Charity registration number 1123682
Company registration number 06218667 (England and Wales)
THE PILSDON AT MALLING COMMUNITY
ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2024
THE PILSDON AT MALLING COMMUNITY
LEGAL AND ADMINISTRATIVE INFORMATION
Trustees
Mrs C Medhurst
Mrs Y Smyth
Mr A Young
Mr S Richards
Mrs J Jordan
Mr P Combs
(Appointed 5 August 2023)
Sister S M Ives
(Appointed 4 May 2024)
P R Rink
(Appointed 4 May 2024)
Dr N A Rodwell
(Appointed 4 May 2024)
Rev T Ashworth
(Appointed 8 June 2024)
Secretary
Mr A Young
Charity number
1123682
Company number
06218667
Registered office
27 Water Lane
West Malling
Kent
ME19 6HH
Independent examiner
Perrys Audit Limited
4th Floor
399-401 Strand
London
United Kingdom
WC2R 0LT
THE PILSDON AT MALLING COMMUNITY
CONTENTS
Page
Chairman's statement
1
Trustees' report
2 - 4
Independent examiner's report
5
Statement of financial activities
6
Balance sheet
7
Notes to the financial statements
8 - 14
THE PILSDON AT MALLING COMMUNITY
CHAIRMAN'S STATEMENT
FOR THE YEAR ENDED 31 MARCH 2024
- 1 -

To lead a community such as Pilsdon at Malling, and to meet the almost daily challenges that we face, requires Community Members, Volunteers and Trustees to have both great commitment and a willingness to make sacrifices in the service of people coming to our door.

On the 1 October 2024 the Rev. Joss Walker resigned her position as Guardian to subsequently take on the role of Priest in Charge of Fawkham, Hartley and Longfield, this prompted a period of uncertainty and adjustment. Due to the likely challenges ahead, another Community Member felt it would be a good time for her to also leave, leaving just one Community Member in post. Recruiting new Members, particularly Guardians, can be a difficult and drawn out process, and as such the Trustees recognised that the following months would be challenging for both the remaining Community Member and Guests. A decision was made to support as many Guests, who were ready to move on, to find permanent housing and to not accept any further Guests until the new Guardian was in post. However we were truly blessed in that by the end of January 2024, the Rev James McKeran had agreed to become the new Guardian and would take up the post at the end of May 2024.

As with all old buildings, keeping the fabric of the buildings in a good state of repair is both costly and ongoing. Planned works included further upgrades to the electrical system, fire alarm system and installing fire breaks within the cottage. To help address our rising energy costs, we improved the insulation throughout the main house and cottages. Unfortunately we had a few unexpected items including repairing the render on the chapel wall, which had suffered large cracks, and rebuilding an area of collapse in our boundary wall. Work to the latter was carried out by Rev Stewart and Sally Biggs, who very generously provided their labour for free.

We continue to live as self-sufficiently as possible, the gardens continued to provide an abundance of fruit and vegetables. Our sheep have provided meat, although we are now considering whether keeping livestock is cost effective, particularly as the number of vegetarians sitting round the table is increasing. Avian flu restrictions were lifted in April 2024, it was good to see the chickens geese and ducks out and about again.

We have been able to host a number of events in the Barn Chapel including Bazaar, Music at Malling and our own Art Exhibition, which were all well received by the local communities.

We were so very sorry to see Sister Mary Owen step down because of ill health. She had been our secretary for many years and her subsequent death was received with much sadness. Sister Mary John also sadly died on the 1 May 2024, Sister Mary John was one of the founding members of Pilsdon at Malling. Her knowledge, experience and wise council is sorely missed.

I am grateful for the support given by my fellow Trustees and the Community Members for their commitment to the work of the Pilsdon at Malling Community.

Mrs C Medhurst
Chairman
Dated: 7 October 2024
THE PILSDON AT MALLING COMMUNITY
TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT)
FOR THE YEAR ENDED 31 MARCH 2024
- 2 -

The trustees present their annual report and financial statements for the year ended 31 March 2024.

