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COMPANY REGISTRATION NUMBER: 03865647
CHARITY REGISTRATION NUMBER: 1079229
Citizens Advice Cumbria
Unaudited Financial Statements
For the Year Ending
31 March 2024
Citizens Advice Cumbria
Financial Statements
Year Ended 31 March 2024
Page
Trustees' Annual Report (Incorporating the Director's Report)
1
Independent Examiner's Report to the Trustees
6
Statement of Financial Activities (Including Income and Expenditure Account)
7
Statement of Financial Position
8
Notes to the Financial Statements
9
Citizens Advice Cumbria
Trustees' Annual Report (Incorporating the Director's Report)
Year Ended 31 March 2024
The trustees, who are also the directors for the purposes of company law, present their report and the unaudited financial statements of the charity for the year ended 31 March 2024 .
Objectives and Activities
Objects
The Company is established to promote any charitable purpose for the benefit of the community in Cumbria by the advancement of education, the protection of health, the relief of poverty, sickness and distress.
Public benefit
The Trustees have referred to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing the objectives and in planning for future activities.
Charity's aims
The aims of the Charity are to support the work of Cumbria's Local Citizens Advice and to co-ordinate the work and financing of county wide contracts to be implemented by Cumbria's Local Citizens Advice, comprising Allerdale, Barrow, Carlisle and Eden, Copeland, and South Lakes.
Achievements and Performance
Macmillan Cancer Support
Macmillan was our sole funder for 2023-24. Our work supporting people whose lives are affected by cancer, both patients and their families, to ease financial concerns and make sure that they have the income they need continues to be a vital service. Our achievements during the period satisfied the requirements of Macmillan.
Review of charitable activities
The board of Citizens Advice Cumbria (CAC) continues to perform an enabling and consultative function to assist Cumbria's Local Citizens Advice (LCA) in offering coordinated advice services across the county. It does not exercise or possess executive powers over them but operates through the agreement and consent of the members. CAC does not provide advice services outside Cumbria. CAC has legal responsibility for those contracts secured in its name and the members enter into sub contracts for the provisions of specified services.
In addition to providing a forum for sharing information and good practice for members, CAC provides a single Citizens Advice organisation within which funders and partner organisations can work. This can be crucial for county wide strategies which benefit the people of Cumbria, for example, reducing poverty, minimising the negative impacts of the cost of living crisis, helping people into work. CAC manages contract and grant funding, channelling funding to LCAs according to contract and/or grant requirements. CAC also has responsibility for monitoring performance against contract and grant specifications. CAC is represented at national meetings of Citizens Advice consortia providing further opportunities for sharing best practice and identifying current and future issues.
The Chief Officers of each LCA meet on a regular basis to review and monitor operations on county wide services and to discuss recommendations for service development to CAC.
Strategic Development
The local government administrative structure of Cumbria was altered as from 1 April 2023. Cumbria was split geographically into Cumberland to the west and Westmoreland & Furness to the east. New administrative centres for these areas absorbed the responsibilities previously discharged by both Cumbria County Council and the local district councils. CAC has helped the Cumbria LCAs to build and maintain productive working relationships with council officers and councillors during this period of change to ensure they continue to work with us as valued partners to achieve their strategic objectives. The transformation is challenging and will take considerable time to resolve those challenges. While the changes have the potential to affect LCAs, no impact has yet emerged on CAC as our main role is to operate county wide contracts and the only current funder is MacMillan.
Financial Review
Financial Position
The trustees are satisfied that the Charity has adequate reserves to continue its work for the next twelve months.
At the end of the year 2023/2024 we had total funds of £27526 (cf £27052 for 2022/23) of which £5,500 is designated for county-wide training and marketing, £1500 has been allocated for partnership working to support LCAs during the local government reorganisation, £2200 is to be retained for CAC expenses and the remainder is to be used when funds permit to improve LCA cash flow as stated under 'Investment Policy' below (subject to any strategic development projects being required as a result of external changes as listed above.)
Principal financial management policies adopted in the year
A budget for the year was agreed at the beginning of the accounting period. Management accounts were presented at quarterly Trustee Board meetings with expenditure monitored against budgets. Policies regarding spending authorities and accounting procedures are laid out in the Financial Procedures policy.
Reserves policy
The Charity follows the guidance issued by the Charity Commission and seeks to maintain adequate reserves to meet the Charity's commitments for governance costs of at least nine months. It has been agreed that the reserves be set at £14,000. The Charity's costs for charitable activity are directly related to, and funded by, the contracts for which it has responsibility. Any future expenditure will be funded from those contracts.
