REGISTERED COMPANY NUMBER: |
REGISTERED CHARITY NUMBER: |
REPORT OF THE TRUSTEES AND |
UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 29 FEBRUARY 2024 |
FOR |
VOX MOTUS |
REGISTERED COMPANY NUMBER: |
REGISTERED CHARITY NUMBER: |
REPORT OF THE TRUSTEES AND |
UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 29 FEBRUARY 2024 |
FOR |
VOX MOTUS |
VOX MOTUS |
CONTENTS OF THE FINANCIAL STATEMENTS |
For The Year Ended 29 February 2024 |
Page |
Report of the Trustees | 1 | to | 3 |
Independent Examiner's Report | 4 |
Statement of Financial Activities | 5 |
Balance Sheet | 6 |
Notes to the Financial Statements | 7 | to | 11 |
VOX MOTUS (REGISTERED NUMBER: SC262949) |
REPORT OF THE TRUSTEES |
For The Year Ended 29 February 2024 |
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 29 February 2024. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019). |
OBJECTIVES AND ACTIVITIES |
Objectives and aims |
The objectives of the charity as set out in the Memorandum and Articles of Association are to advance education for the public benefit by promotion of the arts in particular but not exclusively the art of drama. |
Significant activities |
Vox Motus is a Glasgow based company creating vibrant narrative theatre. It was started by Artistic Directors Jamie Harrison and Candice Edmunds in 2003. |
Vox Motus encourages and embraces new thinking in all areas of its work and aims to be creative and ground breaking in every interaction and to create work of an exceptional standard. Vox Motus thrives on collaborative experiences and shares its passion for theatre. |
Vox Motus is passionate about making theatre that is overtly theatrical. The company takes story-telling, comedy, magic, music and physical performance and combines it with multi-media and new technologies. |
The company is drawn to contemporary stories, often inspired by unbelievable-yet-true tales that delve into the bizarre, glorious, exhilarating and macabre. |
Vox Motus is a sociable creature and for each project, collaboration with other artists - DJs, composers, illustrative artists, digital editors - has been at the heart of our work. Vox Motus aims to continue investing in collaborations and cross-media work to enhance the theatrical experience. |
Vox Motus creates work through public funding and co-productions with theatre venues and arts organisations. The company tours its work nationally and ultimately aims to become an international touring theatre company with diverse funding sources. |
Vox Motus's work particularly appeals to a target audience of 18-35 years. We aim to dispel the myth prevalent among this age group that 'theatre is boring'. The company is aware that its brand of slick, contemporary visual theatre and workshop and audience development activity attracts this often under-represented demographic to the theatre. |
ACHIEVEMENT AND PERFORMANCE |
Charitable activities |
Company projects & activity |
Vox Motus secured a grant from Creative Scotland in April 2023 to explore large-scale productions and to strategise our artistic and producing growth. That resulted in the creative development of a new production, Infamous. Through workshops the Artistic Directors worked with a playwright, actors and designers in 2023/24 on the script, design and creative development of this large-scale production. |
Vox Motus has also worked with a general management consultant, exploring a range of producing and financial models to support the creation of our work and reduce reliance on arts council grants. |
FINANCIAL REVIEW |
Principal funding sources |
Principal funds for this year were raised from grant income. |
VOX MOTUS (REGISTERED NUMBER: SC262949) |
REPORT OF THE TRUSTEES |
For The Year Ended 29 February 2024 |
FINANCIAL REVIEW |
Reserves policy |
Vox Motus's unrestricted funds at 28 February 2024 of £78,966 are designated to a range of ongoing activities and projects including running costs and general management (£20,000), Equality, Diversity and Inclusion (EDI) training (£2,000), the development of a new touring production 'Infamous' (£25,000) and the maintenance and promotion of Flight for future touring (£10,000). Unrestricted reserves are required within the charity for contingency planning and, where levels allow, to contribute towards productions and running costs. Given the commitments Vox Motus has made to commissions and new work over the next two years, the Board considers that the charity's reserves should, at a minimum, support at least six months of operations, which they consider to be £13,750. These commitments represent 90% of Vox Motus's level of unrestricted reserves at 28th February 2024. |
FUTURE PLANS |
Infamous is an ambitious production for Vox Motus due to the unprecedented scale of the production. Project development will continue across 2024/25, focusing on production design and bringing together the necessary project partners to realise the production and reach the widest possible audience when the work tours in 2026. |
