Caseware UK (AP4) 2023.0.135 2023.0.135 Caseware UK (AP4) 2023.0.135 2023.0.135 2024-03-3117376424626872420451962677943115842024-03-31222023-04-01falsenot blank23 07799341 2023-04-01 2024-03-31 07799341 2022-04-01 2023-03-31 07799341 2024-03-31 07799341 2023-03-31 07799341 2023-04-01 07799341 2022-04-01 07799341 c:RegisteredOffice 2023-04-01 2024-03-31 07799341 d:ComputerEquipment 2023-04-01 2024-03-31 07799341 d:CurrentFinancialInstruments 2024-03-31 07799341 d:CurrentFinancialInstruments 2023-03-31 07799341 c:FRS102 2023-04-01 2024-03-31 07799341 c:IndependentExaminationCharity 2023-04-01 2024-03-31 07799341 c:PrivateLimitedCompanyLtd 2023-04-01 2024-03-31 07799341 b:Trustee1 2023-04-01 2024-03-31 07799341 b:Trustee2 2023-04-01 2024-03-31 07799341 b:Trustee3 2023-04-01 2024-03-31 07799341 b:Trustee4 2023-04-01 2024-03-31 07799341 b:Trustee5 2023-04-01 2024-03-31 07799341 b:Trustee6 2023-04-01 2024-03-31 07799341 b:Trustee8 2023-04-01 2024-03-31 07799341 b:Trustee10 2023-04-01 2024-03-31 07799341 b:Trustee11 2023-04-01 2024-03-31 07799341 b:RestrictedIncomeFunds 2023-04-01 2024-03-31 07799341 b:TotalEndowmentFunds 2023-04-01 2024-03-31 07799341 b:TotalEndowmentFunds 2022-04-01 2023-03-31 07799341 b:RestrictedIncomeFunds 2024-03-31 07799341 b:RestrictedIncomeFunds 2023-03-31 07799341 b:TotalEndowmentFunds 2024-03-31 07799341 b:TotalEndowmentFunds 2023-03-31 07799341 d:WithinOneYear 2024-03-31 07799341 d:WithinOneYear 2023-03-31 07799341 d:BetweenOneFiveYears 2024-03-31 07799341 d:BetweenOneFiveYears 2023-03-31 07799341 c:ChiefExecutive 2023-04-01 2024-03-31 07799341 b:Activity1 2023-04-01 2024-03-31 07799341 b:FundraisingEvents b:Activity1 b:TotalRestrictedIncomeFunds 2023-04-01 2024-03-31 07799341 b:FundraisingEvents b:Activity1 b:TotalRestrictedIncomeFunds 2022-04-01 2023-03-31 07799341 b:FundraisingEvents b:Activity1 b:TotalEndowmentFunds 2023-04-01 2024-03-31 07799341 b:FundraisingEvents b:Activity1 b:TotalEndowmentFunds 2022-04-01 2023-03-31 07799341 b:FundraisingEvents b:Activity1 2023-04-01 2024-03-31 07799341 b:FundraisingEvents b:Activity1 2022-04-01 2023-03-31 07799341 b:TotalUnrestrictedFunds 2024-03-31 07799341 b:TotalUnrestrictedFunds 2023-03-31 07799341 b:TotalRestrictedIncomeFunds 2024-03-31 07799341 b:TotalRestrictedIncomeFunds 2023-03-31 07799341 c:FullAccounts 2023-04-01 2024-03-31 iso4217:GBP xbrli:pure

Registered number: 07799341
Charity number: 1144965










WINCHESTER DISTRICT CITIZENS ADVICE BUREAU
(A company limited by guarantee)







UNAUDITED

TRUSTEES' REPORT AND FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 MARCH 2024

 
WINCHESTER DISTRICT CITIZENS ADVICE BUREAU
 
(A company limited by guarantee)
 

CONTENTS



Page
Reference and administrative details of the Company, its Trustees and advisers
1
Trustees' report
2 - 6
Independent examiner's report
7 - 8
Statement of financial activities
9
Balance sheet
10 - 11
Statement of cash flows
12
Notes to the financial statements
13 - 28

 
WINCHESTER DISTRICT CITIZENS ADVICE BUREAU
 
(A company limited by guarantee)
 

REFERENCE AND ADMINISTRATIVE DETAILS OF THE COMPANY, ITS TRUSTEES AND ADVISERS
FOR THE YEAR ENDED 31 MARCH 2024



Trustees
Ms. K. Bradshaw
Mrs. N. Stewart
Ms. S. F. Gooding, Chair
Ms. M. Papworth, Honarary Treasurer
Mr. T. Butt
Mr R. Wilson
Mrs. R. Luzmore
Mr A.C. Tilley
Mrs. W. Hainsworth (appointed 27 September 2023)


