Caseware UK (AP4) 2023.0.135 2023.0.135 Caseware UK (AP4) 2023.0.135 2023.0.135 2024-04-301347513193093613317301447869887820898342774266712622023-05-012falseNo description of principal activity2024-04-30 4413212 2023-05-01 2024-04-30 4413212 2022-05-01 2023-04-30 4413212 2024-04-30 4413212 2023-04-30 4413212 2023-05-01 4413212 2022-05-01 4413212 c:RegisteredOffice 2023-05-01 2024-04-30 4413212 d:Buildings 2023-05-01 2024-04-30 4413212 d:Buildings 2024-04-30 4413212 d:Buildings 2023-04-30 4413212 d:FurnitureFittings 2023-05-01 2024-04-30 4413212 d:FurnitureFittings 2024-04-30 4413212 d:FurnitureFittings 2023-04-30 4413212 d:ComputerEquipment 2023-05-01 2024-04-30 4413212 d:ComputerEquipment 2024-04-30 4413212 d:ComputerEquipment 2023-04-30 4413212 d:CurrentFinancialInstruments 2024-04-30 4413212 d:CurrentFinancialInstruments 2023-04-30 4413212 d:CurrentFinancialInstruments 3 2024-04-30 4413212 d:CurrentFinancialInstruments 3 2023-04-30 4413212 c:FRS102 2023-05-01 2024-04-30 4413212 c:IndependentExaminationCharity 2023-05-01 2024-04-30 4413212 c:PrivateLimitedCompanyLtd 2023-05-01 2024-04-30 4413212 b:Trustee1 2023-05-01 2024-04-30 4413212 b:Trustee2 2023-05-01 2024-04-30 4413212 b:Trustee3 2023-05-01 2024-04-30 4413212 b:Trustee4 2023-05-01 2024-04-30 4413212 b:Trustee5 2023-05-01 2024-04-30 4413212 b:Trustee6 2023-05-01 2024-04-30 4413212 b:Trustee8 2023-05-01 2024-04-30 4413212 b:Trustee9 2023-05-01 2024-04-30 4413212 b:Trustee10 2023-05-01 2024-04-30 4413212 b:Trustee11 2023-05-01 2024-04-30 4413212 b:UnrestrictedFundsGeneral 2023-05-01 2024-04-30 4413212 b:UnrestrictedFundsGeneral 2022-05-01 2023-04-30 4413212 b:RestrictedIncomeFunds 2023-05-01 2024-04-30 4413212 b:RestrictedIncomeFunds 2022-05-01 2023-04-30 4413212 b:UnrestrictedFundsGeneral 2024-04-30 4413212 b:UnrestrictedFundsGeneral 2023-04-30 4413212 b:RestrictedIncomeFunds 2024-04-30 4413212 b:RestrictedIncomeFunds 2023-04-30 4413212 b:Activity1 2023-05-01 2024-04-30 4413212 b:Activity2 2023-05-01 2024-04-30 4413212 b:Activity4 2023-05-01 2024-04-30 4413212 b:FundraisingEvents b:Activity1 b:TotalUnrestrictedFunds 2023-05-01 2024-04-30 4413212 b:FundraisingEvents b:Activity1 2023-05-01 2024-04-30 4413212 b:FundraisingEvents b:Activity1 2022-05-01 2023-04-30 4413212 b:FundraisingEvents b:Activity2 b:TotalUnrestrictedFunds 2023-05-01 2024-04-30 4413212 b:FundraisingEvents b:Activity2 2023-05-01 2024-04-30 4413212 b:FundraisingEvents b:Activity2 2022-05-01 2023-04-30 4413212 b:FundraisingEvents b:Activity4 b:TotalUnrestrictedFunds 2023-05-01 2024-04-30 4413212 b:FundraisingEvents b:Activity4 2023-05-01 2024-04-30 4413212 b:FundraisingEvents b:Activity4 2022-05-01 2023-04-30 4413212 b:FundraisingEvents b:TotalUnrestrictedFunds 2023-05-01 2024-04-30 4413212 b:FundraisingEvents 2023-05-01 2024-04-30 4413212 b:FundraisingEvents 2022-05-01 2023-04-30 4413212 b:TotalUnrestrictedFunds 2024-04-30 4413212 b:TotalUnrestrictedFunds 2023-04-30 4413212 b:TotalRestrictedIncomeFunds 2024-04-30 4413212 b:TotalRestrictedIncomeFunds 2023-04-30 4413212 c:FullAccounts 2023-05-01 2024-04-30 iso4217:GBP xbrli:pure

