Charity Registration No. 1079018
Company Registration No. 03832123 (England and Wales)
CHELL AREA FAMILY ACTION GROUP
(KNOWN AS 'C.A.F.A.G')
ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2024
CHELL AREA FAMILY ACTION GROUP
(KNOWN AS 'C.A.F.A.G')
LEGAL AND ADMINISTRATIVE INFORMATION
Trustees
Kathleen Roberts
Simon Stevens
Daniel Shaw
(Appointed 10 January 2024)
Jill Woodall
(Appointed 10 April 2024)
Kutbuddin Jodiyawalla
(Appointed 3 May 2024)
Katie Underwood
(Appointed 20 August 2024)
Secretary
Kathleen Roberts
Charity number
1079018
Company number
03832123
Registered office
The Whitfield Valley Centre
Fegg Hayes Road
Stoke on Trent
Staffordshire
ST6 6QR
Independent examiner
K V Staley FCA
Geens Limited
124 City Road
Graphic House
ST4 2PH
CHELL AREA FAMILY ACTION GROUP
(KNOWN AS 'C.A.F.A.G')
CONTENTS
Page
Trustees report
1 - 9
Independent examiner's report
10
Statement of financial activities
11
Balance sheet
12
Notes to the financial statements
13 - 24
CHELL AREA FAMILY ACTION GROUP
(KNOWN AS 'C.A.F.A.G')
TRUSTEES REPORT (INCLUDING DIRECTORS' REPORT)
FOR THE YEAR ENDED 31 MARCH 2024
- 1 -

The Trustees present their annual report and financial statements for the year ended 31 March 2024.

The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the Charitable company's governing document, the Companies Act 2006 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)".

Objectives and activities

The charitable company's objectives include the following:

 

To promote the inhabitants of Chell and the neighbourhood thereof without distinction of sex, sexual orientation, race or political, religious or other opinions, by associating together the said inhabitants and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interest of social welfare for recreation and other leisure time occupation with the object of improving the general public health and welfare of the said inhabitants;

 

To establish or secure the establishment of a family centre and to maintain and manage the same, whether alone or in co-operation with any local authority or other person or body in furtherance of these objects.

 

Summary of the main activities undertaken for the public benefit

 

To achieve its objects, the charity operates several parallel projects from the building known as the Whitfield Valley centre at Fegg Hayes

 

 

As CAFAG continues to develop and consolidate its position in the third sector, delivering its services to all in the community whilst developing new opportunities and tackling new challenges in the changing world. The focus has been on health and wellbeing for the people of Fegg Hayes as well as increasing volunteering opportunities.

 

The Board of Trustees continue to guide CAFAG and opportunities to join the Board are still available and suitable candidates are being sought.

The Trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the Charitable company should undertake.

CHELL AREA FAMILY ACTION GROUP
(KNOWN AS 'C.A.F.A.G')
TRUSTEES REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2024
- 2 -

Achievements and Performance:

Summary of the main achievements during the year:

 

Nursery:

The Whitfield Valley Centre Nursery provides a childcare facility in the local area, the Nursery continues to improve its facilities and services. In March 2023, the Nursery received a ‘requires improvement’ rating from an unexpected Ofsted inspection. The Nursery Managers and team are working tirelessly to meet the actions and objectives set by Ofsted for required and necessary improvements to be made. Ofsted will return within the next twelve months for a reinspection in which the Nursery hopes to reobtain its ‘Good’ standard rating.

The Nursery has decreased its maximum number of places at the setting, which will begin from September 2024, to enable a calmer environment and improve quality of services, rather than quantity. This will enable greater engagement for each individual child to support engagement and development.

The Nursery is providing activities through Early Year Pupil Premium (EYPP) and Special Education Needs (SEN) inclusion funding to recruit one-to-one supervision staff for children that require direct support.

New games and educational play have been introduced, including break out zones that enable more one to one engagement and observation on progression and development whilst following Early Years practice and guidelines as an Ofsted Registered Nursery.

The setting has had a revamp; it has been newly painted and seen the introduction of natural colours and resources, to provide a calming environment, bringing the nature and outdoors, inside. A ‘Sensory Area’ and ‘Calm Area’ will also be introduced. Staff have recently started to develop the Nurseries curriculum to provide age-appropriate learning activities and encourage curiosity.

All staff have recently attended refresher training and specific skill focused workshops in an Early Years setting to use this specialised knowledge.

We continue to regularly monitor the financial situation of the Nursery and carry out monthly meetings to monitor progress, staffing and development.

Creche:

Crèche received continuation funding from Children in Need (CIN) in March 2022, which has enabled the continuation of this service for a further three years, providing a Crèche service to all ages, which allows childcare to support and engage families in using additional facilities at the Centre such as the gym, café, training, charity shop and much more.

The Centre has an outdoor garden space for the Crèche and Nursery children to use and grow fruit and vegetables, plant seeds and learn in a safe outdoor environment. The Crèche service remains competitive with an affordable cost of £1 per hour, which previously contributed to running costs. Regular fundraising for Children in Need is also carried out and monies are raised annually.