Company registered number
07799341

Charity registered number
1144965

Registered office
City Offices
Colebrook Street
Winchester
Hampshire
SO23 9LJ

Chief Executive Officer
Dr. Sue Campbell

Page 1

 
WINCHESTER DISTRICT CITIZENS ADVICE BUREAU
 
(A company limited by guarantee)
 
  
TRUSTEES' REPORT
FOR THE YEAR ENDED 31 MARCH 2024

The Trustees present their annual report together with the financial statements of the Company for the year 1 April 2023 to 31 March 2024The Annual report serves the purposes of both a Trustees' report and a directors' report under company law. The Trustees confirm that the Annual report and financial statements of the charitable company comply with the current statutory requirements, the requirements of the charitable company's governing document and the provisions of the Statement of Recommended Practice (SORP) applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effective 1 January 2019). 
 

Since the Company qualifies as small under section 382 of the Companies Act 2006, the Strategic report required of medium and large companies under the Companies Act 2006 (Strategic Report and Directors' Report) Regulations 2013 has been omitted.
 

Objectives and activities
 

a. Policies and objectives
 

The company's objectives are to promote any charitable purpose for the public benefit by the advancement of education, the protection and preservation of health and the relief of poverty, sickness and distress in particular, but without limitation, for the benefit of the community in Winchester District.
 
The company provides free, independent, confidential and impartial advice to everyone on their rights and responsibilities.  It values diversity, promotes equality and challenges discrimination.  
The service aims: 
• to provide the advice people need for the problems they face 
• to improve the policies and practices that affect people’s lives
This is achieved through highly trained volunteers from all walks of life giving free, confidential, impartial and independent advice to the local community. The volunteer team is managed by a small team of experienced staff.
 

In setting objectives and planning for activities, the Trustees have given due consideration to general guidance published by the Charity Commission relating to public benefit, including the guidance 'Public benefit: running a charity (PB2)'.
 

b. Main activities undertaken to further the Company's purposes for the public benefit
 

The Trustees have referred to the Charity Commission general guidance on public benefit when reviewing the company’s objectivities and planning future activities.  Whilst there is an inherent geographical restriction in place encompassing the local government area covered by Winchester City Council, it is considered there are no restrictions to any individual within that community in either seeking or being provided with help by the company. 
 

Achievements and performance
 

Page 2

 
WINCHESTER DISTRICT CITIZENS ADVICE BUREAU
 
(A company limited by guarantee)
 
Achievements and performance (continued)

a. Review of activities
 

The objectives and aims are reviewed each year in the light of what has been achieved in the previous 12 months. The review looks at the success of each activity and the benefits they have provided to the people the company exists to help. The review assists the directors in maintaining focus on the company’s stated purpose.  The Trustees are satisfied with the achievements in the period under review.  The company has to provide services within the financial limitations set by local government, and the Trustees are satisfied they have been utilised in an effective and efficient manner. 
As ever, 2023/24 has been incredibly busy for the company's service. With the cost-of-living crisis far from over, demand for advice continued to grow and the company helped more people, and dealt with more advice issues, than in the previous year.
The company helped nearly 6,000 people with 18,000 issues, and the advice team secured record financial outcomes for Winchester District residents of around £2.5m.
Other significant achievements included engaging with over 1,200 people through the expansion of outreach work – opening up the advice service to those who may otherwise have struggled to access help.
Volunteer capacity increased to its highest level (worth an estimated £200k), and the company successfully migrated to a cloud-based IT system and moved its satellite advice hub from Bishops Waltham to Wickham Community Centre.
The biggest demand for advice this year has been support with Personal Independence Payment, a disability benefit that many claimants are facing problems with.
The company continued to support people with more than double the number of energy issues than before the effects of the cost-of-living crisis took hold.
Other key support this year included:
- Over 700 people assisted to manage their debt
- Over 500 people with a disability or long-term health condition supported to understand and access their benefits entitlement
- At least two people a week facing homelessness provided with housing and related advice
- Increased crisis support (nearly 300 food bank referrals and over 400 energy vouchers provided)
 

Financial review
 

Page 3

 
WINCHESTER DISTRICT CITIZENS ADVICE BUREAU
 
(A company limited by guarantee)
 
