Charity registration number SC027612 (Scotland)
Company registration number SC244154 (Scotland)
VOLUNTARY SECTOR GATEWAY WEST LOTHIAN
(A COMPANY LIMITED BY GUARANTEE)
ANNUAL REPORT AND FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2024
VOLUNTARY SECTOR GATEWAY WEST LOTHIAN
(A COMPANY LIMITED BY GUARANTEE)
CONTENTS
Page
Directors' report
1 - 13
Independent auditor's report
14 - 16
Statement of financial activities
17 - 18
Balance sheet
19
Statement of cash flows
20
Notes to the financial statements
21 - 36
VOLUNTARY SECTOR GATEWAY WEST LOTHIAN
(A COMPANY LIMITED BY GUARANTEE)
DIRECTORS' REPORT (INCLUDING DIRECTORS' REPORT)
FOR THE YEAR ENDED 31 MARCH 2024
- 1 -

The Directors present their annual report and financial statements for the year ended 31 March 2024.

The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the charity's governing document, the Charities and Trustee Investment (Scotland) Act 2005, the Charities Accounts (Scotland) Regulations 2006 (as amended), the Companies Act 2006 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)".

Objectives and activities

The charitable company's objects are:

 

The advancement of citizenship, community development and social enterprises (where the social enterprise is asset locked and non-profit distributing and is part of the voluntary sector), urban and rural regeneration and the promotion of civic responsibility, volunteering, the voluntary sector and the effectiveness of charities.

 

Activities of the charity:

The above objects shall be for the benefit of the public within West Lothian, primarily but not exclusively, through the promotion, facilitation and support of:

  • Engagement and involvement and the development of civic duty;

  • Volunteering: volunteers and volunteering organisations;

  • Social Enterprise;

  • Building capacity in the Third Sector;

  • Co-operation, networking, partnership working;

  • Communications dissemination of good practice, guidance and practical assistance;

  • Printing, publishing and circulation of written and other materials, holding meetings, workshops and seminars.

 

The principal activities of the charity during the financial year were:

  • Further strengthening the Governance and operation of Voluntary Sector Gateway West Lothian (VSGWL);

  • Volunteering development;

  • Support for Social Enterprises;

  • Supporting and developing a stronger Third Sector;

  • Building the Third Sector relationship with Community Planning Partnership (CPP) and Integration Joint Board (IJB).

 

VOLUNTARY SECTOR GATEWAY WEST LOTHIAN
(A COMPANY LIMITED BY GUARANTEE)
DIRECTORS' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2024
- 2 -
Achievements and performance

Significant activities in the year and their contribution to the principal activities above were:

 

We have further strengthened our relationships work with our key partners such as West Lothian Council, Health and Social Care Partnership (HSCP), Scottish Government, NHS Lothian, DWP, Skills Development Scotland, Chamber of Commerce, West Lothian College, Local Employability Partnership (LEP) and the wider Third Sector. Notably, we have influenced strategic groups on the role and value of the Third Sector in the following areas;

 

WL Council

  • Community Planning Partnership (CPP, Strategic Planning Oversight Groups and forums).

  • Supported Working Group activities between West Lothian Council and other Third Sector reps in developing strategy for Voluntary Organisations Revenue Budget and securing multi-year funding model.

  • Continuation of active role in supporting individuals arriving from Ukraine and co-ordinating Third Sector offer of friendship.

  • Adult Support and Protection committee membership and that we were part of the board that were audited by Care Inspectorate.

  • Lead role in establishing and running multi-agency Community Benefits Hubs.

  • Represented third sector on Community Learning Development (CLD) Board.

  • Represented third sector on Trauma Informed Board.

  • Represented Community Wealth Building activities.

  • Represented third on the Local Employability Partnership Forum (LEP).

 

HSCP

  • Supported IJB Board development and represented third sector at Board meetings.

  • Represented third sector in IJB Strategic Planning Group meetings.

  • Rolled out 1 year test of change Community Link volunteering initiative.

  • Supported Carers Implementation Working Group.

 

NHS Lothian

  • Represented third sector adult mental health prevention and early intervention group.

 

DWP

  • Worked in partnership to support individuals with additional needs find volunteering roles and routes into employment.

 

Wider Third Sector

  • Shared knowledge and policy developments, best practice and funding news with Third Sector colleagues at regular Third Sector Strategy Group (TSSG) meetings – TSSG.

  • Created a dedicated Third Sector Cost of Living Forum to support groups and those in need across the area third-sector-cost-of-living-forum/

  • Supported the further development of the Third Sector Employability Forum -west-lothian-third-sector-employability-forum/

  • Partner in third sector Partnership for Parents consortia aimed at supporting parents into sustainable employment or volunteering opportunities https://www.voluntarysectorgateway.org/partnership-for-parents.

  • Worked to establish a dedicated third sector race forum for associated partners.

  • Provided secretariat support to range of themed sector meetings and forums.

  • Increased VSGWL membership to 125 organisations.

  • Funding awareness events with Robertson Trust, Corra Foundation and National Lottery Community Fund.

 

VOLUNTARY SECTOR GATEWAY WEST LOTHIAN
(A COMPANY LIMITED BY GUARANTEE)
DIRECTORS' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2024
- 3 -

VSGWL and Third Sector representation

 

VSGWL has continued to take a leadership role and responded positively to opportunities by working at pace to represent the Third Sector. We have helped vulnerable individuals and communities across the local area have a voice in policy developments with our statutory partners. We have played a crucial role in providing support, often initiating actions at a community level by working closely with statutory partners such as West Lothian Council and the Integrated Joint Board (IJB) to support those in need.

 

We have utilised our premises to host sector and forums on a weekly basis. We have fantastic hybrid facilities which support in person and online meetings highly effectively. We have secured regular room hire rental from two Third Sector tenants who are based in our offices and supplemented our income from regular meeting rooms bookings.

 

We produced the second comprehensive report on Third Sector activity locally in conjunction with West Lothian Council. The report provided a snapshot of the Third Sector both nationally and locally, along with case studies showcasing the work of locally based organisations. Third Sector Annual report 2023-2024.

 

In February 2024, VSGWL celebrated our 21st anniversary- https://www.voluntarysectorgateway.org/vsgwl-celebrates-21-year-milestone/ . West Lothian Council led tributes and acknowledged our successes over the years West Lothian Council Motion which attracted positive media coverage.

 

Third Sector funding opportunities

VSGWL has continued to promote much needed funding news to the sector regularly. We also managed the Year 3 Communities Mental Health and Wellbeing Fund during the period.

 

  • £469k Communities Mental Health and Wellbeing Fund Year 3

 

The Scottish Government provided a further £15m of funding to support the impacts of social isolation and mental health and wellbeing support in adults at community level. West Lothian was allocated £469k in 23/24 to support small grass roots organisations.

VSGWL launched the fund in late 2023. The fund received 68 applications seeking over £1.4m monies from the overall pot available. A total of 37 organisations were successfully and provided with grants to support their initiatives - https://www.voluntarysectorgateway.org/west-lothian-communities-mental-health-wellbeing-fund-year-3-successful-organisations.

We also held peer to peer support events with organisations that received funding from previous years to help and share future funding approaches. VSGWL also sat on numerous third sector funding assessment panels run by West Lothian Council.

 

 

 

VOLUNTARY SECTOR GATEWAY WEST LOTHIAN
(A COMPANY LIMITED BY GUARANTEE)
DIRECTORS' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2024
- 4 -

Food Network support

VSGWL is continuing to provide independence governance and grant management to the Food Network in West Lothian. West Lothian Council has ringfenced £280k for food support in 2023/24 and VSGWL has established transparent and robust processes for managing and distributing monies to Network Members who are providing food to individuals in communities across the area.

