Charity registration number SC024458 (Scotland)
Company registration number SC292633 (Scotland)
DURRIS KIRKTON HALL
ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS
FOR THE YEAR ENDED 30 NOVEMBER 2024
DURRIS KIRKTON HALL
LEGAL AND ADMINISTRATIVE INFORMATION
Trustees
G Watt
R Ingram
E Hirst
S Blackhall
J Layfield
T Blackhall
A Watson
R Johnston
Charity number (Scotland)
SC024458
Company number
SC292633
Registered office
Durris Kirkton Hall
Kirkton Of Durris
Durris
Banchory
Kincardineshire
Scotland
AB31 6BP
Independent examiner
Thyme Accounting & Tax Ltd
36 Angusfield Avenue
Aberdeen
AB15 6AQ
DURRIS KIRKTON HALL
CONTENTS
Page
Trustees' report
1 - 2
Independent examiner's report
3
Statement of financial activities
4
Balance sheet
5
Notes to the financial statements
6 - 12
DURRIS KIRKTON HALL
TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT)
FOR THE YEAR ENDED 30 NOVEMBER 2024
- 1 -

The Trustees present their annual report and financial statements for the year ended 30 November 2024.

The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the Charity's governing document, the Charities and Trustee Investment (Scotland) Act 2005, the Charities Accounts (Scotland) Regulations 2006 (as amended) and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019).

Objectives and activities

The principal activity of the charitable company is to run the Durris Kirkton Hall for the benefit of the inhabitants of the parish of Durris.

The Trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the Charity should undertake.

Achievements and performance

Following Covid lockdowns, the hall is slowly being used again by the local community and other voluntary groups.

Financial review

It is the policy of the Charity that unrestricted funds which have not been designated for a specific use should be maintained at a level equivalent to between three and six month’s expenditure. The Trustees consider that reserves at this level will ensure that, in the event of a significant drop in funding, they will be able to continue the Charity’s current activities while consideration is given to ways in which additional funds may be raised. This level of reserves has been maintained throughout the year.

At the balance sheet date the charity had reserves of £26,256. Of this amount, £6,170 were restricted funds, leaving £20,086 funds. After deductions for assets the remaining funds the charity has are £16,381 which are available to spend.

 

It is the charity's policy to hold at least 6 month's worth of operating costs in reserves to fund the ongoing activities of the charity and to provide for any unforeseen costs that should arise. The charity estimates that it costs in the region of £5,000 to run the hall for 6 months and therefore considers that the reserves it holds in hand at the balance sheet date are sufficient.

Plans for future periods

There are no immediate major works required on the hall, so the trustees will continue to operate the hall as it has been in recent years with a view to maintaining its current high standard of facilities.

Structure, governance and management

The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.

The Trustees, who are also the directors for the purpose of company law, and who served during the year and up to the date of signature of the financial statements were:

G Watt
R Ingram
E Hirst
S Blackhall
J Layfield
T Blackhall
A Watson
R Johnston
DURRIS KIRKTON HALL
TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED)
FOR THE YEAR ENDED 30 NOVEMBER 2024
- 2 -

Residents within the surrounding area of the Durris Kirkton Hall are welcome to become trustees of the charitable company. Appointment of new trustees is made at the charity's Annual General Meeting.

The Trustees' report was approved by the Board of Trustees.

G Watt
Trustee
5 December 2024
DURRIS KIRKTON HALL
INDEPENDENT EXAMINER'S REPORT
TO THE TRUSTEES OF DURRIS KIRKTON HALL
- 3 -

I report on the financial statements of the Charity for the year ended 30 November 2024, which are set out on pages 4 to 12.

Respective responsibilities of Trustees and examiner

The Charity’s Trustees, who are also the directors of Durris Kirkton Hall for the purposes of company law, are responsible for the preparation of the financial statements in accordance with the terms of the Charities and Trustee Investments (Scotland) Act 2005 and the Charities Accounts (Scotland) Regulations 2006. The Trustees consider that the audit requirement of Regulation 10(1)(a) to (c) of the 2006 Accounts Regulations does not apply. It is my responsibility to examine the financial statements as required under section 44(1)(c) of the Act and to state whether particular matters have come to my attention.

Basis of independent examiner's statement

My examination is carried out in accordance with Regulation 11 of the 2006 Accounts Regulations. An examination includes a review of the accounting records kept by the charity and a comparison of the financial statements presented with those records. It also includes consideration of any unusual items or disclosures in the financial statements, and seeks explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently I do not express an audit opinion on the view given by the financial statements.

Independent examiner's statement

In connection with my examination, no matter has come to my attention:

(a)
which gives me reasonable cause to believe that in any material respect the requirements:
(i)

to keep accounting records in accordance with section 44(1) (a) of the 2005 Act and Regulation 4 of the 2006 Accounts Regulations; and

(ii)

to prepare financial statements which accord with the accounting records and comply with Regulation 8 of the 2006 Accounts Regulations;

have not been met or
(b)

to which, in my opinion, attention should be drawn in order to enable a proper understanding of the financial statements to be reached.

