Charity registration number 1171917
Company registration number 10236474 (England and Wales)
EASTBOURNE CHURCHES VISITING
ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS
FOR THE YEAR ENDED 30 JUNE 2024
EASTBOURNE CHURCHES VISITING
LEGAL AND ADMINISTRATIVE INFORMATION
Trustees
Mrs T Belsey representing King's Church, Eastbourne
Dr J Caroe representing St John's Meads, Eastbourne
Mr M J Relf representing Living Stones, Eastbourne
Secretary
Miss M L Cockshoot
Charity number
1171917
Company number
10236474
Principal address
St John's Church
St John's Road
Eastbourne
East Sussex
BN20 7ND
Registered office
St John's Church
St John's Road
Eastbourne
East Sussex
BN20 7ND
Independent examiner
Colin Dadswell FCA FCCA DChA
Caladine Limited
Chantry House
22 Upperton Road
Eastbourne
East Sussex
BN21 1BF
EASTBOURNE CHURCHES VISITING
CONTENTS
Page
Chairman's statement
1
Trustees' report
2 - 3
Independent examiner's report
4
Statement of financial activities
5
Statement of financial position
6
Notes to the financial statements
7 - 12
EASTBOURNE CHURCHES VISITING
CHAIRMAN'S STATEMENT
FOR THE YEAR ENDED 30 JUNE 2024
- 1 -

Linking Lives Eastbourne (LLE) has once again experienced a very fruitful and encouraging year. We have seen a steady gradual growth in the number of referrals and successful befriending matches, alongside a rich sense of fulfilment for all the team. It has been a delight to witness.

 

Inevitably there has been some turnover among the volunteers, but recruitment has kept pace, strengthened by an ongoing excellent program of training. Our numbers have stabilised with matches in the mid sixties.

 

A significant element of this year has been the encouraging feedback data. To measure the outcome of the scheme in terms of intended change we use a direct measure of loneliness The Office of National Statistics recommended question, “How often do you feel lonely?” is scored on a scale 1-4 with 'feeling lonely often or all of the time' as the highest at 4. Our results demonstrate significant reduction on feelings of loneliness with those Link Friends scoring at 4 changing as below:

 

@ Assessment: 75%

@ 6mths: 29%

@ 12mths: 17%

 

Many of our Link Friends reported significant improvement in their quality of life, and a number have regained the confidence to venture out of their home.

 

There are currently 3 trustee churches: it is our ongoing aim to broaden this base.

 

During the year our Project Leader has developed new links with churches across the Eastbourne area and has also had fruitful discussions with established organisations in the wider community.

 

Accreditation

After 6 months of hard work and close scrutiny LLE achieved the national ‘Quality In Befriending’ award from Befriending Networks. This included strengthening a number of policies to consolidate the high standards of practice already in place. This process also involved demonstrating that best practice is implemented across the charity. All policies are reviewed by the trustees annually to ensure they remain applicable.

 

Policies

A Risk Register has been maintained and reviewed during the year to ensure that the charity manages risks in the best possible way.

 

Safeguarding is taken very seriously within LLE and a small number of safeguarding concerns have arisen during the year. These have all been satisfactory resolved, working with other agencies such as Adult Social Care where appropriate.

 

Finance

As with many charities, this year has presented a financial challenge with grants becoming increasingly difficult to obtain. LLE has responded by working to raise funds from other sources, principally direct donation and fund raising. We currently receive 62% of our income from non-grant sources. The year ended with a balance of over £8,000 plus £6,000 in pledged income and 9 funding bids in various stages. We are confident that this forms a strong basis for the coming year.

 

As a Christian charity we do acknowledge and give thanks to God for the ongoing health and blessing of the charity. It is this which motivates us all and gives us a sense of joy and fulfilment.

John Caroe
Chair of Trustees
Date: 14 November 2024
EASTBOURNE CHURCHES VISITING
TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT)
FOR THE YEAR ENDED 30 JUNE 2024
- 2 -

The Trustees present their annual report and financial statements for the year ended 30 June 2024.

The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the Charity's Memorandum and Articles of Association, the Companies Act 2006 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)".

Objectives and activities

The Charity's object is to promote social inclusion for the public benefit by preventing people from becoming socially excluded, relieving the needs of those people who are socially excluded and assisting them to integrate into society.

The Trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the Charity should undertake.

Achievements and performance

See Chairman's report on page 1 for details of the activities of the charity during the year.

Financial review

Total incoming resources for the year amounted to £32,908 (2023: £26,690) and expenditure amounted to £35,032 (2023: £27,650) leading to an overall deficit of £2,124 (2023: deficit of £960). Unrestricted funds at 30 June 2024 were £3,965 (2023: £6,089).

It is the policy of the Charity that unrestricted funds which have not been designated for a specific use should be maintained at a level equivalent to between three and six month’s expenditure. The Trustees considers that reserves at this level will ensure that, in the event of a significant drop in funding, they will be able to continue the Charity’s current activities while consideration is given to ways in which additional funds may be raised. This level of reserves has been maintained throughout the year.

The Trustees have assessed the major risks to which the Charity is exposed, and are satisfied that systems are in place to mitigate exposure to the major risks.

