REGISTERED COMPANY NUMBER: |
REGISTERED CHARITY NUMBER: |
Report of the Trustees and |
Financial Statements for the Year Ended 31 March 2024 |
for |
The Clubhouse Project Limited |
REGISTERED COMPANY NUMBER: |
REGISTERED CHARITY NUMBER: |
Report of the Trustees and |
Financial Statements for the Year Ended 31 March 2024 |
for |
The Clubhouse Project Limited |
The Clubhouse Project Limited |
Contents of the Financial Statements |
for the Year Ended 31 March 2024 |
Page |
Report of the Trustees | 1 | to | 3 |
Independent Examiner's Report | 4 |
Statement of Financial Activities | 5 |
Balance Sheet | 6 | to | 7 |
Notes to the Financial Statements | 8 | to | 12 |
The Clubhouse Project Limited (Registered number: 07687575) |
Report of the Trustees |
for the Year Ended 31 March 2024 |
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2024. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019). |
OBJECTIVES AND ACTIVITIES |
Objectives and aims |
To relieve the needs of young adults with severe learning difficulties and their families and carers by the provisions of a day care facility. |
Significant activities |
In setting out our objectives and planning our activities the Trustees have given careful consideration to the charity commission's guidance on public benefit and in particular to its supplementary public benefit guidance on fee charging. |
The Clubhouse Project Limited provides day care for young adults with severe learning difficulties in a safe and secure site and also in the local community by supporting them in accessing relevant and stimulating activities. |
The charity provides support services to the day centre to enable it to continue to provide relief to the families and carers of the young adults between 0900 and 1700 hours.This has been extended to holiday provisions for adults who attend full time education. |
The charity supports the young adults in the attainment of social and personal care skills to help them function as independently as possible in the wider community, to continue to develop their communication skills and where possible, to develop skills and confidence to take them into the workplace. |
All transport provision, extra curricular activities, resources, security and infrastructure to enable the service to operate are provided by the charity. |
Provision of personal items to assist young adults entering supported living. |
ACHIEVEMENT AND PERFORMANCE |
Charitable activities |
The Clubhouse Project Ltd raised funds and submitted grant applications towards providing the following: |
Provision of minibus services for the year. |
Provision of Christmas, Easter & summer parties for service users and various outings throughout the year. |
Further provision for off-site activities. |
The hire of three allotment spaces to produce and encourage healthy eating and lifestyle. |
Unrestricted funds were used for additional day trips, offsite activities and resources for the growing number of service users. |
FINANCIAL REVIEW |
Reserves policy |
The unrestricted funds of £109,365 are to be used for providing resources for the growing number of young adults using the service. |
The Clubhouse Project Limited (Registered number: 07687575) |
Report of the Trustees |
for the Year Ended 31 March 2024 |
FUTURE PLANS |
To maintain the current mini buses, cabin, allotments and sensory garden. |
To continue to develop the website and promote The Clubhouse Project to a wider community offering support. |
To secure funding for specialist communication aids for a number of non-verbal service users and support external suppliers of specialist speech and language, including music therapy and dance sessions. |
To provide continued consumables and equipment necessary to enhance daily activities which incorporates every day living (cookery, needlecraft, horticulture, volunteering etc.) and arts & crafts and upcycling projects. |
To provide specialist fitness and diet programmes with memberships to local gymnasiums specific to each individuals needs and requirements to encourage healthy lifestyle. |
To provide training and provisions for a personal centred approach to ensure each individuals needs are met and achieved. |
To continue the established relationship with the local private school in order to raise local awareness of our work with families of learning disabled adults and to raise funds for future resources and accessing off site activities for our expanding clientèle such as golf and tennis and planning a week away with sixth formers to Lourdes, France |
