Charity registration number 212755
Company registration number 00653062 (England and Wales)
ASHBURNHAM CHRISTIAN TRUST
ANNUAL REPORT AND FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2024
ASHBURNHAM CHRISTIAN TRUST
LEGAL AND ADMINISTRATIVE INFORMATION
Trustees
Name
Date due for Retirement/Re-election
Dr R H Mitchell
2024
Ms J K Huntley
2025
Mrs F A M Oommen
2026
Reverend R M Djan
2024
Dr M Hoek
2025
Mrs J Dudgeon
2025
Mr M Mayhew
2025
Secretary
Mr A J Proudfoot
Charity number
212755
Company number
00653062
Registered office
Ashburnham Place
Battle
East Sussex
TN33 9NF
Auditor
HJS Accountants Limited
Tagus House
9 Ocean Way
Southampton
Hampshire
United Kingdom
SO14 3TJ
ASHBURNHAM CHRISTIAN TRUST
CONTENTS
Page
Trustees' report
1 - 5
Statement of Trustees' responsibilities
6
Independent auditor's report
7 - 9
Statement of financial activities
10
Balance sheet
11 - 12
Notes to the financial statements
13 - 29
ASHBURNHAM CHRISTIAN TRUST
TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT)
FOR THE YEAR ENDED 31 MARCH 2024
- 1 -

The Trustees are pleased to present the annual report and audited accounts of Ashburnham Christian Trust for the year ended 31st March 2024.

The accounts have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the charitable company's governing document, the Companies Act 2006 and “Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)” (as amended for accounting periods commencing from 1 January 2016).

Objectives and activities

The Charity's object is to advance the Kingdom of our Lord Jesus Christ throughout the world.

Ashburnham Place is a gift. We are a catalytic community who serve and resource all whom God sends our way. We believe Ashburnham Place and its people are a unique gift. We are given to exploring and meeting the needs of the Body of Christ and wider communities. We aim to be a community that provides excellent hospitality and care to the Church and those from the margins of society. We are a connecting place and a hub that resources groups and individuals to be radical and bright through all of life. We want people to be impacted as they come in amongst the community here and that we will impact as we go out to serve and minister. Our desire is that people will come to Ashburnham Place and find exceptional levels of welcome, refuge, challenge, inspiration, learning and peace.

 

In the financial year 2023/24 the Trust met these objectives through:

 

    Residential guests:      35,605     

    Day visitors:         1,538     

    Camping guests:      3,500

Orangery guests:     64,308        

 

All these represent groups and individuals coming for training, education, prayer and/or hospitality.

 

Objectives were further met through our Catalyst volunteer training scheme which saw around 100 young adults from across the world complete the course.

 

 

PUBLIC BENEFIT

 

The Trustees have considered the Charity Commission guidance on public benefit and consider that the objectives and activities of Ashburnham Christian Trust provide the following benefits.

 

 

 

The Trustees will consider requests to review fees for groups or individuals with financial problems. Fees for all charities and churches are subsidised.

 

 

 

ASHBURNHAM CHRISTIAN TRUST
TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2024
- 2 -
Achievements and performance

It has been another encouraging year for the Trust. Our financial sustainability has continued to be a focus and we are grateful that we have maintained a sustainable position throughout the year. This was further supported by the ongoing generosity of our supporters including some much appreciated legacy giving. Aside from the financial picture our greatest gratitude is for the fact that we have been able to further work out the gift of this place and its people. We have strengthened our ability to offer generous hospitality through the renovation of half the Tent Hill House bathrooms and the refurbishment of the Fernery meeting room. These improvements have been warmly welcomed by our guests.

 

Probably even more warmly welcomed has been the long-awaited installation of super-fast fibre internet to site. This was a significant achievement which involved the Trust digging approximately a kilometre of trenching and pulling a high-speed cable through and directly onto site. Once connected and our internal Wi-Fi infrastructure had been updated this has provided us with excellent internet speeds. As well as being good news for our guests this has meant that many of our systems (financial and booking) could finally be uploaded and operated from the ‘cloud’ which has improved the efficiency of many of our systems.

 

As planned we erected a temporary marquee structure for use during our ‘high-season’ months, this has been well received particularly by our larger groups who have appreciated a larger space for their meetings, it has also lifted some of the pressure on meetings rooms when we are hosting multiple groups.

 

The installation of solar panels was sadly not achieved during the period but we made good progress toward securing planning permission and are confident that installation is imminent. Alongside these plans we assessed how we might further reduce our energy consumption across site, this was carried out over a period of months and has led us to identify various practical next steps that we hope to implement.

 

In the previous year we began a pilot programme seeking to engage local young people with land-based learning here at Ashburnham Place. This proved highly successful and has become the Closer to the Land project which during this period worked with around 1500 school aged children. The project provided activities focussed on ‘seeing all things differently, thinking deeply about our shared life together, living well and being kind to all things’. The project addresses questions such as: Where does our food come from? What makes food sustainable? Why be kind? Why be kind to all things? How then shall we live? Alongside this project we began the building of a open sided barn in the Kitchen Garden to provide an outdoor learning space and kitchen for school and community groups to use.