Registered number: 4413212
Charity number: 1093850










ASHENGROUND COMMUNITY CENTRE
(A company limited by guarantee)







UNAUDITED

TRUSTEES' REPORT AND FINANCIAL STATEMENTS

FOR THE YEAR ENDED 30 APRIL 2024

 
ASHENGROUND COMMUNITY CENTRE
 
(A company limited by guarantee)
 

CONTENTS



Page
Reference and administrative details of the company, its Trustees and advisers
1
Trustees' report
2 - 5
Independent examiner's report
6
Statement of financial activities
7
Balance sheet
8 - 9
Notes to the financial statements
10 - 25

 
ASHENGROUND COMMUNITY CENTRE
 
(A company limited by guarantee)
 

REFERENCE AND ADMINISTRATIVE DETAILS OF THE COMPANY, ITS TRUSTEES AND ADVISERS
FOR THE YEAR ENDED 30 APRIL 2024



Trustees
R Goddard, Chair
U Glass, Trustee
B Hinton, Trustee
Reverend M Jones, Trustee
Dr A G Kent, Trustee
K Martin, Trustee
L Moss, Trustee (resigned 12 January 2024)
M Stanton, Trustee
L S Wickremaratchi Cllr, Trustee
J Whitehead, Trustee (appointed 12 January 2024)

Company registered number
4413212

Charity registered number
1093850

Registered office
Southdown Close
Haywards Heath
West Sussex
RH16 4JR

Accountants
GMBC LLP
Chartered Tax Advisers and Accountants
Marine House
151 Western Road
Haywards Heath
West Sussex
RH16 3LH

Bankers
Barclays Bank PLC
77 South Road
Haywards Heath
West Sussex
RH16 4LB

Solicitors
Waugh & Co
4 Mill Green Business Estate
Mill Green Road
Haywards Heath
West Sussex
RH16 1XQ

Page 1

 
ASHENGROUND COMMUNITY CENTRE
 
(A company limited by guarantee)
 
  
TRUSTEES' REPORT
FOR THE YEAR ENDED 30 APRIL 2024

The Trustees present their annual report together with the financial statements of the company for the  1 May 2023 to 30 April 2024The Annual report serves the purposes of both a Trustees' report and a directors' report under company law. The Trustees confirm that the Annual report and financial statements of the charitable company comply with the current statutory requirements, the requirements of the charitable company's governing document and the provisions of the Statement of Recommended Practice (SORP) applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effective 1 January 2019). 
 

Since the company qualifies as small under section 382 of the Companies Act 2006, the Strategic report required of medium and large companies under the Companies Act 2006 (Strategic Report and Directors' Report) Regulations 2013 has been omitted.
 

Objectives and activities
 

a. Policies and objectives
 

The objectives of the charity are to provide facilities and services in the interests of social welfare in order to improve the conditions of life of the inhabitants of Haywards Heath, West Sussex and the surrounding area, without distinction of gender, sexual orientation, disability or of political, religious or other opinions.
In setting objectives and planning for activities, the Trustees have given due consideration to general guidance published by the Charity Commission relating to public benefit, including the guidance 'Public benefit: running a charity (PB2)'.
 

Achievements and performance
 

a. Review of activities
 

The Centre continues to be a focal point for the community, with varied activities serving a wide range of users. Lettings for the Centre have continued to increase with regular groups continuing their hirings. Occasional bookings and commercial bookings continue to provide a valuable source of income as well as providing services in the heart of the community. Although there is some available space for lettings at the Centre, much of the time it is used to full capacity. This is partially the result of favorable comments from users and many recommending the Centre to other groups, friends, and family and partially due to networking by the Centre Manager and communication tools, such as the website and social media. The Centre publicizes its activities and local events on its noticeboards and website, as well as information regarding support for those with health, financial and social difficulties. It has established links with local councils and voluntary bodies. Whilst the wide-ranging use of facilities meets many of our original aims, the board remains keen to outreach further to the community.
Trustees worked with the management Committee to organize and hold a successful open day in the summer. The open day is a valuable opportunity for our user groups to engage with visitors and promote their groups. The open day has become an established annual event and the Trustees and management committee are working together to plan for a similar event for 2024.
The reestablishment of our Cinema took place as planned in the autumn of 2023. Our own Cinema equipment has been installed in the Centre, allowing us to show regular screenings for a modest cost. Winter and early Spring showings have proved to be popular with attendances of between 30 -40, an attendance of 20, covers all cost in showing the film, with surplus income being invested in the Centre.
The Centre Café continues to thrive. Thanks to all the volunteers involved, this important part of the Centre activities has a regular group of users and has become a regular meeting point for some.
 