Due to the current financial crisis and minimum wage salary increases, the charity has had to use Crèche unrestricted funds raised towards the salary costs not covered by the CIN funding, which has had an impact on the Charity as this no longer supports the running costs of the Centre.

The new Crèche supervisor has made a great start in change, development, and improvement of this childcare service. Focusing on training development of volunteers who support in the Crèche and providing activities that focus on English as a second language, motor skills and social engagement.

Youth Club:

We have been lucky in receiving funding again from Henry Smith which has enabled us to continue our Youth Service for a further three years. This funding will help to cover staffing, annual residentials, trips, equipment and resources, sessional workers and contribute towards oncosts.

 

 

CHELL AREA FAMILY ACTION GROUP
(KNOWN AS 'C.A.F.A.G')
TRUSTEES REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2024
- 3 -

Services include a ‘Transitional Group’ for ages 9-12 yrs, focusing on a small group of young people that are interested in social action, aspire to develop further, take a leadership role, or would like to build in confidence. Supporting them at a transitional age from primary school, getting them high school ready as well as continuing to provide a youth service for young people aged between 10-19yrs. Additionally, providing a play group for ages 5-10yrs, as it has been identified that there is a lack of provision which targets this specific age bracket. The unique offering now offers age-appropriate activities for children and young people aged from 5-19 yrs.

The Youth Club run a ‘Youth Café’ providing affordable healthy, nutritional meals and snacks to tackle malnutrition, educate in food, cooking, and nutrition for the children and families. This is to help tackle the significant increase in overweight or obese children. Actively engaging in sports to promote overall physical health and wellbeing, reducing illness and diseases.

Furthermore, we are also in partnership with Dizzy Heights non-profit youth service who have been delivering extra youth club sessions and trips across the holiday periods and providing workshops around, safety, e-safety, sexual health, knife crime and other specific focused subjects.

Reaching Communities:

In November 2021, we received five years of funding from the National Lottery, Reaching Communities Fund, totalling to £498,248. The purpose of this funding is to help cover our core costs of senior management salaries and commence our business enterprise strategy to sustain the Charity for future generations.

Leadership and direction is the main role as Charity Manager, which includes service provision, volunteering, and fundraising. Maintaining relationships with key external partners. Focusing on the strategic planning, expansion and development of the charity’s services and increasing current and potential income streams. Operational annual planning, maintaining and incorporating the charity’s mission in the services in which are provided and the overall responsibility for policy development, fundraising, finance, HR, communications and liaison between management and the board.

The Operations Manager responsibilities include overseeing and managing the day-to-day operations of the organisation. This involves co-ordinating and supervising various departments including finance, HR, and marketing. Responsible for monitoring processes, analysing, and improving overall productivity and efficiency within the charity. Ensuring compliance with health and safety regulations, managing resources and contributing to the functioning of the organisation.

The Funding Officers main role and focus is obtaining small and large grants, writing funding bids, planning, and delivering fundraising and networking strategies, collating statistics, case studies and report writing. The Business Administrator supports in the day-to-day administration tasks, filing of confidential data, ensuring data protections and GDPR is followed. Creating be-spoke documentation, finance and, additionally, includes health & safety duties.

Our strategy includes developing a new business plan where we aim to increase revenue over the next five years. The target is that by Year five, our current enterprise projects aim to cover the core running costs of the Charity, recognising that activities such as the youth club and crèche will always require funding.

We have successfully received funding from Henry Smith COVID-19 Recovery Scheme, which has enabled us to set up a team of staff to support in major community services. The team offer support to those affected by COVID-19, and this will benefit the Community in the recovery stages from economic and emotional impact and those with complex needs and low mental health.

This Lottery funding has allowed CAFAG to provide more employability opportunities to one of the most deprived areas in the North of Stoke on Trent.

CAFAG’s Board of Trustee members collectively have a wide range of knowledge in business, management, philanthropy, environmental and community involvement. Trustee meetings are carried out on a quarterly basis to allow more time for in-depth reports to be provided and monthly finances are provided to the trustee board and treasurer for review. Measurable outcomes will enable us to achieve the charity’s aim in becoming self-sustainable. We continue to update technical software systems and evaluate data electronically to record, monitor and collate feedback.

CHELL AREA FAMILY ACTION GROUP
(KNOWN AS 'C.A.F.A.G')
TRUSTEES REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2024
- 4 -

CAFAG aims to become more economical and energy efficient as an organisation. Looking at eco-friendly and energy efficient resources that will reduce long term costs and help the environment, this will be a focus for future grant applications in the coming years.

Over the last twelve months the charity has supported on average 8709 Community members through the services we offer which has increased compared to last year by 999 new community members using The Whitfield Valley Centre. This funding has allowed for CAFAG’s restructured sustainability plan to take effect, allowing opportunity to continue and provide the necessary services for the local community. We have involved members when evaluating projects, carrying out a public AGM in November 2023, requesting regular feedback, online public surveys, and questionnaires. This funding also contributes to the general running costs, utilities, training, and consultancy costs.