 

The ‘food forest’ in Friar’s Field had further planting during the year and despite losing some young trees to rabbits the area is flourishing, including the installation of a large pond area to further encourage bio-diversity. Sadly, Regina Ebner, the food forest pioneer moved onto new challenges in the North of England during the year so the baton of tending to area has been passed to the ACT team.

 

We successfully opened the on-site artisan bakery, led by our Head Baker Matt Jewell. The bakery produced high quality bread and pastries for guests in the Main House and for sale through the Orangery.

 

The Catalyst training programme for young international volunteers has continued and with regular reviews is being improved at each ‘changeover’. The quality of learning and service has been excellent and hearing the impact on volunteers during each ‘graduation’ ceremony has been encouraging. Connected with this was our successful application to become a sponsoring organisation for volunteers coming to the UK under the Religious Worker Visa scheme.

 

During the year we felt it strategically important to apply consistent focus on the wellbeing of the whole ACT team. To help with this we asked Dan Daly (Maintenance Manager) to form a Wellbeing Team made up of individuals from across the organisation with the simple remit to assess and help improve the experience of everyone working for the trust. So far we have been very encouraged by the results.

ASHBURNHAM CHRISTIAN TRUST
TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2024
- 3 -
Financial review

Overall, income has increased by 35% to £3,175,670 while expenditure increased 20% to £2,622,421. The surplus before other gains and losses was therefore £553,249 (2023: gain of £170,034).

 

The property at Ashburnham Place was independently valued on the 13 May 2020 at £4,100,000. The freehold property included in the valuation has not significantly changed and it was therefore agreed the valuation remains accurate. The value of the freehold property shown in these financial statements include additions and improvements expensed since the date of the valuation report.

 

The Trustees have identified 40 areas of potential risk within the categories of Governance, Operational, Financial, Environmental & External and Compliance together with the potential impact each risk could have and have identified appropriate steps to mitigate them. This Risk Register is reviewed regularly by the Trustees and General Directors.

Reserves

Current Trustee Guidelines are to maintain net current assets at minimum of £100,000. As at 31st March 2024 there were net current asset of £628,173. However, fees received for future years are treated as liability so on 1st April 2024, when fees for 2023-24 ceased to become liabilities, net current assets were £981,395.

Total Funds: £3,852,670

Restricted Funds: £344,846.

Unrestricted Funds: £3,507,824.

 

Plans for future periods

Future plansIn the year ahead, we plan to complete the installation of the site-wide solar energy system. To supplement this we plan to implement a variety of further measures to reduce our energy consumption. These steps include an electrical optimiser, cavity wall insulation on various accommodation blocks, replacement of hot water tanks in Moore House and moving to more energy efficient systems wherever possible.

 

We aim to complete the refurbishment of all the bathrooms in Tent Hill House and to further increase the capacity of our maintenance team to stay on top of the continual demands of maintaining a property such as Ashburnham Place.

 

We will continue our programme of rolling improvements to guest facilities including some refurbishment of the Great Hall and West Room.

 

We will also complete the construction of the Kitchen Garden barn and look forward to bringing school and community groups through.

 

In the year ahead we will see the transition from our long-standing Chair of Trustees, Roger Mitchell, to a new chair. This is a significant change of for the Trust and one that we have anticipate for a while and have a succession plan in place.

ASHBURNHAM CHRISTIAN TRUST
TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2024
- 4 -
Structure, governance and management

Ashburnham Christian Trust is a company limited by guarantee and a registered charity governed by its Memorandum and Articles of Association. It was incorporated on the 18th March 1960.

The trustees, who are also the directors for the purpose of company law, and who served during the year and up to the date of signature of the financial statements were:

Dr R H Mitchell
Ms J K Huntley
Reverend R M Djan
Mrs F A M Oommen
Dr M Hoek
Mrs J J Dudgeon
Mr M W Mayhew

The Trustees who served during the year as Chairman and Vice Chairman were Dr R H Mitchell and Mrs F A M Oommen respectively.

 

Recruitment and appointment of new trustees

New trustees are elected by the Trustees at the Annual General Meeting and any vacancies are filled by recognising gaps in the skills, capacity and experience of existing trustees.

 

New trustees receive induction and training in their role and this process is reviewed by the Trustees regularly.

Organisational structure

The Trustees are responsible for the overall management of the organisation. They approve the budget, capital projects, any change in strategic direction and appoint the General Directors. They advise the General Directors on senior staff appointments and policy issues.

 

The General Directors, Operational Directors and Heads of Department are responsible for the day-to-day management of the organisation within the criteria agreed by the Trustees.

 

The Trustees are responsible for the oversight of the management of risks faced by the Trust. Detailed consideration and daily management of risk is delegated to the General Directors. The Trustees are satisfied that all major risks have been identified and addressed where necessary. Areas of risks considered included governance, management, operations, finance, external factors and compliance.

Salaries across the organisation are reviewed annually as part of the regular budgetary process, the standard to aim for an inflationary increase across all roles, contingent on the charity’s finances making this possible. There are four bands that we base our remuneration packages on: Supervisor, Manager, Operational Director and General Director. Senior management roles are benchmarked against comparable roles in the sector, drawing particularly on data from the CCI network of similar organisations. This is carried out by the General Directors for the senior leadership team roles and by trustees for the General Director role. Benchmarking was most recently carried out by the Trustees for the General Director role in March 2019

Relationship with wider network

The charity has no formal affiliation with other charities but does operate within informal networks of similar organisations.