Page 2

 
ASHENGROUND COMMUNITY CENTRE
 
(A company limited by guarantee)
 
Achievements and performance (continued)

The work to the Garden was completed and the new pre-school opened in September, take up has been limited, with the provider hoping numbers would increase in the spring term. Although numbers have increased, the threshold of long-term viability has not been reached. Trustees continue to monitor the situation.
The Management Committee carries out its duties in an effective and professional manner. It provides regular reports to the Trustees to enable the Board to meet its responsibilities. As well as overseeing the daily management of the Centre, the Committee closely monitors income and costs. Kevin Martin is Chairman of the Management Committee and continues to involve the Centre users and local community in the work of his committee. Mrs. Sue Neatherway is the Centre Manager, and they ensure that the Chair of the Board is informed of any potential urgent issues and seek his advice if required. The Chairman of the Board also attends the management meetings. Thanks, continue to be due to the Centre Manager for her dedicated work and the help and assistance she provides to the Chairman of the Board. The Chairman of the board also expresses thanks to Kevin for his ongoing support. Thanks, are also expressed to Kevin for his valuable work to bring the Cinema to fruition and for his technical abilities in the use of the Cinema equipment.
A new boiler was installed in October, and plans to carry out internal decoration are being put in place. 
 
 

Financial review
 

a. Going concern
 

The use of the Centre continues to grow and the Trustees are confident of the future viability of the Centre. The Trustees, therefore, continue to adopt the going concern basis of accounting in preparing the annual financial statements.
 

b. Reserves policy
 

The reserves policy is to have reserves at a level which represents at least three months overall running costs and designated funds for large scale maintenance costs and replacement of equipment.
 

c. Financial risk management objectives and policies
 

Other than the risks covered by the Charity’s insurance policy, the Board of Trustees (the Board) has not identified any other substantial risks. The cash flow risk identified when the Centre first commenced trading is no longer a concern. The Centre Manager maintains consistent scrutiny of income and expenditure and the Board is given the current position in relation to the budget at every meeting. The Management Committee and the Board continue to monitor risk possibilities and take action if any are identified.
The company, working with the Management Committee, has continued to review its policies and is satisfied that the policies meet the needs of the Centre, its staff, volunteers and users. Copies of the Centre’s policies are available from the company’s offices.
The Centre ensures that maintenance and testing of equipment is carried out regularly and has contracts in place to ensure that health and safety and duty of care requirements are met to a high standard. The fund for larger scale maintenance continues to increase to enable the Centre to undertake any necessary work in the future.
 

Page 3

 
ASHENGROUND COMMUNITY CENTRE
 
(A company limited by guarantee)
 
Structure, governance and management
 

a. Constitution
 

Ashenground Community Centre is registered as a charitable company limited by guarantee and was set up by a Memorandum of Association.
 

b. Methods of appointment or election of Trustees
 

The management of the company is the responsibility of the Trustees who are elected and co-opted under the terms of the Memorandum of Association.
The number of Trustees shall be at least four and not more than nine. Not more than four shall be appointed by the Church of the Ascension, Haywards Heath (the “Nominated Trustees”) and the remainder (the “Elected Trustees) shall be elected by the membership.
None of the Trustees, who are also directors for company law purposes, held any beneficial interest in the company at any time.
 

c. Organisational structure and decision-making policies
 

The Management Committee (two of whose members have to be Trustees) meets regularly and is responsible for the operations of the Centre. For the Centre Operations there are three employees - the Centre Manager (Mrs Sue Neatherway), the Caretaker and the Board Minutes Secretary. 
The Management Committee carries out its duties in an effective and professional manner. It provides regular reports to the Trustees to enable the Board to meet its responsibilities. As well as overseeing the daily management of the Centre, the Committee closely monitors income and costs. Kevin Martin is Chairman of the Management Committee and continues to involve the Centre users and local community in the work of his committee. Mrs. Sue Neatherway is the Centre Manager, and they ensure that the Chair of the Board is informed of any potential urgent issues and seek his advice if required. The Chairman of the Board also attends the management meetings. Thanks, continue to be due to the Centre Manager for her dedicated work and the help and assistance she provides to the Chairman of the Board. The Chairman of board also expresses thanks to Kevin for on-going support.
 

d. Policies adopted for the induction and training of Trustees
 

The charity has been fortunate to have attracted a high standard of Trustee with a wide range of skills from other sectors and most of whom have had experience of being a Trustee of other charities. A briefing is provided to new trustees. They are also provided with a copy of the Memorandum and Articles of Association, previous minutes and the annual report and accounts.
 