The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the charity's Memorandum and Articles of Association, the Companies Act 2006 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)".

Objectives and activities

The charity's objects are for the public benefit:

a) for the relief of financial need and the relief of sickness and the preservation and protection of good physical and mental health by offering shelter, hospitality and spiritual refreshments to those who by reason of poverty, disability, mental or spiritual incapacity or inability to mange their own affairs are in need of such refuge without regard to gender, race or creed.

b) for the advancement of the Christian Religion by the formation and maintenance of a community of people who from time to time will endeavour to live together as one household in order to welcome people in need and be united in love and prayer according to the precepts of the Christian Gospels.

The trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the charity should undertake.

Achievements and performance

 

The Directors (Trustees) are responsible for the strategic direction and policy of the Charity and met four times during the year to discuss these and receive written reports from the Guardian and from the Honorary Treasurer.

 

We have a risk register in place and the Trustees formally review this annually in November. We have been developing an emergency and business continuity plan, which we anticipate developing further in the coming year.

 

In addition to routine day to day repairs and maintenance we continue to carry out works identified in the Quinquennial Report. As part of our Health and Safety improvements, we have been carrying out a programme of fire safety improvement works, such as the installation of fire blocks and in light of the increasing energy costs, we have been improving our insultation.

 

Throughout the year, the Guardian kept the Trustees updated on Community life. We are very fortunate to be able to produce much of our own food, which not only helps to reduce our costs, but ensures that Community Members and Guests can eat healthily.

 

Financial review

The Trustees consider that the Charity has sufficient funds and maintained reserves at the end of the reporting period to be able to continue operating and providing a beneficial service to the community in line with the Charity's objectives.

It is the policy of the charity that unrestricted funds which have not been designated for a specific use should be maintained at a level equivalent to between three and six month's expenditure. The trustees considers that reserves at this level will ensure that, in the event of a significant drop in funding, they will be able to continue the charity's current activities while consideration is given to ways in which additional funds may be raised. The level of reserves has been maintained throughout the year.

THE PILSDON AT MALLING COMMUNITY
TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2024
- 3 -

The Community's cash reserves are held in Charities Official Investment Funds (COIF). These are secure and offer easy access to funds when required

The Trustees confirm that they have carried out a review of the major risks that the charity presently faces, and have considered the necessary procedures to minimise any potential impact should those risks materialise. These include the identification and mitigation of all perceived risk of physical accident which could harm Community Members, Guests, Trustees, the general public or the fabric of the Community. Financial risks are dealt with elsewhere in this report and include the risk that the company might not be able to meet its liabilities as they fall due, and in the future its ability to pay the interest and repay the principal on any loans required to develop operations in the future. However, the Trustees recognise that the review of the major risks that the charity faces is a continuing process and have instigated ongoing reviews to ensure and potential impacts that may arise are minimised or mitigated.

Structure, governance and management

The Charity is governed by its Memorandum & Articles of Association, which acts as its Constitution.

The trustees, who are also the directors for the purpose of company law, and who served during the year and up to the date of signature of the financial statements were:

Sister A Marshall
(Resigned 1 May 2024)
Mrs C Medhurst
Mrs Y Smyth
Mr A Young
Mr S Richards
Mrs J Jordan
Mr P Combs
(Appointed 5 August 2023)
Sister S M Ives
(Appointed 4 May 2024)
P R Rink
(Appointed 4 May 2024)
Dr N A Rodwell
(Appointed 4 May 2024)
Rev T Ashworth
(Appointed 8 June 2024)

The Trustees are responsible for selecting and recruiting suitably qualified Trustees.

The company's current policy concerning the payment of trade creditors is to follow the CBI's Prompt Payers Code (copies are available from the CBI, Centre Point, 103 New Oxford Street, London WC1A 1DU).