 

The Food Network was established in partnership with West Lothian Council in 2020 as a response to the pandemic. The Network now comprises 19 members all operating community shops/pantries. The network is now addressing the fallout from the negative impact of the cost-of-living crisis within our deprived and isolated communities.

 

VSGWL is continuing to gather data from funded members about the number of people and families in receipt of food support, including a profile of economic status. From April 2023 to 31 March 2024, those Food Network members who received Council funding have provided food support to 73,196 people.  The average age of those being supported is between 40-50 years with 62% of those supported being unemployed and/or on benefits, 35% of those accessing food support are single adults followed by a two-adult household (16%). 

 

VSGWL has applied to OSCR for the creation of a new 2-tier legal structure. Once approved, the network will be able to apply for charitable funding from the summer 2024. VSGWL also secured a further £200k from the Shared Prosperity Fund via West Lothian Council for food support in 24/25. This is very welcome news for all members and the people across local communities who need to access food with dignity.

 

VSGWL has created and host a new Food Network page on our website. https://westlothianfoodnetwork.org/

 

Climate actions developments

 

A new West Lothian Climate Action Hub (WLCAN) was created in early 2024. VSGWL is an active member of the hub. https://sccan.scot/wlcan/about-us/ . We took take a leadership role in supporting climate action and VSGWL will also play an active role in West Lothian Councils Climate Emergency Forum and related action plans.

 

In February 2024, VSGWL installed solar panels on our roof to positively support action on reducing our carbon footprint and actively promote the environmental benefits to the wider sector and businesses.

 

Policy review

 

During the year, we carried out a comprehensive review of all our all internal and external policies. We also updated our staff terms and conditions with specific support to staff with caring responsibilities in advance of the introduction of the updated Carers Act in April 2024.

 

Accreditations

 

VSGWL was delighted to receive recognition for our work in securing Carer Positive recognition and in achieving Real Living Award accreditation during the year.

 

Carer Positive award - https://www.voluntarysectorgateway.org/vsgwl-earns-carer-positive-engaged-employer-accreditation/

 

Real Living Wage accreditation – https://www.voluntarysectorgateway.org/vsgwl-secures-real-living-wage-accreditation/

 

Good Governance developments

 

Our trustees carried out a formal review of the Boards effectiveness with support from SCVO - https://governance.checkup.scot/

VOLUNTARY SECTOR GATEWAY WEST LOTHIAN
(A COMPANY LIMITED BY GUARANTEE)
DIRECTORS' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2024
- 5 -

West Lothian Council PDSPs

 

Following the May local elections in 2022, West Lothian Council established 7 Policy Development Scrutiny Panels (PDSPs). VSGWL has a seat at all of these. Following meetings with third sector reps, agreement has been secured to ensure wider sector representation and voice on each of the following PDSPs. The forums make important recommendations on policy to West Lothian Councils Executive team.

 

a) Corporate Policy and Resources

b) Education

c) Housing

d) Public & Community Safety

e) Social Work & Health

f) Environment & Sustainability

g) Economy, Community Empowerment and Wealth Building

 

Community Link project

 

Following discussions with colleagues in West Lothian HSCP, VSGWL developed a one-year test of change volunteer led initiative that provided services such as befriending and provide practical help and support to those in most need.

 

The Community Link Service received 26 referrals and supported 11 people across West Lothian to maintain full and independent lives at home - reducing social isolation, loneliness, and the demand on formal care services empowering individuals to improve their own health and well-being.

 

A team of 12 volunteers offered companionship, shared hobbies, assistance to attend hospital appointments, running errands and friendship through one-to-one volunteer visits totalling over 249 hours of support.

 

The initiative built on the already strong infrastructure embedded within VSGWL placing people at the centre of the design, delivery and support resulting in a professional and quality assured service which made a real difference to service users, unpaid carers, practitioners referring to the service and volunteers who gave their time and experience.

 

Enhanced Communications

 

This section highlights VSGWL's efforts to strengthen communication channels and online presence during the 2023-24 period. We focused on ensuring critical information reaches organisations and volunteers in West Lothian effectively and promptly.

VOLUNTARY SECTOR GATEWAY WEST LOTHIAN
(A COMPANY LIMITED BY GUARANTEE)
DIRECTORS' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2024
- 6 -

Website Enhancements:

 

 

Website Traffic:

Total Visitors:

25K (users who initiated at least one session)

New Visitors:

24K (first-time users)

Page Views:

63K (total number of pages viewed, including repeated views)

 

We’ve been proactive in sharing valuable information by publishing 323 news articles through the website's news section.

 

Mailing List:

We have increased our mailing list subscriber count to 471 subscribers. Each month we distributed a monthly E-Bulletin containing updates on: Funding news, Policy developments VSGWL updates, Volunteering opportunities, and Employment opportunities.

 

We’ve remained dedicated to supporting local Third Sector organisations by providing them with a platform to spotlight their services. Our monthly 'Org in the Spotlight' feature is sent out to our mailing list, as well as added to our website and social media, and has been well-received and continues to showcase the impactful work of these organisations within our community.

 

Social Media Presence:

We maintain an active presence on social media platforms, Facebook, X, and LinkedIn. Throughout 2023-24, we've observed steady growth in our follower base across these platforms.

 

Social Media Analytics:

Facebook:

Total Page Likes:

707

Total Followers:

822

 

X (Twitter):

Total Followers:

939

 

LinkedIn:

Since starting on LinkedIn in 2022-23, we've kept growing. Now, in 2023-24, we've increased our followers to 265.

Total Followers:

265

 

Conclusion:

 

VSGWL's commitment to improving communication channels and online presence has seen positive results. The website improvements enhanced user experience, while our content sharing strategy ensured timely dissemination of crucial information.

 

The monthly E-Bulletin and "Org in the Spotlight" feature effectively engaged subscribers and showcased the work of local organisations. Continued growth on social media platforms demonstrates our ability to reach a wider audience within West Lothian.

VOLUNTARY SECTOR GATEWAY WEST LOTHIAN
(A COMPANY LIMITED BY GUARANTEE)
DIRECTORS' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2024
- 7 -

Outcomes work

We have delivered against a number of key outcomes, summarised below;

 

Build capacity - Improved sector governance by exploring and developing a range of internal skills, knowledge, and expertise to better support organisations

 

Voice - Ensured voice of Sector appropriately represented in key Council decision making forums and meetings.

 

Connect -Significantly increased our communication reach on website and social media.

Intelligence -Promoted Service Locator Tool https://www.voluntarysectorgateway.org/service-locator/ with key CPP partners including Police Scotland, Scottish Fire and Rescue Service, Skills Development Scotland and DWP.

VOLUNTARY SECTOR GATEWAY WEST LOTHIAN
(A COMPANY LIMITED BY GUARANTEE)
DIRECTORS' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2024
- 8 -
Financial review

The financial statements for the year to 31 March 2024 have been audited by Thomson Cooper.

Results for year

Total income has increased from £855,273 in 2023 to £1,167,607 in the year to 31 March 2024.

 

Core funding from the Scottish Government for 23/24 saw a welcome 4 % uplift on our core grant. There is ongoing dialogue with the Scottish Government to secure multi-year grant arrangements moving forward.

