The trustees present their annual report and financial statements for the year ended 31 March 2024.
Once again this has been a very challenging year due to the Cost-of-Living crisis affecting utility and maintenance costs across the three Community Centre manged by YADT. At the end of last year we reported that the Hurst Community Centre was being returned to the Local Authority due to the increase in costs and the desire for the charity to maintain good community services through our other two centres. This proved very challenging as the Local Authority did not engage with us in a meaningful way until August 2023 and failed to provide legal documents until November 2023. The Local Authority put every obstacle in our way and the Centre was finally returned to them in March 2024 once all of the Charity Commission guidance and Local Authority legal work was completed through our Solicitors. This long delayed process put additional strains on both our Management Team and financial resources as well as additional costs for Solicitors and Surveyors.
At the North Cray Neighbourhood Centre limited activities for young people continued with access to our sports facilities and two parks. This included regular football sessions and sports activities. Most importantly we were able to continue providing support to young people and their families living with Autism and ADHD through our Behavioural Support Service. The Behaviour Support Service also worked with parents through our workshops looking at anger management, autism and ADHD.
Following the funding from London and Quadrant last year we have been able to continue with the adult support activities providing support with isolation, mental health and social events throughout the year. These services have been described as a lifeline for senior members of our local community and provide a social environment for reducing loneliness.
The main focus of this year has been to provide community services through the North Cray Neighbourhood Centre and the Parkside Community Centre. We are delighted that the centre is now being used for Childrens Services and Health Services bringing new support into the local community.
Although a limited amount of youth engagements was completed the Charity still managed to engage 400 young people through our Play Ranger scheme, 2749 young people aged 8 to 12 years in positive activities through our Multi Use Games Area and our playgrounds and 1744 young people aged between 12 and 17 years in positive activities mainly sport. These activities were provided by the Charity from its own resources and are essential in reducing anti-social behaviour and providing space for young people to socialise and have fun.
The Behavioural support service worked with 206 young people and their families providing support with understanding Autism and ADHD and working to reduce Anger Management. The service recieved referrals from CAMHS, Social Services and GP Surgeries together with Schools and Colleges.
Throughout the year 88 young people were engaged through our workshops on cooking, confidence drama and sports completing over 590 hours of engagement. The Behavioural Support Service also engaged with 84 families through parental workshops focusing on Autism, Anger Management and ADHD and completing over 840 hours of learning.
The adult services completed over 2800 hours of engagement through social clubs, games clubs and coffee mornings reducing isolation and stimulating mental wellbeing for senior members of our local community and running throughout the year.
These are amazing achievements considering the financial constraints and the fact that these services were provided through the Charities own resources.
Income for this financial year has been challenging because of the continued costs of the Hurst Community Centre before we were able to return it to the local authority in March 2024 and with this process taking nearly a year to get the local authority to engage the Solicitors costs and Survey costs were an additional burden.
The North Cray Neighbourhood Centre and the Parkside Community Centre continue to provide steady income and considerable effort has been made to reduce costs in all areas. This has been challenging due to the utility costs remaining high and large increases in local Authority costs across the board. The year ahead remains challenging as costs continue to remain high and it is important that the Charity maximises hire of the venues to bring in new income streams.
The Charity was able to provide some support to young people and their families through existing Charity funds and maintained the Adult services after the London and Quadrant funding period ended.
The total funds carried forward as of 31 March 2024 amount to £51,622. The Trustees have examined the Charity requirements for reserves in the light of the main risk to the organisation and are of the opinion that this is sufficient to meet the future working capital requirements.
The key factor for the Charity this year is to maximise the space available at the two Community Centres to increase income and minimise expenditure. This will ensure that the local community have access to a range of cost effective services.
It is important that we recognise the financial challenges ahead as the Charity struggles to meet financial costs whilst balancing a reasonable income stream from the hire of our venues. This means there will be challenging decisions to be made around staff numbers and the continuation of existing services provided by the Charity. It also means that outstanding works may be delayed if funding is not available eg repair to parks, redecoration and maintenance.