 

The company's current policy concerning the payment of trade creditors is to:

 

The Guardian is responsible for the day to day management of the Community in consultation with the other Community Members, and taking advice as appropriate from Trustees and professional advisors. Regular budgetary control accounts are submitted to meetings of the Trustees.

The Council (Trustees/Directors) meet at least three times each year to determine policy, review performance and policies to ensure that the ethos of the Community is maintained, monitor financial matters and make key decisions.

THE PILSDON AT MALLING COMMUNITY
TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2024
- 4 -

Contributions are made from Community funds within a scale authorised by the Trustees towards the provision of retirement pensions arranged by full time community members.

The trustees' report was approved by the Board of Trustees.

Mrs C Medhurst
Mr A Young
Trustee
Trustee
7 October 2024
THE PILSDON AT MALLING COMMUNITY
INDEPENDENT EXAMINER'S REPORT
TO THE TRUSTEES OF THE PILSDON AT MALLING COMMUNITY
- 5 -

I report to the trustees on my examination of the financial statements of The Pilsdon at Malling Community (the charity) for the year ended 31 March 2024.

Responsibilities and basis of report

As the trustees of the charity (and also its directors for the purposes of company law) you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 (the 2006 Act).

Having satisfied myself that the financial statements of the charity are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the charity’s financial statements carried out under section 145 of the Charities Act 2011 (the 2011 Act). In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

1

accounting records were not kept in respect of the charity as required by section 386 of the 2006 Act; or

2

the financial statements do not accord with those records; or

3

the financial statements do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or

4

the financial statements have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.

Declan McCusker FCA FCCA
Perrys Audit Limited
4th Floor
399-401 Strand
London
WC2R 0LT
United Kingdom
Dated: 18 October 2024
THE PILSDON AT MALLING COMMUNITY
STATEMENT OF FINANCIAL ACTIVITIES
INCLUDING INCOME AND EXPENDITURE ACCOUNT
FOR THE YEAR ENDED 31 MARCH 2024
- 6 -
Unrestricted
Restricted
Total
Unrestricted
Restricted
Total
funds
funds
funds
funds
2024
2024
2024
2023
2023
2023
Notes
£
£
£
£
£
£
Income from:
Charitable activities
3
129,166
-
129,166
118,994
-
118,994
Charitable activities
4
137,487
8,600
146,087
126,475
8,600
135,075
Net expenditure and movement in funds
(8,321)
(8,600)
(16,921)
(7,481)
(8,600)
(16,081)
Reconciliation of funds:
Fund balances at 1 April 2023
134,836
98,400
233,236
142,317
107,000
249,317
Fund balances at 31 March 2024
126,515
89,800
216,315
134,836
98,400
233,236

The statement of financial activities includes all gains and losses recognised in the year.

 

All income and expenditure derive from continuing activities.

 

The statement of financial activities also complies with the requirements for an income and expenditure account under the Companies Act 2006.

THE PILSDON AT MALLING COMMUNITY
BALANCE SHEET
AS AT
31 MARCH 2024
31 March 2024
- 7 -
2024
2023
Notes
£
£
£
£
Fixed assets
Tangible assets
7
153,736
168,257
Current assets
Stocks
8
860
860
Debtors
9
-
480
Cash at bank and in hand
70,838
73,465
71,698
74,805
Creditors: amounts falling due within one year
10
9,119
9,826
Net current assets
62,579
64,979
Total assets less current liabilities
216,315
233,236
The funds of the charity
Restricted income funds
89,800
98,400
Unrestricted funds
126,515
134,836
216,315
233,236

The company is entitled to the exemption from the audit requirement contained in section 477 of the Companies Act 2006, for the year ended 31 March 2024.

The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of financial statements.

The members have not required the company to obtain an audit of its financial statements for the year in question in accordance with section 476.

These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.