West Lothian Council core funding remained at the same level as the previous year for 22/23, however the Council has agreed to provide an additional £15k to VSGWL to deliver social enterprise support from 1 July 2023. Furthermore, the sub-group established with the participation of VSGWL to assist the Council develop its future funding strategy for the Third Sector has successfully secured a 2-year investment model for the Sector for 23/24 and 24/25.

 

Total expenditure has increased from £844,408 in 2023 to £1,120,645 in the year to 31 March 2024, which includes grant distributions made from the Scottish Government Wellbeing Fund in 2023-24 of £465,660, and from West Lothian Food Network of £278,431.

 

At 31 March 2024 staff costs represented 26% (2023: 25%) of total expenditure. Cash resources at 31 March 2024 were £186,285 a level which gives us encouragement to progress with our future plans.

 

Net assets

The net asset position at 31 March 2024 has increased by £46,784 from the prior year. This reflects an increase in unrestricted funds from £336,164 to £377,073 at the year end. The reserves continue to reflect the requirement of Charities SORP (FRS 102) to recognise our liabilities under the multi-employer defined benefit scheme in which the Charity participates by accruing the cost of agreed deficit reduction plan payments which amounted to £11,550. Each participating member is exposed to future funding risks arising from both members becoming unable to meet their obligations as well as to market levels. Note 18 provides further information on the significance of this.

Reserves and reserves policy

The present level of funding is adequate to support the continuation of activities for the foreseeable future and the directors consider the financial position of the charity to be satisfactory.

As the charity has no overdraft facilities it relies entirely on cash flow and its reserves to finance its day to day operations. In order to provide a stable platform for the delivery of outcomes expected by our stakeholders the directors’ policy is that at least three months’ operational expenditure is represented by unrestricted reserves, and this amounts to around £70,000, based on budgeted costs. Unrestricted reserves at 31 March 2024 were £377,073 but this includes £262,189 represented by fixed assets. Unrestricted reserves “free” of fixed assets and designations are therefore £114,884, which is well in excess of the policy.

 

As at 31 March 2024, restricted funds were £12,804 and unrestricted funds £377,073, of which £Nil were designated. In order to improve the financial security of the Charity the directors continue to explore opportunities for growing unrestricted funds.

 

Going concern

As highlighted earlier in this report, the charity has largely operated in a remote working environment since March 2020, but returned to the office in early 2022. We have continued to deliver high quality support to the sector during this period. There remains no significant impact to the charity’s funding or operations.

 

The directors have considered financial forecasts for the next twelve months which take into account expenditure expected to be incurred in order to continue the development and improvement plan for the Charity. Key to this is the assumption that core funding will remain at historic levels. The charity is actively exploring multi-year funding from our core funders along with additional income from other sources, moving forward. On this basis the directors are confident that the Charity has adequate resources to continue in operational existence for the foreseeable future. Accordingly, they continue to adopt the going concern basis in preparing the financial statements. Further information is set out in Note 19 of the financial statements.

VOLUNTARY SECTOR GATEWAY WEST LOTHIAN
(A COMPANY LIMITED BY GUARANTEE)
DIRECTORS' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2024
- 9 -
Plans for future periods

Planned in the financial year to 31 March 2025 are:

 

Through this work VSGWL will ensure:

Structure, governance and management

The organisation is a charitable company limited by guarantee. The company was established under a Memorandum and Articles of Association which established the objects and powers of the charitable company and is governed under its Articles of Association.

 

Membership is open to Third Sector, Community, Public, and Private Sector Organisations and individuals operating within West Lothian who support the objects of the charity and agree to pay any subscription set by the directors. There are Full and Associate categories of membership, with only Third Sector and Community organisations active in West Lothian being able to become Full members and having voting rights. Associate members have the right to attend members' meetings.

VOLUNTARY SECTOR GATEWAY WEST LOTHIAN
(A COMPANY LIMITED BY GUARANTEE)
DIRECTORS' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2024
- 10 -

The Directors who served during the year and up to the date of signature of the financial statements were:

 

Marisa Matos (Chair)    

Ann E Pike        

Evie Johnstone        Appointed 2 May 2023

Traci Mackie

Amanda Hunter        Appointed 7 February 2024

Afusat Adebayo        Appointed 5 June 2024

Jeanette Dobson        Resigned 8 March 2023

Daniel J Evans        Resigned 2 May 2023, Appointed 11 September 2024

Jennifer Gilchrist        Resigned 2 September 2024

Gillian Keast        Appointed 26 January 2023, Resigned 2 September 2024

Glenn Thomson        Appointed 7 February 2024, Resigned 1 July 2024

 

Secretary

Gillian Keast        Resigned 2 September 2024

 

Chief Executive Officer

Alan McCloskey

 

Registered Office

20-22 King Street Bathgate EH48 1AX

 

Auditors

Thomson Cooper Accountants

3 Castle Court

Carnegie Campus

Dunfermline

KY11 8PB

 

Bankers

Bank of Scotland

50 Hopetoun Street

Bathgate

EH48 4EU

Unity Trust Bank pic

9 Brindley Place

Birmingham

B1 2HB

CAF Bank Ltd

25 Kings Hill Avenue

Kings Hill West Mailing Kent

ME19 4JQ

 

Employment advisers

Employers in Voluntary Housing (EVH)

51h Floor

137 Sauchiehall Street

Glasgow

G23EW

 

VOLUNTARY SECTOR GATEWAY WEST LOTHIAN
(A COMPANY LIMITED BY GUARANTEE)
DIRECTORS' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2024
- 11 -

Organisational Structure

VSGWL has a board of directors who meet every two months and are responsible for the strategic direction and policy of the charity.

 

The directors are responsible for ensuring that the charity delivers the services specified and that key performance indicators are met.

 

Sub-Committees

The following sub-committees are in place:

 

•     Finance

•     HR

•    Quality Governance and Compliance

 

The organisation is managed on a day to day basis by the Chief Executive Officer under which the staff team deliver the agreed Work Plan.

Organisation of our Work

The charity is organised so that the directors meet regularly to manage its affairs. Any risks to which the charity may be exposed have been reviewed and systems have been established to mitigate those risks.

The Board remains responsible for overall governance. This includes ensuring senior management establish and maintain adequate systems of risk management and that the level of capital held is consistent with the risk profile of the organisation.

The Board has a clear strategy of what to delegate to management and how to monitor and evaluate the implementation of policies, strategies and business plans.

The Board has delegated the management of the organisation to the Chief Executive Officer (CEO). This delegation of authority includes responsibility for:

 

 

VOLUNTARY SECTOR GATEWAY WEST LOTHIAN
(A COMPANY LIMITED BY GUARANTEE)
DIRECTORS' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2024
- 12 -

Board Management Induction and Development

A clear open and transparent policy and procedure has been developed for the recruitment of new directors.

 

All directors are given an induction which seeks to ensure their familiarity and understanding of the objectives of the Company, an understanding of its Governing Documents and familiarisation with the work plan for the current year.

 

Copies of past minutes, Annual Report and Financial Statements are made available as is a copy of the OSCR guidance for Charity Trustees.

 

Periodically the Board will meet with Senior Staff in attendance, to discuss strategic planning and organisational development needs.

 

Directors are encouraged to attend training events and conferences which will enhance their abilities and skills in undertaking their role as directors with the company and Trustees of the charity.

 

The Board is committed to individual and collective performance review.

Key management personnel remuneration

The directors consider the board and the chief executive officer as comprising the key management personnel of the charity in charge of directing and controlling the charity and running and operating the charity on a day-to-day basis. All trustees give of their time freely and no trustee remuneration was paid in the year. The pay of the charity's chief executive officer is reviewed annually and in line with available funding.

