REGISTERED COMPANY NUMBER: |
REGISTERED CHARITY NUMBER: |
REPORT OF THE TRUSTEES AND |
UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 29 FEBRUARY 2024 |
FOR |
THE HINTON COMMUNITY ASSOCIATION LIMITED |
REGISTERED COMPANY NUMBER: |
REGISTERED CHARITY NUMBER: |
REPORT OF THE TRUSTEES AND |
UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 29 FEBRUARY 2024 |
FOR |
THE HINTON COMMUNITY ASSOCIATION LIMITED |
THE HINTON COMMUNITY ASSOCIATION LIMITED |
CONTENTS OF THE FINANCIAL STATEMENTS |
FOR THE YEAR ENDED 29 FEBRUARY 2024 |
Page |
Report of the Trustees | 1 | to | 4 |
Independent Examiner's Report | 5 |
Statement of Financial Activities | 6 |
Balance Sheet | 7 | to | 8 |
Notes to the Financial Statements | 9 | to | 12 |
THE HINTON COMMUNITY ASSOCIATION LIMITED (REGISTERED NUMBER: 04665002) |
REPORT OF THE TRUSTEES |
FOR THE YEAR ENDED 29 FEBRUARY 2024 |
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 29 February 2024. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019). |
The Hinton Community Association Limited is established as a company and is also registered as a charity with the Charity Commission. |
The trustees of the charity, who are also directors of the company, herein below present their annual report and financial statements |
OBJECTIVES AND ACTIVITIES |
Objectives and aims |
The charity is constituted as a company limited by guarantee and is therefore governed by its memorandum and articles of association. The company was incorporated on 12 February 2003. By Special Resolutions dated 10 November 2003 and 5 January 2004 the company changed its charitable aims regarding the nature of the charitable objectives with which the company would be involved. |
The Aims of the Charity: - |
(a) To promote the benefit of the inhabitants of Hinton and the neighbourhood without distinction of sex, sexual orientation, race or political, religious or other opinions, by associating together the said inhabitants and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure-time occupation with the object of improving the conditions of life for the said inhabitants. |
(b) To establish or secure the establishment of a community centre for the benefit of the public and to maintain or manage the same (whether alone or in cooperation with any local authority or other person or body) in furtherance of these objects with the vicinity of a landfill site |
(c) Promote such other charitable purposes as may from time to time be determined. |
Organisational structure |
The trustees meet, as and when required, at a full board meeting to manage the affairs of the charity with routine matters being dealt with by two or more trustees as the need arises. Mr Philip Chandler is the nominated Health & Safety Officer. Mr Andrew Perrett Solicitor is the legal adviser. Police Officer Kevin Powell is the Police liaison lead. |
The charity has no employees although outside contractors are hired on an ad hoc basis to deal with issues arising from the repair and maintenance of the Hinton Community Centre. |
The charity employs a qualified accountant to deal with financial issues and to prepare the annual accounts. |
THE HINTON COMMUNITY ASSOCIATION LIMITED (REGISTERED NUMBER: 04665002) |
REPORT OF THE TRUSTEES |
FOR THE YEAR ENDED 29 FEBRUARY 2024 |
ACHIEVEMENT AND PERFORMANCE |
Activities during the year |
The Hinton Community Association continued to focus its activities on running and operating the Hinton Community Centre at 21 Ross Rd, Hereford. |
Wye Valley NHS Trust continues to use the centre, through its Sleep Centre, together with numerous other groups. |
In the school summer holidays, in conjunction with West Mercia Police and Herefordshire Council, the South Wye Police Boxing Academy was once again able to run the highly successful "Fit & Fed" free-of-charge programme for youngsters aged 11-16. |
Partnership Working |
Representatives of the charity have been involved with local partnerships and projects, which positively affect local people in the community. The Association has strong links with the local community Police and has been particularly pleased that the centre has been used by so many young people over the last year. |
FINANCIAL REVIEW |
Financial review |
In the previous financial year the Association had considerable concern about increasing energy costs. Although the position has improved slightly, energy costs remain a considerable drain on the Association. Despite that, the Association's finances are in a healthy state. |
Whilst the Local Authority has responsibility under the terms of its lease to the Association to contribute towards capital cost of repairs, the Association recognises that in these difficult financial times it is unlikely that the Local Authority will be readily able to meet these obligations. The Association therefore has to plan for carrying out such repairs itself. The roof of the centre is now quite old and urgent repairs and replacement will be needed shortly |