To continue to host craft sales and support fund-raising activities to generate funds for resources and consumables to use daily. |
To apply for local and national grants to support our ambitions to expand our service and support more families and to offer a wider range of experiences for our service users. |
STRUCTURE, GOVERNANCE AND MANAGEMENT |
Governing document |
The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006. |
Recruitment and appointment of new trustees |
There were 3 trustees throughout the period. Any new appointments are at the agreement of all of the trustees. |
REFERENCE AND ADMINISTRATIVE DETAILS |
Registered Company number |
Registered Charity number |
Registered office |
Trustees |
The Clubhouse Project Limited (Registered number: 07687575) |
Report of the Trustees |
for the Year Ended 31 March 2024 |
REFERENCE AND ADMINISTRATIVE DETAILS |
Company Secretary |
Independent Examiner |
CSL Partnership Limited |
Unit 4D, Lansbury Business Estate |
102 Lower Guildford Road |
Knaphill |
Woking |
Surrey |
GU21 2EP |
Approved by order of the board of trustees on |
Independent Examiner's Report to the Trustees of |
The Clubhouse Project Limited |
Independent examiner's report to the trustees of The Clubhouse Project Limited ('the Company') |
I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2024. |
Responsibilities and basis of report |
As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act'). |
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act. |
Independent examiner's statement |
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe: |
1. | accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or |
2. | the accounts do not accord with those records; or |
3. | the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or |
4. | the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)). |
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. |
CSL Partnership Ltd |
CSL Partnership Limited |
102 Lower Guildford Road |
Knaphill |
Woking |
Surrey |
GU21 2EP |
26 September 2024 |
The Clubhouse Project Limited |
Statement of Financial Activities |
for the Year Ended 31 March 2024 |
31.3.24 | 31.3.23 |
Unrestricted | Restricted | Total | Total |
fund | funds | funds | funds |
Notes | £ | £ | £ | £ |
INCOME AND ENDOWMENTS FROM |
Donations and legacies | ( |
) |
Investment income | 2 |
Total | ( |
) |
EXPENDITURE ON |
Raising funds |
Charitable activities |
Total |
NET INCOME/(EXPENDITURE) | ( |
) |
RECONCILIATION OF FUNDS |
Total funds brought forward |
TOTAL FUNDS CARRIED FORWARD | 104,884 |
The Clubhouse Project Limited (Registered number: 07687575) |
Balance Sheet |
31 March 2024 |
31.3.24 | 31.3.23 |
Unrestricted | Restricted | Total | Total |
fund | funds | funds | funds |
Notes | £ | £ | £ | £ |
FIXED ASSETS |
Tangible assets | 6 |
CURRENT ASSETS |
Debtors | 7 |
Cash at bank |
CREDITORS |
Amounts falling due within one year | 8 | ( |
) | ( |
) | ( |
) |
NET CURRENT ASSETS |
TOTAL ASSETS LESS CURRENT LIABILITIES |
NET ASSETS |
FUNDS | 9 |
Unrestricted funds | 103,117 |
Restricted funds | 1,767 |
TOTAL FUNDS | 104,884 |
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2024. |
The members have not required the company to obtain an audit of its financial statements for the year ended 31 March 2024 in accordance with Section 476 of the Companies Act 2006. |
The trustees acknowledge their responsibilities for |
(a) | ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and |
(b) | preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company. |
The Clubhouse Project Limited (Registered number: 07687575) |
Balance Sheet - continued |
31 March 2024 |
These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime. |
The financial statements were approved by the Board of Trustees and authorised for issue on |
The Clubhouse Project Limited |
Notes to the Financial Statements |
for the Year Ended 31 March 2024 |
1. | ACCOUNTING POLICIES |
Basis of preparing the financial statements |
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention. |
Income |
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably. |
Expenditure |
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. |
Tangible fixed assets |
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life. |
Cabin | - |