The financial statements were approved by the trustees on 7 October 2024
Mrs C  Medhurst
Mr A  Young
Trustee
Trustee
Company registration number 06218667 (England and Wales)
THE PILSDON AT MALLING COMMUNITY
NOTES TO THE  FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2024
- 8 -
1
Accounting policies
Charity information

The Pilsdon at Malling Community is a private company limited by guarantee incorporated in England and Wales. The registered office is 27 Water Lane, West Malling, Kent, ME19 6HH.

1.1
Accounting convention

The financial statements have been prepared in accordance with the charity's Memoranum and Articles of Association, the Companies Act 2006 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)". The charity is a Public Benefit Entity as defined by FRS 102.

 

The charity has taken advantage of the provisions in the SORP for charities applying FRS 102 Update Bulletin 1 not to prepare a Statement of Cash Flows.

The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £1.

The financial statements have been prepared under the historical cost convention. The principal accounting policies adopted are set out below.

1.2
Going concern

At the time of approving the financial statements, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements.

1.3
Charitable funds

Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives.

Restricted funds are subject to specific conditions by donors or grantors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.

1.4
Income
Income is recognised when the charity is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.

Cash donations are recognised on receipt. Other donations are recognised once the charity has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.

Legacies are recognised on receipt or otherwise if the charity has been notified of an impending distribution, the amount is known, and receipt is expected. If the amount is not known, the legacy is treated as a contingent asset.
THE PILSDON AT MALLING COMMUNITY
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2024
1
Accounting policies
(Continued)
- 9 -
1.5
Tangible fixed assets

Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses.

Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases:

Wooden buildings
Over 20 years
Leasehold improvements
Over the shorter of 10 years or the period to the first possible termination of the charity's lease
Equipment
Appliances over 5 years and computer hardware over 3 years
Motor vehicles
Over 5 years

The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in the statement of financial activities.

1.6
Impairment of fixed assets

At each reporting end date, the charity reviews the carrying amounts of its tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss (if any).

1.7
Stocks

Stocks are stated at the lower of cost and estimated selling price less costs to complete and sell. Cost comprises direct materials and, where applicable, direct labour costs and those overheads that have been incurred in bringing the stocks to their present location and condition. Items held for distribution at no or nominal consideration are measured the lower of replacement cost and cost.

Net realisable value is the estimated selling price less all estimated costs of completion and costs to be incurred in marketing, selling and distribution.

1.8
Cash and cash equivalents

Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.

1.9
Financial instruments

The charity has elected to apply the provisions of Section 11 ‘Basic Financial Instruments’ and Section 12 ‘Other Financial Instruments Issues’ of FRS 102 to all of its financial instruments.

 

Financial instruments are recognised in the charity's balance sheet when the charity becomes party to the contractual provisions of the instrument.

 

Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously.

THE PILSDON AT MALLING COMMUNITY
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2024
1
Accounting policies
(Continued)
- 10 -
Basic financial assets

Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised.

Basic financial liabilities

Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised.

 

Debt instruments are subsequently carried at amortised cost, using the effective interest rate method.

 

Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method.

Derecognition of financial liabilities

Financial liabilities are derecognised when the charity’s contractual obligations expire or are discharged or cancelled.

1.10
Employee benefits

The cost of any unused holiday entitlement is recognised in the period in which the employee’s services are received.

 

Termination benefits are recognised immediately as an expense when the charity is demonstrably committed to terminate the employment of an employee or to provide termination benefits.

1.11
Retirement benefits

Payments to defined contribution retirement benefit schemes are charged as an expense as they fall due.

The Guardian benefits from being a member of the Church Of England defined benefit pension scheme rather than the charity's defined contribution pension scheme (Nest).

THE PILSDON AT MALLING COMMUNITY
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2024
- 11 -
2
Critical accounting estimates and judgements

In the application of the charity’s accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.

 

The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.