Reserves policy |
The trustees actively review major business and operational risks, which the charity faces on a regular basis. They believe that maintaining reserves, working towards an increase in reserves, regular reviews of the controls of financial systems, and regular reviews of operational activities, will provide sufficient resources in the event of adverse conditions. |
Going concern |
The trustees actively review major business and operational risks, which the charity faces on a regular basis. They believe that maintaining reserves, working towards an increase in reserves, regular reviews of the controls of financial systems, and regular reviews of operational activities, will provide sufficient resources in the event of adverse conditions. |
STRUCTURE, GOVERNANCE AND MANAGEMENT |
Governing document |
The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006. |
THE HINTON COMMUNITY ASSOCIATION LIMITED (REGISTERED NUMBER: 04665002) |
REPORT OF THE TRUSTEES |
FOR THE YEAR ENDED 29 FEBRUARY 2024 |
STRUCTURE, GOVERNANCE AND MANAGEMENT |
Organisational structure |
The trustees meet, as and when required, at a full board meeting to manage the affairs of the charity with routine matters being dealt with by two or more trustees as the need arises. Mr Philip Chandler is the nominated Health & Safety Officer. Mr Andrew Perrett LLB Solicitor is the legal adviser. Police Officer Kevin Powell is the Police liaison lead. |
The charity has no employees although outside contractors are hired on an ad hoc basis to deal with issues arising from the repair and maintenance of the Hinton Community Centre. |
The charity employs a qualified accountant to deal with financial issues and to prepare the annual accounts. |
Charity Trustee Selection Methods |
The trustees are committed to recruiting and selecting trustees who have the skills and commitment to further its charitable aims. The charity considers itself to be fortunate to have fully committed trustees with a broad spread of experience and expertise on the Board. |
Trustees responsibilities in relation to the financial statements |
Law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the charity's financial activities during the year and of its financial position at the end of the year. In preparing those financial statements the trustees are required to: |
- Select suitable accounting policies and then apply them consistently. |
- Make judgements and estimates that are reasonable and prudent. |
- State whether the accounting policies are in accordance with company legislation and regulation and with applicable accounting standards and statements of recommended practice, any material departures are disclosed and explained in the financial statements. |
- Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business. |
The trustees are responsible for keeping accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the relevant rules and legislation governing charities. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. |
REFERENCE AND ADMINISTRATIVE DETAILS |
Registered Company number |
Registered Charity number |
Registered office |
THE HINTON COMMUNITY ASSOCIATION LIMITED (REGISTERED NUMBER: 04665002) |
REPORT OF THE TRUSTEES |
FOR THE YEAR ENDED 29 FEBRUARY 2024 |
Trustees |
Independent Examiner |
Cole & Co |
4 The Sheepcote |
Monks Orchard |
Lumber Lane, Lugwardine |
Hereford |
Herefordshire |
HR1 4AG |
Approved by order of the board of trustees on |
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF |
THE HINTON COMMUNITY ASSOCIATION LIMITED |
Independent examiner's report to the trustees of The Hinton Community Association Limited ('the Company') |
I report to the charity trustees on my examination of the accounts of the Company for the year ended 29 February 2024. |
Responsibilities and basis of report |
As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act'). |
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act. |
Independent examiner's statement |
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe: |
1. | accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or |
2. | the accounts do not accord with those records; or |
3. | the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or |
4. | the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)). |
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. |
Michael Cole |
Cole & Co |
4 The Sheepcote |
Monks Orchard |
Lumber Lane, Lugwardine |
Hereford |
Herefordshire |
HR1 4AG |
Date: ............................................. |
THE HINTON COMMUNITY ASSOCIATION LIMITED |
STATEMENT OF FINANCIAL ACTIVITIES |
FOR THE YEAR ENDED 29 FEBRUARY 2024 |
2024 | 2023 |
Unrestricted | Total |
fund | funds |
Notes | £ | £ |
INCOME AND ENDOWMENTS FROM |
Donations and legacies |
Other trading activities | 2 |
Total |
EXPENDITURE ON |
Charitable activities |
NET INCOME/(EXPENDITURE) | ( |
) |
RECONCILIATION OF FUNDS |