Plant and machinery | - |
Motor vehicles | - |
Computer equipment | - |
Taxation |
The charity is exempt from corporation tax on its charitable activities. |
Fund accounting |
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. |
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. |
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements. |
The Clubhouse Project Limited |
Notes to the Financial Statements - continued |
for the Year Ended 31 March 2024 |
2. | INVESTMENT INCOME |
31.3.24 | 31.3.23 |
£ | £ |
Deposit account interest |
3. | NET INCOME/(EXPENDITURE) |
Net income/(expenditure) is stated after charging/(crediting): |
31.3.24 | 31.3.23 |
£ | £ |
Depreciation - owned assets |
4. | TRUSTEES' REMUNERATION AND BENEFITS |
There were no trustees' remuneration or other benefits for the year ended 31 March 2024 nor for the year ended 31 March 2023. |
Trustees' expenses |
There were no trustees' expenses paid for the year ended 31 March 2024 nor for the year ended 31 March 2023. |
5. | COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES |
Unrestricted | Restricted | Total |
fund | funds | funds |
£ | £ | £ |
INCOME AND ENDOWMENTS FROM |
Donations and legacies |
Investment income |
Total |
EXPENDITURE ON |
Charitable activities |
NET INCOME |
RECONCILIATION OF FUNDS |
Total funds brought forward | 101,827 | 1,767 |
TOTAL FUNDS CARRIED FORWARD | 103,117 | 1,767 | 104,884 |
The Clubhouse Project Limited |
Notes to the Financial Statements - continued |
for the Year Ended 31 March 2024 |
6. | TANGIBLE FIXED ASSETS |
Plant and | Motor | Computer |
Cabin | machinery | vehicles | equipment | Totals |
£ | £ | £ | £ | £ |
COST |
At 1 April 2023 and 31 March 2024 |
DEPRECIATION |
At 1 April 2023 |
Charge for year |
At 31 March 2024 |
NET BOOK VALUE |
At 31 March 2024 |
At 31 March 2023 |
7. | DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR |
31.3.24 | 31.3.23 |
£ | £ |
Other debtors |
8. | CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR |
31.3.24 | 31.3.23 |
£ | £ |
Trade creditors |
Other creditors |
Accrued expenses |
9. | MOVEMENT IN FUNDS |
Net |
movement | At |
At 1.4.23 | in funds | 31.3.24 |
£ | £ | £ |
Unrestricted funds |
General fund | 103,117 | 6,248 | 109,365 |
Restricted funds |
Hamilton fund | 1,767 | (183 | ) | 1,584 |
TOTAL FUNDS | 6,065 | 110,949 |
The Clubhouse Project Limited |
Notes to the Financial Statements - continued |
for the Year Ended 31 March 2024 |
9. | MOVEMENT IN FUNDS - continued |
Net movement in funds, included in the above are as follows: |
Incoming | Resources | Movement |
resources | expended | in funds |
£ | £ | £ |
Unrestricted funds |
General fund | 30,758 | (24,510 | ) | 6,248 |
Restricted funds |
Hamilton fund | (1 | ) | (182 | ) | (183 | ) |
TOTAL FUNDS | ( |
) | 6,065 |
Comparatives for movement in funds |
Net |
movement | At |
At 1.4.22 | in funds | 31.3.23 |
£ | £ | £ |
Unrestricted funds |
General fund | 101,827 | 1,290 | 103,117 |
Restricted funds |
Hamilton fund | 1,767 | - | 1,767 |
TOTAL FUNDS | 103,594 | 1,290 | 104,884 |
Comparative net movement in funds, included in the above are as follows: |
Incoming | Resources | Movement |
resources | expended | in funds |
£ | £ | £ |
Unrestricted funds |
General fund | 10,336 | (9,046 | ) | 1,290 |
TOTAL FUNDS | 10,336 | (9,046 | ) | 1,290 |
The Clubhouse Project Limited |
Notes to the Financial Statements - continued |
for the Year Ended 31 March 2024 |
9. | MOVEMENT IN FUNDS - continued |
A current year 12 months and prior year 12 months combined position is as follows: |
Net |
movement | At |
At 1.4.22 | in funds | 31.3.24 |
£ | £ | £ |
Unrestricted funds |
General fund | 101,827 | 7,538 | 109,365 |
Restricted funds |
Hamilton fund | 1,767 | (183 | ) | 1,584 |
TOTAL FUNDS | 103,594 | 7,355 | 110,949 |
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows: |
Incoming | Resources | Movement |
resources | expended | in funds |
£ | £ | £ |
Unrestricted funds |
General fund | 41,094 | (33,556 | ) | 7,538 |
Restricted funds |
Hamilton fund | (1 | ) | (182 | ) | (183 | ) |
TOTAL FUNDS | 41,093 | (33,738 | ) | 7,355 |
The Hamilton fund has been setup to purchase sensory equipment and noticeboards for Clubhouse 2. |
10. | RELATED PARTY DISCLOSURES |
During the year Charity paid for expenses on behalf of the The Clubhouse Project Day Services Ltd . The total amount due to the Charity at 31 March 2024 was £13,862 (2023 - £5,789). |