Risk Management

Systems and procedures have been established to mitigate the risks the charity faces. The Quality, Governance and Compliance Committee provides reports to the Board on its activities and the effectiveness of risk management, internal controls, compliance and governance matters. The Committee escalate any matters of significant concern and exception reports to the Board for their consideration and action. The Board carried out a review of our Governance arrangements in line with Code of Conduct guidance.

 

The risk management strategy includes:

 

 

Financial sustainability is considered to be the main risk for the charity. A key element in the management of financial risk is a regular review of available liquid funds to settle debts as they fall due, regular discussions with funders, and active management of trade debtors and creditors balances to ensure sufficient working capital is available.

 

Reference and administrative details

Information about the charity is set out on page 10.

 

VOLUNTARY SECTOR GATEWAY WEST LOTHIAN
(A COMPANY LIMITED BY GUARANTEE)
DIRECTORS' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2024
- 13 -
Statement of Directors' responsibilities

The directors, who also act as trustees for the charitable activities of Voluntary Sector Gateway West Lothian, are responsible for preparing the Directors' Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

 

Company Law requires the Directors to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that year.

 

In preparing these financial statements, the Directors are required to:

 

- select suitable accounting policies and then apply them consistently;

 

- observe the methods and principles in the Charities SORP;

 

- make judgements and estimates that are reasonable and prudent;

 

- state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements; and

 

- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.

 

The Directors are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities and Trustee Investment (Scotland) Act 2005, the Charities Accounts (Scotland) Regulations 2006 (as amended) and the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

The Directors are responsible for the maintenance and integrity of the charity and financial information included on the charity's website. Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.

 

Auditor

In accordance with the company's articles, a resolution proposing that Thomson Cooper be reappointed as auditor of the company will be put at a General Meeting.

Disclosure of information to auditor

Each of the Directors has confirmed that there is no information of which they are aware which is relevant to the audit, but of which the auditor is unaware. They have further confirmed that they have taken appropriate steps to identify such relevant information and to establish that the auditor is aware of such information.

The Directors' report was approved by the Board of Directors.

Marisa Matos
Director
29 October 2024
VOLUNTARY SECTOR GATEWAY WEST LOTHIAN
(A COMPANY LIMITED BY GUARANTEE)
INDEPENDENT AUDITOR'S REPORT
TO THE DIRECTORS OF VOLUNTARY SECTOR GATEWAY WEST LOTHIAN
- 14 -

Opinion

We have audited the financial statements of Voluntary Sector Gateway West Lothian (the ‘charity’) for the year ended 31 March 2024 which comprise the statement of financial activities, the balance sheet, the statement of cash flows and notes to the financial statements, including significant accounting policies. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards, including Financial Reporting Standard 102 The Financial Reporting Standard applicable in the UK and Republic of Ireland (United Kingdom Generally Accepted Accounting Practice).

In our opinion, the financial statements:

-

give a true and fair view of the state of the charitable company's affairs as at 31 March 2024 and of its incoming resources and application of resources, for the year then ended;

-
have been properly prepared in accordance with United Kingdom Generally Accepted Accounting Practice; and
-

have been prepared in accordance with the requirements of the Companies Act 2006, the Charities and Trustee Investment (Scotland) Act 2005 and regulation 8 of the Charities Accounts (Scotland) Regulations 2006 (as amended).

Basis for opinion

We conducted our audit in accordance with International Standards on Auditing (UK) (ISAs (UK)) and applicable law. Our responsibilities under those standards are further described in the Auditor's responsibilities for the audit of the financial statements section of our report. We are independent of the charity in accordance with the ethical requirements that are relevant to our audit of the financial statements in the UK, including the FRC’s Ethical Standard, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.

Conclusions relating to going concern

In auditing the financial statements, we have concluded that the Directors' use of the going concern basis of accounting in the preparation of the financial statements is appropriate.

 

Based on the work we have performed, we have not identified any material uncertainties relating to events or conditions that, individually or collectively, may cast significant doubt on the charity’s ability to continue as a going concern for a period of at least twelve months from when the financial statements are authorised for issue.

 

Our responsibilities and the responsibilities of the Directors with respect to going concern are described in the relevant sections of this report.

Other information

The other information comprises the information included in the annual report other than the financial statements and our auditor's report thereon. The Directors are responsible for the other information contained within the annual report. Our opinion on the financial statements does not cover the other information and we do not express any form of assurance conclusion thereon. Our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the course of the audit, or otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to determine whether this gives rise to a material misstatement in the financial statements themselves. If, based on the work we have performed, we conclude that there is a material misstatement of this other information, we are required to report that fact.

 

We have nothing to report in this regard.

VOLUNTARY SECTOR GATEWAY WEST LOTHIAN
(A COMPANY LIMITED BY GUARANTEE)
INDEPENDENT AUDITOR'S REPORT (CONTINUED)
TO THE DIRECTORS OF VOLUNTARY SECTOR GATEWAY WEST LOTHIAN
- 15 -
Matters on which we are required to report by exception

We have nothing to report in respect of the following matters in relation to which the Charities Accounts (Scotland) Regulations 2006 (as amended) require us to report to you if, in our opinion:

-

the information given in the financial statements is inconsistent in any material respect with the Directors' report; or

-

proper accounting records have not been kept; or

-

the financial statements are not in agreement with the accounting records; or

-

we have not received all the information and explanations we require for our audit.

Responsibilities of Directors

As explained more fully in the statement of Directors' responsibilities, the Directors are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view, and for such internal control as the Directors determine is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error. In preparing the financial statements, the Directors are responsible for assessing the charity’s ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the Directors either intend to liquidate the charitable company or to cease operations, or have no realistic alternative but to do so.

Auditor's responsibilities for the audit of the financial statements

We have been appointed as auditor under section 44(1)(c) of the Charities and Trustee Investment (Scotland) Act 2005 and report in accordance with the Act and relevant regulations made or having effect thereunder.

Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor's report that includes our opinion. Reasonable assurance is a high level of assurance but is not a guarantee that an audit conducted in accordance with ISAs (UK) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements.

Irregularities, including fraud, are instances of non-compliance with laws and regulations. We design procedures in line with our responsibilities, outlined above, to detect material misstatements in respect of irregularities, including fraud. The extent to which our procedures are capable of detecting irregularities, including fraud, is detailed below.

Extent to which the audit was considered capable of detecting irregularities, including fraud

We considered the opportunities and incentives that may exist within the organisation for fraud and identified the greatest potential for fraud in the following areas: existence and timing of recognition of income, posting of unusual journals along with complex transactions and non-compliance with laws and regulations. We discussed these risks with management, designed audit procedures to test the timing and existence of revenue, tested a sample of journals to confirm they were appropriate and inspected minutes from meetings held by management and directors for any reference to breaches of laws and regulations. In addition, we reviewed areas of judgement for indicators of management bias to address these risks.

We identified areas of laws and regulations that could reasonably be expected to have a material effect on the financial statements from our sector experience through discussion with the officers and other management (as required by the auditing standards).

We reviewed the laws and regulations in areas that directly affect the financial statements including applicable charity and company law and considered the extent of compliance with those laws and regulations as part of our procedures on the related financial statement items.

With the exception of any known or possible non-compliance with relevant and significant laws and regulations, and as required by the auditing standards, our work in respect of these was limited to enquiry of the officers and management of the charity.