Total funds brought forward |
TOTAL FUNDS CARRIED FORWARD | 130,812 |
THE HINTON COMMUNITY ASSOCIATION LIMITED (REGISTERED NUMBER: 04665002) |
BALANCE SHEET |
29 FEBRUARY 2024 |
2024 | 2023 |
Unrestricted | Total |
fund | funds |
Notes | £ | £ |
FIXED ASSETS |
Tangible assets | 6 |
CURRENT ASSETS |
Debtors | 7 |
Cash at bank |
CREDITORS |
Amounts falling due within one year | 8 | ( |
) | ( |
) |
NET CURRENT ASSETS |
TOTAL ASSETS LESS CURRENT LIABILITIES |
NET ASSETS |
FUNDS | 9 |
Unrestricted funds | 130,812 |
TOTAL FUNDS | 130,812 |
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 29 February 2024. |
The members have not required the company to obtain an audit of its financial statements for the year ended 29 February 2024 in accordance with Section 476 of the Companies Act 2006. |
The trustees acknowledge their responsibilities for |
(a) | ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and |
(b) | preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company. |
THE HINTON COMMUNITY ASSOCIATION LIMITED (REGISTERED NUMBER: 04665002) |
BALANCE SHEET - continued |
29 FEBRUARY 2024 |
These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime. |
The financial statements were approved by the Board of Trustees and authorised for issue on |
THE HINTON COMMUNITY ASSOCIATION LIMITED |
NOTES TO THE FINANCIAL STATEMENTS |
FOR THE YEAR ENDED 29 FEBRUARY 2024 |
1. | ACCOUNTING POLICIES |
BASIS OF PREPARING THE FINANCIAL STATEMENTS |
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention. |
INCOME |
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably. |
EXPENDITURE |
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. |
TANGIBLE FIXED ASSETS |
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life. |
Short leasehold | - |
Fixtures and fittings | - |
Computer equipment | - |
TAXATION |
The charity is exempt from corporation tax on its charitable activities. |
FUND ACCOUNTING |
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. |
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. |
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements. |
THE HINTON COMMUNITY ASSOCIATION LIMITED |
NOTES TO THE FINANCIAL STATEMENTS - continued |
FOR THE YEAR ENDED 29 FEBRUARY 2024 |
2. | OTHER TRADING ACTIVITIES |
2024 | 2023 |
£ | £ |
Room rental |
3. | NET INCOME/(EXPENDITURE) |
Net income/(expenditure) is stated after charging/(crediting): |
2024 | 2023 |
£ | £ |
Depreciation - owned assets |
4. | TRUSTEES' REMUNERATION AND BENEFITS |
There were no trustees' remuneration or other benefits for the year ended 29 February 2024 nor for the year ended 28 February 2023. |
TRUSTEES' EXPENSES |
There were no trustees' expenses paid for the year ended 29 February 2024 nor for the year ended 28 February 2023. |
5. | COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES |
Unrestricted |
fund |
£ |
INCOME AND ENDOWMENTS FROM |
Donations and legacies |
Other trading activities |
Total |
EXPENDITURE ON |
Charitable activities |
NET INCOME/(EXPENDITURE) | ( |
) |
RECONCILIATION OF FUNDS |
Total funds brought forward |
TOTAL FUNDS CARRIED FORWARD | 130,812 |
THE HINTON COMMUNITY ASSOCIATION LIMITED |
NOTES TO THE FINANCIAL STATEMENTS - continued |
FOR THE YEAR ENDED 29 FEBRUARY 2024 |
6. | TANGIBLE FIXED ASSETS |
Fixtures |
Short | and | Computer |
leasehold | fittings | equipment | Totals |
£ | £ | £ | £ |
COST |
At 1 March 2023 |
Additions |
At 29 February 2024 |
DEPRECIATION |
At 1 March 2023 |
Charge for year |
At 29 February 2024 |
NET BOOK VALUE |
At 29 February 2024 |
At 28 February 2023 |
7. | DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR |
2024 | 2023 |
£ | £ |
Trade debtors |
Prepayments and accrued income |
8. | CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR |
2024 | 2023 |
£ | £ |
Trade creditors |
Accrued expenses |
9. | MOVEMENT IN FUNDS |
Net |
movement | At |
At 1.3.23 | in funds | 29.2.24 |
£ | £ | £ |
Unrestricted funds |
General fund | 130,812 | 13,880 | 144,692 |
TOTAL FUNDS | 13,880 | 144,692 |
THE HINTON COMMUNITY ASSOCIATION LIMITED |
NOTES TO THE FINANCIAL STATEMENTS - continued |
FOR THE YEAR ENDED 29 FEBRUARY 2024 |
9. | MOVEMENT IN FUNDS - continued |
Net movement in funds, included in the above are as follows: |
Incoming | Resources | Movement |
resources | expended | in funds |
£ | £ | £ |
Unrestricted funds |
General fund | 87,332 | (73,452 | ) | 13,880 |
TOTAL FUNDS | ( |
) | 13,880 |
Comparatives for movement in funds |
Net |
movement | At |
At 1.3.22 | in funds | 28.2.23 |
£ | £ | £ |
Unrestricted funds |
General fund | 145,678 | (14,866 | ) | 130,812 |
TOTAL FUNDS | 145,678 | (14,866 | ) | 130,812 |
Comparative net movement in funds, included in the above are as follows: |
Incoming | Resources | Movement |
resources | expended | in funds |
£ | £ | £ |
Unrestricted funds |
General fund | 68,452 | (83,318 | ) | (14,866 | ) |
TOTAL FUNDS | 68,452 | (83,318 | ) | (14,866 | ) |
10. | RELATED PARTY DISCLOSURES |