Café:

Since January 2023, the Café has increased its income significantly. Awards for All’ initially covered the manager’s salary, but came to an end in January 2024 and we now continue to cover the Café manager’s salary through unrestricted funds and café profit. The focus is to develop the Café, restructure marketing techniques, training opportunities for volunteers and improve food quality and standards. The café has seen huge growth in only a short number of months and continues to grow and increase its footfall. We plan to develop and expand into catering in 2024-2025 and plans are currently underway. This is the central space of the community centre, used by the public and all departments. A new menu has been created and costs have increased slightly which were set at the beginning of 2024 due to the increase in cost of goods, but even with this change, the café is still at a competitive low-cost affordable rate. The café had a random food quality and hygiene standard inspection and we maintained our ‘Five Star’ food hygiene rating.

We will further develop the Whitfield Valley Centre as a community hub offering a range of services and activities aimed at breaking the cycle of social and economic deprivation that currently exists in the area. This includes expanding upon the range of contracted services, which we currently offer, and making ourselves procurement ready. We provide volunteers with refresher training for existing members and full training for all new volunteers to ensure that they all have up to date Food Hygiene qualifications.

The volunteers have shown true dedication and support to the charity and they have been pivotal in allowing our café to remain open to the public whilst enabling individual confidence levels to flourish within the team.

Gardening:

Our gardening service and gardener is at full capacity in the local and wider community areas and is one our first self-sustainable enterprise service, generating enough income to cover salary cost, plus making a profit that goes back into the Charity. Funding by Garfield Weston supported this project up to August 2023 with a team of volunteers that work on external gardening jobs as well as maintaining the Centres gardens and grounds.

We are planning to set up a gardening club for the Centre with access to our men in sheds workshop’ to complete woodwork workshops and for men who enjoy or have an interest in gardening.

The Gardening enterprise supports those members of the community who are unable to look after their gardens or those at risk of eviction. In partnership with Stoke-on-Trent City Council, we receive referrals for members of the public who are at risk of eviction, so help them to maintain their gardens and offer advice, tools, and resources.

During the winter months, the gardener supports the centre by carrying out and repairing minor maintenance issues, helping to lower maintenance outgoing costs, and is a valuable member of the team and well respected by the community. Gardening services are costed at an affordable price.

Completing a wood workshop for 12 weeks during the winter with community residents, building candle tea lights and bird boxes.

Funding was obtained by The Lottery, Know your Neighbourhood to cover the lead gardener’s salary and recruitment processes are currently underway for an Environmental Engagement Officer. The role will include supporting the lead gardener, setting up community social groups, researching eco-friendly changes and approaches for workplaces and maintaining the centre grounds.

CHELL AREA FAMILY ACTION GROUP
(KNOWN AS 'C.A.F.A.G')
TRUSTEES REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2024
- 5 -

Charity Shop:

A good case study includes a local resident who used the Crèche service then went on her own journey with us at CAFAG and became a Charity Shop volunteer initially and after seeing such potential, growth and progression, she is now the CAFAG Charity Shop Manager who runs a team of volunteers in the shop and is involved in management and running of the shop. She has now also gone on to become the Making Connections Co-ordinator who provides frontline work with a team focusing on the health and wellbeing of Fegg Hayes and Stoke on Trent residents. Through the efforts of the Charity Shop Manager and Operations Manager, this now runs successfully and generates a monthly income between £400-800 per month. This service contributes to the charity’s financial stability as well as its environmental footprint by upcycling materials and encouraging recycling, reusing items and as the Centre is based in a deprived area of Stoke on Trent, the Charity shop has become a lifeline for many families.

CAFAG Community Gym:

The charity decided from a petition signed by over thirty members in two days urging that the gym facility at the Centre remain open. The Charity Manager put measures in place, plans, and new software systems in place in an extremely short turn around to allow the continuation of the gym facility. Since re-opening and relaunching as CAFAG Community Gym in September 2023, the gym continues to grow, and this has become a consistent regular income as a non-profit organisation

Gym memberships continue to grow, and we are currently averaging between 10-20 new sign ups per month and current income is above expected targets and we will continue to monitor over the next 6-12 months.

We continue to look for other funding sources and potential long-term solutions such as Sport England funding and relevant sports relating grants for staffing assistance. As this is significantly pulling time from staff and as Charity Manager, a long-term sustainability plan is required to ensure the success, continuation and growth of the gym. Furthermore, we had applied and was successful in obtaining capital funding from Sport England for purchase of new gym equipment.

Making Connections:

This is a 3-year funded project to support a Health & Wellbeing called ‘Making Connections’. Funded by Henry Smith COVID-19 funding, this service provides projects and activities, such as Arts & Crafts club, Armchair Fitness, Dinner Club, Free Breakfast Wednesdays, Lunch Club, Litter picking group, Charity Shop Auction, Pumpkin Party and much more. The team provide weekly, monthly, and annual social groups and clubs for different ages. Also, providing low-cost UK trips for families and fundraising fun day events throughout the year.