Principal funding sources
During the accounting period two contracts were held. In addition to the long running contract by Macmillan Cancer Support for Welfare Benefits Advice for people diagnosed with cancer and their families, MacMillan funded additional support (for the same purpose) via a new contract; the Booster contract.
These projects contributed 1% of their funding towards the governance and administrative costs of CAC.
Investment policy
The policy of the Charity is not to make investments as liquid reserves may be used to help member LCAs to manage cash flow gaps between receipt of funder payments and their expenditure on providing services under the contract.
Donation policy
The policy of the Charity is not to give grants or donations to other charities or organisations. It does administer the payments of grants to its member organisations. These are shown in the accounts.
Plans for Future Periods
Our sole funder currently is MacMillan, via both a three year contract, continuing to the end of 2024 and a 15 month Booster contract also expiring at the end of 2024. MacMillan have initiated the process for extending both contracts beyond this date and we are confident that the funding will continue. CAC and its members continue to look for additional funding streams to augment our income and services, however there are continuing financial pressures on our funders. The changing environment and current trend away from consortia based contracts creates uncertainty for the future of the consortium but there may be a role if contracts offered under the new local government arrangements are based on a wider geographical area than that of individual LCAs. If there are no future sources of funding our charity would carry no financial risks as we would have no liabilities. The risk would be borne by the LCAs.
Structure, Governance and Management
Governing Document
Citizens Advice Cumbria is an incorporated organisation, governed by its Articles of Association. The present Articles are the result of amendment by special resolution dated 21st September 2010. Considerable work has been undertaken to update the articles to more closely match the current National CA model articles. However CA are now seeking to update the model articles so we have been involved in their development.
Methods adopted for the recruitment and appointment of new trustees
a) Each local Citizens Advice (Allerdale, Barrow, Carlisle & Eden, Copeland and South Lakes) may nominate three representatives - two from its Board of Trustees together with the Chief Officer, to be a Trustee of CAC. There is no minimum or maximum period of office.
b) Other Trustees may be appointed by the Board of Trustees, at any time and for any period, to bring necessary and relevant experience or expertise to the Charity.
Policies and procedures adopted for the recruitment and training of Trustees. All trustee nominees from the members are expected to have experience of and commitment to the ethos and work of Citizens Advice; this is supplemented by an induction pack detailing the structure, aims and procedures of Citizens Advice Cumbria.
Wider Network
Citizens Advice Cumbria works with all the Local Citizens Advice Offices in Cumbria and with national Citizens Advice, particularly with their staff in the North Region.
Membership
All Local Citizens Advice in Cumbria are members of CAC.
Organisational Structure
a) The Company functions through a Trustee Board hereinafter referred to as the Board
b) All members of the Board of Trustees are ex officio Trustees of the Charity and Directors of the Company.
Risks Policy
The company has no employees and therefore does not require cover for employer's risks.
As there are no employees there is no requirement to retain reserves covering redundancy costs.
The company has no buildings or other fixed assets and therefore requires no related insurance cover.
Third party cover is provided by Citizens Advice nationally based on our associate membership of Citizens Advice.
The company is only contracted to pay the LCAs from funds it receives from Funders and has no liability in the event that Funders do not extend the contract.
To prevent loss of income due to not adhering to the funder's contract the company has entered into formal agreements with each Local Citizens Advice concerning their participation in central contracts for which the company is responsible.
To limit any liability to Trustees in the event that such a contract becomes unaffordable forcing LCAs to default, we have taken Trustee indemnity insurance.
Reference and Administrative Details
Registered charity name
Citizens Advice Cumbria
Charity registration number
1079229
Company registration number
03865647
Principal office and registered
C/o Citizens Advice Carlisle and Eden Office
office
2 Sandgate
Penrith
Cumbria
CA11 7TP
The Trustees
A Setters (Chair)
G P Smith (Treasurer)
A J Setters Chair (Appointed 7 November 2023) J Whitehead Citizens Advice South Lakes (Resigned 23 October 2023) G P Smith Citizens Advice Copeland (Treasurer) J A Auld Citizens Advice Carlisle & Eden D Shepherd Citizens Advice Carlisle & Eden (Resigned 31 May 2023) M C McKinlay Citizens Advice Barrow In Furness K Evans Citizens Advice South Lakes K A Little Citizens Advice Allerdale W Robinson Citizens Advice Barrow In Furness (Resigned 16 January 2024) S Hewitson Citizens Advice Copeland T F Edwards Citizens Advice Allerdale
Company Secretary
W J Robinson (to 16 January 2024; A J Setters assumed the role from 1 May 2024)
Independent Examiner
Jane Ascroft FCA MA (Cantab)
Enterprise House
Harmire Enterprise Park
Barnard Castle
County Durham
DL12 8XP
Small Company Provisions
This report has been prepared in accordance with the provisions applicable to companies entitled to the small companies exemption.