VOLUNTARY SECTOR GATEWAY WEST LOTHIAN
(A COMPANY LIMITED BY GUARANTEE)
INDEPENDENT AUDITOR'S REPORT (CONTINUED)
TO THE DIRECTORS OF VOLUNTARY SECTOR GATEWAY WEST LOTHIAN
- 16 -

We communicated identified laws and regulations and potential fraud risks throughout our team and remained alert to any indications of non-compliance or fraud throughout the audit. However the primary responsibility for the prevention and detection of fraud rests with the directors.

Owing to the inherent limitations of an audit, there is an unavoidable risk that we may not have detected some material misstatements in the financial statements, even though we have properly planned and performed our audit in accordance with auditing standards. We are not responsible for preventing non-compliance and cannot be expected to detect non-compliance with all laws and regulations.

 

These inherent limitations are particularly significant in the case of misstatement resulting from fraud as this may involve sophisticated schemes designed to avoid detection, including deliberate failure to record transactions, collusion or the provision of intentional misrepresentations.

A further description of our responsibilities is available on the Financial Reporting Council’s website at: https://www.frc.org.uk/auditorsresponsibilities. This description forms part of our auditor's report.

Other matters

The financial statements of the company for the year ended 31 March 2023 were audited by another auditor who expressed an unmodified opinion on those financial statements on 8 November 2023.

Use of our report

This report is made solely to the charity’s trustees, as a body, in accordance with regulation 10 of the Charities Accounts (Scotland) Regulations 2006. Our audit work has been undertaken so that we might state to the charity's trustees those matters we are required to state to them in an auditor's report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the charity and the charity’s trustees as a body, for our audit work, for this report, or for the opinions we have formed.

Jacqueline Whyte (Senior Statutory Auditor)
For and on behalf of Thomson Cooper, Statutory Auditors
Dunfermline
4 November 2024

Thomson Cooper is eligible for appointment as auditor of the charity by virtue of its eligibility for appointment as auditor of a company under section 1212 of the Companies Act 2006.

VOLUNTARY SECTOR GATEWAY WEST LOTHIAN
(A COMPANY LIMITED BY GUARANTEE)
STATEMENT OF FINANCIAL ACTIVITIES
INCLUDING INCOME AND EXPENDITURE ACCOUNT
FOR THE YEAR ENDED 31 MARCH 2024
- 17 -
Current financial year
Unrestricted
Restricted
Total
Total
funds
funds
2024
2024
2024
2023
Notes
£
£
£
£
Income and endowments from:
Donations and legacies
2
325,335
-
325,335
242,139
Charitable activities
3
-
824,354
824,354
601,992
Other trading activities
4
14,550
-
14,550
11,110
Investments
5
1,238
-
1,238
32
Other income
6
2,130
-
2,130
-
Total income
343,253
824,354
1,167,607
855,273
Expenditure on:
Charitable activities
7
302,166
818,479
1,120,645
844,408
Total expenditure
302,166
818,479
1,120,645
844,408
Net income
41,087
5,875
46,962
10,865
Other recognised gains and losses:
Actuarial gains/(losses) on defined benefit pension schemes
(178)
-
(178)
188
Net movement in funds
10
40,909
5,875
46,784
11,053
Reconciliation of funds:
Fund balances at 1 April 2023
336,164
6,929
343,093
332,040
Fund balances at 31 March 2024
377,073
12,804
389,877
343,093

The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.

VOLUNTARY SECTOR GATEWAY WEST LOTHIAN
(A COMPANY LIMITED BY GUARANTEE)
STATEMENT OF FINANCIAL ACTIVITIES (CONTINUED)
INCLUDING INCOME AND EXPENDITURE ACCOUNT
FOR THE YEAR ENDED 31 MARCH 2024
- 18 -
Prior financial year
Unrestricted
Restricted
Total
funds
funds
2023
2023
2023
Notes
£
£
£
Income and endowments from:
Donations and legacies
2
242,139
-
242,139
Charitable activities
3
42,356
559,636
601,992
Other trading activities
4
11,110
-
11,110
Investments
5
32
-
32
Total income
295,637
559,636
855,273
Expenditure on:
Charitable activities
7
287,524
556,884
844,408
Total expenditure
287,524
556,884
844,408
Net income
8,113
2,752
10,865
Transfers between funds
3,220
(3,220)
-
Other recognised gains and losses:
Actuarial gains on defined benefit pension schemes
188
-
188
Net movement in funds
10
11,521
(468)
11,053
Reconciliation of funds:
Fund balances at 1 April 2022
324,643
7,397
332,040
Fund balances at 31 March 2023
336,164
6,929
343,093
VOLUNTARY SECTOR GATEWAY WEST LOTHIAN
(A COMPANY LIMITED BY GUARANTEE)
BALANCE SHEET
AS AT 31 MARCH 2024
31 March 2024
- 19 -
2024
2023
Notes
£
£
£
£
Fixed assets
Intangible assets
14
-
708
Tangible assets
15
262,189
238,557
262,189
239,265
Current assets
Debtors
16
3,971
5,899
Cash at bank and in hand
186,285
167,796
190,256
173,695
Creditors: amounts falling due within one year
17
(62,568)
(68,461)
Net current assets
127,688
105,234
Total assets less current liabilities
389,877
344,499
Provisions for liabilities
-
(1,406)
Net assets
389,877
343,093
Income funds
Restricted funds
19
12,804
6,929
Unrestricted funds - general
377,073
336,164
389,877
343,093

These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.

The financial statements were approved by the Directors on 29 October 2024
Marisa Matos
Afusat Adekoya
Director
Director
Company registration number SC244154
VOLUNTARY SECTOR GATEWAY WEST LOTHIAN
(A COMPANY LIMITED BY GUARANTEE)
STATEMENT OF CASH FLOWS
FOR THE YEAR ENDED 31 MARCH 2024
- 20 -
2024
2023
Notes
£
£
£
£
Cash flows from operating activities
Cash generated from operations
23
55,013
27,502
Investing activities
Purchase of tangible fixed assets
(37,762)
(6,979)
Investment income received
1,238
32
Net cash used in investing activities
(36,524)
(6,947)
Net cash used in financing activities
-
-
Net increase in cash and cash equivalents
18,489
20,555
Cash and cash equivalents at beginning of year
167,796
147,241
Cash and cash equivalents at end of year
186,285
167,796
VOLUNTARY SECTOR GATEWAY WEST LOTHIAN
(A COMPANY LIMITED BY GUARANTEE)
NOTES TO THE  FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2024
- 21 -
1
Accounting policies
Charity information

Voluntary Sector Gateway West Lothian is a private company limited by guarantee incorporated in Scotland. The registered office is 20-22 King Street, Bathgate, West Lothian, EH48 1AX.

1.1
Accounting convention

The financial statements have been prepared in accordance with the charity's governing document, the Charities and Trustee Investment (Scotland) Act 2005, the Charities Accounts (Scotland) Regulations 2006 (as amended), the Companies Act 2006 and the Charities SORP "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019). The charity is a Public Benefit Entity as defined by FRS 102.

The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £.

The financial statements have been prepared under the historical cost convention. The principal accounting policies adopted are set out below.

1.2
Going concern

At the time of approving the financial statements, the Directors have a reasonable expectation that the charity has adequate resources to continue in operational existence for a period of at least twelve months from the date of approval of the financial statements. The charity relies on funding from the local authority, the Scottish Government and reserves to meet its day to day working capital requirements. The directors have prepared cash flow forecasts up to 31 March 2025 on the assumption of the continuation of core funding from the local authority and Scottish Government which has been confirmed subsequent to the year end. Thus the Directors continue to adopt the going concern basis of accounting in preparing the financial statements.