The team have received over 30 referrals so far who are actively being supported through the making connections team of staff and volunteers.

Through the befriending service and referral system, over 65 contacts are on file and have received support.

Referral case support includes:

Tackling:

CHELL AREA FAMILY ACTION GROUP
(KNOWN AS 'C.A.F.A.G')
TRUSTEES REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2024
- 6 -

Other organisations which provide services at the centre include:

 

Networking connections made in the last year are as follows:

 

Vast and Stoke North Big Local are working closely with volunteering opportunities.

And more.

Room Hire:

Over the last financial year room hire bookings have increased. The multipurpose room, training room and kitchen facility at The Whitfield Valley Centre are hired out to professionals, local organisations, businesses, and community members. We have longstanding professional relationships and some additionally purchase our in-house catering service offer. This generates a significant income that supports with the ongoing running costs of the Centre. One room is permanently rented within the building:

CHELL AREA FAMILY ACTION GROUP
(KNOWN AS 'C.A.F.A.G')
TRUSTEES REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2024
- 7 -

With regular meeting spaces rented for:

 

Fundraising/Networking Events:

British Science Association for £500 received to put on a science workshop in partnership with Sublime Science for British Science week March 2024.

Stoke-on-Trent Council Winter food and essential supplies Fund to distribute 75 emergency food and hygiene parcels to the most vulnerable of households within the area.

BlueSpark Foundation; This funding facilitated an excursion to Eurika! Science and Discovery Museum for 30 young people during October 2023 half term.

National Grid for £1000 to cover the costs of the charity’s utility bills and distribute winter warm packs to the most in need.

 

National Grid Community Fund for £9874.20 to cover the centres utility bills until 31st March 2024, allowing us to become a Winter Warmth Hub for community members between the hours of 10am-2pm. This funding allowed us to distribute 50 Winter Warm Packs to those most in need, comprising of thermal blankets, hot water bottles, radiator foil and keys and draught excluders. NEA Housewarming Event during February 2024 half term. This event was held on Free Breakfast Wednesday to provide information and advice to help vulnerable households regarding energy advice.

Sport England: Purchase of new equipment for the gym £14,362. Sue Akkurt Councillor ward budget £479 funding towards new lighting in the centre. Totally Stoked £500 received towards new gardening equipment.

Volunteering:

Currently, there are 27 volunteers on the books who help to support in all different areas, providing a range of employability experience, opportunity, confidence building, learning new skills and training/workshops that can be accessed. Volunteers are overseen by the Making Connections Team; Department leads and Charity Manager.

As a Charity, we are dependent on the support from volunteers to maintain our services, which include our centre gardens, gardening jobs, charity shop, café, childcare assistants, admin, events, small projects, community inclusion, café, and networking.

Over the last twelve months three of our volunteers have now become paid staff members here at CAFAG and have grown in confidence. We continue to help all our volunteers if that be through employability, reducing loneliness, building on skills, or starting a new hobby or interest. We obtain strong evidence in the work that we are currently doing with our community members and continue to build this with the community, helping residents to thrive.

Funding:

Year 2023-2024 has been successful in terms of funding as we received the following so far in this period.

 

 

CHELL AREA FAMILY ACTION GROUP
(KNOWN AS 'C.A.F.A.G')
TRUSTEES REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2024
- 8 -
Financial review

During the year income exceeded expenditure leaving net income for the year of £43,682 (2023: £15,379). This has resulted in a surplus on unrestricted funds of £42,360 (2023: deficit £26,306) and a surplus in restricted funds of £1,322 (2023: £41,685).

It is the policy of the trustees to maintain unrestricted funds, which are the free reserves of the charity, to enable the charity to continue to operate if funding were to fall whilst replacement funding was obtained. The trustees have established a policy whereby the unrestricted funds not committed or invested in tangible fixed assets (the 'free reserves') held by the charity should be between 3 and 6 months of the unrestricted expenditure.

 

At present the free reserves, excluding long-term net assets stand at a surplus of £125,211 (2023: £90,966).

The trustees have considered the major risks, which are faced by the charity and confirm that systems have been established to lessen these risks.

 

Investment policy

The trustees have considered the most appropriate policy for investing funds and have found that CAFCash high interest bank accounts, designed for the charity sector, meet their requirements to generate both income and capital growth. The trustees consider the return on investments to be satisfactory.

 

Exemptions

The trustees have taken advantage of the exemptions available to small companies, including the audit exemption (see statement on balance sheet).

 

Funds held as custodian

No funds are held by the Chell Area Family Action Group as a custodian on behalf of others.

 

Structure, governance and management

The Charitable company is a company limited by guarantee and is a registered charity in England and Wales. The day to day operations are undertaken using the name CAFAG and is operated under the rules of its Memorandum and Articles of Association dated 26 August 1999 and most recently amended by special resolution in February 2012. It has no share capital and the liability of each member in the event of a winding-up is limited to £10.

