Registered number: SC307393
Charity number: SC032721
TAYSIDE HEALTHCARE ARTS TRUST
(A company limited by guarantee)
UNAUDITED
TRUSTEES' REPORT AND FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2024
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TAYSIDE HEALTHCARE ARTS TRUST
(A company limited by guarantee)
CONTENTS
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Reference and administrative details of the Company, its Trustees and advisers
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Independent examiner's report
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Statement of financial activities
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Notes to the financial statements
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TAYSIDE HEALTHCARE ARTS TRUST
(A company limited by guarantee)
REFERENCE AND ADMINISTRATIVE DETAILS OF THE COMPANY, ITS TRUSTEES AND ADVISERS
FOR THE YEAR ENDED 31 MARCH 2024
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Janice Torbet (resigned 15 November 2023)
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Sharon Neilson (appointed 13 June 2023)
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Company registered number
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Charity registered number
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Ardler Clinic
Turnberry Avenue
Ardler
Dundee
DD2 3TP
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EQ Accountants Limited
Chartered Accountants
Westby
64 West High Street
Forfar
Angus
DD8 1BJ
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TAYSIDE HEALTHCARE ARTS TRUST
(A company limited by guarantee)
TRUSTEES' REPORT
FOR THE YEAR ENDED 31 MARCH 2024
The Trustees present their annual report together with the financial statements of the Tayside Healthcare Arts Trust for the 1 April 2023 to 31 March 2024. The Annual report serves the purposes of both a Trustees' report and a directors' report under company law. The Trustees confirm that the Annual report and financial statements of the charitable company comply with the current statutory requirements, the requirements of the charitable company's governing document and the provisions of the Statement of Recommended Practice (SORP) applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effective 1 January 2019).
Since the Company qualifies as small under section 382 of the Companies Act 2006, the Strategic report required of medium and large companies under the Companies Act 2006 (Strategic Report and Directors' Report) Regulations 2013 has been omitted.
Objectives and activities
a. Policies and objectives
Primarily to benefit, through the arts, the health and wellbeing of persons in hospital and in care homes, day care centres, local halls and other community based venues. Also, to promote quality health and social care environments and to research and promote the development of arts in health and social care.
Achievements and performance
a. Main achievements of the Company
Our main funded projects/partnerships continued and concluded with the 3 years funding from The National Lottery Community Fund to provide Creative engagement for those with Long Term Conditions across Tayside. NHS Tayside and The Gannochy Trust have also provided partnership funding into this substantial and exciting project. Due to the impacts of the Covid 19, the National Lottery were kind enough to grant a 6 months extension to the original timescale.
Although the restrictions on face to face contact caused by the Covid 19 pandemic have largely ceased, some client groups continue to require a level of distancing but despite this the Trust has continued to be heavily involved in several projects designed to bring involvement in the arts to Tayside patients in line with our stated objectives. Projects directly accounted for within the Trust’s accounts were carried out across Tayside with our ongoing work with Long Term Conditions and also saw the completion of our work with Crieff Cottage Hospital.
The Trust has been able to retain the services of its Development Officer thanks to recurring funding from the Dundee Health and Social Care Partnership Voluntary sector Grant of £10,000 per annum. The Trust will continue to work to secure additional recurring funding to support this vital role.
The Trust continues to provide expertise, facilitation and information to all areas of healthcare within Tayside.
Fundraising efforts including an Arts exhibition at the Meffan Gallery in Forfar, sponsorship for the Kiltwalk and generous donations from participants in our projects and their families has resulted in over £6k being raised for the Trust and we are grateful to the William Sword Trust for a donation of £2.5k
With the completion of the National Lottery funding the Trust has been actively involved in seeking new partnerships and is working with Creative Scotland, The Gannochy Trust, The NHS Tayside Charitable Foundation and others to secure funding to enable the continuation of our work.