Martin R Watt FCCA
Thyme Accounting & Tax Ltd
36 Angusfield Avenue
Aberdeen
AB15 6AQ
Dated: 5 December 2024
DURRIS KIRKTON HALL
STATEMENT OF FINANCIAL ACTIVITIES
INCLUDING INCOME AND EXPENDITURE ACCOUNT
FOR THE YEAR ENDED 30 NOVEMBER 2024
- 4 -
Unrestricted
Restricted
Total
Unrestricted
Restricted
Total
funds
funds
funds
funds
2024
2024
2024
2023
2023
2023
Notes
£
£
£
£
£
£
Income from:
Donations and legacies
3
1,500
-
1,500
2,246
-
2,246
Other trading activities
4
6,840
-
6,840
8,358
-
8,358
Total income
8,340
-
8,340
10,604
-
10,604
Charitable activities
5
11,810
1,630
13,440
11,009
1,630
12,639
Net expenditure and movement in funds
(3,470)
(1,630)
(5,100)
(405)
(1,630)
(2,035)
Reconciliation of funds:
Fund balances at 1 December 2023
23,556
7,800
31,356
23,961
9,430
33,391
Fund balances at 30 November 2024
20,086
6,170
26,256
23,556
7,800
31,356

The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.

DURRIS KIRKTON HALL
BALANCE SHEET
AS AT
30 NOVEMBER 2024
30 November 2024
- 5 -
2024
2023
Notes
£
£
£
£
Fixed assets
Tangible assets
10
8,596
9,492
Current assets
Cash at bank and in hand
18,134
22,339
Creditors: amounts falling due within one year
11
474
475
Net current assets
17,660
21,864
Total assets less current liabilities
26,256
31,356
The funds of the Charity
Restricted income funds
12
6,170
7,800
Unrestricted funds
20,086
23,556
26,256
31,356

The company is entitled to the exemption from the audit requirement contained in section 477 of the Companies Act 2006, for the year ended 30 November 2024.

The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of financial statements.

The members have not required the company to obtain an audit of its financial statements for the year in question in accordance with section 476.

These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.

The financial statements were approved by the Trustees on 5 December 2024
E Hirst
Trustee
Company registration number SC292633 (Scotland)
DURRIS KIRKTON HALL
NOTES TO THE  FINANCIAL STATEMENTS
FOR THE YEAR ENDED 30 NOVEMBER 2024
- 6 -
1
Accounting policies
Charity information

Durris Kirkton Hall is a private company limited by guarantee incorporated in Scotland. The registered office is Durris Kirkton Hall, Kirkton Of Durris, Durris, Banchory, Kincardineshire, AB31 6BP, Scotland.

1.1
Accounting convention

The financial statements have been prepared in accordance with the Charity's governing document, the Charities and Trustee Investment (Scotland) Act 2005, the Charities Accounts (Scotland) Regulations 2006 (as amended), FRS 102 “The Financial Reporting Standard applicable in the UK and Republic of Ireland” (“FRS 102”) and the Charities SORP "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019). The Charity is a Public Benefit Entity as defined by FRS 102.

 

The Charity has taken advantage of the provisions in the SORP for charities not to prepare a Statement of Cash Flows.

The financial statements are prepared in sterling, which is the functional currency of the Charity. Monetary amounts in these financial statements are rounded to the nearest £.

The financial statements have been prepared under the historical cost convention, [modified to include the revaluation of freehold properties and to include investment properties and certain financial instruments at fair value]. The principal accounting policies adopted are set out below.

1.2
Going concern

At the time of approving the financial statements, the Trustees have a reasonable expectation that the Charity has adequate resources to continue in operational existence for the foreseeable future. Thus the Trustees continue to adopt the going concern basis of accounting in preparing the financial statements.

1.3
Charitable funds

Unrestricted funds are available for use at the discretion of the Trustees in furtherance of their charitable objectives.

Restricted funds are subject to specific conditions by donors or grantors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.

Endowment funds are subject to specific conditions by donors that the capital must be maintained by the Charity.
1.4
Income
Income is recognised when the Charity is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.

Cash donations are recognised on receipt. Other donations are recognised once the Charity has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.

Legacies are recognised on receipt or otherwise if the Charity has been notified of an impending distribution, the amount is known, and receipt is expected. If the amount is not known, the legacy is treated as a contingent asset.
DURRIS KIRKTON HALL
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 30 NOVEMBER 2024
1
Accounting policies
(Continued)
- 7 -
1.5
Expenditure

Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement, and the amount of the obligation can be measured reliably.

 

Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges are allocated on the portion of the asset’s use.

1.6
Tangible fixed assets

Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses.

Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases:

Plant and equipment
20% Straight Line
Fixtures and fittings
Enter depreciation rate via StatDB - cd77
Computers
25% Reducing Balance

The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in the statement of financial activities.

1.7
Impairment of fixed assets

At each reporting end date, the Charity reviews the carrying amounts of its tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss (if any).

1.8
Cash and cash equivalents

Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.

Basic financial assets

Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised.