 

The Trustees, who are also the directors for the purpose of company law, and who served during the year and up to the date of signature of the financial statements were:

Margaret Ferneyhough
(Resigned 31 January 2024)
Kathleen Roberts
Frank Ferneyhough
(Resigned 31 January 2024)
Janine Bridges
(Resigned 1 May 2024)
Simon Stevens
Sheena Bateman
(Resigned 1 May 2024)
Daniel Shaw
(Appointed 10 January 2024)
Jill Woodall
(Appointed 10 April 2024)
Kutbuddin Jodiyawalla
(Appointed 3 May 2024)
Katie Underwood
(Appointed 20 August 2024)

The charity is required to have between five and fifteen trustees. The congregation of St Michael's Church Chell, Stoke-on-Trent are entitled to appoint up to three Trustees. The congregation of the Church of the Saviour, Chell Heath, Stoke-on-Trent are entitled to appoint one trustee. The existing Trustees are entitled to appoint the remainder.

CHELL AREA FAMILY ACTION GROUP
(KNOWN AS 'C.A.F.A.G')
TRUSTEES REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2024
- 9 -

The Trustees report was approved by the Board of Trustees.

Simon Stevens
Trustee
Dated: 27 September 2024
CHELL AREA FAMILY ACTION GROUP
(KNOWN AS 'C.A.F.A.G')
INDEPENDENT EXAMINER'S REPORT
TO THE TRUSTEES OF CHELL AREA FAMILY ACTION GROUP
- 10 -

I report to the Trustees on my examination of the financial statements of Chell Area Family Action Group (the Charitable company) for the year ended 31 March 2024.

Responsibilities and basis of report

As the Trustees of the Charitable company (and also its directors for the purposes of company law) you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 (the 2006 Act).

Having satisfied myself that the financial statements of the Charitable company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the Charitable company’s financial statements carried out under section 145 of the Charities Act 2011 (the 2011 Act). In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

Since the Charitable company’s gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of the Institute of Chartered Accountants in England & Wales (ICAEW), which is one of the listed bodies.

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

1

accounting records were not kept in respect of the Charitable company as required by section 386 of the 2006 Act; or

2

the financial statements do not accord with those records; or

3

the financial statements do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or

4

the financial statements have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.

K V Staley FCA
Geens Limited
Graphic House
124 City Road
Stoke on Trent
ST4 2PH
Dated: 27 September 2024
CHELL AREA FAMILY ACTION GROUP
(KNOWN AS 'C.A.F.A.G')
STATEMENT OF FINANCIAL ACTIVITIES
INCLUDING INCOME AND EXPENDITURE ACCOUNT
FOR THE YEAR ENDED 31 MARCH 2024
- 11 -
Unrestricted
Restricted
Total
Unrestricted
Restricted
Total
funds
funds
funds
funds
2024
2024
2024
2023
2023
2023
Notes
£
£
£
£
£
£
Income and endowments from:
Donations and legacies
3
52,491
242,024
294,515
30,704
230,294
260,998
Charitable activities
4
160,340
-
160,340
148,319
-
148,319
Investments
5
581
-
581
-
-
-
Other income
6
12,950
1,614
14,564
725
-
725
Total income
226,362
243,638
470,000
179,748
230,294
410,042
Expenditure on:
Charitable activities
7
177,334
248,984
426,318
179,487
215,176
394,663
Total expenditure
177,334
248,984
426,318
179,487
215,176
394,663
Net income/(expenditure)
49,028
(5,346)
43,682
261
15,118
15,379
Transfers between funds
(6,668)
6,668
-
(26,567)
26,567
-
Net movement in funds
9
42,360
1,322
43,682
(26,306)
41,685
15,379
Reconciliation of funds:
Fund balances at 1 April 2023
94,647
1,079,855
1,174,502
120,953
1,038,170
1,159,123
Fund balances at 31 March 2024
137,007
1,081,177
1,218,184
94,647
1,079,855
1,174,502

The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.

CHELL AREA FAMILY ACTION GROUP
(KNOWN AS 'C.A.F.A.G')
BALANCE SHEET
AS AT
31 MARCH 2024
31 March 2024
- 12 -
2024
2023
Notes
£
£
£
£
Fixed assets
Tangible assets
13
971,555
963,952
Current assets
Debtors
14
320
32,906
Cash at bank and in hand
256,634
183,109
256,954
216,015
Creditors: amounts falling due within one year
15
(10,325)
(5,465)
Net current assets
246,629
210,550
Total assets less current liabilities
1,218,184
1,174,502
Net assets
1,218,184
1,174,502
The funds of the Charitable company
Restricted income funds
17
1,081,177
1,079,855
Unrestricted funds
137,007
94,647
1,218,184
1,174,502

The company is entitled to the exemption from the audit requirement contained in section 477 of the Companies Act 2006, for the year ended 31 March 2024.