ASHBURNHAM CHRISTIAN TRUST
TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2024
- 5 -
Reference and administration information
Charity registration no: 212755
Company registration no: 00653062
Registered Address:
Ashburnham Place
Battle
TN33 9NF
Auditors:
HJS Accountants Ltd
Tagus House
9 Ocean Way
Southampton
Hampshire SO14 3TJ
Banks:
National Westminister Bank
CAF Bank
Havelock Road
25 Kings Hill Avenue
Hastings
Kings Hill, West Malling
TN34 1GW
Kent ME19 4JQ
Solicitors:
Gunnercooke LLP
53 King Street
Manchester M2 4LQ
Auditor

The auditors, HJS Accountants Limited, will be proposed for re-appointment at the forthcoming Annual General Meeting.

 

 

The Trustees' report was approved by the Board of Trustees.

Dr R H Mitchell
Trustee
11 September 2024
ASHBURNHAM CHRISTIAN TRUST
STATEMENT OF TRUSTEES' RESPONSIBILITIES  
FOR THE YEAR ENDED 31 MARCH 2024
- 6 -

The trustees, who are also the directors of Ashburnham Christian Trust for the purpose of company law, are responsible for preparing the Trustees' Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

 

Company Law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the Trust and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that year.

 

In preparing these financial statements, the trustees are required to:

 

- select suitable accounting policies and then apply them consistently;

 

- observe the methods and principles in the Charities SORP;

 

- make judgements and estimates that are reasonable and prudent;

 

- state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements; and

 

- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the Trust will continue in operation.

 

The trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the Trust and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the Trust and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

ASHBURNHAM CHRISTIAN TRUST
INDEPENDENT AUDITOR'S REPORT
TO THE TRUSTEES OF ASHBURNHAM CHRISTIAN TRUST
- 7 -

Opinion

In our opinion, the financial statements:

-

give a true and fair view of the state of the charitable company's affairs as at 31 March 2024 and of its incoming resources and application of resources, for the year then ended;

-
have been properly prepared in accordance with United Kingdom Generally Accepted Accounting Practice; and
-

have been prepared in accordance with the requirements of the Companies Act 2006.

We have audited the financial statements of Ashburnham Christian Trust (the ‘Trust’) for the year ended 31 March 2024 which comprise the statement of financial activities, the balance sheet and notes to the financial statements, including significant accounting policies. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards, including Financial Reporting Standard 102 The Financial Reporting Standard applicable in the UK and Republic of Ireland (United Kingdom Generally Accepted Accounting Practice).

Basis for opinion

We conducted our audit in accordance with International Standards on Auditing (UK) (ISAs (UK)) and applicable law. Our responsibilities under those standards are further described in the Auditor's responsibilities for the audit of the financial statements section of our report. We are independent of the Trust in accordance with the ethical requirements that are relevant to our audit of the financial statements in the UK, including the FRC’s Ethical Standard, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.

Conclusions relating to going concern

In auditing the financial statements, we have concluded that the Trustees' use of the going concern basis of accounting in the preparation of the financial statements is appropriate.

 

Based on the work we have performed, we have not identified any material uncertainties relating to events or conditions that, individually or collectively, may cast significant doubt on the Trust’s ability to continue as a going concern for a period of at least twelve months from when the financial statements are authorised for issue.

 

Our responsibilities and the responsibilities of the trustees with respect to going concern are described in the relevant sections of this report.

Other information

The other information comprises the information included in the annual report other than the financial statements and our auditor's report thereon. The trustees are responsible for the other information contained within the annual report. Our opinion on the financial statements does not cover the other information and we do not express any form of assurance conclusion thereon. Our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the course of the audit, or otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to determine whether this gives rise to a material misstatement in the financial statements themselves. If, based on the work we have performed, we conclude that there is a material misstatement of this other information, we are required to report that fact.

 

We have nothing to report in this regard.

Matters on which we are required to report by exception

We have nothing to report in respect of the following matters in relation to which the Charities (Accounts and Reports) Regulations 2008 require us to report to you if, in our opinion:

-

the information given in the financial statements is inconsistent in any material respect with the Trustees' report; or

-

sufficient accounting records have not been kept; or

-

the financial statements are not in agreement with the accounting records; or

-

we have not received all the information and explanations we require for our audit.

ASHBURNHAM CHRISTIAN TRUST
INDEPENDENT AUDITOR'S REPORT (CONTINUED)
TO THE TRUSTEES OF ASHBURNHAM CHRISTIAN TRUST
- 8 -
Responsibilities of trustees

As explained more fully in the statement of Trustees' responsibilities, the trustees, who are also the directors of the Trust for the purpose of company law, are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view, and for such internal control as the trustees determine is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error. In preparing the financial statements, the trustees are responsible for assessing the Trust’s ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the trustees either intend to liquidate the charitable company or to cease operations, or have no realistic alternative but to do so.

Auditor's responsibilities for the audit of the financial statements

We have been appointed as auditor under section 144 of the Charities Act 2011 and report in accordance with the Act and relevant regulations made or having effect thereunder.

Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor's report that includes our opinion. Reasonable assurance is a high level of assurance but is not a guarantee that an audit conducted in accordance with ISAs (UK) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements.

Capabilities of the audit in detecting irregularities, including fraud

Irregularities, including fraud, are instances of non-compliance with laws and regulations. We design procedures in line with our responsibilities, outlined above, to detect material misstatements in respect of irregularities, including fraud. The extent to which our procedures are capable of detecting irregularities, including fraud, is detailed below.

Based on our understanding of the charitable company, we identified that the principal risks of non-compliance with laws and regulations related to breaches of UK regulatory principles, such as food hygiene standards and employment laws. We also considered the laws and regulations which have a direct impact on the financial statements such as the Companies Act 2006 and the Charities Act 2011.

We evaluated management's incentives and opportunities for fraudulent manipulation of the financial statements (including the risk of override of controls), and determined that the principal risks were related to management bias in accounting estimates and judgemental areas of the financial statements.

Audit procedures performed by the audit engagement team included:

 

There are inherent limitations in the audit procedures described above. We are less likely to become aware of instances of non-compliance with laws and regulations that are not closely related to events and transactions reflected in the financial statements. Also, the risk of not detecting a material misstatement due to fraud is higher than the risk of not detecting one resulting from error, as fraud may involve deliberate concealment by, for example, forgery or intentional misrepresentations, or though collusion.

A further description of our responsibilities is available on the Financial Reporting Council’s website at: https://www.frc.org.uk/auditorsresponsibilities. This description forms part of our auditor's report.

ASHBURNHAM CHRISTIAN TRUST
INDEPENDENT AUDITOR'S REPORT (CONTINUED)
TO THE TRUSTEES OF ASHBURNHAM CHRISTIAN TRUST
- 9 -

This report is made solely to the company’s members, as a body, in accordance with section 391 of the Companies Act 2014. Our audit work has been undertaken so that we might state to the company’s members those matters we are required to state to them in an auditor's report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the company and the company’s members as a body, for our audit work, for this report, or for the opinions we have formed.

Angela Trainor (Senior Statutory Auditor)
for and on behalf of HJS Accountants Limited
26 September 2024
Chartered Accountants and Statutory Auditor
Tagus House
9 Ocean Way
Southampton
Hampshire
United Kingdom
SO14 3TJ

HJS Accountants Limited is eligible for appointment as auditor of the Trust by virtue of its eligibility for appointment as auditor of a company under section 1212 of the Companies Act 2006.

ASHBURNHAM CHRISTIAN TRUST
STATEMENT OF FINANCIAL ACTIVITIES
INCLUDING INCOME AND EXPENDITURE ACCOUNT
FOR THE YEAR ENDED 31 MARCH 2024
- 10 -
Unrestricted
Restricted
Total
Unrestricted
Restricted
Total
funds
funds
funds
funds
2024
2024
2024
2023
2023
2023
Notes
£
£
£
£
£
£
Income and endowments from:
Donations and legacies
2
368,054
433,075
801,129
263,420
36,056
299,476

Income from charitable activities

3
1,852,654
-
1,852,654
1,676,810
-
1,676,810
Other trading activities
4
418,543
-
418,543
316,245
-
316,245

Investment income

5
56,192
-
56,192
25,582
-
25,582
Other income
6
47,152
-
47,152
42,514
-
42,514
Total income
2,742,595
433,075
3,175,670
2,324,571
36,056
2,360,627
Expenditure on:
Raising funds
7
114,801
-
114,801
104,392
-
104,392

Charitable activities costs

8
2,395,360
112,260
2,507,620
2,036,746
49,455
2,086,201
Total expenditure
2,510,161
112,260
2,622,421
2,141,138
49,455
2,190,593
Net incoming resources before transfers
232,434
320,815
553,249
183,433
(13,399)
170,034
Gross transfers between funds
774
(774)
-
(841)
841
-
Net income for the year/
Net movement in funds
233,208
320,041
553,249
182,592
(12,558)
170,034
Fund balances at 1 April 2023
3,274,616
24,805
3,299,421
3,092,024
37,363
3,129,387
Fund balances at 31 March 2024
3,507,824
344,846
3,852,670
3,274,616
24,805
3,299,421

The statement of financial activities includes all gains and losses recognised in the year.

All income and expenditure derive from continuing activities.

The statement of financial activities also complies with the requirements for an income and expenditure account under the Companies Act 2006.
ASHBURNHAM CHRISTIAN TRUST
BALANCE SHEET
AS AT 31 MARCH 2024
31 March 2024
- 11 -
2024
2023
Notes
£
£
£
£
Fixed assets
Tangible assets
14
4,775,436
4,671,244
Current assets
Stocks
15
41,848
47,870
Debtors
16
228,630
61,685
Cash at bank and in hand
901,272
574,558
1,171,750
684,113
Creditors: amounts falling due within one year
18
(543,577)
(478,935)
Net current assets
628,173
205,178
Total assets less current liabilities
5,403,609
4,876,422
Creditors: amounts falling due after more than one year
19
(1,550,939)
(1,577,001)
Net assets
3,852,670
3,299,421
Income funds
Restricted funds
21
344,846
24,805
Unrestricted funds
General unrestricted funds
3,496,295
3,263,087
Revaluation reserve
11,529
11,529
3,507,824
3,274,616
3,852,670
3,299,421
ASHBURNHAM CHRISTIAN TRUST
BALANCE SHEET (CONTINUED)
AS AT 31 MARCH 2024
31 March 2024
- 12 -

The company is entitled to the exemption from the audit requirement contained in section 477 of the Companies Act 2006, for the year ended 31 March 2024, although an audit has been carried out under section 144 of the Charities Act 2011.