As part of our growth and sustainability within the sector we are prioritising EDI training and consultancy with the EW Group booked in for June 2024. Putting our EDI consultancy outcomes into practice through our policies and project-related activities is a priority for 2024/25 and 2025/26. In addition, creative conversations are ongoing with Edinburgh International Festival on an adaptation of a classical text and the National Theatre of Scotland on an adaptation of Disney's Brave. |
CHAIR'S SUMMARY |
This year has provided essential space and reflection for Vox Motus to maximise their ambition and to increase the scale of their work. This large-scale production strategy project provided the time and resources to be truly ambitious with storytelling, design and vision and has been a crucial step in capacity building and broadening the potential audiences our work can reach. |
Vox Motus has been creating new work for 20 years. Without this specific investment it is hard to see how we would not either stagnate at a certain scale or fail to retain the talent of Candice Edmunds and Jamie Harrison as they seek to grow as artists. A new area of Vox Motus's practice is opening up as a result of this project. |
Looking forward we are undertaking our EDI consultancy to address the relevance of our policies and take an in-depth look at our working practices. Widening access to our work for both employees or audiences has always been a priority and it is our long-term aim that we can foster and facilitate greater diversity and inclusion within our production teams and audience through our EDI actions. |
STRUCTURE, GOVERNANCE AND MANAGEMENT |
Governing document |
The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006. |
The company was incorporated on the 4 February 2004 and obtained charitable status on 16 April 2008. |
The liability of the members is limited to £1 each. |
Recruitment and appointment of new trustees |
The Board of trustees actively seeks out trustees with specific skill-sets in order to achieve a "balanced" Board that can best guide and support Vox Motus. Potential trustees are invited to Vox Motus productions, workshops and audience development activity, where appropriate, in order to familiarise themselves with the charity's work. Potential trustees are always invited to observe a minimum of one board meeting and to meet personally with the Chair and the Artistic directors before a recommendation is made to the Board to elect the new trustee. |
REFERENCE AND ADMINISTRATIVE DETAILS |
Registered Company number |
VOX MOTUS (REGISTERED NUMBER: SC262949) |
REPORT OF THE TRUSTEES |
For The Year Ended 29 February 2024 |
Registered Charity number |
Registered office |
Trustees |
Company Secretary |
Independent Examiner |
Kathleen Benham CA |
Benham Conway & Co |
Chartered Accountants |
16 Royal Crescent |
Glasgow |
G3 7SL |
Approved by order of the board of trustees on |
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF |
VOX MOTUS |
I report on the accounts for the year ended 29 February 2024 set out on pages five to eleven. |
Respective responsibilities of trustees and examiner |
The charity's trustees are responsible for the preparation of the accounts in accordance with the terms of the Charities and Trustee Investment (Scotland) Act 2005 and the Charities Accounts (Scotland) Regulations 2006 (as amended). The charity's trustees consider that the audit requirement of Regulation 10(1)(a) to (c) of the Accounts Regulations does not apply. It is my responsibility to examine the accounts as required under Section 44(1)(c) of the Act and to state whether particular matters have come to my attention. |
Basis of the independent examiner's report |
My examination was carried out in accordance with Regulation 11 of the Charities Accounts (Scotland) Regulations 2006. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts. |
Independent examiner's statement |
In connection with my examination, no matter has come to my attention : |
(1) | which gives me reasonable cause to believe that, in any material respect, the requirements |
- | to keep accounting records in accordance with Section 44(1)(a) of the 2005 Act and Regulation 4 of the 2006 Accounts Regulations; and |
- | to prepare accounts which accord with the accounting records and to comply with Regulation 8 of the 2006 Accounts Regulations |
have not been met; or |
(2) | to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. |
Kathleen Benham |
The Institute of Chartered Accountants of Scotland |
Kathleen Benham CA |
Benham Conway & Co |
Chartered Accountants |
16 Royal Crescent |
Glasgow |
G3 7SL |
25 November 2024 |
VOX MOTUS |
STATEMENT OF FINANCIAL ACTIVITIES |
For The Year Ended 29 February 2024 |
29.2.24 | 28.2.23 |
Unrestricted | Restricted | Total | Total |
funds | funds | funds | funds |
Notes | £ | £ | £ | £ |
INCOME AND ENDOWMENTS FROM |
Donations and legacies |
Charitable activities |
Investment income | 2 |
Total |
EXPENDITURE ON |
Charitable activities |
Total |
NET INCOME/(EXPENDITURE) | ( |
) | ( |
) |
RECONCILIATION OF FUNDS |
Total funds brought forward |
TOTAL FUNDS CARRIED FORWARD | 87,344 |
VOX MOTUS (REGISTERED NUMBER: SC262949) |
BALANCE SHEET |
29 February 2024 |
29.2.24 | 28.2.23 |
Notes | £ | £ |
CURRENT ASSETS |
Debtors | 7 |
Cash at bank |
CREDITORS |