The trustees' annual report was approved on 18 October 2024 and signed on behalf of the board of trustees by:
A Setters (Chair)
Trustee
Citizens Advice Cumbria
Independent Examiner's Report to the Trustees of Citizens Advice Cumbria
Year Ended 31 March 2024
I report to the trustees on my examination of the financial statements of Citizens Advice Cumbria ('the charity') for the year ended 31 March 2024.
Responsibilities and Basis of Report
As the trustees of the company (and also its directors for the purposes of company law) you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 ('the 2006 Act’).
Having satisfied myself that the accounts of the company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the charity’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act. Independent Examiner's Statement
Since the charity’s gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of the Institute of Chartered Accountants in England and Wales (ICAEW), which is one of the listed bodies.
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
1. accounting records were not kept in respect of the charity as required by section 386 of the 2006 Act; or
2. the financial statements do not accord with those records; or
3. the financial statements do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair' view which is not a matter considered as part of an independent examination; or
4. the financial statements have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Jane Ascroft FCA MA (Cantab) Independent Examiner
Enterprise House Harmire Enterprise Park Barnard Castle County Durham DL12 8XP
18 October 2024
Citizens Advice Cumbria
Statement of Financial Activities
(including income and expenditure account)
Year Ended 31 March 2024
2024
2023
Unrestricted funds
Restricted funds
Total funds
Total funds
Note
£
£
£
£
Income and endowments
Charitable activities
5
251,148
251,148
206,011
Investment income
6
407
407
135
Other income
7
3,005
3,005
-------
---------
---------
---------
Total income
3,412
251,148
254,560
206,146
-------
---------
---------
---------
Expenditure
Expenditure on charitable activities
8,9
5,364
248,722
254,086
207,704
-------
---------
---------
---------
Total expenditure
5,364
248,722
254,086
207,704
-------
---------
---------
---------
-------
---------
---------
---------
Net income/(expenditure)
( 1,952)
2,426
474
( 1,558)
-------
---------
---------
---------
Transfers between funds
2,426
(2,426)
-------
---------
---------
---------
Net movement in funds
474
474
( 1,558)
Reconciliation of funds
Total funds brought forward
27,052
27,052
28,610
--------
---------
---------
---------
Total funds carried forward
27,526
27,526
27,052
--------
---------
---------
---------
The statement of financial activities includes all gains and losses recognised in the year.
All income and expenditure derive from continuing activities.
Citizens Advice Cumbria
Statement of Financial Position
31 March 2024
2024
2023
Note
£
£
Current Assets
Debtors
15
23,646
17,377
Cash at bank and in hand
28,097
27,440
--------
--------
51,743
44,817
Creditors: amounts falling due within one year
16
24,217
17,765
--------
--------
Net Current Assets
27,526
27,052
--------
--------
Total Assets Less Current Liabilities
27,526
27,052
--------
--------
Net Assets
27,526
27,052
--------
--------
Funds of the Charity
Unrestricted funds
27,526
27,052
--------
--------
Total charity funds
17
27,526
27,052
--------
--------
For the year ending 31 March 2024 the charity was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
Directors' responsibilities:
- The members have not required the company to obtain an audit of its financial statements for the year in question in accordance with section 476 ;
- The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of financial statements .
These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies' regime.
These financial statements were approved by the board of trustees and authorised for issue on 18 October 2024 , and are signed on behalf of the board by:
G P Smith (Treasurer)
Trustee
Citizens Advice Cumbria
Notes to the Financial Statements
Year Ended 31 March 2024
1. General Information
The charity is a public benefit entity and a private company limited by guarantee, registered in England and Wales and a registered charity in England and Wales. The address of the registered office is C/o Citizens Advice Carlisle and Eden Office, 2 Sandgate, Penrith, Cumbria, CA11 7TP.
2. Statement of Compliance
These financial statements have been prepared in compliance with FRS 102, 'The Financial Reporting Standard applicable in the UK and the Republic of Ireland', the Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (Charities SORP (FRS 102)) and the Companies Act 2006.