YADT is keen to continue our own youth activities and parent workshops for the coming year and to continue our support groups and Behavioural Support Services expanding this to meet the increasing demand for mental health support for young people and their families as well as providing fun activities. However this will be subject to financial constraints and services may be limited if costs continue to rise. We will also be looking to increase our work with adults reducing isolation and loneliness and helping older people to engage in social and physical activities to improve wellbeing.
The trustees, who are also the directors for the purpose of company law, and who served during the year and up to the date of signature of the financial statements were:
The trustees' report was approved by the Board of Trustees.
I report to the trustees on my examination of the financial statements of Youth Action And Diversity Trust Limited (the charity) for the year ended 31 March 2024.
As the trustees of the charity (and also its directors for the purposes of company law) you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 (the 2006 Act).
Having satisfied myself that the financial statements of the charity are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the charity’s financial statements carried out under section 145 of the Charities Act 2011 (the 2011 Act). In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Since the charity’s gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of UK, which is one of the listed bodies.
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
accounting records were not kept in respect of the charity as required by section 386 of the 2006 Act; or
the financial statements do not accord with those records; or
the financial statements do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
the financial statements have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).
The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.
Youth Action And Diversity Trust Limited is a private company limited by guarantee incorporated in England and Wales. The registered office is North Cray Neighbourhood Centre, 1 Davis Way, Sidcup, Kent, DA14 5JR.
The financial statements have been prepared in accordance with the charity's [governing document], the Companies Act 2006, FRS 102 “The Financial Reporting Standard applicable in the UK and Republic of Ireland” (“FRS 102”) and the Charities SORP "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019). The charity is a Public Benefit Entity as defined by FRS 102.
The charity has taken advantage of the provisions in the SORP for charities not to prepare a Statement of Cash Flows.
The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £.
The financial statements have been prepared under the historical cost convention, [modified to include the revaluation of freehold properties and to include investment properties and certain financial instruments at fair value]. The principal accounting policies adopted are set out below.
At the time of approving the financial statements, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements.
Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives.
Restricted funds are subject to specific conditions by donors or grantors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.
Cash donations are recognised on receipt. Other donations are recognised once the charity has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.
Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement, and the amount of the obligation can be measured reliably.
Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges are allocated on the portion of the asset’s use.
Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses.
Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases:
The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in the statement of financial activities.
At each reporting end date, the charity reviews the carrying amounts of its tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss (if any).
Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.
The charity has elected to apply the provisions of Section 11 ‘Basic Financial Instruments’ and Section 12 ‘Other Financial Instruments Issues’ of FRS 102 to all of its financial instruments.
Financial instruments are recognised in the charity's balance sheet when the charity becomes party to the contractual provisions of the instrument.
Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously.
Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised.
Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised.
Debt instruments are subsequently carried at amortised cost, using the effective interest rate method.
Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method.
Financial liabilities are derecognised when the charity’s contractual obligations expire or are discharged or cancelled.
The cost of any unused holiday entitlement is recognised in the period in which the employee’s services are received.
Termination benefits are recognised immediately as an expense when the charity is demonstrably committed to terminate the employment of an employee or to provide termination benefits.
Payments to defined contribution retirement benefit schemes are charged as an expense as they fall due.
In the application of the charity’s accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.
The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.
Grants receivable
Purchases
Training, licences and subscriptions
Travel
Rates and water
Repairs and maintenance
Insurance
Cleaning
Telephone
Donations
Legal and professional
The average monthly number of employees during the year was:
The remuneration of key management personnel is as follows £49,920 (2023: £48,000).
The charity is exempt from taxation on its activities because all its income is applied for charitable purposes.
The charity operates a defined contribution pension scheme for all qualifying employees. The assets of the scheme are held separately from those of the charity in an independently administered fund.
The unrestricted funds of the charity comprise the unexpended balances of donations and grants which are not subject to specific conditions by donors and grantors as to how they may be used. These include designated funds which have been set aside out of unrestricted funds by the trustees for specific purposes.
There were no disclosable related party transactions during the year (2023 - none).