REGISTERED COMPANY NUMBER: |
REGISTERED CHARITY NUMBER: |
Report of the Trustees and |
Unaudited Financial Statements for the Year Ended 31 January 2024 |
for |
Alexandra Bastedo (Champions) Animal |
Sanctuary Limited |
REGISTERED COMPANY NUMBER: |
REGISTERED CHARITY NUMBER: |
Report of the Trustees and |
Unaudited Financial Statements for the Year Ended 31 January 2024 |
for |
Alexandra Bastedo (Champions) Animal |
Sanctuary Limited |
Alexandra Bastedo (Champions) Animal |
Sanctuary Limited |
Contents of the Financial Statements |
for the Year Ended 31 January 2024 |
Page |
Reference and Administrative Details | 1 |
Report of the Trustees | 2 | to | 4 |
Independent Examiner's Report | 5 |
Statement of Financial Activities | 6 |
Balance Sheet | 7 | to | 8 |
Notes to the Financial Statements | 9 | to | 15 |
Alexandra Bastedo (Champions) Animal |
Sanctuary Limited |
Reference and Administrative Details |
for the Year Ended 31 January 2024 |
TRUSTEES |
REGISTERED OFFICE |
REGISTERED COMPANY NUMBER |
REGISTERED CHARITY NUMBER |
INDEPENDENT EXAMINER | Maximus Accountancy Services Limited |
47 Kensington Road |
Chichester |
West Sussex |
PO19 7XS |
Alexandra Bastedo (Champions) Animal |
Sanctuary Limited (Registered number: 06797855) |
Report of the Trustees |
for the Year Ended 31 January 2024 |
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 January 2024. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019). |
OBJECTIVES AND ACTIVITIES |
Objectives and aims |
The objects for which the charity was established are:- |
1 To promote humane behaviour towards animals by providing appropriate care, protection, treatment and security for animals which are in need of care and attention by reason of sickness, maltreatment, poor circumstances or ill usage, and to educate the public in matters pertaining to animal welfare in general and the prevention of cruelty and suffering among animals. |
2 To provide therapeutic experiences for members of the public suffering from stress, bereavement, depression and other mental stress, through contact with and caring for animals. |
Public benefit |
The trustees have paid due regard to the guidance issued by the Charity Commission on public benefit in deciding what activities the charity should undertake. |
Alexandra Bastedo (Champions) Animal |
Sanctuary Limited (Registered number: 06797855) |
Report of the Trustees |
for the Year Ended 31 January 2024 |
ACHIEVEMENT AND PERFORMANCE |
Charitable activities |
The sanctuary continues to perform and promote the core values in the way as envisaged by its founder, Alexandra Bastedo. |
We look after equines of varying size, however sadly one of our donkey's passed away in December 2023 and a horse in January 2024. In addition, we took in two Shetland ponies in November 2023 and also had two Shetland ponies returned to the sanctuary in December 2023 as the person who had rehomed them was unable to look after them any longer. (This is a condition imposed by the Sanctuary when ponies go out on permanent loan.) |
As at the end of January 2024 we averaged 22 equines, approximately 23 cats, four pigs, three goats, two sheep and a variety of birds, all living calmly and happily in ten acres of beautiful grounds. |
During 2023/24 the intake of cats remained fairly high, although rehoming improved with approximately 26 cats having been rehomed throughout the year. |
During 2023/24, visits by after school clubs improved. We have had educational visits from Beavers and Cubs. |
We continue to be aware that a significant number of people suffer from depression, anxiety, bereavement and other forms of mental stress, the problems of which can often be alleviated by contact with or caring for animals. We aim to help as much as possible in these situations. |
We are pleased to continue to assist the local community by taking students from various educational colleges and schools for work experience and Bronze, Silver and Gold Duke of Edinburgh Awards. |
General small projects along with day-to-day maintenance continue to be challenging. Various projects have been completed, the main one being the building and erection of a new bird aviary, thus ensuring the birds are safe in the event of another bird flu outbreak. |
Fundraising continues to be testing. We were very pleased with the success of the open weekend again this year. We also held an online Christmas raffle which was very successful. We continue to fundraise and raise the profile of the charity by visiting local fetes and fairs along with one of our Shetland ponies. |
The charity is currently going through an extremely difficult time financially, with the rising costs of feed, vets' bills, maintenance etc coupled with a decrease in donations and other income due to the current cost of living crisis. |