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TAYSIDE HEALTHCARE ARTS TRUST
(A company limited by guarantee)
Financial review
a. Going concern
After making appropriate enquiries, the Trustees have a reasonable expectation that the Company has adequate resources to continue in operational existence for the foreseeable future. For this reason, they continue to adopt the going concern basis in preparing the financial statements. Further details regarding the adoption of the going concern basis can be found in the accounting policies.
b. Reserves policy
It is the policy of the charity that unrestricted funds which have not been designated for a specific use should be maintained at a minimum level of between three and six month’s expenditure. The actual level of reserves held is £60,491 which exceeds the required amount, however the trustees consider that reserves at this level will ensure that, in the event of a significant drop in funding, they will be able to continue the charity’s current activities while consideration is given to ways in which additional funds may be raised.
Structure, governance and management
a. Constitution
Tayside Healthcare Arts Trust is a company limited by guarantee and was incorporated on 23 August 2006. The charitable company is governed by its articles of association and constitution.
b. Methods of appointment or election of Trustees
All trustees are appointed or reappointed by the current trustees at any Board meeting or at the AGM which is held in November of each year. Induction takes the form of informal meetings with the Chair and/or Secretary prior to the potential Trustee attending a Board meeting as a guest. Further information/training is imparted at scheduled Board meetings following appointment.
c. Financial risk management
The Trustees have assessed the major risks to which the charity is exposed, and are satisfied that systems are in place to mitigate exposure to the major risks.
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TAYSIDE HEALTHCARE ARTS TRUST
(A company limited by guarantee)
Statement of Trustees' responsibilities
The Trustees (who are also the directors of the Company for the purposes of company law) are responsible for preparing the Trustees' report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
Company law requires the Trustees to prepare financial statements for each financial . Under company law, the Trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the Company and of its incoming resources and application of resources, including its income and expenditure, for that period. In preparing these financial statements, the Trustees are required to:
∙select suitable accounting policies and then apply them consistently;
∙observe the methods and principles of the Charities SORP (FRS 102);
∙make judgments and accounting estimates that are reasonable and prudent;
∙state whether applicable UK Accounting Standards (FRS 102) have been followed, subject to any material departures disclosed and explained in the financial statements;
∙prepare the financial statements on the going concern basis unless it is inappropriate to presume that the Company will continue in business.
The Trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the Company's transactions and disclose with reasonable accuracy at any time the financial position of the Company and enable them to ensure that the financial statements comply with the Companies Act 2006, the Charities and Trustee Investment (Scotland) Act 2005 and the Charities Accounts (Scotland) Regulations 2006 (as amended). They are also responsible for safeguarding the assets of the Company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approved by order of the members of the board of Trustees on 27 November 2024 and signed on their behalf by:
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TAYSIDE HEALTHCARE ARTS TRUST
(A company limited by guarantee)
INDEPENDENT EXAMINER'S REPORT
FOR THE YEAR ENDED 31 MARCH 2024
Independent examiner's report to the Trustees of Tayside Healthcare Arts Trust
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I report on the accounts of the company for the year ended 31 March 2024 which are set out on pages 6 to 18.
Respective responsibilities of Trustees and examiner
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The trustees, who are also directors of the company for the purposes of company law, are responsible for the preparation of the financial statements in accordance with the terms of the Charities and Trustee Investment (Scotland) Act 2005 ('the Act') and the Charities Accounts (Scotland) Regulation 2006 ('the Accounts Regulations'). The trustees consider that the audit requirement of Regulation 10(1)(a) to (c) of the Accounts Regulations does not apply. It is my responsibility to examine the financial statements as required under section 44(1)(c) of the Act and to state whether particular matters have come to my attention.
Basis of independent examiner's statement
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My examination was carried out in accordance with regulation 11 of the Accounts Regulations. An examination includes a review of the accounting records kept by the company and a comparison of the financial statements presented with those records. It also includes consideration of any unusual items or disclosures in the financial statements, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts.
Independent examiner's statement
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In the course of my examination, no matter has come to my attention:
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which gives me reasonable cause to believe that in any material respect the requirements:
∙to keep accounting records in accordance with section 44(1)(a) of the Act and regulation 4 of the Accounts Regulations; and
∙to prepare financial statements which accord with the accounting records, Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard in the UK and Republic of Ireland (FRS 102) and in other respects comply with regulation 8 of the Accounts Regulations
have not been met; or
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to which, in my opinion, attention should be drawn in order to enable proper understanding of the financial statements to be reached.