Structure, governance and management

The Charity is a company limited by guarantee registered at Companies House in England and Wales, registration number 10236474. The Charity is also registered with the Charity Commission in England and Wales, registration number 1171917. The Charity is governed by its Articles of Association dated 22 February 2017

The Trustees, who are also the directors for the purpose of company law, and who served during the year and up to the date of signature of the financial statements were:

 

Mrs T Belsey representing King's Church, Eastbourne
Dr J Caroe representing St John's Meads, Eastbourne
Mr M J Relf representing Living Stones, Eastbourne

Trustees with relevant knowledge and experience with a heart for achieving the objects of the Charity are recruited from time to time as needed by recommendation of the existing Trustees.

 

None of the Trustees has any beneficial interest in the company. All of the Trustees are members of the company and guarantee to contribute £1 in the event of a winding up.

The Charity is affiliated to Linking Lives UK (Registered Charity No. 1170325)

EASTBOURNE CHURCHES VISITING
TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED)
FOR THE YEAR ENDED 30 JUNE 2024
- 3 -
Statement of Trustees' responsibilities

The Trustees, who are also the directors of Eastbourne Churches Visiting for the purpose of company law, are responsible for preparing the Trustees' Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

 

Company Law requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the Charity and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that year.

 

In preparing these financial statements, the Trustees are required to:

 

- select suitable accounting policies and then apply them consistently;

 

- observe the methods and principles in the Charities SORP;

 

- make judgements and estimates that are reasonable and prudent;

 

- state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements; and

 

- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the Charity will continue in operation.

 

The Trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the Charity and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

The Trustees' report was approved by the Board of Trustees.

Dr J Caroe
Chair of Trustees
14 November 2024
EASTBOURNE CHURCHES VISITING
INDEPENDENT EXAMINER'S REPORT
TO THE TRUSTEES OF EASTBOURNE CHURCHES VISITING
- 4 -

I report to the Trustees on my examination of the financial statements of Eastbourne Churches Visiting (the Charity) for the year ended 30 June 2024.

Responsibilities and basis of report

As the Trustees of the Charity (and also its directors for the purposes of company law) you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 (the 2006 Act).

Having satisfied myself that the financial statements of the Charity are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the Charity’s financial statements carried out under section 145 of the Charities Act 2011 (the 2011 Act). In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

 

1

accounting records were not kept in respect of the Charity as required by section 386 of the 2006 Act; or

2

the financial statements do not accord with those records; or

3

the financial statements do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or

4

the financial statements have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.

Colin Dadswell FCA FCCA DChA
Caladine Limited
Chantry House
22 Upperton Road
Eastbourne
East Sussex
BN21 1BF
Dated: 15 November 2024
EASTBOURNE CHURCHES VISITING
STATEMENT OF FINANCIAL ACTIVITIES
INCLUDING INCOME AND EXPENDITURE ACCOUNT
FOR THE YEAR ENDED 30 JUNE 2024
- 5 -
Unrestricted
Unrestricted
funds
funds
2024
2023
Notes
£
£
Income from:
Donations and legacies
3
32,908
26,690
Total income
32,908
26,690
Expenditure on:
Charitable activities
4
35,032
27,650
Total expenditure
35,032
27,650
Net expenditure and movement in funds
(2,124)
(960)
Reconciliation of funds:
Fund balances at 1 July 2023
6,089
7,049
Fund balances at 30 June 2024
3,965
6,089

The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.

EASTBOURNE CHURCHES VISITING
STATEMENT OF FINANCIAL POSITION
AS AT
30 JUNE 2024
30 June 2024
- 6 -
2024
2023
Notes
£
£
£
£
Current assets
Cash at bank and in hand
5,121
7,416
Current liabilities
9
(1,156)
(1,327)
Net current assets
3,965
6,089
The funds of the Charity
Unrestricted funds
10
3,965
6,089
3,965
6,089

The company is entitled to the exemption from the audit requirement contained in section 477 of the Companies Act 2006, for the year ended 30 June 2024.

The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of financial statements.

The members have not required the company to obtain an audit of its financial statements for the year in question in accordance with section 476.

These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.

The financial statements were approved by the Trustees on 14 November 2024
Dr J Caroe
Chair of Trustees
Company registration number 10236474 (England and Wales)
EASTBOURNE CHURCHES VISITING
NOTES TO THE  FINANCIAL STATEMENTS
FOR THE YEAR ENDED 30 JUNE 2024
- 7 -
1
Accounting policies
Company information

Eastbourne Churches Visiting is a private company limited by guarantee incorporated in England and Wales. The registered office is St John's Church, St John's Road, Eastbourne, East Sussex, BN20 7ND.

1.1
Accounting convention

The financial statements have been prepared in accordance with the Charity's Memorandum and Articles of Association, the Companies Act 2006 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)". The Charity is a Public Benefit Entity as defined by FRS 102.

 

The Charity has taken advantage of the provisions in the SORP for charities applying FRS 102 Update Bulletin 1 not to prepare a Statement of Cash Flows.

The financial statements are prepared in sterling, which is the functional currency of the Charity. Monetary amounts in these financial statements are rounded to the nearest £.