Although sponsorships have picked up during the latter part of the year and we have become stronger regarding social media, raising awareness of the sanctuary with an increased following and fundraising potential, income continues to be difficult. During the course of next year we will be instigating some new fundraising initiatives that include approaching local companies for business linked sponsorships |
. |
The trustees' continued thanks go to the 85 plus unpaid volunteers who give their time covering every day of the year and without whom the sanctuary would not be able to operate. |
Alexandra Bastedo (Champions) Animal |
Sanctuary Limited (Registered number: 06797855) |
Report of the Trustees |
for the Year Ended 31 January 2024 |
FINANCIAL REVIEW |
Financial position |
Overall the charity made a deficit of £81,199 compared with a deficit of £17,711 in the prior year.. |
At the end of the financial year the retained reserves of the charity were £904,905 (2023: £986,104), of which £745,618 (2023: £748,297) was represented by the freehold property and other tangible fixed assets, and none were restricted. Given the level of free reserves the trustees recognise that our efforts to contain costs and boost fundraising must continue in order to ensure the long term future of the sanctuary. |
We shall continue to take in as many animals as we possibly can but we remain aware of both the financial constraints and land availability. |
Reserves policy |
The trustees are aiming to maintain a position where reserves equivalent to three years of expenditure will be held. This is considered necessary due to the longevity of the animals in the care of the charity and the difficulty in finding homes for some of them. In order to achieve this in the longer term it is the intention of the trustees to ensure that fundraising activities are maintained at a level where the income received more than covers the day to day running costs. |
As at 31 January 2024 the charity held free reserves of £159,287 which is equivalent to between 12 and 18 months of expenditure at normal levels. |
STRUCTURE, GOVERNANCE AND MANAGEMENT |
Governing document |
Alexandra Bastedo (Champions) Animal Sanctuary Limited is a charitable company limited by guarantee, incorporated on 21 January 2009 and registered as a charity on 27 January 2010. The company was established under a Memorandum of Association which established the objects and powers of the charitable company and is governed under its Articles of Association. None of the trustees has any beneficial interest in the charity. In the event of the charity being wound up the members are required to contribute an amount not exceeding £1. |
The day to day management of the affairs of the charity is undertaken by the trustees. |
Recruitment and appointment of new trustees |
Trustees are recruited on the basis of their commitment to the objectives of the charity and the skills that they are able to contribute. Given the nature of the charity's activities no formal induction or training is considered to be required. The trustees are aware of their responsibilities and take advice from the Charity Commission and professional advisers as the need arises. |
This report has been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies. |
Approved by order of the board of trustees on |
Independent Examiner's Report to the Trustees of |
Alexandra Bastedo (Champions) Animal |
Sanctuary Limited |
Independent examiner's report to the trustees of Alexandra Bastedo (Champions) Animal Sanctuary Limited ('the Company') |
I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 January 2024. |
Responsibilities and basis of report |
As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act'). |
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act. |
Independent examiner's statement |
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe: |
1. | accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or |
2. | the accounts do not accord with those records; or |
3. | the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or |
4. | the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)). |
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. |
Hilary Julian FCA DChA |
Maximus Accountancy Services Limited |
47 Kensington Road |
Chichester |
West Sussex |
PO19 7XS |
28 October 2024 |
Alexandra Bastedo (Champions) Animal |
Sanctuary Limited |
Statement of Financial Activities |
(Incorporating an Income and Expenditure Account) |
for the Year Ended 31 January 2024 |
2024 | 2023 |
Unrestricted | Restricted | Total | Total |
fund | funds | funds | funds |
Notes | £ | £ | £ | £ |
INCOME AND ENDOWMENTS FROM |
Donations and legacies | 2 |
Other trading activities | 3 |
Investment income | 4 |
Total |
EXPENDITURE ON |
Raising funds |
Charitable activities | 5 |
Total |
NET INCOME/(EXPENDITURE) | ( |
) | ( |
) | ( |
) |
Transfers between funds | 16 | 2,000 | (2,000 | ) | - | - |
Net movement in funds | ( |