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This report is made solely to the company's Trustees, as a body, in accordance with regulation 11 of the Charities Accounts (Scotland) Regulations 2006. My work has been undertaken so that I might state to the company's Trustees those matters I am required to state to them in an Independent examiner's report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the company and the company's Trustees as a body, for my work or for this report.
Signed: Dated: 30 November 2024
Angela Haig CA ATA
EQ Accountants Limited
Chartered Accountants
Westby
64 West High Street
Forfar
Angus
DD8 1BJ
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TAYSIDE HEALTHCARE ARTS TRUST
(A company limited by guarantee)
STATEMENT OF FINANCIAL ACTIVITIES (INCORPORATING INCOME AND EXPENDITURE ACCOUNT)
FOR THE YEAR ENDED 31 MARCH 2024
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Total funds brought forward
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Total funds carried forward
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The Statement of financial activities includes all gains and losses recognised in the year.
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The notes on pages 8 to 18 form part of these financial statements.
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TAYSIDE HEALTHCARE ARTS TRUST
(A company limited by guarantee)
REGISTERED NUMBER: SC307393
BALANCE SHEET
AS AT 31 MARCH 2024
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Creditors: amounts falling due within one year
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The Company was entitled to exemption from audit under section 477 of the Companies Act 2006.
The members have not required the company to obtain an audit for the year in question in accordance with section 476 of Companies Act 2006.
The Trustees acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and preparation of financial statements.
The financial statements have been prepared in accordance with the provisions applicable to entities subject to the small companies regime.
The financial statements were approved and authorised for issue by the Trustees on 27 November 2024 and signed on their behalf by:
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The notes on pages 8 to 18 form part of these financial statements.
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TAYSIDE HEALTHCARE ARTS TRUST
(A company limited by guarantee)
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2024
Tayside Healthcare Arts Trust is a charitable company, limited by guarantee, incorporated in Scotland with the registration number SC307393. The company is also a registered charity in Scotland with the registration number SC032721. The registered office of the compnay is Ardler Clinic Turnberry Avenue, Ardler, Dundee, DD2 3TP.
2.Accounting policies
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Basis of preparation of financial statements
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The financial statements have been prepared in accordance with the Charities SORP (FRS 102) - Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.
Tayside Healthcare Arts Trust meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy.
All income is recognised once the Company has entitlement to the income, it is probable that the income will be received and the amount of income receivable can be measured reliably.
Grants are included in the Statement of financial activities on a receivable basis. The balance of income received for specific purposes but not expended during the period is shown in the relevant funds on the Balance sheet. Where income is received in advance of entitlement of receipt, its recognition is deferred and included in creditors as deferred income. Where entitlement occurs before income is received, the income is accrued.
Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset’s use.
Expenditure on charitable activities is incurred on directly undertaking the activities which further the Company's objectives, as well as any associated support costs.
All expenditure is inclusive of irrecoverable VAT.
Cash at bank and in hand includes cash and short-term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.
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TAYSIDE HEALTHCARE ARTS TRUST
(A company limited by guarantee)
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2024
2.Accounting policies (continued)
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Liabilities and provisions
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Liabilities are recognised when there is an obligation at the Balance sheet date as a result of a past event, it is probable that a transfer of economic benefit will be required in settlement, and the amount of the settlement can be estimated reliably.
Liabilities are recognised at the amount that the Company anticipates it will pay to settle the debt or the amount it has received as advanced payments for the goods or services it must provide.
Provisions are measured at the best estimate of the amounts required to settle the obligation. Where the effect of the time value of money is material, the provision is based on the present value of those amounts, discounted at the pre-tax discount rate that reflects the risks specific to the liability. The unwinding of the discount is recognised in the Statement of financial activities as a finance cost.
The Company only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently measured at amortised cost using the effective interest method.
General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the Company and which have not been designated for other purposes.
Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the Company for particular purposes. The costs of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements.