3. Accounting Policies
Basis of Preparation
The financial statements have been prepared on the historical cost basis, as modified by the revaluation of certain financial assets and liabilities and investment properties measured at fair value through income or expenditure.
The financial statements are prepared in sterling, which is the functional currency of the entity.
Going Concern
There are no material uncertainties about the charity’s ability to continue.
Judgements and Key Sources of Estimation Uncertainty
The preparation of the financial statements requires management to make judgements, estimates and assumptions that affect the amounts reported. These estimates and judgements are continually reviewed and are based on experience and other factors, including expectations of future events that are believed to be reasonable under the circumstances. There were no judgements made or estimation uncertainty that would have a significant impact in these, or the following years', figures
Fund Accounting
Unrestricted funds are available for use at the discretion of the trustees to further any of the charity's purposes. Designated funds are unrestricted funds earmarked by the trustees for particular future project or commitment. Restricted funds are subjected to restrictions on their expenditure declared by the donor or through the terms of an appeal, and fall into one of two sub-classes: restricted income funds or endowment funds.
Income
All income is included in the statement of financial activities when entitlement has passed to the charity, it is probable that the economic benefits associated with the transaction will flow to the charity and the amount can be reliably measured. The following specific policies are applied to particular categories of income: - income from donations or grants is recognised when there is evidence of entitlement to the gift, receipt is probable and its amount can be measured reliably. - legacy income is recognised when receipt is probable and entitlement is established. - income from donated goods is measured at the fair value of the goods unless this is impractical to measure reliably, in which case the value is derived from the cost to the donor or the estimated resale value. Donated facilities and services are recognised in the accounts when received if the value can be reliably measured. No amounts are included for the contribution of general volunteers. - income from contracts for the supply of services is recognised with the delivery of the contracted service. This is classified as unrestricted funds unless there is a contractual requirement for it to be spent on a particular purpose and returned if unspent, in which case it may be regarded as restricted.
Expenditure
Expenditure is recognised on an accruals basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered, and is classified under headings of the statement of financial activities to which it relates:
- expenditure on raising funds includes the costs of all fundraising activities, events, non-charitable trading activities, and the sale of donated goods.
- expenditure on charitable activities includes all costs incurred by a charity in undertaking activities that further its charitable aims for the benefit of its beneficiaries, including those support costs and costs relating to the governance of the charity apportioned to charitable activities.
- other expenditure includes all expenditure that is neither related to raising funds for the charity nor part of its expenditure on charitable activities.
All costs are allocated to expenditure categories reflecting the use of the resource. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs are apportioned between the activities they contribute to on a reasonable, justifiable and consistent basis.
Tangible Assets
Tangible assets are initially recorded at cost, and subsequently stated at cost less any accumulated depreciation and impairment losses.
Depreciation
Depreciation is calculated so as to write off the cost or valuation of an asset, less its residual value, over the useful economic life of that asset as follows:
Equipment
-
Fully depreciated
Impairment of Fixed Assets
A review for indicators of impairment is carried out at each reporting date, with the recoverable amount being estimated where such indicators exist. Where the carrying value exceeds the recoverable amount, the asset is impaired accordingly. Prior impairments are also reviewed for possible reversal at each reporting date.
Financial Instruments
The charity only has financial assets and liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value.
Debtors
Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.
Accrued income and tax recoverable is included at the best estimate of the amounts receivable at the balance sheet date.
Cash at Bank and in Hand
Cash at bank and cash in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.
Creditors
Creditors are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors are normally recognised at their settlement amount after allowing for any trade discounts due.
Taxation
The company is considered to pass the tests set out in Paragraph 1 Schedule 6 of the Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes. Accordingly, the company is potentially exempt from taxation in respect of income or capital gains received within categories covered by Chapter 3 Part 11 of the Corporation Tax Act 2010 or Section 256 of the taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively to charitable purposes.
4. Limited by Guarantee
The company is limited by guarantee. At 31st March 2024 there were 10 members each of whom had undertaken to contribute an amount not exceeding £1 in the event of a winding up.