The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of financial statements.

The members have not required the company to obtain an audit of its financial statements under the requirements of the Companies Act 2006, for the year in question in accordance with section 476.

The financial statements were approved by the Trustees on 11 September 2024
Dr R H Mitchell
Mrs F A M Oommen
Trustee
Trustee
Company registration number 00653062
ASHBURNHAM CHRISTIAN TRUST
NOTES TO THE  FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2024
- 13 -
1
Accounting policies
Charity information

Ashburnham Christian Trust is a private company limited by guarantee incorporated in England and Wales. The registered office is Ashburnham Place, Battle, East Sussex, TN33 9NF.

1.1
Accounting convention

The financial statements have been prepared in accordance with the Trust's Memorandum and Articles of Association, the Companies Act 2006 and “Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)” (as amended for accounting periods commencing from 1 January 2016). The Trust is a Public Benefit Entity as defined by FRS 102.

 

The Trust has taken advantage of the provisions in the SORP for charities applying FRS 102 Update Bulletin 1 not to prepare a Statement of Cash Flows.

The accounts are prepared in sterling, which is the functional currency of the charitable company. Monetary amounts in these financial statements are rounded to the nearest £.

The financial statements have been prepared under the historical cost convention. The principal accounting policies adopted are set out below.

1.2
Going concern

At the time of approving the financial statements, the trustees have a reasonable expectation that the Trust has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements.

1.3
Charitable funds

Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives.

Restricted funds are subject to specific conditions by donors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.

1.4
Income

All income is recognised in the Statement of Financial Activities once the charitable company is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.

Booking fees and deposits relating to future periods but received in advance are shown under deferred income in the balance sheet released to income in the period to which they relate.

1.5
Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charitable company to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably.

 

Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Raising funds

Raising funds includes all expenditure incurred by the charity to raise funds for its charitable purposes and includes costs of all fundraising activities, events and non-charitable trading.

ASHBURNHAM CHRISTIAN TRUST
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2024
1
Accounting policies
(Continued)
- 14 -

Governance costs

Governance costs include costs of governance arrangements which relate to the general running of the Trust.

Allocation and apportionment of costs

Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

1.6
Tangible fixed assets

Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses.

Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases:

Freehold property
not provided
Biomass
5% on cost
Fixtures and fittings
25% on cost
Computer equipment
33% on cost
Motor vehicles
25% on cost
Equipment
25% on cost
Online booking system
25% on cost

The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in the statement of financial activities.

The Trustees consider that the value of the freehold property will continue to increase in time and, as such, they have decided that no depreciation should be provided.

 

Assets with cost in excess of £1,000 are capitalised.

1.7
Impairment of fixed assets

At each reporting end date, the Trust reviews the carrying amounts of its tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss (if any).

1.8
Stocks

Stocks are stated at the lower of cost and estimated selling price less costs to complete and sell. Cost comprises direct materials and, where applicable, direct labour costs and those overheads that have been incurred in bringing the stocks to their present location and condition. Items held for distribution at no or nominal consideration are measured the lower of replacement cost and cost.

Net realisable value is the estimated selling price less all estimated costs of completion and costs to be incurred in marketing, selling and distribution.

1.9
Cash and cash equivalents

Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.

ASHBURNHAM CHRISTIAN TRUST
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2024
1
Accounting policies
(Continued)
- 15 -
Basic financial assets

Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised.

Basic financial liabilities

Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised.

 

Debt instruments are subsequently carried at amortised cost, using the effective interest rate method.

 

Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method.

Derecognition of financial liabilities

Financial liabilities are derecognised when the charitable company's contractual obligations expire or are discharged or cancelled.

1.10
Taxation

The Trust is exempt from corporation tax on its charitable activities.

1.11
Employee benefits

The cost of any unused holiday entitlement is recognised in the period in which the employee’s services are received.

 

Termination benefits are recognised immediately as an expense when the Trust is demonstrably committed to terminate the employment of an employee or to provide termination benefits.

1.12
Retirement benefits

Payments to defined contribution retirement benefit schemes are charged as an expense as they fall due.

1.13
Leases

Leases are classified as finance leases whenever the terms of the lease transfer substantially all the risks and rewards of ownership to the lessees. All other leases are classified as operating leases.

 

Assets held under finance leases are recognised as assets at the lower of the assets fair value at the date of inception and the present value of the minimum lease payments. The related liability is included in the balance sheet as a finance lease obligation. Lease payments are treated as consisting of capital and interest elements. The interest is charged to net income/(expenditure) for the year so as to produce a constant periodic rate of interest on the remaining balance of the liability.