Amounts falling due within one year | 8 | ( |
) | ( |
) |
NET CURRENT ASSETS |
TOTAL ASSETS LESS CURRENT LIABILITIES |
NET ASSETS |
FUNDS | 10 |
Unrestricted funds | 87,344 |
Restricted funds | - |
TOTAL FUNDS | 87,344 |
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 29 February 2024. |
The members have not required the company to obtain an audit of its financial statements for the year ended 29 February 2024 in accordance with Section 476 of the Companies Act 2006. |
The trustees acknowledge their responsibilities for |
(a) | ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and |
(b) | preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company. |
These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime. |
The financial statements were approved by the Board of Trustees and authorised for issue on |
VOX MOTUS |
NOTES TO THE FINANCIAL STATEMENTS |
For The Year Ended 29 February 2024 |
1. | ACCOUNTING POLICIES |
Basis of preparing the financial statements |
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention. |
Income |
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably. |
Expenditure |
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. |
Tangible fixed assets |
Depreciation is provided at the following annual rates in order to write off the cost less estimated residual value of each asset over its estimated useful life. |
Fixtures and fittings - 25% on cost |
Computer equipment - 33% on cost |
Taxation |
The charity is exempt from corporation tax on its charitable activities. |
Fund accounting |
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. |
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. |
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements. |
2. | INVESTMENT INCOME |
29.2.24 | 28.2.23 |
£ | £ |
Bank interest |
VOX MOTUS |
NOTES TO THE FINANCIAL STATEMENTS - continued |
For The Year Ended 29 February 2024 |
3. | NET INCOME/(EXPENDITURE) |
Net income/(expenditure) is stated after charging/(crediting): |
29.2.24 | 28.2.23 |
£ | £ |
Depreciation - owned assets |
4. | TRUSTEES' REMUNERATION AND BENEFITS |
There were no trustees' remuneration or other benefits for the year ended 29 February 2024 nor for the year ended 28 February 2023. |
Trustees' expenses |
There were no trustees' expenses paid for the year ended 29 February 2024 nor for the year ended 28 February 2023. |
5. | COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES |
Unrestricted | Restricted | Total |
funds | funds | funds |
£ | £ | £ |
INCOME AND ENDOWMENTS FROM |
Charitable activities |
Investment income |
Total |
EXPENDITURE ON |
Charitable activities |
14,532 | - |
Total |
NET INCOME/(EXPENDITURE) | ( |
) | ( |
) |
RECONCILIATION OF FUNDS |
Total funds brought forward | 99,235 | - |
TOTAL FUNDS CARRIED FORWARD | 87,344 | - | 87,344 |
VOX MOTUS |
NOTES TO THE FINANCIAL STATEMENTS - continued |
For The Year Ended 29 February 2024 |
6. | TANGIBLE FIXED ASSETS |
Fixtures |
and | Computer |
fittings | equipment | Totals |
£ | £ | £ |
COST |
At 1 March 2023 |
Disposals | ( |
) | ( |
) |
At 29 February 2024 |
DEPRECIATION |
At 1 March 2023 |
Eliminated on disposal | ( |
) | ( |
) |
At 29 February 2024 |
NET BOOK VALUE |
At 29 February 2024 |
At 28 February 2023 |
7. | DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR |
29.2.24 | 28.2.23 |
£ | £ |
Other debtors |
Tax recoverable |
8. | CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR |
29.2.24 | 28.2.23 |
£ | £ |
Other creditors |
9. | ANALYSIS OF NET ASSETS BETWEEN FUNDS |
29.2.24 | 28.2.23 |
Unrestricted | Restricted | Total | Total |
funds | funds | funds | funds |
£ | £ | £ | £ |
Current assets |
Current liabilities | ( |
) | ( |
) | ( |
) |
78,966 | 11,124 | 90,090 | 87,344 |
VOX MOTUS |
NOTES TO THE FINANCIAL STATEMENTS - continued |
For The Year Ended 29 February 2024 |
10. | MOVEMENT IN FUNDS |
Net |
movement | At |
At 1.3.23 | in funds | 29.2.24 |
£ | £ | £ |
Unrestricted funds |
General fund | 87,344 | (8,378 | ) | 78,966 |
Restricted funds |
Restricted Fund | - | 11,124 | 11,124 |
TOTAL FUNDS | 2,746 | 90,090 |
Net movement in funds, included in the above are as follows: |
Incoming | Resources | Movement |
resources | expended | in funds |
£ | £ | £ |
Unrestricted funds |
General fund | 743 | (9,121 | ) | (8,378 | ) |
Restricted funds |
Restricted Fund | 42,375 | (31,251 | ) | 11,124 |
TOTAL FUNDS | ( |
) | 2,746 |
Comparatives for movement in funds |
Net |
movement | At |
At 1.3.22 | in funds | 28.2.23 |
£ | £ | £ |
Unrestricted funds |
General fund | 99,235 | (11,891 | ) | 87,344 |
TOTAL FUNDS | 99,235 | (11,891 | ) | 87,344 |
Comparative net movement in funds, included in the above are as follows: |
Incoming | Resources | Movement |
resources | expended | in funds |
£ | £ | £ |
Unrestricted funds |
General fund | 9,529 | (21,420 | ) | (11,891 | ) |
TOTAL FUNDS | 9,529 | (21,420 | ) | (11,891 | ) |
VOX MOTUS |
NOTES TO THE FINANCIAL STATEMENTS - continued |
For The Year Ended 29 February 2024 |
11. | RELATED PARTY DISCLOSURES |
During the year fees and royalties of £5,017 (2023, £8,402) were paid to C R Edmunds and fees of £0 (2023, £2,252) were paid to a related party of J Harrison. |