1.3
Charitable funds

Unrestricted funds are available for use at the discretion of the Directors in furtherance of their charitable objectives.

Restricted funds are subject to specific conditions by donors or grantors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.

Endowment funds are subject to specific conditions by donors that the capital must be maintained by the charity.
1.4
Income
Income is recognised when the charity is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.

Cash donations are recognised on receipt. Other donations are recognised once the charity has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.

Legacies are recognised on receipt or otherwise if the charity has been notified of an impending distribution, the amount is known, and receipt is expected. If the amount is not known, the legacy is treated as a contingent asset.
VOLUNTARY SECTOR GATEWAY WEST LOTHIAN
(A COMPANY LIMITED BY GUARANTEE)
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2024
1
Accounting policies
(Continued)
- 22 -
1.5
Expenditure

Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement, and the amount of the obligation can be measured reliably.

 

Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges are allocated on the portion of the asset’s use.

1.6
Intangible fixed assets other than goodwill

Intangible assets acquired separately from a business are recognised at cost and are subsequently measured at cost less accumulated amortisation and accumulated impairment losses.

 

Intangible assets acquired on business combinations are recognised separately from goodwill at the acquisition date where it is probable that the expected future economic benefits that are attributable to the asset will flow to the entity and the fair value of the asset can be measured reliably; the intangible asset arises from contractual or other legal rights; and the intangible asset is separable from the entity.

Amortisation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases:

Software
20% straight line
1.7
Tangible fixed assets

Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses.

Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases:

Heritable property
2% straight line
Lift within property
6.67% straight line
Equipment
20% straight line
Fixtures and fittings
20% straight line
Solar Panels
10% straight line

The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in the statement of financial activities.

1.8
Impairment of fixed assets

At each reporting end date, the charity reviews the carrying amounts of its tangible and intangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss (if any).

1.9
Cash and cash equivalents

Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.

VOLUNTARY SECTOR GATEWAY WEST LOTHIAN
(A COMPANY LIMITED BY GUARANTEE)
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2024
1
Accounting policies
(Continued)
- 23 -
1.10
Financial instruments

The charity has elected to apply the provisions of Section 11 ‘Basic Financial Instruments’ and Section 12 ‘Other Financial Instruments Issues’ of FRS 102 to all of its financial instruments.

 

Financial instruments are recognised in the charity's balance sheet when the charity becomes party to the contractual provisions of the instrument.

 

Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously.

Basic financial assets

Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised.

Basic financial liabilities

Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised.

 

Debt instruments are subsequently carried at amortised cost, using the effective interest rate method.

 

Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method.

Derecognition of financial liabilities

Financial liabilities are derecognised when the charity’s contractual obligations expire or are discharged or cancelled.

1.11
Employee benefits

The cost of any unused holiday entitlement is recognised in the period in which the employee’s services are received.

 

Termination benefits are recognised immediately as an expense when the charity is demonstrably committed to terminate the employment of an employee or to provide termination benefits.

1.12
Retirement benefits

Payments to defined contribution retirement benefit schemes are charged as an expense as they fall due.

The cost of providing benefits under defined benefit plans is determined separately for each plan using the projected unit credit method, and is based on actuarial advice.

 

The change in the net defined benefit liability arising from employee service during the year is recognised as an employee cost. The cost of plan introductions, benefit changes, settlements and curtailments are recognised as incurred.

VOLUNTARY SECTOR GATEWAY WEST LOTHIAN
(A COMPANY LIMITED BY GUARANTEE)
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2024
1
Accounting policies
(Continued)
- 24 -

The net interest element is determined by multiplying the net defined benefit liability by the discount rate, taking into account any changes in the net defined benefit liability during the period as a result of contribution and benefit payments. The net interest is recognised in income/(expenditure) for the year.

 

Remeasurement changes comprise actuarial gains and losses, the effect of the asset ceiling and the return on the net defined benefit liability excluding amounts included in net interest. These are recognised immediately in other recognised gains and losses in the period in which they occur and are not reclassified to income/(expenditure) in subsequent periods.

The net defined benefit pension asset or liability in the balance sheet comprises the total for each plan of the present value of the defined benefit obligation (using a discount rate based on high quality corporate bonds), less the fair value of plan assets out of which the obligations are to be settled directly. Fair value is based on market price information, and in the case of quoted securities is the published bid price. The value of a net pension benefit asset is limited to the amount that may be recovered either through reduced contributions or agreed refunds from the scheme.

2
Income from donations and legacies
Unrestricted
Unrestricted
funds
funds
2024
2023
£
£
Grants
325,335
242,139
Grants
Scottish Government - Core
194,688
187,200
West Lothian Council Development Core
75,963
48,770
Winter Discharge - WLC Core
43,184
6,169
Partnership for Parents
11,500
-
325,335
242,139
VOLUNTARY SECTOR GATEWAY WEST LOTHIAN
(A COMPANY LIMITED BY GUARANTEE)
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2024
- 25 -
3
Charitable activities

Unrestricted Funds

Restricted Funds

Total
2024

Unrestricted Funds

Restricted Funds

Total
2023
2024
2024
2023
2023
£
£
£
£
£
£

Performance related grants

-
824,354
824,354
42,356
559,636
601,992
Performance related grants
Scottish Government - Wellbeing Fund
-
465,660
465,660
35,199
469,318
504,517
Unpaid Carers Fund
-
-
-
4,900
70,000
74,900
Rural Community Local Led Development Fund
-
-
-
2,257
20,318
22,575
West Lothian Food Network Grant
-
325,431
325,431
-
-
-
West Lothian Council Capital Grant
-
5,875
5,875
-
-
-
Admin - Wellbeing Grant
-
27,388
27,388
-
-
-
-
824,354
824,354
42,356
559,636
601,992

 

4
Income from other trading activities
Unrestricted
Unrestricted
funds
funds
2024
2023
£
£
Room Hire
14,550
11,110
5
Income from investments
Unrestricted
Unrestricted
funds
funds
2024
2023
£
£
Interest receivable
1,238
32
VOLUNTARY SECTOR GATEWAY WEST LOTHIAN
(A COMPANY LIMITED BY GUARANTEE)
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2024
- 26 -
6
Other income
Unrestricted
Unrestricted
funds
funds
2024
2023
£
£
Other income
2,130
-
7
Charitable activities
Total

Total

2024
2023
£
£
Staff costs
289,070
211,434

Other staff costs

1,318
2,380

Pension scheme - re-measurement and discounting adjustments

421
366

Supplies and services - Social Enterprise support

1,905
3,750
292,714
217,930
Grant funding of activities (see note 8)
744,111
556,416
Share of support costs (see note 9)
74,460
61,902
Share of governance costs (see note 9)
9,360
8,160
1,120,645
844,408
Analysis by fund
Unrestricted funds - general
302,166
287,524
Restricted funds
818,479
556,884
1,120,645
844,408
VOLUNTARY SECTOR GATEWAY WEST LOTHIAN
(A COMPANY LIMITED BY GUARANTEE)
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2024
- 27 -
8
Grants payable

