AND BENEFITS

During the year Gail Young-Evans, who became a trustee with effect from 5 January 2012, received a salary totalling £25,933 (2023: £24,424 ) for her role as the Pre School Manager.The Articles of the Charity allow this at section 6.

Apart from the above, there was no trustee's remuneration or other benefits for the year ended 31 March 2024 nor for the year ended 31 March 2023.

Trustees' expenses

During the year no trustees (2023: None) were reimbursed out of pocket expenses.

9. STAFF COSTS

The average monthly number of employees during the year was as follows:

2024 2023
Charitable activities 23 23

No employees received emoluments in excess of £60,000.

10. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
Unrestricted Restricted Total
fund funds funds
£    £    £   
INCOME AND ENDOWMENTS FROM
Charitable activities
Development and education 375,539 1,980 377,519

Investment income 893 - 893
Total 376,432 1,980 378,412

EXPENDITURE ON
Charitable activities
Development and education 377,421 1,280 378,701

NET INCOME/(EXPENDITURE) (989 ) 700 (289 )


RECONCILIATION OF FUNDS
Total funds brought forward 428,610 - 428,610

TOTAL FUNDS CARRIED FORWARD 427,621 700 428,321

ST. CLARES PRE SCHOOL

NOTES TO THE FINANCIAL STATEMENTS - continued
FOR THE YEAR ENDED 31 MARCH 2024

11. TANGIBLE FIXED ASSETS
Fixtures
Long and
leasehold fittings Totals
£    £    £   
COST
At 1 April 2023 and 31 March 2024 280,771 15,517 296,288
DEPRECIATION
At 1 April 2023 33,693 14,129 47,822
Charge for year 5,615 463 6,078
At 31 March 2024 39,308 14,592 53,900
NET BOOK VALUE
At 31 March 2024 241,463 925 242,388
At 31 March 2023 247,078 1,388 248,466

12. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
2024 2023
£    £   
Bank loans and overdrafts (see note 14) 8,519 8,519
Accruals and deferred income 12,536 12,465
21,055 20,984

13. CREDITORS: AMOUNTS FALLING DUE AFTER MORE THAN ONE YEAR
2024 2023
£    £   
Bank loans (see note 14) 11,097 19,013

14. LOANS

An analysis of the maturity of loans is given below:

2024 2023
£    £   
Amounts falling due within one year on demand:
Bank loans 8,519 8,519
Amounts falling between one and two years:
Bank loans - 1-2 years 8,519 8,519
Amounts falling due between two and five years:
Bank loans - 2-5 years 2,578 10,494


ST. CLARES PRE SCHOOL

NOTES TO THE FINANCIAL STATEMENTS - continued
FOR THE YEAR ENDED 31 MARCH 2024

15. ANALYSIS OF NET ASSETS BETWEEN FUNDS
2024 2023
Unrestricted Restricted Total Total
fund funds funds funds
£    £    £    £   
Fixed assets 242,388 - 242,388 248,466
Current assets 246,738 - 246,738 219,852
Current liabilities (21,055 ) - (21,055 ) (20,984 )
Long term liabilities (11,097 ) - (11,097 ) (19,013 )
456,974 - 456,974 428,321

16. MOVEMENT IN FUNDS
Net Transfers
movement between At
At 1.4.23 in funds funds 31.3.24
£    £    £    £   
Unrestricted funds
General fund 427,621 29,633 (280 ) 456,974

Restricted funds
HCC - Funding for struggling families 700 (980 ) 280 -

TOTAL FUNDS 428,321 28,653 - 456,974

Net movement in funds, included in the above are as follows:

Incoming Resources Movement
resources expended in funds
£    £    £   
Unrestricted funds
General fund 417,100 (387,467 ) 29,633

Restricted funds
HCC - Funding for struggling families 45 (1,025 ) (980 )

TOTAL FUNDS 417,145 (388,492 ) 28,653


Comparatives for movement in funds

Net
movement At
At 1.4.22 in funds 31.3.23
£    £    £   
Unrestricted funds
General fund 428,610 (989 ) 427,621

Restricted funds
HCC - Funding for struggling families - 700 700

TOTAL FUNDS 428,610 (289 ) 428,321

ST. CLARES PRE SCHOOL

NOTES TO THE FINANCIAL STATEMENTS - continued
FOR THE YEAR ENDED 31 MARCH 2024

16. MOVEMENT IN FUNDS - continued

Comparative net movement in funds, included in the above are as follows:

Incoming Resources Movement
resources expended in funds
£    £    £   
Unrestricted funds
General fund 376,432 (377,421 ) (989 )

Restricted funds
HCC - Funding for struggling families 1,980 (1,280 ) 700

TOTAL FUNDS 378,412 (378,701 ) (289 )

HCC Funding for Struggling Families - represents monies received to allow the school to provide specific support to families who may be struggling with costs.

17. RELATED PARTY DISCLOSURES

There were no related party transactions for the year ended 31 March 2024.

18. ULTIMATE CONTROLLING PARTY

The charitable company is not under the control of another entity or any one individual.