) | ( |
) | ( |
) |
RECONCILIATION OF FUNDS |
Total funds brought forward |
TOTAL FUNDS CARRIED FORWARD | 986,104 |
Alexandra Bastedo (Champions) Animal |
Sanctuary Limited (Registered number: 06797855) |
Balance Sheet |
31 January 2024 |
2024 | 2023 |
Unrestricted | Restricted | Total | Total |
fund | funds | funds | funds |
Notes | £ | £ | £ | £ |
FIXED ASSETS |
Tangible assets | 11 |
CURRENT ASSETS |
Stocks | 12 |
Debtors | 13 |
Cash at bank |
CREDITORS |
Amounts falling due within one year | 14 | ( |
) | ( |
) | ( |
) |
NET CURRENT ASSETS |
TOTAL ASSETS LESS CURRENT LIABILITIES |
NET ASSETS |
FUNDS | 16 |
Unrestricted funds | 986,104 |
TOTAL FUNDS | 986,104 |
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 January 2024. |
The members have not required the company to obtain an audit of its financial statements for the year ended 31 January 2024 in accordance with Section 476 of the Companies Act 2006. |
The trustees acknowledge their responsibilities for |
(a) | ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and |
(b) | preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company. |
Alexandra Bastedo (Champions) Animal |
Sanctuary Limited (Registered number: 06797855) |
Balance Sheet - continued |
31 January 2024 |
These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime. |
The financial statements were approved by the Board of Trustees and authorised for issue on |
Alexandra Bastedo (Champions) Animal |
Sanctuary Limited |
Notes to the Financial Statements |
for the Year Ended 31 January 2024 |
1. | ACCOUNTING POLICIES |
Basis of preparing the financial statements |
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention. |
Income |
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably. |
Fundraising income and donations are included in the year in which they are received. |
Donations in the form of gifts in kind are recognised as incoming resources when distributed with an equivalent amount being included as resources expended. Gifts in kind are valued at an estimate of the market value the charity would have to pay for an equivalent item. |
Grants are only included in the SOFA when the charity has unconditional entitlement to the resources. |
Legacies receivable are included in the accounts when it is probable that they will be received and the amount that will be received can be estimated with reasonable accuracy. Receipt is considered to be probable if probate has been granted and the executors are satisfied that there are sufficient assets in the estate, after settling any liabilities, to pay the legacy. |
Expenditure |
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. |
Tangible fixed assets |
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life. |
Freehold property | - |
Improvements to property | - |
Plant and machinery | - |
Motor vehicles | - |
Tangible fixed assets are measured at cost. |
Stocks |
Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items. |
Taxation |
The charity is exempt from corporation tax on its charitable activities. |
Alexandra Bastedo (Champions) Animal |
Sanctuary Limited |
Notes to the Financial Statements - continued |
for the Year Ended 31 January 2024 |
1. | ACCOUNTING POLICIES - continued |
Fund accounting |
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. |
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. |
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements. |
Financial instruments |
The charity has only basic financial instruments which are accounted for at their settlement value. |
2. | DONATIONS AND LEGACIES |
2024 | 2023 |
£ | £ |
Donations |
Legacies |
In accordance with the SORP, no provision is made for the value of the contribution made by the volunteers, without whom the sanctuary could not operate. |
3. | OTHER TRADING ACTIVITIES |
2024 | 2023 |
£ | £ |
Fundraising events |
Sales income |
4. | INVESTMENT INCOME |
2024 | 2023 |
£ | £ |
Rents received |
Royalties income | 1,208 | 1,053 |
Deposit account interest |
Alexandra Bastedo (Champions) Animal |
Sanctuary Limited |
Notes to the Financial Statements - continued |
for the Year Ended 31 January 2024 |
5. | CHARITABLE ACTIVITIES COSTS |
Direct | Support |
Costs (see | costs (see |
note 6) | note 7) | Totals |
£ | £ | £ |
Animal sanctuary | 134,809 | 13,154 | 147,963 |
6. | DIRECT COSTS OF CHARITABLE ACTIVITIES |
2024 | 2023 |
£ | £ |
Bedding and litter | 447 | 275 |
Feed | 29,489 | 28,601 |
Veterinary expenses | 39,921 | 28,489 |
Farrier | 1,848 | 2,095 |
Equine livery and training | 8,730 | 7,925 |
Other animal expenses | 6,952 | 4,784 |
Sanctuary maintenance | 24,249 | 13,358 |
Utilities | 9,794 | 9,047 |
Depreciation | 13,379 | 13,587 |
134,809 | 108,161 |
7. | SUPPORT COSTS |
Governance |
Management | costs | Totals |
£ | £ | £ |
Animal sanctuary | 12,654 | 500 | 13,154 |