a. Review of the financial position
 

The financial statements cover the company's operations for the year ended 31 March 2024. The Trustees are satisfied that the company achieved its objectives during this period within the resources made available to it. It had been anticipated that the company would incur a deficit this year requiring it to draw on its reserves built up in previous periods. In addition, the Trustees authorised a move of premises from Bishops Waltham to Wickham utilising the Premises Fund of £10,000.
However the cost of living crisis resulted in additional funds being made available by government sources to provide additional services during the year ended 31 March 2024. As a result, the financial statements show an unrestricted funds surplus for the year of £13,668 (surplus of £7,460 for 2022/23) and a restricted funds deficit for the year of £5,792 (deficit of £2,346 for 2022/23), making an overall surplus of £7,876 (deficit of £9,806 for 2022/23).
It should be noted that £10,000 has been transferred from the Premises Fund following the move to Wickham in the year and £22,500 has been transferred from the Enhanced Capacity reserve to meet the costs of providing support for cost of living issues. A new Project Bridging Fund of £50,000 (incorporating the previously held Succession Planning fund of £20,000) has been created to help support services should alternative project or core income be required.
Consequently, the overall general fund movement was an increase of £16,168. At the start of the year the unrestricted funds (excluding designated funds) amounted to £129,813, which represented approximately four and a half months of core expenditure. This figure was in line with the company's stated policy of between three and six months and allowed for a deficit to be run this financial year. These funds totalled £145,981 as at 31 March 2024 and this continued to represent approximately four and a half months of core expenditure.
 

b. Reserves policy
 

The cumulative unrestricted funds (excluding designated funds) were £145,981 as at 31 March 2024 (£129,813 ,as at 31 March 2023).  The trustees have determined that the company should retain unrestricted reserves (excluding designated funds), which at a minimum cover:
• The previous 3-6 months of gross expenditure, plus the
• book value of fixed assets less any realisable value 
This policy is principally to enable the service to:
• continue operations whilst awaiting the receipt of grants 
• pay contractual liabilities in the event that grants were discontinued or significantly reduced, whilst                                 services were realigned to new levels of income 
• recover the potential loss on fixed investments in the event where continued funding was withdrawn  
• identify any unrestricted surplus to reinvest in the service  
 

c. Going concern
 

After making appropriate enquiries, the Trustees have a reasonable expectation that the Company has adequate resources to continue in operational existence for the foreseeable future. For this reason, they continue to adopt the going concern basis in preparing the financial statements. Further details regarding the adoption of the going concern basis can be found in the accounting policies.
 

d. Pension schemes
 

The company provides a defined contribution scheme which is available to full-time and part-time permanent employees.
 

Structure, governance and management
 

Page 4

 
WINCHESTER DISTRICT CITIZENS ADVICE BUREAU
 
(A company limited by guarantee)
 
Structure, governance and management (continued)

a. Constitution
 

Winchester District Citizens Advice Bureau is a company limited by guarantee and a registered charity governed by its memorandum and articles of association.  It was incorporated on 6 October 2011 and took over the assets, liabilities and reserves of Winchester Citizens Advice Bureau and Bishop's Waltham and Meon Valley Citizens Advice Bureau on 1 February 2012. Whilst the registered name is Winchester District Citizens Advice Bureau, it operates as Citizens Advice Winchester District (CAWD). The principal object of the company is to provide services as described in the Policies and Objectives section on Page 2.     
 

b. Methods of appointment or election of Trustees
 

All of the Trustees provide their time and skills voluntarily. When a vacancy arises a replacement Trustee is sought who can add to the Board’s overall skill base.  All Trustees are appointed via approval at the regular board meetings and formally appointed as directors at the Annual General Meeting.
 

c. Organisational structure and decision-making policies
 

A Trustee Board manages the company, which is independent of both management and volunteers.  The Chief Executive attends but is not a member of the Trustee Board.  
The Chief Executive and Core Management Team (CMT) have responsibility for the day to day operational management of the company's offices, including individual supervision of the staff and volunteers and also ensuring they continue to develop their skills and working practices in line with good practice.  The company is heavily reliant on the time and support provided by volunteers to be able to meet its aims and objectives. 
 

d. Financial risk management
 

The Trustees have considered the major risks to which the charity could be exposed and have reviewed the systems established to mitigate them.  They are not aware of any irregularities, fraud involving management, employees or volunteers, or of any instance of actual or possible non-compliance with laws, regulations, contracts or agreements that might result in the charity suffering significant penalties or other loss.
 

Plans for future periods
 

In 2023 a new 3 year strategy was approved by the trustees, for the period April 2023 to March 2026. The company continues to be ambitious about continual improvement across all areas of the organisation, however the strategic objectives set out the areas that we will particularly focus on developing over the coming three years. These are to:
 
1.     Develop our outreach and partnership working 
2.     Develop our use of technology 
3.     Develop a more flexible, cost-effective structure and operating model 
4.     Ensure we remain a strong, sustainable, high-performing and well-regarded organisation. 
The management team develop an annual business detailing how these objectives will be progressed during the year, and progress is monitored quarterly at trustee meetings.
 

Members' liability
 

The Members of the Company guarantee to contribute an amount not exceeding £1 to the assets of the Company in the event of winding up.
 

Page 5

 
WINCHESTER DISTRICT CITIZENS ADVICE BUREAU
 
(A company limited by guarantee)
 
Statement of Trustees' responsibilities
 

The Trustees (who are also the directors of the Company for the purposes of company law) are responsible for preparing the Trustees' report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).