Plans for future periods
 

The financial targets are being met. The Board continues to concentrate on three areas - Business Finance, Capital Expenditure and Development – with the aim of further improving the facilities and services offered whilst ensuring that finances remain sound and can meet any potential increased expenditure.
Trustees continue to monitor the viability of the Pre-School, acknowledging that long term viability is difficult for all commercially operated ventures in a setting such as ours.
.
Work has continued in planning for replacement of the aging garden sheds, with all options being considered. A working group of Trustees have been tasked to work on this project.
Environmental projects including Solar power generation are also being considered.
 

Page 4

 
ASHENGROUND COMMUNITY CENTRE
 
(A company limited by guarantee)
 
Members' liability
 

The Members of the company guarantee to contribute an amount not exceeding £1 to the assets of the company in the event of winding up.
 

Statement of Trustees' responsibilities
 

The Trustees (who are also the directors of the company for the purposes of company law) are responsible for preparing the Trustees' report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
Company law requires the Trustees to prepare financial statements for each financial year. Under company law, the Trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the company and of its incoming resources and application of resources, including its income and expenditure, for that period. In preparing these financial statements, the Trustees are required to:
select suitable accounting policies and then apply them consistently;
observe the methods and principles of the Charities SORP (FRS 102);
make judgments and accounting estimates that are reasonable and prudent;
state whether applicable UK Accounting Standards (FRS 102) have been followed, subject to any material departures disclosed and explained in the financial statements;
prepare the financial statements on the going concern basis unless it is inappropriate to presume that the company will continue in business.
The Trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the company's transactions and disclose with reasonable accuracy at any time the financial position of the company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
 

Approved by order of the members of the board of Trustees on 9 January 2025 and signed on their behalf by:
 




R Goddard
(Chair of Trustees)
Page 5

 
ASHENGROUND COMMUNITY CENTRE

(A company limited by guarantee)
 
 
 
INDEPENDENT EXAMINER'S REPORT
FOR THE YEAR ENDED 30 APRIL 2024

Independent examiner's report to the Trustees of Ashenground Community Centre ('the company')
 
I report to the charity Trustees on my examination of the accounts of the company for the year ended 30 April 2024.

Responsibilities and basis of report

As the Trustees of the company (and its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the company's accounts carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

1.
accounting records were not kept in respect of the company as required by section 386 of the 2006 Act; or

2.
the accounts do not accord with those records; or

3.
the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair' view which is not a matter considered as part of an independent examination; or

4.
the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)].


I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

This report is made solely to the company's Trustees, as a body, in accordance with Part 4 of the Charities (Accounts and Reports) Regulations 2008My work has been undertaken so that I might state to the company's Trustees those matters I am required to state to them in an Independent examiner's report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the company and the company's Trustees as a body, for my work or for this report.




Signed:      Dated: 9 January 2025

Graham Hole     

GMBC LLP
Chartered Tax Advisers and Accountants
Marine House
151 Western Road
Haywards Heath
West Sussex
RH16 3LH
Page 6

 
ASHENGROUND COMMUNITY CENTRE
 
(A company limited by guarantee)

 
 
STATEMENT OF FINANCIAL ACTIVITIES (INCORPORATING INCOME AND EXPENDITURE ACCOUNT)
FOR THE YEAR ENDED 30 APRIL 2024


Unrestricted funds
2024
Restricted funds
2024
Total
funds
2024
Total
funds
2023
Note
        £
        £
        £
        £

Income from:







Donations and legacies

3

7,748

11,663

19,411

6,123
 
Other trading activities

4

44,150

-

44,150

28,658
 
Investments

5

76

-

76

19
 
Total income
51,974
11,663
63,637
34,800
Expenditure on:







Charitable activities

6

46,824

16,924

63,748

56,700
 
Total expenditure
46,824
16,924
63,748
56,700

Net movement in funds
  
5,150
(5,261)
(111)
(21,900)

Reconciliation of funds:

  





Total funds brought forward

  

33,563

449,171

482,734

504,634
 
Net movement in funds

  

5,150

(5,261)

(111)

(21,900)
 
Total funds carried forward
  
38,713
443,910
482,623
482,734

The Statement of financial activities includes all gains and losses recognised in the year.

The notes on pages 10 to 25 form part of these financial statements.