The financial statements have been prepared under the historical cost convention. The principal accounting policies adopted are set out below.

1.2
Going concern

At the time of approving the financial statements, the Trustees have a reasonable expectation that the Charity has adequate resources to continue in operational existence for the foreseeable future. Thus the Trustees continue to adopt the going concern basis of accounting in preparing the financial statements.

1.3
Charitable funds

Unrestricted funds are available for use at the discretion of the Trustees in furtherance of their charitable objectives.

Restricted funds are subject to specific conditions by donors or grantors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.

1.4
Income
Income is recognised when the Charity is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.

Cash donations are recognised on receipt. Other donations are recognised once the Charity has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.

Legacies are recognised on receipt or otherwise if the Charity has been notified of an impending distribution, the amount is known, and receipt is expected. If the amount is not known, the legacy is treated as a contingent asset.
1.5
Expenditure

Expenditure is recognised on an accrual basis and includes any irrecoverable VAT.

1.6
Cash and cash equivalents

Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.

EASTBOURNE CHURCHES VISITING
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 30 JUNE 2024
1
Accounting policies (Continued)
- 8 -
Basic financial assets

Basic financial assets, which include trade and other receivables and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised.

Basic financial liabilities

Basic financial liabilities, including trade and other payables and bank loans are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised.

 

Debt instruments are subsequently carried at amortised cost, using the effective interest rate method.

 

Trade payables are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade payables are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method.

Derecognition of financial liabilities

Financial liabilities are derecognised when the Charity’s contractual obligations expire or are discharged or cancelled.

1.7
Employee benefits

The cost of any unused holiday entitlement is recognised in the period in which the employee’s services are received.

 

Termination benefits are recognised immediately as an expense when the Charity is demonstrably committed to terminate the employment of an employee or to provide termination benefits.

2
Critical accounting estimates and judgements

In the application of the Charity’s accounting policies, the Trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.

 

The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.

EASTBOURNE CHURCHES VISITING
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 30 JUNE 2024
- 9 -
3
Income from donations and legacies
Unrestricted
Unrestricted
funds
funds
2024
2023
£
£
Donations and gifts
19,908
4,690
Grants
13,000
22,000
32,908
26,690
Donations and gifts
Individual donations
14,674
1,470
Church donations
4,635
3,220
Gift aid recovered
599
-
19,908
4,690
Grants
Eastbourne CRC
-
9,000
Goodnews Evangelical Mission
5,000
5,000
Chalk Cliff Trust
5,000
-
Sussex Community Fund
-
5,000
YAPP Charitable Trust
3,000
3,000
13,000
22,000
EASTBOURNE CHURCHES VISITING
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 30 JUNE 2024
- 10 -
4
Expenditure on charitable activities
Charitable activities
Charitable activities
2024
2023
£
£
Direct costs
Staff costs
29,987
23,316
Telephone and IT
1,762
1,227
Training
125
300
Insurance
235
234
Purchases of small equipment
-
386
Affiliation fees
775
260
DBS checks
392
405
Room hire
360
360
Other charitable expenses
221
81
33,857
26,569
Share of support and governance costs (see note 5)
Governance
1,175
1,081
35,032
27,650
Analysis by fund
Unrestricted funds
35,032
27,650
5
Support costs allocated to activities
2024
2023
£
£
Governance costs
1,175
1,081
Analysed between:
Charitable activities
1,175
1,081
2024
2023
Governance costs comprise:
£
£
Accountancy
873
820
Independent examination
237
200
Bank charges
65
61
1,175
1,081
EASTBOURNE CHURCHES VISITING
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 30 JUNE 2024
- 11 -
6
Trustees

None of the Trustees (or any persons connected with them) received any remuneration or benefits from the Charity during the year.

7
Employees

The average monthly number of employees during the year was:

2024
2023
Number
Number
Development and support
4
4
Employment costs
2024
2023
£
£
Wages and salaries
29,987
23,316
There were no employees whose annual remuneration was more than £60,000.
Remuneration of key management personnel

The remuneration of key management personnel was as follows:

2024
2023
£
£
Aggregate compensation
16,473
14,646
8
Taxation

The charity is exempt from taxation on its activities because all its income is applied for charitable purposes.

9
Current liabilities
2024
2023
£
£
Other taxation and social security
256
397
Accruals and deferred income
900
930
1,156
1,327
EASTBOURNE CHURCHES VISITING
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 30 JUNE 2024
- 12 -
10
Unrestricted funds

The unrestricted funds of the charity comprise the unexpended balances of donations and grants which are not subject to specific conditions by donors and grantors as to how they may be used. These include designated funds which have been set aside out of unrestricted funds by the trustees for specific purposes.

At 1 July 2023
Incoming resources
Resources expended
At 30 June 2024
£
£
£
£
General funds
6,089
32,908
(35,032)
3,965
Previous year:
At 1 July 2022
Incoming resources
Resources expended
At 30 June 2023
£
£
£
£
General funds
7,049
26,690
(27,650)
6,089
11
Related party transactions

There were no disclosable related party transactions during the year (2023 - none).

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