Company law requires the Trustees to prepare financial statements for each financial year. Under company law, the Trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the Company and of its incoming resources and application of resources, including its income and expenditure, for that period. In preparing these financial statements, the Trustees are required to:

select suitable accounting policies and then apply them consistently;
observe the methods and principles of the Charities SORP (FRS 102);
make judgments and accounting estimates that are reasonable and prudent;
state whether applicable UK Accounting Standards (FRS 102) have been followed, subject to any material departures disclosed and explained in the financial statements;
prepare the financial statements on the going concern basis unless it is inappropriate to presume that the Company will continue in business.


The Trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the Company's transactions and disclose with reasonable accuracy at any time the financial position of the Company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the Company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.


 

Approved by order of the members of the board of Trustees on 25 September 2024 and signed on their behalf by: 
 




................................................
Ms. S. F. Gooding



................................................
Ms. M. Papworth
Page 6

 
WINCHESTER DISTRICT CITIZENS ADVICE BUREAU

(A company limited by guarantee)
 
 
 
INDEPENDENT EXAMINER'S REPORT
FOR THE YEAR ENDED 31 MARCH 2024

Independent examiner's report to the Trustees of Winchester District Citizens Advice Bureau ('the Company')

 
I report to the charity Trustees on my examination of the accounts of the Company for the year ended 31 March 2024.


Responsibilities and basis of report


As the Trustees of the Company (and its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').


Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the Company's accounts carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.


Independent examiner's statement


Since the Company's gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of the Institute of Chartered Accountants of England and Wales (ICAEW), which is one of the listed bodies.


I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:


1.
accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or

2.
the accounts do not accord with those records; or

3.
the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair' view which is not a matter considered as part of an independent examination; or

4.
the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)].



I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.


This report is made solely to the Company's Trustees, as a body, in accordance with Part 4 of the Charities (Accounts and Reports) Regulations 2008My work has been undertaken so that I might state to the Company's Trustees those matters I am required to state to them in an Independent examiner's report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the Company and the Company's Trustees as a body, for my work or for this report.





Signed:      Dated: 

 
Page 7

 
WINCHESTER DISTRICT CITIZENS ADVICE BUREAU

(A company limited by guarantee)
 
 
 
INDEPENDENT EXAMINER'S REPORT (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2024

Mr P.M. Ward     ACA

 
J&S Accountants Limited
6 Northlands Road
Southampton
Hampshire
SO15 2LF
Page 8

 
WINCHESTER DISTRICT CITIZENS ADVICE BUREAU
 
(A company limited by guarantee)

 
 
STATEMENT OF FINANCIAL ACTIVITIES (INCORPORATING INCOME AND EXPENDITURE ACCOUNT)
FOR THE YEAR ENDED 31 MARCH 2024


Restricted funds
2024
Unrestricted funds
2024
Total
funds
2024
Total
funds
2023
Note
        £
        £
        £
        £

Income from:







Core Grant

3

-

195,000

195,000

195,000
 
Other trading activities

4

236,808

89,258

326,066

276,516
 
Investments

5

-

2,896

2,896

684
 
Total income
236,808
287,154
523,962
472,200
Expenditure on:







Raising funds

6

-

27,000

27,000

25,000
 
Charitable activities

7

242,600

246,486

489,086

457,006
 
Total expenditure
242,600
273,486
516,086
482,006

Net movement in funds
  
(5,792)
13,668
7,876
(9,806)

Reconciliation of funds:

  





Total funds brought forward

  

5,792

212,313

218,105

227,911
 
Net movement in funds

  

(5,792)

13,668

7,876

(9,806)
 
Total funds carried forward
  
-
225,981
225,981
218,105

The Statement of financial activities includes all gains and losses recognised in the year.

The notes on pages 13 to 28 form part of these financial statements.

Page 9

 
WINCHESTER DISTRICT CITIZENS ADVICE BUREAU
 
(A company limited by guarantee)
REGISTERED NUMBER: 07799341

 
 
BALANCE SHEET
AS AT 31 MARCH 2024


2024
2023
Note
£
£

Fixed assets
  

  
-
-

Current assets
  

Debtors
 12 
26,013
26,683

Cash at bank and in hand
  
254,738
251,810

  
280,751
278,493

Creditors: amounts falling due within one year
 13 
(54,770)
(60,388)

Net current assets 
  
 
 
225,981
 
 
218,105

Total assets less current liabilities
  
225,981
218,105

Net assets excluding pension asset 
  
225,981
218,105

Total net assets 
  
225,981
218,105


Charity funds
  

Restricted funds
 15 
-
5,792

Unrestricted funds
 15 
225,981
212,313

Total funds
  
225,981
218,105

The Company was entitled to exemption from audit under section 477 of the Companies Act 2006.

The members have not required the company to obtain an audit for the year in question in accordance with section 476 of Companies Act 2006.