The director acknowledges his responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of financial statements.

The members have not required the company to obtain an audit of its financial statements for the year in question in accordance with section 476.

These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.

The financial statements were approved by the Trustees on 27 September 2024
Simon Stevens
Trustee
Company registration number 03832123 (England and Wales)
CHELL AREA FAMILY ACTION GROUP
(KNOWN AS 'C.A.F.A.G')
NOTES TO THE  FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2024
- 13 -
1
Accounting policies
Charity information

Chell Area Family Action Group is a private charitable company limited by guarantee incorporated in England and Wales. The registered office is The Whitfield Valley Centre, Fegg Hayes Road, Stoke on Trent, Staffordshire, ST6 6QR.

 

1.1
Accounting convention

The financial statements have been prepared in accordance with the Charitable company's governing document, the Companies Act 2006 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)". The Charitable company is a Public Benefit Entity as defined by FRS 102.

 

The Charitable company has taken advantage of the provisions in the SORP for charities applying FRS 102 Update Bulletin 1 not to prepare a Statement of Cash Flows.

The financial statements are prepared in sterling, which is the functional currency of the Charitable company. Monetary amounts in these financial statements are rounded to the nearest £.

The financial statements have been prepared under the historical cost convention. The principal accounting policies adopted are set out below.

1.2
Going concern

At the time of approving the financial statements, the Trustees have a reasonable expectation that the Charitable company has adequate resources to continue in operational existence for the foreseeable future. Thus the Trustees continue to adopt the going concern basis of accounting in preparing the financial statements.

 

 

1.3
Charitable funds

Unrestricted funds are available for use at the discretion of the Trustees in furtherance of their charitable objectives.

Restricted funds are subject to specific conditions by donors or grantors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.

1.4
Income
Income is recognised when the Charitable company is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.

Donations, are recognised when they have been communicated and received in writing with notification of both the amount and settlement date. In the event that a donation is subject to conditions that require a level of performance before the charity is entitled to the funds, the income is deferred and not recognised until either those conditions are fully met, or the fulfilment of those conditions is wholly within the control of the charity and it is probable that those conditions will be fulfilled in the reporting period.

 

 

CHELL AREA FAMILY ACTION GROUP
(KNOWN AS 'C.A.F.A.G')
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2024
1
Accounting policies
(Continued)
- 14 -

Legacy gifts are recognised on a case by case basis following the granting of probate when the administrator/ executor for the estate has communicated in writing both the amount and settlement date. In the event that the gift is in the form of an asset other than cash or a financial asset traded on a recognised stock exchange, recognition is subject to the value of the gift being reliably measurable with a degree of reasonable accuracy and the title to the asset has been transferred to the charity.

 

 

1.5
Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that settlement will be required and the amount of the obligation can be measured reliably.

 

All expenditure is accounted for on an accruals basis. All expenses, including support costs and governance costs, are allocated or apportioned to the applicable expenditure headings in the statement of financial activities.

1.6
Tangible fixed assets

Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses.

Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases:

Freehold land and buildings
50% straight line on improvements
Fixtures, fittings and equipment
25%-33% per annum of net book value
Motor vehicles
25% straight line
Gym equipment
25% per annum of net book value

The directors consider that freehold properties are maintained in such a state of repair that their residual value is at least equal to their net book value. As a result, the corresponding depreciation would not be material and therefore is not charged in the profit or loss account.

 

The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in the statement of financial activities.

1.7
Impairment of fixed assets

At each reporting end date, the Charitable company reviews the carrying amounts of its tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss (if any).

1.8
Cash and cash equivalents

Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.

CHELL AREA FAMILY ACTION GROUP
(KNOWN AS 'C.A.F.A.G')
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2024
1
Accounting policies
(Continued)
- 15 -
1.9
Financial instruments

The Charitable company has elected to apply the provisions of Section 11 ‘Basic Financial Instruments’ and Section 12 ‘Other Financial Instruments Issues’ of FRS 102 to all of its financial instruments.

 

Financial instruments are recognised in the Charitable company's balance sheet when the Charitable company becomes party to the contractual provisions of the instrument.

 

Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously.

Basic financial assets

Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised.

Basic financial liabilities

Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised.

 

Debt instruments are subsequently carried at amortised cost, using the effective interest rate method.

 

Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method.

Derecognition of financial liabilities

Financial liabilities are derecognised when the Charitable company’s contractual obligations expire or are discharged or cancelled.

1.10
Taxation

Chell Area Family Action Group is considered to pass the tests set out in Paragraph 1 Schedule 6 Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes. Accordingly, the charity is potentially exempt from taxation in respect of income or capital gains received within categories covered by Chapter 3 Part 11 Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively to charitable purposes.

1.11
Employee benefits

The cost of any unused holiday entitlement is recognised in the period in which the employee’s services are received.

 

Termination benefits are recognised immediately as an expense when the Charitable company is demonstrably committed to terminate the employment of an employee or to provide termination benefits.