ASHBURNHAM CHRISTIAN TRUST
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2024
- 16 -
2
Donations and legacies
Unrestricted
Restricted
Total
Unrestricted
Restricted
Total
funds
funds
funds
funds
2024
2024
2024
2023
2023
2023
£
£
£
£
£
£
Donations and gifts
362,921
433,075
795,996
224,632
36,056
260,688

Grants

5,133
-
5,133
38,788
-
38,788
368,054
433,075
801,129
263,420
36,056
299,476

At the year end the Charity have been notified of a legacy from an estate that will result in future distributions for the Charity. However, the amounts are currently unquantifiable and therefore not recognised within these financial statements.

ASHBURNHAM CHRISTIAN TRUST
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2024
- 17 -
3

Income from charitable activities

2024
2023
£
£

Conference fees

1,566,118
1,364,385

ACT Events

112,340
138,891

Individual guest fees

80,057
90,826

Summer Camp

82,873
70,778

Westminster Theological Hub

994
2,681

Artisan village income

7,272
9,232

Net surplus on sale of fixed assets

3,000
17
1,852,654
1,676,810
4
Other trading activities
Unrestricted
Unrestricted
funds
funds
2024
2023
£
£
Shop income
63,768
69,347

Tea room income

301,674
228,664

Garden sales

53,101
18,234
Other trading activities
418,543
316,245
5

Investment income

Unrestricted
Unrestricted
funds
funds
2024
2023
£
£
Rental income
33,219
17,494
Interest receivable
22,973
8,088
56,192
25,582
ASHBURNHAM CHRISTIAN TRUST
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2024
- 18 -
6
Other income
Unrestricted
Unrestricted
funds
funds
2024
2023
£
£

Renewable heat incentive

47,152
42,514
7
Raising funds
Unrestricted
Unrestricted
funds
funds
2024
2023
£
£
Trading costs

Shop expenses

45,991
45,858

Bar expenses

7,702
6,731

Tea room expenses

61,108
51,803
Trading costs
114,801
104,392
114,801
104,392
ASHBURNHAM CHRISTIAN TRUST
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2024
- 19 -
8

Charitable activities costs

2024
2023
£
£
Staff costs
716,792
605,179
Depreciation and impairment
69,789
79,729

Rates and water

57,385
50,302

Insurance

82,658
27,617

Light and heat

235,322
171,308

Materials purchases

46,599
48,368

Laundry

46,804
37,476

Provisions purchases

461,990
366,010

Repairs and replacements

33,309
96,012

Vending machines

27,741
23,968

Cleaning materials

8,484
6,702

Household miscellaneous

2,250
4,575

Summer camp

15,635
13,019

ACT holiday and event costs

20,312
23,314

Volunteers expenses

16,108
11,683

Garden and grounds maintenance

33,413
22,684

Maintenance

55,461
96,292
Other charitable expenditure
241,189
179,753
2,171,241
1,863,991
Grant funding of activities (see note 9)
977
949
Share of support costs (see note 10)
312,162
203,847
Share of governance costs (see note 10)
23,240
17,414
2,507,620
2,086,201
Analysis by fund
Unrestricted funds
2,395,360
2,036,746
Restricted funds
112,260
49,455
2,507,620
2,086,201
9
Grants payable
2024
2023
£
£
Grants to institutions:
Other
977
949

ASHBURNHAM CHRISTIAN TRUST
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2024
- 20 -
10
Support costs
Support costs
Governance costs
2024
Support costs
Governance costs
2023
£
£
£
£
£
£
Staff costs
162,990
-
162,990
94,875
-
94,875

Telephone

27,478
-
27,478
16,929
-
16,929

Postage and stationery

2,536
-
2,536
3,052
-
3,052

Sundries

12,820
-
12,820
3,563
-
3,563

Travelling and motor expenses

19,417
-
19,417
23,272
-
23,272

Computer and IT expenses

18,443
-
18,443
12,736
-
12,736

ACT holiday and events costs

-
-
-
8,166
-
8,166

Subscriptions

2,235
-
2,235
1,944
-
1,944

Marketing and advertising

23,764
-
23,764
9,459
-
9,459

Other staff costs and training

19,595
-
19,595
8,688
-
8,688
General expenses
11,699
-
11,699
10,806
-
10,806
Bank charges
11,185
-
11,185
10,357
-
10,357
Audit fees
-
9,819
9,819
-
10,885
10,885
Legal and professional
-
13,421
13,421
-
6,529
6,529
312,162
23,240
335,402
203,847
17,414
221,261
Analysed between
Charitable activities
312,162
23,240
335,402
203,847
17,414
221,261

Governance costs includes payments to the auditors of £9,819 (2023 - £10,885) for audit fees.

11
Trustees

None of the trustees (or any persons connected with them) received any remuneration or benefits from an employment with the Trust during the year.

The total trustees' travel expenses in the year was £2,939 (2023: £1,533).

 

The total number of trustees to whom expenses were reimbursed in the year amounted to 5 (2023: 3).