Page 7

 
ASHENGROUND COMMUNITY CENTRE
 
(A company limited by guarantee)
REGISTERED NUMBER: 4413212

 
 
BALANCE SHEET
AS AT 30 APRIL 2024


2024
2023
Note
£
£

Fixed assets
  

Tangible assets
 11 
471,767
471,002

  
471,767
471,002

Current assets
  

Debtors
 12 
3,631
3,297

Cash at bank and in hand
  
10,155
10,386

  
13,786
13,683

Creditors: amounts falling due within one year
 13 
(2,930)
(1,951)

Net current assets 
  
 
 
10,856
 
 
11,732

Total net assets 
  
482,623
482,734


Charity funds
  

Restricted funds
 15 
443,910
449,171

Unrestricted funds
 15 
38,713
33,563

Total funds
  
482,623
482,734

Page 8

 
ASHENGROUND COMMUNITY CENTRE
 
(A company limited by guarantee)
REGISTERED NUMBER: 4413212

 
 
BALANCE SHEET (CONTINUED)
AS AT 30 APRIL 2024

The company was entitled to exemption from audit under section 477 of the Companies Act 2006.

The members have not required the company to obtain an audit for the year in question in accordance with section 476 of Companies Act 2006.

The Trustees acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and preparation of financial statements.

The financial statements have been prepared in accordance with the provisions applicable to entities subject to the small companies regime.

The financial statements were approved and authorised for issue by the Trustees on 09 January 2025 and signed on their behalf by:





R Goddard
(Chair of Trustees)

The notes on pages 10 to 25 form part of these financial statements.

Page 9

 
ASHENGROUND COMMUNITY CENTRE

(A company limited by guarantee)
 
 
 
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 30 APRIL 2024

1.


General information

Ashenground Community Centre is a private charitable company, limited by guarantee, domiciled in England and Wales registration number 4413212 and charity number 1093850. The resgistered office and principal place of business is Southdown Close, Haywards Heath, West Sussex. 


2.Accounting policies

  
2.1

Basis of preparation of financial statements

The financial statements have been prepared in accordance with the Charities SORP (FRS 102) - Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.

Ashenground Community Centre meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy.

  
2.2

Income

All income is recognised once the company has entitlement to the income, it is probable that the income will be received and the amount of income receivable can be measured reliably.

Grants are included in the Statement of financial activities on a receivable basis. The balance of income received for specific purposes but not expended during the period is shown in the relevant funds on the Balance sheet. Where income is received in advance of entitlement of receipt, its recognition is deferred and included in creditors as deferred income. Where entitlement occurs before income is received, the income is accrued.

Income tax recoverable in relation to investment income is recognised at the time the investment income is receivable.

  
2.3

Expenditure

Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably.  
Expenditure is accounted for on an accruals basis and has been included under expense categories
that aggregate all costs for allocation to activities.

Expenditure on charitable activities is incurred on directly undertaking the activities which further the company's objectives, as well as any associated support costs.

All expenditure is inclusive of irrecoverable VAT.

Page 10

 
ASHENGROUND COMMUNITY CENTRE

(A company limited by guarantee)
 
 
 
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 30 APRIL 2024

2.Accounting policies (continued)

  
2.4

Interest receivable

Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the company; this is normally upon notification of the interest paid or payable by the institution with whom the funds are deposited.

 
2.5

Tangible fixed assets and depreciation

Tangible fixed assets costing £100 or more are capitalised and recognised when future economic benefits are probable and the cost or value of the asset can be measured reliably. 

Tangible fixed assets are initially recognised at cost. After recognition, under the cost model, tangible fixed assets are measured at cost less accumulated depreciation and any accumulated impairment losses. All costs incurred to bring a tangible fixed asset into its intended working condition should be included in the measurement of cost.

Depreciation is charged so as to allocate the cost of tangible fixed assets less their residual value over their estimated useful lives, using the straight-line method.

Depreciation is provided on the following bases:

Long-term leasehold property
-
2% 50 years straight line
Fixtures and fittings
-
20% 5 years straight line
Computer equipment
-
33% 3 years straight line

  
2.6

Debtors

Trade and other debtors are recognised at the settlement amount after any trade discount offered.  Prepayments are valued at the amount prepaid net of any trade discounts due.

  
2.7

Cash at bank and in hand

Cash at bank and in hand includes cash and short-term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.


2.8

Liabilities and provisions

Liabilities are recognised when there is an obligation at the Balance sheet date as a result of a past event, it is probable that a transfer of economic benefit will be required in settlement, and the amount of the settlement can be estimated reliably.

Liabilities are recognised at the amount that the company anticipates it will pay to settle the debt or the amount it has received as advanced payments for the goods or services it must provide.

Provisions are measured at the best estimate of the amounts required to settle the obligation. Where the effect of the time value of money is material, the provision is based on the present value of those amounts, discounted at the pre-tax discount rate that reflects the risks specific to the liability. The unwinding of the discount is recognised in the Statement of financial activities as a finance cost.