1.12
Retirement benefits

Payments to defined contribution retirement benefit schemes are charged as an expense as they fall due.

CHELL AREA FAMILY ACTION GROUP
(KNOWN AS 'C.A.F.A.G')
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2024
- 16 -
2
Critical accounting estimates and judgements

In the application of the Charitable company’s accounting policies, the Trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.

 

The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.

 

At the year end there were no estimates and assumptions that have a significant risk of causing a material adjustment to the carrying amounts of assets and liabilities within the next financial year.

3
Income from donations and legacies
Unrestricted
Restricted
Total
Unrestricted
Restricted
Total
funds
funds
funds
funds
2024
2024
2024
2023
2023
2023
£
£
£
£
£
£
Donations and gifts
52,491
242,024
294,515
30,704
230,294
260,998
4
Income from charitable activities
Unrestricted
Unrestricted
funds
funds
2024
2023
£
£
Charitable Activities

Room hire

14,644
14,075

Other Centre activities

37,728
30,987

Nursery fees

100,756
95,771

Gardening Activities

7,212
7,486
160,340
148,319
5
Income from investments
Unrestricted
Unrestricted
funds
funds
2024
2023
£
£
Interest receivable
581
-
CHELL AREA FAMILY ACTION GROUP
(KNOWN AS 'C.A.F.A.G')
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2024
- 17 -
6
Other income
Unrestricted
Restricted
Total
Unrestricted
Restricted
Total
funds
funds
funds
funds
2024
2024
2024
2023
2023
2023
£
£
£
£
£
£
Net gain on disposal of tangible fixed assets
12,950
1,614
14,564
725
-
725
7

Charitable activities

2024
2023
£
£
Staff costs
221,715
201,961

Other charitable expenditure

9,870
26,828

Food purchase

11,287
6,111
242,872
234,900
Share of support costs (see note 8)
178,294
154,744
Share of governance costs (see note 8)
5,152
5,019
426,318
394,663
Analysis by fund
Unrestricted funds
177,334
179,487
Restricted funds
248,984
215,176
426,318
394,663
For the year ended 31 March 2023
Unrestricted funds
179,487
Restricted funds
215,176
394,663
CHELL AREA FAMILY ACTION GROUP
(KNOWN AS 'C.A.F.A.G')
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2024
- 18 -
8
Support costs allocated to activities
2024
2023
£
£
Staff costs
87,744
64,720
Depreciation
11,790
8,970
Other costs
78,760
81,054
Governance costs
5,152
5,019
183,446
159,763
Analysed between:
Charitable Activities
183,446
159,763
9
Net movement in funds
2024
2023
£
£
The net movement in funds is stated after charging/(crediting):
Fees payable for the independent examination of the charity's financial statements
3,060
2,850
Depreciation of owned tangible fixed assets
11,790
8,970
Profit on disposal of tangible fixed assets
(14,564)
(725)
10
Trustees
None of the Trustees (or any persons connected with them) received any remuneration or benefits from the Charitable company during the year.
11
Employees

The average monthly number of employees during the year was:

2024
2023
Number
Number
Charitable activities
27
27
Administrative
4
3
Total
31
30
Employment costs
2024
2023
£
£
Wages and salaries
296,367
257,268
Social security costs
9,127
6,532
Other pension costs
3,965
2,881
309,459
266,681
CHELL AREA FAMILY ACTION GROUP
(KNOWN AS 'C.A.F.A.G')
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2024
11
Employees
(Continued)
- 19 -
There were no employees whose annual remuneration was more than £60,000.
Remuneration of key management personnel

The remuneration of key management personnel was as follows: £59,685 (2023: £55,433)

12
Taxation

The charity is exempt from tax on income and gains falling within section 505 of the Taxes Act 1988 or section 252 of the Taxationof Chargeable Gains Act 1992 to the extent that these are applied to its charitable objects.

13
Tangible fixed assets
Freehold land and buildings
Fixtures, fittings and equipment
Gym equipment
Motor vehicles
Total
£
£
£
£
£
Cost
At 1 April 2023
956,449
93,798
83,263
34,857
1,168,367
Additions
-
12,330
11,904
-
24,234
Disposals
-
(26,450)
-
-
(26,450)
At 31 March 2024
956,449
79,678
95,167
34,857
1,166,151
Depreciation and impairment
At 1 April 2023
10,257
78,915
82,333
32,910
204,415
Depreciation charged in the year
-
6,631
3,212
1,947
11,790
Eliminated in respect of disposals
-
(21,609)
-
-
(21,609)
At 31 March 2024
10,257
63,937
85,545
34,857
194,596
Carrying amount
At 31 March 2024
946,192
15,741
9,622
-
971,555
At 31 March 2023
946,192
14,883
930
1,947
963,952

All tangible fixed assets are held for direct charitable purposes.

 

The freehold land and buildings are subject to a legal charge in favour of the Secretary of State for Health, which will take effect if the charity fails to comply with the conditions set out in the Memorandum of Grant dated 30 June 2000.