Support costs include £200 payable to the independent examiner (2023: £200) for the independent examination, and £300 for other services (2023: £300). |
8. | NET INCOME/(EXPENDITURE) |
Net income/(expenditure) is stated after charging/(crediting): |
2024 | 2023 |
£ | £ |
Depreciation - owned assets |
Alexandra Bastedo (Champions) Animal |
Sanctuary Limited |
Notes to the Financial Statements - continued |
for the Year Ended 31 January 2024 |
9. | TRUSTEES' REMUNERATION AND BENEFITS |
There were no trustees' remuneration or other benefits for the year ended 31 January 2024 nor for the year ended 31 January 2023. |
Trustees' expenses |
There were no trustees' expenses paid for the year ended 31 January 2024 nor for the year ended 31 January 2023. |
10. | COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES |
Unrestricted | Restricted | Total |
fund | funds | funds |
£ | £ | £ |
INCOME AND ENDOWMENTS FROM |
Donations and legacies |
Other trading activities |
Investment income |
Total |
EXPENDITURE ON |
Raising funds |
Charitable activities |
Total |
NET INCOME/(EXPENDITURE) | ( |
) | ( |
) |
RECONCILIATION OF FUNDS |
Total funds brought forward | 1,003,815 | - |
TOTAL FUNDS CARRIED FORWARD | 986,104 | - | 986,104 |
Alexandra Bastedo (Champions) Animal |
Sanctuary Limited |
Notes to the Financial Statements - continued |
for the Year Ended 31 January 2024 |
11. | TANGIBLE FIXED ASSETS |
Improvements |
Freehold | to | Plant and | Motor |
property | property | machinery | vehicles | Totals |
£ | £ | £ | £ | £ |
COST |
At 1 February 2023 |
Additions |
At 31 January 2024 |
DEPRECIATION |
At 1 February 2023 |
Charge for year |
At 31 January 2024 |
NET BOOK VALUE |
At 31 January 2024 |
At 31 January 2023 |
Freehold property consists of the land and buildings on which the sanctuary is situated and which was left to the charity by Mrs A Garland. The freehold property has been brought into the accounts at its probate valuation, and includes both land and a house which is let to a third party. The value attributed to the house is the estimated rebuild cost of a similar sized property as at its initial recognition, and this is being depreciated over 50 years. The land element, estimated at £550,000, is not being depreciated. |
12. | STOCKS |
2024 | 2023 |
£ | £ |
Stocks |
13. | DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR |
2024 | 2023 |
£ | £ |
Other debtors |
Alexandra Bastedo (Champions) Animal |
Sanctuary Limited |
Notes to the Financial Statements - continued |
for the Year Ended 31 January 2024 |
14. | CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR |
2024 | 2023 |
£ | £ |
Other creditors |
15. | LEASING AGREEMENTS |
Minimum lease payments under non-cancellable operating leases fall due as follows: |
2024 | 2023 |
£ | £ |
Within one year |
Between one and five years |
The above payments are due to the charity in respect of the rental of the house on the Sanctuary land. |
16. | MOVEMENT IN FUNDS |
Net | Transfers |
movement | between | At |
At 1.2.23 | in funds | funds | 31.1.24 |
£ | £ | £ | £ |
Unrestricted funds |
General fund | 986,104 | (83,199 | ) | 2,000 | 904,905 |
Restricted funds |
Orchard Barn Cattery | - | 1,000 | (1,000 | ) | - |
Aviary | - | 1,000 | (1,000 | ) | - |
2,000 | ( |
) |
TOTAL FUNDS | (81,199 | ) | 904,905 |
Net movement in funds, included in the above are as follows: |
Incoming | Resources | Movement |
resources | expended | in funds |
£ | £ | £ |
Unrestricted funds |
General fund | 70,322 | (153,521 | ) | (83,199 | ) |
Restricted funds |
Orchard Barn Cattery | 1,000 | - | 1,000 |
Aviary | 1,000 | - | 1,000 |
2,000 |
TOTAL FUNDS | ( |
) | (81,199 | ) |
Alexandra Bastedo (Champions) Animal |
Sanctuary Limited |
Notes to the Financial Statements - continued |
for the Year Ended 31 January 2024 |
16. | MOVEMENT IN FUNDS - continued |
Comparatives for movement in funds |
Net |
movement | At |
At 1.2.22 | in funds | 31.1.23 |
£ | £ | £ |
Unrestricted funds |
General fund | 1,003,815 | (17,711 | ) | 986,104 |
TOTAL FUNDS | 1,003,815 | (17,711 | ) | 986,104 |
Comparative net movement in funds, included in the above are as follows: |
Incoming | Resources | Movement |
resources | expended | in funds |
£ | £ | £ |
Unrestricted funds |
General fund | 102,616 | (120,327 | ) | (17,711 | ) |
TOTAL FUNDS | 102,616 | (120,327 | ) | (17,711 | ) |
The Orchard Barn Cattery fund consisted of a donation towards the cattery which was spent during the year. |
The Aviary fund consisted of a donation towards the cost of the new aviary, and was spent during the year. |
17. | RELATED PARTY DISCLOSURES |
During the year the charity incurred a total of £8,730 ( 2023 £7,925) on external livery for two of the equines at a business connected to Ms G Page, a trustee. This arrangement has been in place for a number of years and is on an arm's length basis. |
There were no other related party transactions requiring disclosure during the year or during the prior year.. |