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Income from donations and legacies
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TAYSIDE HEALTHCARE ARTS TRUST
(A company limited by guarantee)
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2024
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Analysis of expenditure on charitable activities
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Analysis of expenditure by activities
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Activities undertaken directly
2024
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TAYSIDE HEALTHCARE ARTS TRUST
(A company limited by guarantee)
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2024
5.Analysis of expenditure by activities (continued)
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Activities undertaken directly
2023
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Analysis of support costs
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Printing, stationery and postage
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Printing, stationery and postage
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Independent examiner's remuneration
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Fees payable to the Company's independent examiner for the independent examination of the Company's annual accounts
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TAYSIDE HEALTHCARE ARTS TRUST
(A company limited by guarantee)
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2024
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Trustees' remuneration and expenses
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During the year, no Trustees received any remuneration or other benefits (2023 - £NIL).
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During the year ended 31 March 2024, no Trustee expenses have been incurred (2023 - £NIL).
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Creditors: Amounts falling due within one year
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Accruals and deferred income
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TAYSIDE HEALTHCARE ARTS TRUST
(A company limited by guarantee)
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2024
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Statement of funds - current year
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Balance at 1 April 2023
£
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Balance at 31 March 2024
£
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NHS Tayside - St/ART Project
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NHS Tayside - Dementia Project
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Tayside Councils - Dementia Project
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Friends of Pitlochry - Dementia Project
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NHS Tayside/Dundee Health & Social Care Partnership - Development Officer Costs
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Alzheimers Scotland - Dementia Project
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NHS Tayside - Cornhill Palliative Care
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Chronic Pain - Awards for all and NHS tayside
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The Gannochy Trust/Forteviot Charitable Trust
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NHS Tayside - Roxburgh/McMillan
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National Lottery Community Fund/NHS Tayside/Gannochy Trust
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NHS Tayside - Crieff Cottage Hospital
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TAYSIDE HEALTHCARE ARTS TRUST
(A company limited by guarantee)
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2024
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Statement of funds (continued)
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ST/ART Project – delivers arts related projects across Tayside to patients and clients in the health, social care and wider community areas. The main focus is for those who have suffered from strokes.
Dementia Project – delivers arts related projects across Tayside to patients and clients in the health, social care and wider community areas. The main focus is for those who are suffering from dementia and related conditions.
Awards for All – An award from the Big Lottery Fund covers costs associated with the ST/ART & Dundee Contemporary Arts partnership project dealing with Creativity and Wellbeing for Long Term Conditions.
Development Officer – a post designed to further develop the aims and goals of the Tayside Healthcare Arts Trust and act as lead manager for various projects.
Multiple Sclerosis Dundee – Funding for programmes with MS participants with neuro rehabilitation in community settings.
Chronic Pain – Awards for All and NHS Tayside – Joint funded project providing funding for programmes for those dealing with chronic pain.
Arthritis Care Scotland – Funding to provide arts programmes to people living with arthritis.
The Gannochy Trust – Funding to provide arts programme to people living with long term conditions.
The Forteviot Trust – Additional funding received to compliment the Gannochy Trust funding to provide arts programmes to people living with long term conditions.
Awards for All – Funding to work with Dundee Contemporary Arts to provide programmes over 2017/18 and 2018/19.
Kinloch Care Centre – Creative engagement with Dementia clients.
NHS Tayside – Cornhill Palliative Care – Funding to provide input into creative engagement, working with day patients and in patients at the Cornhill Palliative Care Centre in Perth
Perth & Kinross Council – Funding to provide Dementia Friendly Artistic input into several Sheltered Housing sites within the area.
NHS Tayside Roxburgh House/McMillan – Funding to provide a print programme within the MacMillan Day unit I Roxburgh House, Royal Victoria Hospital.
National Lottery Community Fund/NHS Tayside/ Gannochy Trust – Significant funding over 3 years from the National Lottery Community Fund to provide Creative engagement programmes for those with Long Term Conditions across Tayside. NHS Tayside and the Gannochy Trust have also contributed to this exciting and innovative project.
NHS Tayside – Crieff Cottage Hospital. A commission to provide Artwork in the Ward 2 dayroom at the Hospital.
Perth Vocal Chord – Participants in the National Lottery Community Funded programmes in Perth have raised funds to enable future programmes to be delivered.
During the year, transfers were made from restricted to unrestricted funds to reflect the generous agreement of several organisations that the unspent balance of funding may be used for the general purposes of the Trust. These included the Angus, Dundee and Perth & Kinross Health and Social Care Partnerships, The Big Lottery Fund, the Friends of Pitlochry Cottage Hospital and Creative Scotland.