Total

Total

2024
2023
£
£
Grants to institutions:
Grants between £1,000 and £4,999 (44)
121,617
25,350
Grants between £5,000 and £9,999 (33)
261,361
159,900
Grants between £10,000 and £14,999 (8)
82,115
27,000
Grants between £15,000 and £19,999 (0)
-
16,378
Grants between £20,000 and £24,999 (3)
70,615
74,995
Grants between £25,000 and £29,999 (1)
28,282
117,167
Grants between £30,000 and £50,000 (5)
180,121
48,528
Grants over £50,000 (0)
-
-
-
-
The charity also paid out smaller grants to local community
-
-
based organisations, summarised as follows-
-
-
Unpaid Carers Grant
-
-
Grants between £1,000 and £5,000 (14)
-
70,000
Other
-
17,098
744,111
556,416
9
Support costs allocated to activities
2024
2023
£
£
Depreciation
14,838
15,674
Premises Costs
16,732
16,416
Postage, stationery, telephone and fax
8,258
7,144
Computer expenses
8,914
7,960
Travel expenses
1,512
1,224
Training and conferences
2,948
2,194
Bank charges
316
383
Professional fees
5,334
1,021
General expenses
10,431
7,205
Subscriptions and marketing
5,177
2,681
Governance costs
9,360
8,160
83,820
70,062
2024
2023
Governance costs comprise:
£
£
Audit fees
7,200
8,160
Accountancy
2,160
-
9,360
8,160
VOLUNTARY SECTOR GATEWAY WEST LOTHIAN
(A COMPANY LIMITED BY GUARANTEE)
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2024
9
Support costs allocated to activities
(Continued)
- 28 -

Support and governance costs are allocated on a direct basis.

10
Net movement in funds
2024
2023
£
£
The net movement in funds is stated after charging/(crediting):
Fees payable for the audit of the charity's financial statements
7,200
8,160
Depreciation of owned tangible fixed assets
14,130
13,974
Amortisation of intangible assets
708
1,700
11
Directors
None of the Directors (or any persons connected with them) received any remuneration or benefits from the charity during the year.
12
Employees

The average monthly number of employees during the year was:

2024
2023
Number
Number
Total
9
8
Employment costs
2024
2023
£
£
Wages and salaries
255,780
187,022
Social security costs
19,900
13,452
Other pension costs
13,390
10,960
289,070
211,434
The number of employees whose annual remuneration was more than £60,000 is as follows:
2024
2023
Number
Number
£60,000 to £70,000
1
1
Remuneration of key management personnel

The remuneration of key management personnel was as follows:

2024
2023
£
£
Aggregate compensation
69,569
61,626
VOLUNTARY SECTOR GATEWAY WEST LOTHIAN
(A COMPANY LIMITED BY GUARANTEE)
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2024
12
Employees
(Continued)
- 29 -

The key management personnel of the charitable company, aside from the directors who are not remunerated, comprised the Chief Executive. the above represents the total employee benefits of the key management personnel of the charitable company during the year, including employer pension contributions and employer National Insurance contributions.

13
Taxation

The charity is exempt from taxation on its activities because all its income is applied for charitable purposes.

14
Intangible fixed assets
Software
£
Cost
At 1 April 2023 and 31 March 2024
8,500
Amortisation and impairment
At 1 April 2023
7,792
Amortisation charged for the year
708
At 31 March 2024
8,500
Carrying amount
At 31 March 2024
-
At 31 March 2023
708
15
Tangible fixed assets
Heritable property
Equipment
Fixtures and fittings
Total
£
£
£
£
Cost
At 1 April 2023
234,724
34,388
10,809
279,921
Additions
23,167
14,235
360
37,762
At 31 March 2024
257,891
48,623
11,169
317,683
Depreciation and impairment
At 1 April 2023
16,937
19,690
4,737
41,364
Depreciation charged in the year
5,810
7,066
1,254
14,130
At 31 March 2024
22,747
26,756
5,991
55,494
Carrying amount
At 31 March 2024
235,144
21,867
5,178
262,189
At 31 March 2023
217,789
14,697
6,071
238,557

 

VOLUNTARY SECTOR GATEWAY WEST LOTHIAN
(A COMPANY LIMITED BY GUARANTEE)
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2024
- 30 -
16
Debtors
2024
2023
Amounts falling due within one year:
£
£
Other debtors
-
2,689
Prepayments and accrued income
3,971
3,210
3,971
5,899
17
Creditors: amounts falling due within one year
2024
2023
£
£
Other taxation and social security
-
4,196
Other creditors
597
1,316
Accruals and deferred income
61,971
62,949
62,568
68,461
VOLUNTARY SECTOR GATEWAY WEST LOTHIAN
(A COMPANY LIMITED BY GUARANTEE)
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2024
- 31 -
18
Retirement benefit schemes
2024
2023
Defined contribution schemes
£
£
Charge to profit or loss in respect of defined contribution schemes
13,390
10,960

The charity operates a defined contribution pension scheme for all qualifying employees. The assets of the scheme are held separately from those of the charity in an independently administered fund.

Defined benefit schemes

The charity participates in the Scottish Voluntary Sector Pension Scheme which is a multi-employer defined benefit scheme. The scheme is funded and was contracted-out of the State scheme until 31 March 2010, when the scheme was closed to future accrual. From 1 April 2010 contributions in respect of future service ceased.

 

The Pension Trustee commissions an actuarial valuation of the Scheme every three years. Asset values are calculated by reference to market levels. Accrued pension benefits are valued by expected future benefit payments using a discounted rate calculated by reference to future investment returns.

 

A full actuarial valuation for the scheme was carried out with an effective date of 30 September 2020. This actuarial valuation was certified on 21 December 2021 and showed assets of £153.3m, liabilities of £160.0m and a deficit of £6.7m.

 

It is not possible for the company to obtain sufficient information to enable it to account for the scheme as a defined benefit scheme, and it therefore accounts for the scheme as a defined contribution scheme.

 

As a result of pensions scheme legislation there is a potential debt on the employer that could be levied by the Trustee of the Scheme. The debt is due in the event of the employer ceasing to participate in the Scheme or the Scheme winding up.

 

The debt for the Scheme as a whole is calculated by comparing the liabilities for the Scheme (calculated on a buyout basis i.e. the cost of securing benefits by purchasing annuity policies from an insurer, plus an allowance for expenses) with the assets of the Scheme. If the liabilities exceed assets there is a buy-out debt.

 

The leaving employer's share of the buy-out debt is the proportion of the Scheme's liability attributable to employment with the leaving employer compared to the total amount of the Scheme's liabilities (relating to employment with all the currently participating employers). The leaving employer's debt therefore includes a share of any 'orphan' liabilities in respect of previously participating employers. The amount of the debt therefore depends on many factors including total Scheme liabilities, Scheme investment performance, the liabilities in respect of current and former employees of the employer, financial conditions at the time of the cessation event and the insurance buy-out market. The amounts of debt can therefore be volatile over time.

 

The Scheme is subject to the funding legislation outlined in the Pensions Act 2004 which came into force on 30 December 2005. This, together with documents issued by the Pensions Regulator and Technical Actuarial Standards issued by the Financial Reporting Council, set out the framework for funding defined benefit occupational pension schemes in the UK.

VOLUNTARY SECTOR GATEWAY WEST LOTHIAN
(A COMPANY LIMITED BY GUARANTEE)
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2024
18
Retirement benefit schemes
(Continued)
- 32 -

The Scheme was classified as a 'last-man standing arrangement', and therefore the company us potentially liable for other participating employers' obligations if those employers are unable to meet their share of the Scheme deficit following withdrawal from the Scheme. Participating employers are legally required to meet their share of the Scheme deficit on an annuity purchase basis on withdrawal from the Scheme.