DURRIS KIRKTON HALL
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 30 NOVEMBER 2024
1
Accounting policies
(Continued)
- 8 -
Basic financial liabilities

Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised.

 

Debt instruments are subsequently carried at amortised cost, using the effective interest rate method.

 

Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method.

Derecognition of financial liabilities

Financial liabilities are derecognised when the Charity’s contractual obligations expire or are discharged or cancelled.

1.9
Employee benefits

The cost of any unused holiday entitlement is recognised in the period in which the employee’s services are received.

 

Termination benefits are recognised immediately as an expense when the Charity is demonstrably committed to terminate the employment of an employee or to provide termination benefits.

2
Critical accounting estimates and judgements

In the application of the Charity’s accounting policies, the Trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.

 

The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.

3
Income from donations and legacies
Unrestricted
Unrestricted
funds
funds
2024
2023
£
£
Donations and gifts
500
-

Grants

1,000
2,246
1,500
2,246
DURRIS KIRKTON HALL
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 30 NOVEMBER 2024
- 9 -
4
Income from other trading activities
Unrestricted
Unrestricted
funds
funds
2024
2023
£
£
Fundraising events
535
-

Hall rentals

6,180
8,108

Shed rentals

125
250
Other trading activities
6,840
8,358
5
Expenditure on charitable activities
2024
2023
£
£
Direct costs
Depreciation and impairment
2,907
2,404

Insurance

1,156
1,130

Light & heat

4,493
3,682

Telephone

651
426

Sundries

153
62

Hall running expenses

3,648
4,503
13,008
12,207
Share of support and governance costs (see note 6)
Governance
432
432
13,440
12,639
Analysis by fund
Unrestricted funds
11,810
11,009
Restricted funds
1,630
1,630
13,440
12,639
6
Support costs allocated to activities
2024
2023
£
£
Governance costs
432
432
Analysed between:
Indpendent examiners
432
432
DURRIS KIRKTON HALL
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 30 NOVEMBER 2024
- 10 -
7
Trustees
None of the Trustees (or any persons connected with them) received any remuneration or benefits from the Charity during the year.
8
Employees

The average monthly number of employees during the year was:

2024
2023
Number
Number
Total
-
0
-
0
There were no employees whose annual remuneration was more than £60,000.
Remuneration of key management personnel

The remuneration of key management personnel is as follows.

9
Taxation

The charity is exempt from taxation on its activities because all its income is applied for charitable purposes.

10
Tangible fixed assets
Plant and equipment
Fixtures and fittings
Computers
Total
£
£
£
£
Cost
At 1 December 2023
13,943
-
1,398
15,341
Additions
-
2,011
-
2,011
At 30 November 2024
13,943
2,011
1,398
17,352
Depreciation and impairment
At 1 December 2023
4,824
-
1,024
5,848
Depreciation charged in the year
2,280
503
125
2,908
At 30 November 2024
7,104
503
1,149
8,756
Carrying amount
At 30 November 2024
6,839
1,508
249
8,596
At 30 November 2023
9,119
-
373
9,492

 

DURRIS KIRKTON HALL
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 30 NOVEMBER 2024
- 11 -
11
Creditors: amounts falling due within one year
2024
2023
£
£
Accruals and deferred income
474
475
12
Restricted funds

The restricted funds of the charity comprise the unexpended balances of donations and grants held on trust subject to specific conditions by donors as to how they may be used.

At 1 December 2023
Resources expended
At 30 November 2024
£
£
£
Midhill Wind Farm
6,521
(1,630)
4,891
SSE Generator Fund
1,279
-
1,279
7,800
(1,630)
6,170
Previous year:
At 1 December 2022
Resources expended
At 30 November 2023
£
£
£
Midhill Wind Farm
1,279
-
1,279
SSE Generator Fund
8,151
(1,630)
6,521
9,430
(1,630)
7,800
13
Unrestricted funds

The unrestricted funds of the charity comprise the unexpended balances of donations and grants which are not subject to specific conditions by donors and grantors as to how they may be used. These include designated funds which have been set aside out of unrestricted funds by the trustees for specific purposes.

At 1 December 2023
Incoming resources
Resources expended
At 30 November 2024
£
£
£
£
General funds
23,556
8,340
(11,810)
20,086
Previous year:
At 1 December 2022
Incoming resources
Resources expended
At 30 November 2023
£
£
£
£
General funds
23,961
10,604
(11,009)
23,556
DURRIS KIRKTON HALL
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 30 NOVEMBER 2024
- 12 -
14
Analysis of net assets between funds
Unrestricted
Restricted
Total
funds
funds
2024
2024
2024
£
£
£
Fund balances at 30 November 2024 are represented by:
Tangible assets
3,705
4,891
8,596
Current assets/(liabilities)
16,381
1,279
17,660
20,086
6,170
26,256
Unrestricted
Restricted
Total
funds
funds
2023
2023
2023
£
£
£
Fund balances at 30 November 2023 are represented by:
Tangible assets
2,971
6,521
9,492
Current assets/(liabilities)
20,585
1,279
21,864
23,556
7,800
31,356
15
Related party transactions

There were no disclosable related party transactions during the year (2023 - none).

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