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TAYSIDE HEALTHCARE ARTS TRUST
(A company limited by guarantee)
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2024
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Statement of funds (continued)
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Statement of funds - prior year
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Balance at
1 April 2022
£
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Balance at
31 March 2023
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NHS Tayside - St/ART Project
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NHS Tayside - Dementia Project
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Tayside Councils - Dementia Project
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Friends of Pitlochry - Dementia Project
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NHS Tayside/Dundee Health & Social Care Partnership - Development Officer Costs
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Alzheimers Scotland - Dementia Project
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NHS Tayside - Cornhill Palliative Care
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Multiple Sclerosis - Dundee
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Chronic Pain - Awards for all and NHS tayside
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The Gannochy Trust/Forteviot Charitable Trust
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NHS Tayside - Roxburgh/McMillan
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National Lottery Community Fund/NHS Tayside/Gannochy Trust
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NHS Tayside - Crieff Cottage Hospital
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TAYSIDE HEALTHCARE ARTS TRUST
(A company limited by guarantee)
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2024
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Statement of funds (continued)
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ST/ART Project – delivers arts related projects across Tayside to patients and clients in the health, social care and wider community areas. The main focus is for those who have suffered from strokes.
Dementia Project – delivers arts related projects across Tayside to patients and clients in the health, social care and wider community areas. The main focus is for those who are suffering from dementia and related conditions.
Awards for All – An award from the Big Lottery Fund covers costs associated with the ST/ART & Dundee Contemporary Arts partnership project dealing with Creativity and Wellbeing for Long Term Conditions.
Development Officer – a post designed to further develop the aims and goals of the Tayside Healthcare Arts Trust and act as lead manager for various projects.
Multiple Sclerosis Projects – Funding for programmes with MS participants in Angus, Dundee and Perth & Kinross from neuro rehabilitation in community settings.
Chronic Pain – Awards for All and NHS Tayside – Joint funded project providing funding for programmes for those dealing with chronic pain.
Arthritis Care Scotland – Funding to provide arts programmes to people living with arthritis.
The Gannochy Trust – Funding to provide arts programme to people living with long term conditions.
The Forteviot Trust – Additional funding received to compliment the Gannochy Trust funding to provide arts programmes to people living with long term conditions.
Awards for All – Funding to work with Dundee Contemporary Arts to provide programmes over 2017/18 and 2018/19.
Kinloch Care Centre – Creative engagement with Dementia clients.
Hep See Project – Health Promotion for Hepatitis.
NHS Tayside – Cornhill Palliative Care – Funding to provide input into creative engagement, working with day patients and in patients at the Cornhill Palliative Care Centre in Perth.
Perth & Kinross Council – Funding to provide Dementia Friendly Artistic input into several Sheltered Housing sites within the area.
NHS Tayside Roxburgh House/McMillan – Funding to provide a print programme within the MacMillan Day unit I Roxburgh House, Royal Victoria Hospital.
National Lottery Community Fund/NHS Tayside/ Gannochy Trust – Significant funding over 3 years from the National Lottery Community Fund (£46,170 in 2022/23) to provide Creative engagement Programmes for those with Long Term Conditions across Tayside. NHS Tayside/Dundee Council have contributed £2,433 and The Gannochy Trust has provided £4,000 in the current year.
NHS Tayside – Crieff Cottage Hospital. A commission to provide Artwork in the Ward 2 dayroom at the Hospital.
During the year, a transfer was made from restricted to unrestricted funds to reflect the generous agreement of Arthritis Care Scotland that the unspent balance of funding may be used for the general purposes of the Trust.
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TAYSIDE HEALTHCARE ARTS TRUST
(A company limited by guarantee)
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2024
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Summary of funds - current year
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Balance at 1 April 2023
£
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Balance at 31 March 2024
£
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Summary of funds - prior year
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Balance at
1 April 2022
£
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Balance at
31 March 2023
£
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Analysis of net assets between funds
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Analysis of net assets between funds - current period
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Creditors due within one year
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TAYSIDE HEALTHCARE ARTS TRUST
(A company limited by guarantee)
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2024
12.Analysis of net assets between funds (continued)
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Analysis of net assets between funds - prior period
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Creditors due within one year
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