 

14
Debtors
2024
2023
Amounts falling due within one year:
£
£
Trade debtors
320
32,906
CHELL AREA FAMILY ACTION GROUP
(KNOWN AS 'C.A.F.A.G')
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2024
- 20 -
15
Creditors: amounts falling due within one year
2024
2023
£
£
Other taxation and social security
3,508
693
Accruals and deferred income
6,817
4,772
10,325
5,465
16
Retirement benefit schemes
2024
2023
Defined contribution schemes
£
£
Charge to profit or loss in respect of defined contribution schemes
3,965
2,881

The Charitable company operates a defined contribution pension scheme for all qualifying employees. The assets of the scheme are held separately from those of the Charitable company in an independently administered fund.

17
Restricted funds

The restricted funds of the charity comprise the unexpended balances of donations and grants held on trust subject to specific conditions by donors as to how they may be used.

At 1 April 2023
Incoming resources
Resources expended
Transfers
At 31 March 2024
£
£
£
£
£
Children in Need
15,490
22,411
(25,438)
-
12,463
Henry Smith Making Connections
10,372
35,000
(33,678)
-
11,694
Awards for All
4,032
-
(7,708)
3,676
-
CCLORS
-
-
(3,314)
3,314
-
Social Care
-
3,171
(2,026)
-
1,145
Sports England
-
14,362
(3,288)
-
11,074
Refurbishment and purchase of building
946,191
-
-
-
946,191
Garfield Weston
4,757
-
(4,757)
-
-
CIF
-
-
(452)
452
-
National Lottery Know Your Neighbourhood
-
24,375
(11,833)
-
12,542
Community Wellbeing
-
2,000
(1,980)
-
20
National Lottery Reaching Communities
64,215
89,194
(97,331)
-
56,078
Henry Smith Youth Project
34,025
53,125
(57,146)
-
30,004
Other small funds
773
-
(33)
(774)
(34)
1,079,855
243,638
(248,984)
6,668
1,081,177
CHELL AREA FAMILY ACTION GROUP
(KNOWN AS 'C.A.F.A.G')
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2024
17
Restricted funds
(Continued)
- 21 -
Previous year:
At 1 April 2022
Incoming resources
Resources expended
Transfers
At 31 March 2023
£
£
£
£
£
Children in Need
1,272
28,470
(14,252)
-
15,490
Henry Smith Making Connections
-
35,140
(24,768)
-
10,372
Awards for All
2,679
9,990
(8,637)
-
4,032
CCLORS
-
-
(3,362)
3,362
-
Social Care
4,967
-
(3,899)
(1,068)
-
Refurbishment and purchase of building
946,191
-
-
-
946,191
Garfield Weston
-
-
(14,361)
19,118
4,757
National Lottery Reaching Communities
52,841
85,070
(73,696)
-
64,215
Henry Smith Youth Project
30,220
52,674
(48,869)
-
34,025
Community Investment Fund - renovation of multi purpose room
-
14,500
(19,655)
5,155
-
Other small funds
-
4,450
(3,677)
-
773
1,038,170
230,294
(215,176)
26,567
1,079,855
CHELL AREA FAMILY ACTION GROUP
(KNOWN AS 'C.A.F.A.G')
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2024
17
Restricted funds
(Continued)
- 22 -

 

 

CHELL AREA FAMILY ACTION GROUP
(KNOWN AS 'C.A.F.A.G')
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2024
17
Restricted funds
(Continued)
- 23 -

 

18
Unrestricted funds

The unrestricted funds of the charity comprise the unexpended balances of donations and grants which are not subject to specific conditions by donors and grantors as to how they may be used. These include designated funds which have been set aside out of unrestricted funds by the trustees for specific purposes.

At 1 April 2023
Incoming resources
Resources expended
Transfers
At 31 March 2024
£
£
£
£
£
General funds
94,647
226,362
(177,334)
(6,668)
137,007
Previous year:
At 1 April 2022
Incoming resources
Resources expended
Transfers
At 31 March 2023
£
£
£
£
£
General funds
120,953
179,748
(179,487)
(26,567)
94,647
19
Analysis of net assets between funds
Unrestricted
Restricted
Total
funds
funds
2024
2024
2024
£
£
£
At 31 March 2024:
Tangible assets
11,796
959,759
971,555
Current assets/(liabilities)
125,211
121,418
246,629
137,007
1,081,177
1,218,184
CHELL AREA FAMILY ACTION GROUP
(KNOWN AS 'C.A.F.A.G')
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2024
19
Analysis of net assets between funds
(Continued)
- 24 -
Unrestricted
Restricted
Total
funds
funds
2023
2023
2023
£
£
£
At 31 March 2023:
Tangible assets
3,681
960,271
963,952
Current assets/(liabilities)
90,966
119,584
210,550
94,647
1,079,855
1,174,502
20
Related party transactions

There were no disclosable related party transactions during the year (2023 - none).

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