Page 11

 
ASHENGROUND COMMUNITY CENTRE

(A company limited by guarantee)
 
 
 
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 30 APRIL 2024

2.Accounting policies (continued)

  
2.9

Financial instruments

The company only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently measured at amortised cost using the effective interest method.

  
2.10

Pensions

The company operates a defined contribution pension scheme and the pension charge represents the amounts payable by the company to the fund in respect of the year.

  
2.11

Fund accounting

General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the company and which have not been designated for other purposes.

Designated funds comprise unrestricted funds that have been set aside by the Trustees for particular purposes. The aim and use of each designated fund is set out in the notes to the financial statements.

Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the company for particular purposes. The costs of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements.

Investment income, gains and losses are allocated to the appropriate fund.

Page 12

 
ASHENGROUND COMMUNITY CENTRE

(A company limited by guarantee)
 
 
 
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 30 APRIL 2024

3.

Income from donations and legacies





Unrestricted funds
2024
Restricted funds
2024
Total
funds
2024
Total
funds
2023
        £
        £
        £
        £
Grants





 
Mid Sussex District Council

-

10,863

10,863

-
 
Haywards Heath Town Council

-

750

750

420
 
Costain

1,000

-

1,000

-
 
Subtotal detailed disclosure



1,000
11,613
12,613
420
Donations

6,748

50

6,798

5,703
 
Total 2024


7,748
11,663
19,411
6,123
Total 2023


5,703
420
6,123


4.

Income from other trading activities

Income from fundraising




Unrestricted funds
2024
Total
funds
2024
Total
funds
2023
        £
        £
        £




Hall hire

42,919

42,919

28,624
 
Film tickets and raffle income

1,231

1,231

-
 
Preschool fundraising

-

-

34
 
Total 2024


44,150
44,150
28,658

Page 13

 
ASHENGROUND COMMUNITY CENTRE

(A company limited by guarantee)
 
 
 
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 30 APRIL 2024

5.

Investment income




Unrestricted funds
2024
Total
funds
2024
Total
funds
2023
        £
        £
        £




Interest received

76

76

19
 


6.

Analysis of expenditure on charitable activities


Summary by fund type





Unrestricted funds
2024
Restricted funds
2024
Total
2024
Total
2023
        £
        £
        £
        £





Community centre activities

46,824

16,924

63,748

56,700
 
Total 2023


41,755
14,945
56,700

Summary by expenditure type






Staff costs
2024
Depreciation
2024
Other costs
2024
Total
2024
Total
2023
        £
        £
        £
        £
        £






Community centre activities

24,237

19,232

20,279

63,748

56,700
 
Total 2023


23,335
16,152
17,213
56,700

Page 14

 
ASHENGROUND COMMUNITY CENTRE

(A company limited by guarantee)
 
 
 
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 30 APRIL 2024

7.

Analysis of expenditure by activities





Activities undertaken directly
2024
Support costs
2024
Total
funds
2024
Total
funds
2023
        £
        £
        £
        £





Community centre activities

-

63,748

63,748

56,700
 
Total 2023


(604)
57,304
56,700


Analysis of direct costs




Preschool activity
2024
Total
funds
2024
Total
funds
2023
        £
        £
        £




Staff costs

-

-

104
 
Training

-

-

(370)
 
Administration

-

-

(338)
 
Total 2024


-
-
(604)
Total 2023


(604)
(604)

The preschool activity ceased at the end of the prior year. 

Page 15

 
ASHENGROUND COMMUNITY CENTRE

(A company limited by guarantee)
 
 
 
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 30 APRIL 2024

7.Analysis of expenditure by activities (continued)

Analysis of support costs




Activities
2024
Total
funds
2024
Total
funds
2023
        £
        £
        £




Staff costs

24,237

24,237

23,231
 
Depreciation

19,232

19,232

16,152
 
Community centre other costs

1,257

1,257

1,695
 
Communications

1,738

1,738

1,084
 
Equipment costs

299

299

25
 
Repairs and maintenance costs

4,114

4,114

5,340
 
Gardening

315

315

328
 
Postage and stationery

199

199

173
 
Utilities

5,235

5,235

3,852
 
Cleaning

174

174

174
 
Film & screening exp

906

906

-
 
Accounting

1,488

1,488

1,500
 
Legal costs

35

35

561
 
Property peppercorn rent

-

-

3
 
Cafe consumables

2,444

2,444

1,889
 
Council tax

4

4

(1)
 
Insurance

1,211

1,211

1,149
 
Staff training

-

-

149
 
Garden refurbishment

860

860

-
 


63,748
63,748
57,304
Total 2023


57,304
57,304

Page 16

 
ASHENGROUND COMMUNITY CENTRE

(A company limited by guarantee)
 
 
 
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 30 APRIL 2024

8.