The Trustees acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and preparation of financial statements.

The financial statements have been prepared in accordance with the provisions applicable to entities subject to the small companies regime.

The financial statements were approved and authorised for issue by the Trustees on 25 September 2024 and signed on their behalf by:

Page 10

 
WINCHESTER DISTRICT CITIZENS ADVICE BUREAU
 
(A company limited by guarantee)
REGISTERED NUMBER: 07799341

 
 
BALANCE SHEET (CONTINUED)
AS AT 31 MARCH 2024




Ms. S. F. Gooding



Ms. M. Papworth

The notes on pages 13 to 28 form part of these financial statements.

Page 11

 
WINCHESTER DISTRICT CITIZENS ADVICE BUREAU
 
(A company limited by guarantee)

 
 
STATEMENT OF CASH FLOWS
FOR THE YEAR ENDED 31 MARCH 2024

2024
2023
£
£

Cash flows from operating activities

Net cash used in operating activities

2,928
10,306

Cash flows from investing activities

Net cash provided by investing activities

-
-

Cash flows from financing activities

Net cash provided by financing activities

-
-

Change in cash and cash equivalents in the year
 
2,928
 
10,306

Cash and cash equivalents at the beginning of the year
251,810
241,504

Cash and cash equivalents at the end of the year
254,738
251,810

The notes on pages 13 to 28 form part of these financial statements

Page 12

 
WINCHESTER DISTRICT CITIZENS ADVICE BUREAU

(A company limited by guarantee)
 
 
 
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2024

1.


General information

The entity is a private company limited by guarantee. The members of the company are the Trustees named on page 1. In the event of the company being wound up, the liability in respect of the guarantee is limited to £1 per member of the company. The company was incorporated in England and Wales, and the Registered Office is located at City Offices, Colebrook Street, Winchester, Hampshire, SO23 9LJ.


2.Accounting policies

  
2.1

Basis of preparation of financial statements

The financial statements have been prepared in accordance with the Charities SORP (FRS 102) - Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.

Winchester District Citizens Advice Bureau meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy.

  
2.2

Income

All income is recognised once the Company has entitlement to the income, it is probable that the income will be received and the amount of income receivable can be measured reliably.

Grants are included in the Statement of financial activities on a receivable basis. The balance of income received for specific purposes but not expended during the period is shown in the relevant funds on the Balance sheet. Where income is received in advance of entitlement of receipt, its recognition is deferred and included in creditors as deferred income. Where entitlement occurs before income is received, the income is accrued.

Income tax recoverable in relation to investment income is recognised at the time the investment income is receivable.

  
2.3

Expenditure

Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset’s use.

Expenditure on raising funds includes all expenditure incurred by the Company to raise funds for its charitable purposes and includes costs of all fundraising activities events and non-charitable trading.

Expenditure on charitable activities is incurred on directly undertaking the activities which further the Company's objectives, as well as any associated support costs.

Page 13

 
WINCHESTER DISTRICT CITIZENS ADVICE BUREAU

(A company limited by guarantee)
 
 
 
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2024

2.Accounting policies (continued)

2.3

Expenditure (continued)

All expenditure is inclusive of irrecoverable VAT.

  
2.4

Government grants

Government grants relating to tangible fixed assets are treated as deferred income and released to the Statement of financial activities over the expected useful lives of the assets concerned. Other grants are credited to the Statement of financial activities as the related expenditure is incurred.

  
2.5

Interest receivable

Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the Company; this is normally upon notification of the interest paid or payable by the institution with whom the funds are deposited.

 
2.6

Tangible fixed assets and depreciation

Tangible fixed assets costing £1000 or more are capitalised and recognised when future economic benefits are probable and the cost or value of the asset can be measured reliably. 

Tangible fixed assets are initially recognised at cost. After recognition, under the cost model, tangible fixed assets are measured at cost less accumulated depreciation and any accumulated impairment losses. All costs incurred to bring a tangible fixed asset into its intended working condition should be included in the measurement of cost.

Depreciation is charged so as to allocate the cost of tangible fixed assets less their residual value over their estimated useful lives, using the straight-line method.

Depreciation is provided on the following basis:

Computer equipment
-
25%

  
2.7

Debtors

Trade and other debtors are recognised at the settlement amount after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.

  
2.8

Cash at bank and in hand

Cash at bank and in hand includes cash and short-term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.

Page 14

 
WINCHESTER DISTRICT CITIZENS ADVICE BUREAU

(A company limited by guarantee)
 
 
 
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2024

2.Accounting policies (continued)


2.9

Liabilities and provisions

Liabilities are recognised when there is an obligation at the Balance sheet date as a result of a past event, it is probable that a transfer of economic benefit will be required in settlement, and the amount of the settlement can be estimated reliably.