5. Charitable Activities
Restricted Funds
Total Funds 2024
Restricted Funds
Total Funds 2023
£
£
£
£
Macmillan Cancer Support
251,148
251,148
206,011
206,011
---------
---------
---------
---------
6. Investment Income
Unrestricted Funds
Total Funds 2024
Unrestricted Funds
Total Funds 2023
£
£
£
£
Bank interest
407
407
135
135
----
----
----
----
7. Other Income
Unrestricted Funds
Total Funds 2024
Unrestricted Funds
Total Funds 2023
£
£
£
£
Training income
3,005
3,005
-------
-------
----
----
8. Expenditure on Charitable Activities by Fund Type
Unrestricted Funds
Restricted Funds
Total Funds 2024
£
£
£
Macmillan Cancer Support
248,722
248,722
LCA Support
3,883
3,883
Support costs
1,481
1,481
-------
---------
---------
5,364
248,722
254,086
-------
---------
---------
Unrestricted Funds
Restricted Funds
Total Funds 2023
£
£
£
Macmillan Cancer Support
203,839
203,839
LCA Support
2,750
2,750
Support costs
1,115
1,115
-------
---------
---------
3,865
203,839
207,704
-------
---------
---------
9. Expenditure on Charitable Activities by Activity Type
Activities undertaken directly
Support costs
Total funds 2024
Total fund 2023
£
£
£
£
Macmillan Cancer Support
248,722
248,722
203,839
LCA Support
3,883
3,883
2,750
Governance costs
1,481
1,481
1,115
---------
-------
---------
---------
252,605
1,481
254,086
207,704
---------
-------
---------
---------
10. Independent Examination Fees
2024
2023
£
£
Fees payable to the independent examiner for:
Independent examination of the financial statements
816
780
----
----
11. Staff Costs
The average head count of employees during the year was Nil (2023: Nil).
No employee received employee benefits of more than £60,000 during the year (2023: Nil).
12. Trustee Remuneration and Expenses
No salaries or wages have been paid to employees, including the members of the Board, during the year.
Expenses of £Nil were reimbursed to trustees during the year (2022 - £Nil).
13. Transfers Between Funds
There was a transfer from the Macmillan Cancer Support restricted fund to unrestricted reserves totalling £2,426 in relation to a set percentage management fee.
14. Tangible Fixed Assets
Equipment
£
Cost
At 1 April 2023 and 31 March 2024
1,364
-------
Depreciation
At 1 April 2023 and 31 March 2024
1,364
-------
Carrying amount
At 31 March 2024
-------
At 31 March 2023
-------
15. Debtors
2024
2023
£
£
Macmillan debtor
23,646
17,377
--------
--------
16. Creditors: amounts falling due within one year
2024
2023
£
£
Accruals and deferred income
816
780
Macmillan partner payments owed to local CitA offices
23,401
16,985
--------
--------
24,217
17,765
--------
--------
17. Analysis of Charitable Funds
Unrestricted funds
At 1 April 2023
Income
Expenditure
Transfers
At 31 March 2024
£
£
£
£
£
General funds
13,052
3,412
(5,364)
2,426
13,526
Designated Funds
14,000
14,000
--------
-------
-------
-------
--------
27,052
3,412
(5,364)
2,426
27,526
--------
-------
-------
-------
--------
At 1 April 2022
Income
Expenditure
Transfers
At 31 March 2023
£
£
£
£
£
General funds
14,610
135
(3,865)
2,172
13,052
Designated Funds
14,000
14,000
--------
----
-------
-------
--------
28,610
135
(3,865)
2,172
27,052
--------
----
-------
-------
--------
Designated funds comprise £8,000 held as a cash flow buffer for member Local Citizens Advice and £6,000 for Strategic Development projects.
Restricted funds
At 1 April 2023
Income
Expenditure
Transfers
At 31 March 2024
£
£
£
£
£
MacMillan Cancer Support
251,148
(248,722)
(2,426)
----
---------
---------
-------
----
At 1 April 2022
Income
Expenditure
Transfers
At 31 March 2023
£
£
£
£
£
MacMillan Cancer Support
206,011
(203,839)
(2,172)
----
---------
---------
-------
----
The specific purposes for which funds are to be are applied are as follows:
MacMillan Cancer Support
The funding from Macmillan is to provide a specialist welfare benefits advice service to people affected by cancer.
18. Analysis of Net Assets Between Funds
Unrestricted Funds
Total Funds 2024
£
£
Current assets
51,743
51,743
Creditors less than 1 year
(24,217)
(24,217)
--------
--------
Net assets
27,526
27,526
--------
--------
Unrestricted Funds
Total Funds 2023
£
£
Current assets
44,817
44,817
Creditors less than 1 year
(17,765)
(17,765)
--------
--------
Net assets
27,052
27,052
--------
--------
19. Related Parties
The trustees all represent local CitA offices to whom the funding is distributed.