 

12
Employees

The average monthly number of employees during the year was:

2024
2023
Number
Number
Charitable staff
33
31
ASHBURNHAM CHRISTIAN TRUST
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2024
12
Employees
(Continued)
- 21 -
Employment costs
2024
2023
£
£
Wages and salaries
784,868
622,410
Social security costs
50,105
38,882
Other pension costs
44,809
38,762
879,782
700,054
There were no employees whose annual remuneration was more than £60,000.
13
Taxation

The charity is exempt from tax on income and gains falling within section 505 of the Taxes Act 1988 or section 252 of the Taxationof Chargeable Gains Act 1992 to the extent that these are applied to its charitable objects.

ASHBURNHAM CHRISTIAN TRUST
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2024
- 22 -
14
Tangible fixed assets
Freehold property
Biomass
Fixtures and fittings
Computer equipment
Motor vehicles
Equipment
Online booking system
Total
£
£
£
£
£
£
£
£
Cost
At 1 April 2023
4,425,267
222,592
829,051
110,824
76,579
393,284
15,245
6,072,842
Additions
-
-
119,370
1,409
-
39,187
14,585
174,551
At 31 March 2024
4,425,267
222,592
948,421
112,233
76,579
432,471
29,830
6,247,393
Depreciation and impairment
At 1 April 2023
-
76,047
766,951
109,109
60,888
373,358
15,245
1,401,598
Depreciation charged in the year
-
11,124
38,154
1,709
5,453
11,947
1,972
70,359
At 31 March 2024
-
87,171
805,105
110,818
66,341
385,305
17,217
1,471,957
Carrying amount
At 31 March 2024
4,425,267
135,421
143,316
1,415
10,238
47,166
12,613
4,775,436
At 31 March 2023
4,425,267
146,545
62,100
1,714
15,691
19,927
-
4,671,244
ASHBURNHAM CHRISTIAN TRUST
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2024
14
Tangible fixed assets
(Continued)
- 23 -

The Trustees undertake an annual impairment review of the freehold property.

 

The property at Ashburnham Place was independently valued on the 13 May 2020 at £4,100,000. The freehold property included in the valuation has not significantly changed and it was therefore agreed the valuation remains accurate. The value of the freehold property shown above includes additions and improvements expensed since the valuation report. The freehold land stands in the Balance Sheet at a nil value.

15
Stocks
2024
2023
£
£
Raw materials and consumables
24,382
28,517
Finished goods and goods for resale
17,466
19,353
41,848
47,870
16
Debtors
2024
2023
Amounts falling due within one year:
£
£
Trade debtors
15,478
13,106
Other debtors
213,152
48,579
228,630
61,685
17
Loans and overdrafts
2024
2023
£
£
Bank loans
1,565,472
1,611,807
Payable within one year
48,465
49,496
Payable after one year
1,517,007
1,562,311
Amounts included above which fall due after five years:
Payable by instalments
1,252,311
1,301,807
ASHBURNHAM CHRISTIAN TRUST
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2024
17
Loans and overdrafts
(Continued)
- 24 -

There are two bank loans with CAF bank. The first is secured by way of a fixed and floating charge over the assets of the Charity. The loan is repayable over 25 years, and will be repaid by 2041. Interest is payable at the rate of 2.25% above the Bank of England base rate.

 

The second bank loan with CAF bank is secured by way of a fixed and floating charge over the assets of the Charity. The loan is repayable over 5 years, and will be repaid by 2025. Interest is payable at the rate of 2.25% above the Bank of England base rate.

 

18
Creditors: amounts falling due within one year
2024
2023
Notes
£
£
Bank loans
17
48,465
49,496
Obligations under finance leases
3,689
-
Other taxation and social security
22,171
12,829
Deferred income
20
353,222
293,226
Trade creditors
101,042
108,496
Other creditors
5,238
5,238
Accruals and deferred income
9,750
9,650
543,577
478,935
19
Creditors: amounts falling due after more than one year
2024
2023
Notes
£
£
Bank loans
17
1,517,007
1,562,311
Obligations under finance leases
18,745
-
Deferred income
20
15,187
14,690
1,550,939
1,577,001
20
Deferred income
2024
2023
£
£
Arising from deferred income deposits and fees received in advance
368,409
307,916
ASHBURNHAM CHRISTIAN TRUST
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2024
20
Deferred income
(Continued)
- 25 -

Deferred income is included in the financial statements as follows:

2024
2023
£
£
Deferred income is included within:
Current liabilities
353,222
293,226
Non-current liabilities
15,187
14,690
368,409
307,916
Movements in the year:
Deferred income at 1 April 2023
307,916
316,367
Released from previous periods
(293,226)
(297,410)
Resources deferred in the year
353,719
288,959
Deferred income at 31 March 2024
368,409
307,916
ASHBURNHAM CHRISTIAN TRUST
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2024
- 26 -
21
Restricted funds
The income funds of the charity include restricted funds comprising the following unexpended balances of donations and grants held on trust for specific purposes:
Movement in funds
Movement in funds
Balance at
1 April 2022
Incoming resources
Resources expended
Transfers
Balance at
1 April 2023
Incoming resources
Resources expended
Transfers
Balance at
31 March 2024
£
£
£
£
£
£
£
£
£
Staff gratuities
1,573
4,044
(3,517)
-
2,100
4,410
(5,694)
-
816
Prayer Centre
1,568
837
(543)
-
1,862
1,060
(1,408)
-
1,514
Grounds Fund
1,282
-
(186)
-
1,098
-
(17)
-
1,081
Employability Programme
35
30
-
-
65
27
-
-
92
Catalyst
-
-
-
-
-
455
(412)
(43)
-
T & B Parkins
4,020
-
-
-
4,020
-
(4,020)
-
-
Support Retreat Fund
-
-
-
-
-
200
(13)
-
187
Land Engagement Lead Fund
-
15,000
(15,000)
-
-
3,360
(1,454)
-
1,906
Prayer centre refurbishing
7,625
106
(8,462)
731
-
1,349
(618)
(731)
-
Staff/ Volunteer sponsorship
-
1,444
-
-
1,444
11,290
(2,109)
-
10,625
Playground
1,236
-
-
-
1,236
-
-
-
1,236
Jacob Oommen
1,926
-
(949)
-
977
-
(977)
-
-
Kitchen garden
5,050
-
(185)
-
4,865
167
(5,032)
-
-
Flowers
-
4,182
(4,182)
-
-
625
-
-
625
Wrags
-
938
(1,048)
110
-
2,000
(2,000)
-
-
WTC
81
-
-
-
81
270
(141)
-
210
Kitchen garden refill station
7,679
-
(5,739)
-
6,067
2,862
(8,929)
-
-
Garden wall assistance
5,288
5,000
(9,297)
-
990
-
(990)
-
-
Energy Savings
-
4,475
(4,475)
-
-
320,000
(25,235)
-
294,765
Marquee
-
-
-
-
-
80,000
(51,731)
-
28,269
Sparks Development
-
-
-
-
-
2,000
(1,080)
-
920
Foraging Posts
-
-
-
-
-
600
-
-
600
Emrys Support Fund
-
-
-
-
-
2,400
(400)
-
2,000
37,363
36,056
(49,455)
841
24,805
433,075
(112,260)
(774)
(344,846)
ASHBURNHAM CHRISTIAN TRUST
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2024
21
Restricted funds
(Continued)
- 27 -

Staff Gratuities

Donations from guests for the benefit of staff and volunteers.

 

Prayer Centre

Donations help to facilitate 24/7 prayer at Ashburnham Place.

 

Grounds Fund

Donations to assist with the upkeep of the grounds at Ashburnham Place.

 

Employability Programme

Donations to assist with teaching new skills to people who have issues obtaining employment so that they can confidently re-enter the job market.

 

Catalyst

Payments and donations for volunteer training programme.

 

T & B Parkins

Donations to support establishment of similar centre in Germany.

 

Land Engagement Lead

Donations received for Land engagements.

 

Prayer Centre refurbishment

Donations received for refurbishment of the prayer centre.

 

Staff/Volunteer sponsorship

Donations for the benefit of staff and volunteers.

 

Playground

Donations to assist with the provision of a playground.

 

Jacob Oommen

Donations in memory of Jacob Oommen.

 

Kitchen Garden

Improvement in composting facilities.

ASHBURNHAM CHRISTIAN TRUST
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2024
21
Restricted funds
(Continued)
- 28 -

Support retreat fund

Donations for those unable to afford support retreats.

 

WTC

Donations received for use in study courses with the Westminster Theological Centre.

 

Kitchen/Garden refill station

Donations for refill station in the kitchen and garden area.

 

Garden wall assistance fund

Funds received toward garden wall maintenance.

 

Flowers

Donations received for dedicated ornamental flowers for the garden.

 

Wrags

Donations received for the provision of an assistant to help with the ornamental gardens. work

 

Energy Savings

Funds received toward specific energy saving measures.

 

Marque

Funds received toward a marque purchase.

 

Sparks Development

Donations received for the development of the annual Sparks conference at Ashburnham Place.

 

Foraging Posts

Donations received for the development of a new foraging trail at Ashburnham Place.

 

Emrys Support Fund

Donations received specifically for a couple from the Ashburnham Place community.

ASHBURNHAM CHRISTIAN TRUST
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2024
- 29 -
22
Analysis of net assets between funds

Unrestricted funds

Restricted funds

Total

Unrestricted funds

Restricted funds

Total
2024
2024
2024
2023
2023
2023
£
£
£
£
£
£
Fund balances at 31 March 2024 are represented by:
Tangible assets
4,775,436
-
4,775,436
4,671,244
-
4,671,244
Current assets/(liabilities)
283,327
344,846
628,173
181,213
23,965
205,178
Long term liabilities
(1,550,939)
-
(1,550,939)
(1,577,001)
-
(1,577,001)
3,507,824
344,846
3,852,670
3,275,456
23,965
3,299,421
23
Operating lease commitments

At the reporting end date the Trust had outstanding commitments for future minimum lease payments under non-cancellable operating leases, which fall due as follows:

2024
2023
£
£
Within one year
13,387
8,000
Between two and five years
31,515
15,570
44,902
23,570
24
Related party transactions
Remuneration of key management personnel

The remuneration of key management personnel is as follows.

2024
2023
£
£
Aggregate compensation
180,925
167,128

During the year, £1,940 (2023: £2,050) was paid to 2MT for training by Mrs Sue Mitchell, the wife of Trustee, Dr Roger Mitchell.

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