Independent examiner's remuneration

2024
2023
£
£

Fees payable to the company's independent examiner for the independent examination of the company's annual accounts
1,320
1,500


9.



Staff costs


2024
2023
£
£


Wages and salaries
23,673
22,789

Contribution to defined contributions pension scheme
565
546

24,238
23,335

The average number of persons employed by the company during the year was as follows:


2024
2023

No.
No.


Administration
2
2

No employee received remuneration amounting to more than £60,000 in either year.





10.


Trustees' remuneration and expenses

During the year, no Trustees received any remuneration or other benefits (2023 - £NIL).

During the year ended 30 April 2024, no Trustee expenses have been incurred (2023 - £NIL).

Page 17

 
ASHENGROUND COMMUNITY CENTRE

(A company limited by guarantee)
 
 
 
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 30 APRIL 2024

11.


Tangible fixed assets




Leasehold property
Fixtures and fittings
Computer equipment
Total

£
£
£
£


Cost or valuation

At 1 May 2023
676,295
32,483
1,719
710,497

Additions
-
19,997
-
19,997


At 30 April 2024

676,295
52,480
1,719
730,494


Depreciation

At 1 May 2023
208,646
29,129
1,719
239,494

Charge for the year
13,526
5,706
-
19,232
Other unallocated
(1)
-
-
(1)


At 30 April 2024

222,171
34,835
1,719
258,725


Net book value


At 30 April 2024
454,124
17,645
-
471,769


At 30 April 2023
467,649
3,353
-
471,002


12.



Debtors


2024
2023
£
£


Due within one year

Trade debtors
1,664
1,258

Other debtors
-
9

Prepayments and accrued income
1,967
2,030

3,631
3,297

Page 18

 
ASHENGROUND COMMUNITY CENTRE

(A company limited by guarantee)
 
 
 
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 30 APRIL 2024

13.



Creditors: Amounts falling due within one year


2024
2023
£
£


Trade creditors
750
250

Other taxation and social security
155
147

Pension payable
105
102

Accruals and deferred income
1,920
1,452

2,930
1,951


14.



Financial instruments


2024
2023
£
£

Financial assets

Financial assets measured at amortised cost
10,155
11,652

2024
2023
£
£

Financial liabilities

Financial liabilities measured at amortised cost
(2,938)
(1,702)

Financial assets measured at amortised cost comprise cash at bank and in hand and trade debtors.

Financial liabilities measured at amortised cost comprise trade creditors and accruals.

Page 19

 
ASHENGROUND COMMUNITY CENTRE

(A company limited by guarantee)
 
 
 
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 30 APRIL 2024

15.

Statement of funds


Statement of funds - current year

Balance at 1 May 2023
£
Income
£
Expenditure
£
Balance at 30 April 2024
£

Unrestricted funds





Designated funds






Equipment fund

2,025

-

(299)

1,726
 
Cafe project

835

-

(835)

-
 
Cafe project conservatory

27,676

-

(629)

27,047
 
Garden refurbishment

540

320

(860)

-
 



31,076
320
(2,623)
28,773

General funds






General Fund

2,487

51,654

(44,201)

9,940
 
Total Unrestricted funds




33,563

51,974

(46,824)

38,713

Restricted funds






Building fund

438,174

-

(12,857)

425,317
 
Cafe project

9,051

-

(40)

9,011
 
Equipment fund

247

-

(111)

136
 
Cafe conservatory door

696

-

(348)

348
 
Floor cleaning machine

1,003

-

(251)

752
 
AV Equipment

-

10,913

(2,567)

8,346
 
HH Town Council-Blinds

-

750

(750)

-
 



449,171
11,663
(16,924)
443,910

Total of funds


482,734
63,637
(63,748)
482,623

Page 20

 
ASHENGROUND COMMUNITY CENTRE

(A company limited by guarantee)
 
 
 
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 30 APRIL 2024

15.