 

Due to the actuary calculating a significant potential employer debt, a recovery plan came into effect whereby the charity is contracted to make payments to eliminate the past service deficit. These payments will have to be made on an on-going funding basis by 31 May 2024.

 

Deficit Contributions

From 1 April 2022 to 31 May 2024 a total of £1,473,969 per annum (payable monthly and increasing by 3% each year on 1 April) is payable by the participating employers (Voluntary Sector Gateway West Lothian's share is £10,144 PA).

 

Some employers have agreed concessions (both past and present) with the Trustees and have contributions up to 28 February 2034.

 

The recovery plan contributions are allocated to each participating employer in lune with their estimated share of the Scheme liabilities.

 

Where the Scheme is in deficit and where the company has agreed to a deficit funding arrangement, the company recognises a liability for this obligation. The amount recognised is the net present value of the deficit reduction contributions payable under the agreement that relates to the deficit. The present value is calculated using the discount rate detailed in these disclosures. The unwinding of the discount rate is recognised as a finance cost in the Statement of Financial Activities.

Key assumptions
2024
2023
%
%
Discount rate
4.9%
5.4%

The discount rates shown above are the equivalent single discount rates which, when used to discount the future recovery plan contributions due, would give the same results as using a full corporate bond yield curve to discount the same recovery plan contributions.

2024
Reconciliation of opening and closing provisions
£
Provision at start of period
11,552
Deficit contribution paid
(10,144)
Unwinding of the discount factor (interest expense)
330
Provision at end of period
1,738
VOLUNTARY SECTOR GATEWAY WEST LOTHIAN
(A COMPANY LIMITED BY GUARANTEE)
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2024
- 33 -
19
Restricted funds

The restricted funds of the charity comprise the unexpended balances of donations and grants held on trust subject to specific conditions by donors as to how they may be used.

At 1 April 2023
Incoming resources
Resources expended
Transfers
At 31 March 2024
£
£
£
£
£
Volunteer Awards Ceremony
1,929
-
-
-
1,929
WLC Locator Tool Funding
5,000
-
-
-
5,000
SG - Wellbeing Fund
-
465,660
(465,660)
-
-
WL Food Network Grant
-
325,431
(325,431)
-
-
WLC Capital Grant
-
5,875
-
-
5,875
Admin - Wellbeing Grant
-
27,388
(27,388)
-
-
6,929
824,354
(818,479)
-
12,804
Previous year:
At 1 April 2022
Incoming resources
Resources expended
Transfers
At 31 March 2023
£
£
£
£
£
-
-
1,113,768
-
1,113,768
Volunteer Awards Ceremony
1,929
-
-
-
1,929
National Lottery Community Fund
468
-
(468)
-
-
WLC Locator Tool Funding
5,000
-
-
-
5,000
Scottish Government - Wellbeing Fund
-
469,318
(469,318)
-
-
Unpaid Carers Fund
-
70,000
(70,000)
-
-
Rural Community Local Led Development Fund
-
20,318
(17,098)
(3,220)
-
7,397
559,636
(556,884)
(3,220)
6,929
VOLUNTARY SECTOR GATEWAY WEST LOTHIAN
(A COMPANY LIMITED BY GUARANTEE)
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2024
19
Restricted funds
(Continued)
- 34 -

Scottish Government – Wellbeing Fund

The grant is for the fund to be made available to support community-based initiatives that promotes and develop good mental health and wellbeing and mitigate and protect against the impact of distress and mental ill health within the adult population.

 

Food Network funds

Aims to address inequalities and support beneficiaries from low incomes, rural areas and disadvantaged groups who are at risk of poorer health outcomes because of food poverty in West Lothian.

 

WLC Capital Grant - Solar Panels

This fund supports the climate change drive of the council towards achieving NetZero in the coming years. It aimed at reducing greenhouse gas emissions and lessen the impact of climate change by bringing opportunities, such as cost savings from reduced energy bills and making better use of our resources, supporting healthier, more sustainable lifestyles and making our communities more resilient. There are many small changes we can all make to reduce our impact on the environment that, together, will help secure a better future for everyone in West Lothian.

 

Volunteer Awards Ceremony

Funding received in respect of the volunteer award ceremony which has not been expended in the year to 31 March 2023.

 

National Lottery Community Fund

This grant is to fund £52,005 for direct grant distribution, £4,500 for Consortia Development and £1,500 for coordination of support for social enterprise across West Lothian.

 

WLC Locator Tool Funding

This funding is to be used to improve the functionality of the Locator Tool so that more organisations are registered on the system and also to support community engagement to take the learning from the pandemic and use the information to ensure that the community hubs play an active role in supporting recovery from the pandemic.

 

Unpaid Carers Fund

This funding is to be used by VSGWL to help organisations coming out of lockdown and is aimed at small charities, third sector and voluntary organisations to bid in to proactively find ways to encourage carers to engage in activities to support their health and wellbeing.

 

Rural Community Local Led Development Fund

Grants must be spent on capital items that support local communities, or the groups themselves, in tackling the cost of living crisis and/or social isolation. The balance on the fund was applied for fittings and equipment acquisition by Voluntary Sector Gateway West Lothian and was transferred to unrestricted funds on purchase of the related fixed asset.

20
Unrestricted funds

The unrestricted funds of the charity comprise the unexpended balances of donations and grants which are not subject to specific conditions by donors and grantors as to how they may be used. These include designated funds which have been set aside out of unrestricted funds by the trustees for specific purposes.

At 1 April 2023
Incoming resources
Resources expended
Transfers
Gains and losses
At 31 March 2024
£
£
£
£
£
£
General funds
336,164
343,253
(302,166)
-
(178)
377,073
VOLUNTARY SECTOR GATEWAY WEST LOTHIAN
(A COMPANY LIMITED BY GUARANTEE)
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2024
20
Unrestricted funds
(Continued)
- 35 -
Previous year:
At 1 April 2022
Incoming resources
Resources expended
Transfers
Gains and losses
At 31 March 2023
£
£
£
£
£
£
General funds
324,643
295,637
(287,524)
3,220
188
336,164
21
Analysis of net assets between funds
Unrestricted
Restricted
Total
funds
funds
2024
2024
2024
£
£
£
At 31 March 2024:
Tangible assets
262,189
-
262,189
Current assets/(liabilities)
114,884
12,804
127,688
377,073
12,804
389,877
Unrestricted
Restricted
Total
funds
funds
2023
2023
2023
£
£
£
At 31 March 2023:
Intangible fixed assets
708
-
708
Tangible assets
238,557
-
238,557
Current assets/(liabilities)
98,305
6,929
105,234
Provisions and pensions
(1,406)
-
(1,406)
336,164
6,929
343,093
22
Related party transactions

There were no disclosable related party transactions during the year (2023 - none).

VOLUNTARY SECTOR GATEWAY WEST LOTHIAN
(A COMPANY LIMITED BY GUARANTEE)
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2024
- 36 -
23
Cash generated from operations
2024
2023
£
£
Surplus for the year
46,962
10,865
Adjustments for:
Investment income recognised in statement of financial activities
(1,238)
(32)
Amortisation and impairment of intangible assets
708
1,700
Depreciation and impairment of tangible fixed assets
14,130
13,974
Difference between pension charge and cash contributions
(178)
188
Movements in working capital:
Decrease/(increase) in debtors
1,928
(2,635)
(Decrease)/increase in creditors
(5,893)
2,036
Increase/(decrease) in provisions
(1,406)
1,406
Cash generated from operations
55,013
27,502
24
Analysis of changes in net funds

The charity had no material debt during the year.

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