Liabilities are recognised at the amount that the Company anticipates it will pay to settle the debt or the amount it has received as advanced payments for the goods or services it must provide.

Provisions are measured at the best estimate of the amounts required to settle the obligation. Where the effect of the time value of money is material, the provision is based on the present value of those amounts, discounted at the pre-tax discount rate that reflects the risks specific to the liability. The unwinding of the discount is recognised in the Statement of financial activities as a finance cost.

  
2.10

Financial instruments

The Company only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently measured at amortised cost using the effective interest method.

  
2.11

Fund accounting

General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the Company and which have not been designated for other purposes.

Designated funds comprise unrestricted funds that have been set aside by the Trustees for particular purposes. The aim and use of each designated fund is set out in the notes to the financial statements.

Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the Company for particular purposes. The costs of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements.

Investment income, gains and losses are allocated to the appropriate fund.


3.

Income from grants and donations



Unrestricted funds
2024
Total
funds
2024
        £
        £
 


Core Grant- Winchester City Council

195,000

195,000


Page 15

 
WINCHESTER DISTRICT CITIZENS ADVICE BUREAU

(A company limited by guarantee)
 
 
 
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2024

3.Income from grants and donations (continued)



Unrestricted funds
2023
Total
funds
2023
        £
        £


Core Grant- Winchester City Council

195,000

195,000



4.

Income from other trading activities

Income from fundraising events




Restricted funds
2024
Unrestricted funds
2024
Total
funds
2024
        £
        £
        £




Grants, donations and fundraising

236,808

89,258

326,066





Restricted funds
2023
Unrestricted funds
2023
Total
funds
2023
        £
        £
        £




Grants, donations and fundraising

203,079

73,437

276,516



5.

Investment income



Unrestricted funds
2024
Total
funds
2024
        £
        £



Bank interest receivable

2,896

2,896


Page 16

 
WINCHESTER DISTRICT CITIZENS ADVICE BUREAU

(A company limited by guarantee)
 
 
 
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2024

5.Investment income (continued)



Unrestricted funds
2023
Total
funds
2023
        £
        £



Bank interest receivable

684

684



6.

Expenditure on raising funds

Costs of raising voluntary income



Unrestricted funds
2024
Total
funds
2024
        £
        £



Costs of raising voluntary income - wages and salaries

27,000

27,000


Page 17

 
WINCHESTER DISTRICT CITIZENS ADVICE BUREAU

(A company limited by guarantee)
 
 
 
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2024

6.Expenditure on raising funds (continued)

Costs of raising voluntary income (continued)



Unrestricted funds
2023
Total
funds
2023
        £
        £



Costs of raising voluntary income - wages and salaries

25,000

25,000









7.

Analysis of expenditure on charitable activities


Summary by fund type




Restricted funds
2024
Unrestricted funds
2024
Total
2024
        £
        £
        £




Charitable activities

242,600

246,486

489,086





Restricted funds
2023
Unrestricted funds
2023
Total
2023
        £
        £
        £




Charitable activities

203,079

253,927

457,006



8.

Analysis of expenditure by activities



Support costs
2024
Total
funds
2024
        £
        £



Charitable activities

489,086

489,086

Page 18

 
WINCHESTER DISTRICT CITIZENS ADVICE BUREAU

(A company limited by guarantee)
 
 
 
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2024

8.Analysis of expenditure by activities (continued)





Support costs
2023
Total
funds
2023
        £
        £



Charitable activities

457,006

457,006




9.

Independent examiner's remuneration

2024
2023
£
£

Fees payable to the Company's independent examiner for the independent examination of the Company's annual accounts
450
420

Fees payable to the Company's independent examiner in respect of:

All other services not included above
300
300


10.



Staff costs


2024
2023
£
£


Wages and salaries
378,758
345,269

Social security costs
20,950
15,993

Contribution to defined contribution pension schemes
16,806
13,390

416,514
374,652

The average number of persons employed by the Company during the year was as follows:


2024
2023

No.
No.


Staff
23
22

Page 19

 
WINCHESTER DISTRICT CITIZENS ADVICE BUREAU

(A company limited by guarantee)
 
 
 
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2024

10.Staff costs (continued)

The average headcount expressed as full-time equivalents was:


2024
2023

No.
No.


Staff
12
12

No employee received remuneration amounting to more than £60,000 in either year.





11.


Trustees' remuneration and expenses

During the year, no Trustees received any remuneration or other benefits (2023 - £NIL).

During the year ended 31 March 2024, no Trustee expenses have been incurred (2023 - £NIL).


12.



Debtors


2024
2023
£
£


Due within one year

Other debtors
195
-

Prepayments and accrued income
25,818
26,683

26,013
26,683


13.



Creditors: Amounts falling due within one year


2024
2023
£
£


Trade creditors
9,325
-

Accruals and deferred income
45,445
60,388

54,770
60,388

Page 20

 
WINCHESTER DISTRICT CITIZENS ADVICE BUREAU

(A company limited by guarantee)
 
 
 
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2024

14.