3
Income from charitable activities
Charitable income
Charitable income
2024
2023
£
£

Donations

11,083
20,372

Charitable activities

3,943
3,573

Housing benefit and guest rent

111,990
94,302

Investment income

2,150
747
129,166
118,994
Analysis by fund
Unrestricted funds
129,166
118,994
THE PILSDON AT MALLING COMMUNITY
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2024
- 12 -
4
Expenditure on charitable activities
Charitable expenditure
Charitable expenditure
Total
Charitable expenditure
Charitable expenditure
Total
2024
2024
2024
2023
2023
2023
£
£
£
£
£
£
Direct costs
Staff costs
27,127
-
27,127
23,235
-
23,235
Depreciation and impairment
10,070
8,600
18,670
10,685
8,600
19,285

Community members

823
-
823
445
-
445

Rent and council tax

16,559
-
16,559
16,199
-
16,199

Utilities

14,976
-
14,976
15,304
-
15,304

Provisions and household expenses

20,659
-
20,659
16,533
-
16,533

Maintenance

13,525
-
13,525
13,737
-
13,737

Garden and livestock

4,391
-
4,391
3,372
-
3,372

Transport and travel

8,712
-
8,712
8,840
-
8,840

Amenities

1,997
-
1,997
1,603
-
1,603

Chapel expenses

237
-
237
154
-
154
119,076
8,600
127,676
110,107
8,600
118,707
Share of support and governance costs
Support
18,411
-
18,411
16,368
-
16,368
137,487
8,600
146,087
126,475
8,600
135,075
Analysis by fund
Unrestricted funds
137,487
-
137,487
126,475
-
126,475
Restricted funds
-
8,600
8,600
-
8,600
8,600
137,487
8,600
146,087
126,475
8,600
135,075
5
Trustees
None of the trustees (or any persons connected with them) received any remuneration or benefits from the charity during the year.
6
Employees

The average monthly number of employees during the year was:

2024
2023
Number
Number
4
3
THE PILSDON AT MALLING COMMUNITY
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2024
6
Employees
(Continued)
- 13 -
Employment costs
2024
2023
£
£
Wages and salaries
25,678
21,586
Other pension costs
1,449
1,649
27,127
23,235
There were no employees whose annual remuneration was more than £60,000.
7
Tangible fixed assets
Wooden buildings
Leasehold improvements
Equipment
Motor vehicles
Total
£
£
£
£
£
Cost
At 1 April 2023
207,653
108,143
15,353
9,280
340,429
Additions
-
4,150
-
-
4,150
At 31 March 2024
207,653
112,293
15,353
9,280
344,579
Depreciation and impairment
At 1 April 2023
72,680
76,549
13,663
9,280
172,172
Depreciation charged in the year
10,383
7,265
1,023
-
18,671
At 31 March 2024
83,063
83,814
14,686
9,280
190,843
Carrying amount
At 31 March 2024
124,590
28,479
667
-
153,736
At 31 March 2023
134,972
31,594
1,691
-
168,257

 

8
Stocks
2024
2023
£
£
Raw materials and consumables
860
860
THE PILSDON AT MALLING COMMUNITY
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2024
- 14 -
9
Debtors
2024
2023
Amounts falling due within one year:
£
£
Other debtors
-
480
10
Creditors: amounts falling due within one year
2024
2023
£
£
Other creditors
2,414
2,976
Accruals and deferred income
6,705
6,850
9,119
9,826
11
Analysis of net assets between funds
Unrestricted
Restricted
Total
funds
funds
2024
2024
2024
£
£
£
Fund balances at 31 March 2024 are represented by:
Tangible assets
63,936
89,800
153,736
Current assets/(liabilities)
62,579
-
62,579
126,515
89,800
216,315
Unrestricted
Restricted
Total
funds
funds
2023
2023
2023
£
£
£
Fund balances at 31 March 2023 are represented by:
Tangible assets
69,857
98,400
168,257
Current assets/(liabilities)
64,979
-
64,979
134,836
98,400
233,236
12
Related party transactions

There were no disclosable related party transactions during the year (2023 - none).

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