Statement of funds (continued)



Statement of funds - prior year

Balance at
1 May 2022
£
Income
£
Expenditure
£
Balance at
30 April 2023
£

Unrestricted funds





Designated funds






Equipment fund

1,190

860

(25)

2,025
 
Cafe project

1,670

-

(835)

835
 
Cafe project conservatory

28,305

-

(629)

27,676
 
Garden refurbishment

-

540

-

540
 



31,165
1,400
(1,489)
31,076

General funds






General Fund

9,771

32,980

(40,264)

2,487
 
Total Unrestricted funds




40,936

34,380

(41,753)

33,563


Restricted funds






Building fund

451,031

-

(12,857)

438,174
 
Cafe project

9,528

-

(477)

9,051
 
Equipment fund

672

-

(425)

247
 
Cafe conservatory door

1,044

-

(348)

696
 
Laptop

168

-

(168)

-
 
Floor cleaning machine

1,253

-

(250)

1,003
 
Cost of living expenses

-

420

(420)

-
 



463,696
420
(14,945)
449,171



Page 21

 
ASHENGROUND COMMUNITY CENTRE

(A company limited by guarantee)
 
 
 
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 30 APRIL 2024

Aim and use of funds

Designated funds:
The equipment designated fund was set up in a previous year for the purchase of equipment for the Centre. 
The cafe project fund was established in a previous year. The balance on the fund relates to future depreciation against equipment purchases made in prior years. 
The cafe project conservatory designated fund relates to the cost of new conservatory. The cost of the conservatory has been capitalised and the depreciaton expense has been applied against the fund.
The garden refurbishment designated fund was set up with donations set aside by the Trustees for this purpose. 
Restricted funds:
In a previous year the building fund was set up with donations and grants restricted for the acquisition and building of the Centre. The building was capitalised and annual depreciation is charged against this fund.
The cafe project restricted fund was set up in the previous year for use against cafe related costs. The cost of improvements and equipment have been capitalised and annual depreciation is charged against this fund. 
 
The equipment fund relates to the purchase of chairs and tables and garden post protectors. The purchases have been capitalised and annual depreciation has been charged against the fund.
The cafe conservatory door and laptop funds were set up with grants received during a previous year from Haywards Heath Town Council. The cost of these items has been capitalised and the depreciation expense applied against the fund.
The floor cleaning machine fund was set up last year with a grant from Haywards Heath Town Council. The cost of the floor cleaning machine has been capitalised and annual depreciation is charged against this fund. 
The AV equipment grant fund was set up during the year with a grant from Mid Sussex District Council. 
 

Page 22

 
ASHENGROUND COMMUNITY CENTRE

(A company limited by guarantee)
 
 
 
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 30 APRIL 2024

16.

Summary of funds


Summary of funds - current year

Balance at 1 May 2023
£
 
Income
£
 
Expenditure
£
 
Balance at 30 April 2024
£
 
Designated funds

31,076

320

(2,623)

28,773
 
General funds

2,487

51,654

(44,201)

9,940
 
Restricted funds

449,171

11,663

(16,924)

443,910
 


482,734
63,637
(63,748)
482,623


Summary of funds - prior year

Balance at
1 May 2022
£
 
Income
£
 
Expenditure
£
 
Balance at
30 April 2023
£
 
Designated funds

31,165

1,400

(1,489)

31,076
 
General funds

9,771

32,980

(40,264)

2,487
 
Restricted funds

463,696

420

(14,945)

449,171
 


504,632
34,800
(56,698)
482,734

Page 23

 
ASHENGROUND COMMUNITY CENTRE

(A company limited by guarantee)
 
 
 
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 30 APRIL 2024

17.

Analysis of net assets between funds

Analysis of net assets between funds - current period

Unrestricted funds
2024
Restricted funds
2024
Total
funds
2024
        £
        £
        £



Tangible fixed assets

33,100

438,667

471,767

Current assets

8,543

5,243

13,786

Creditors due within one year

(2,930)

-

(2,930)

Total 


38,713
443,910
482,623



Analysis of net assets between funds - prior period

Unrestricted funds
2023
Restricted funds
2023
Total
funds
2023
        £
        £
        £



Tangible fixed assets

28,998

442,004

471,002

Current assets

6,516

7,167

13,683

Creditors due within one year

(1,951)

-

(1,951)

Total 

33,563
449,171
482,734

Page 24

 
ASHENGROUND COMMUNITY CENTRE

(A company limited by guarantee)
 
 
 
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 30 APRIL 2024

18.


Pension commitments

The company operates a defined contributions pension scheme. The assets of the scheme are held separately from those of the company in an independently administered fund. The pension cost charge represents contributions payable by the company to the fund and amounted to £565 (2023 - £546).
Contributions totalling £105 (2023 - £102) were payable to the fund at the balance sheet date and are
included in creditors.



19.


Related party transactions

Gardening services were carried out by John Truran who is the brother of the Centre Manager. The amount paid to John Truran during the year was £290.

Page 25