Financial instruments


2024
2023
£
£

Financial assets

Financial assets measured at fair value through income and expenditure
254,738
251,810


Financial assets measured at fair value through income and expenditure comprise cash at bank.

Page 21

 
WINCHESTER DISTRICT CITIZENS ADVICE BUREAU

(A company limited by guarantee)
 
 
 
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2024

15.

Statement of funds


Statement of funds - current year

Balance at 1 April 2023
£
Income
£
Expenditure
£
Transfers in/out
£
Balance at 31 March 2024
£

Unrestricted funds






Designated funds







Premises Fund

10,000

-

-

(10,000)

-
 
Information Technology Fund

20,000

-

-

-

20,000
 
Redundancy Provision Fund

10,000

-

-

-

10,000
 
Succession Planning Fund

20,000

-

-

(20,000)

-
 
Enhanced Capacity Fund

22,500

-

-

(22,500)

-
 
Project Bridging Fund

-

-

-

50,000

50,000
 



82,500
-
-
(2,500)
80,000

General funds







General Funds

129,813

287,154

(273,486)

2,500

145,981
 
Total Unrestricted funds




212,313

287,154

(273,486)

-

225,981

Restricted funds







Alresford Outreach

2,674

-

(2,674)

-

-
 
Client Emergency Fund

580

-

(580)

-

-
 
Demead Outreach

2,482

-

(2,482)

-

-
 
Wickham Outreach

56

-

(56)

-

-
 
MacMillan

-

5,094

(5,094)

-

-
 
WCC Cost of Living

-

41,053

(41,053)

-

-
 
National Lottery Cost of Living

-

55,301

(55,301)

-

-
 
WCC Inc Max

-

39,954

(39,954)

-

-
 
WCC Money Advice

-

30,000

(30,000)

-

-
 
Home and Well

-

32,991

(32,991)

-

-
 
Mental Health and Advice

-

32,415

(32,415)

-

-
 



5,792
236,808
(242,600)
-
-

Page 22

 
WINCHESTER DISTRICT CITIZENS ADVICE BUREAU

(A company limited by guarantee)
 
 
 
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2024

15.

Statement of funds (continued)

Total of funds


218,105
523,962
(516,086)
-
225,981

Page 23

 
WINCHESTER DISTRICT CITIZENS ADVICE BUREAU

(A company limited by guarantee)
 
 
 
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2024

15.

Statement of funds (continued)



Statement of funds - prior year

Balance at
1 April 2022
£
Income
£
Expenditure
£
Transfers in/out
£
Balance at
31 March 2023
£

Unrestricted funds






Designated funds







Premises Fund

10,000

-

-

-

10,000
 
Information Technology Fund

40,000

-

-

(20,000)

20,000
 
Redundancy Provision Fund

10,000

-

-

-

10,000
 
Succession Planning Fund

20,000

-

-

-

20,000
 
Enhanced Capacity Fund

12,500

-

-

10,000

22,500
 



92,500
-
-
(10,000)
82,500

General funds







General Funds

127,273

269,121

(278,927)

12,346

129,813
 
Total Unrestricted funds




219,773

269,121

(278,927)

2,346

212,313


Restricted funds







Alresford Outreach

2,674

-

-

-

2,674
 
Client Emergency Fund

580

-

-

-

580
 
Demead Outreach

2,482

-

-

-

2,482
 
Wickham Outreach

56

-

-

-

56
 
MacMillan

-

18,731

(18,731)

-

-
 
WCC Cost of Living

-

43,500

(43,500)

-

-
 
National Lottery Cost of Living

-

5,000

(5,000)

-

-
 
WCC Inc Max

-

30,000

(30,000)

-

-
 
WCC Money Advice

-

35,490

(35,490)

-

-
 
Home and Well

-

26,466

(26,466)

-

-
 
Reaching People Together

-

20,782

(20,782)

-

-
 
NHS

-

23,110

(23,110)

-

-
 
Capital Equipment

2,346

-

-

(2,346)

-
 
Page 24

 
WINCHESTER DISTRICT CITIZENS ADVICE BUREAU

(A company limited by guarantee)
 
 
 
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2024

15.

Statement of funds (continued)



Statement of funds - prior year (continued)

Balance at
1 April 2022
£
Income
£
Expenditure
£
Transfers in/out
£
Balance at
31 March 2023
£




8,138
203,079
(203,079)
(2,346)
5,792


Total of funds


227,911
472,200
(482,006)
-
218,105


16.

Summary of funds


Summary of funds - current year

Balance at 1 April 2023
£
 
Income
£
 
Expenditure
£
 
Transfers in/out
£
 
Balance at 31 March 2024
£
 
Designated funds

82,500

-

-

(2,500)

80,000
 
General funds

129,813

287,154

(273,486)

2,500

145,981
 
Restricted funds

5,792

236,808

(242,600)

-

-
 


218,105
523,962
(516,086)
-
225,981


Summary of funds - prior year

Balance at
1 April 2022
£
 
Income
£
 
Expenditure
£
 
Transfers in/out
£
 
Balance at
31 March 2023
£
 
Designated funds

92,500

-

-

(10,000)

82,500
 
General funds

127,273

269,121

(278,927)

12,346

129,813
 
Restricted funds

8,138

203,079

(203,079)

(2,346)

5,792
 


227,911
472,200
(482,006)
-
218,105

Page 25

 
WINCHESTER DISTRICT CITIZENS ADVICE BUREAU

(A company limited by guarantee)
 
 
 
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2024

17.

Analysis of net assets between funds

Analysis of net assets between funds - current period

Unrestricted funds
2024
Total
funds
2024
        £
        £


Current assets

280,751

280,751

Creditors due within one year

(54,770)

(54,770)

Total 


225,981
225,981



Analysis of net assets between funds - prior period

Restricted funds
2023
Unrestricted funds
2023
Total
funds
2023
        £
        £
        £



Current assets

5,792

272,701

278,493

Creditors due within one year

-

(60,388)

(60,388)

Total 

5,792
212,313
218,105


18.



Reconciliation of net movement in funds to net cash flow from operating activities


2024
2023
£
£

Net income/expenditure for the period (as per Statement of Financial Activities)



7,876

(9,806)

Adjustments for:

Decrease in debtors
670
2,495

Increase/(decrease) in creditors
(5,618)
17,617

Net cash provided by operating activities
2,928
10,306


Page 26

 
WINCHESTER DISTRICT CITIZENS ADVICE BUREAU

(A company limited by guarantee)
 
 
 
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2024

19.



Analysis of cash and cash equivalents


2024
2023
£
£

Notice deposits (less than 3 months)
254,738
251,810

Total cash and cash equivalents
254,738
251,810


20.



Analysis of changes in net debt





At 1 April 2023
Cash flows
At 31 March 2024
£
£

£

Cash at bank and in hand

251,810

2,928

254,738


251,810
2,928
254,738


21.


Operating lease commitments

At 31 March 2024 the Company had commitments to make future minimum lease payments under non-cancellable operating leases as follows:

2024
2023
£
£


Not later than 1 year
20,877
-

Later than 1 year and not later than 5 years
3,333
-

24,210
-




22.


Related party transactions


The Company has not entered into any related party transaction during the year, nor are there any outstanding balances owing between related parties and the Company at 31 March 2024.

Page 27

 
WINCHESTER DISTRICT CITIZENS ADVICE BUREAU

(A company limited by guarantee)
 
 
 
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2024

23.


Designated funds

The company moved to new premises in Wickham during the year and used the Premises Fund of £10,000 to pay for the relocation.
The Information Technology Fund was set up to ensure there was money available to fund
necessary information technology improvements. The Trustees are satisfied there is still a need for this fund of £20,000.
The company runs a number of projects which are at risk of the funding being ended. In addition future Core funding is uncertain. In the event of a reduction in funding the company would be liable for
redundancy payments. The Trustees therefore consider it prudent to maintain the Redundancy Provision Fund of £10,000 to cover this contingency.
Recruitment and retention of sufficiently experienced and expert staff is difficult in a small specialist
Organisation and funding for Core services and specialist projects can be uncertain. With this in mind the Trustees have set up a Project Bridging Fund of £50,000 (this incorporates the existing Succession Planning Fund of £20,000). This can be drawn upon in future years to continue running services while seeking alternative funding sources.
During the year the Enhanced Capacity Fund of £22,500 was utilised as planned to meet the increased demand for support with cost-of-living issues.
The Trustees will keep these funds under regular review.


24.


Restricted funds

Outreach - funds are received from local parish councils and other organisations to support the provision of outreach advice in district-wide locations.
Citizens Advice Hampshire in partnership with Macmillan Cancer Support - funding is allocated to the
service to provide advice to those affected by cancer.
WCC Money Advice and WCC Inc Max - these are commissioned projects with funding from Winchester City Council to provide advice to referred tenants who are in, or at risk of, rent arrears.
Mental Health & Advice - working in an acute mental health unit, seeks to address underlying advice
needs for residents, assisting them on their mental health recovery and return home.
Home & Well - funded via Citizens Advice Hampshire and seeks to support vulnerable people to live
safely and independently in their homes, particularly those who are leaving hospital.
WCC Cost of Living – funding from Winchester city Council to increase capacity to meet the increased demand for support with cost-of-living issues.
Cost of Living - funding from national government, distributed by The National Lottery, to continue increased capacity to meet the ongoing demand for support with cost-of-living issues.

Page 28