IRIS Accounts Production v24.3.2.46 Other Company accounts True false Pounds 1.4.23 31.3.24 31.3.24 FY FRS 102 Independent examiner Small companies regime for accounts Full Charities SORP true true true true false true false true 0 0 iso4217:GBPiso4217:USDiso4217:EURxbrli:sharesxbrli:pureutr:tonnesutr:kWh050328452023-03-31050328452024-03-31050328452023-04-012024-03-31050328452022-03-31050328452022-04-012023-03-31050328452023-03-3105032845ns0:CharitableCompanyLimitedByGuarantee2023-04-012024-03-3105032845ns15:PoundSterling2023-04-012024-03-3105032845ns11:FRS1022023-04-012024-03-3105032845ns11:IndependentExaminationCharity2023-04-012024-03-3105032845ns11:SmallCompaniesRegimeForAccounts2023-04-012024-03-3105032845ns11:FullAccounts2023-04-012024-03-3105032845ns11:CharitiesSORP2023-04-012024-03-3105032845ns16:EnglandWales2023-04-012024-03-3105032845ns11:RegisteredOffice2023-04-012024-03-3105032845ns0:Trustee12023-04-012024-03-3105032845ns0:Trustee22023-04-012024-03-3105032845ns0:Trustee32023-04-012024-03-3105032845ns0:Trustee42023-04-012024-03-3105032845ns0:TotalUnrestrictedFunds2023-04-012024-03-3105032845ns0:TotalRestrictedIncomeFunds2023-04-012024-03-3105032845ns0:Activity82023-04-012024-03-3105032845ns0:TotalUnrestrictedFundsns0:Activity82023-04-012024-03-3105032845ns0:Activity8ns0:TotalRestrictedIncomeFunds2023-04-012024-03-3105032845ns0:Activity82022-04-012023-03-3105032845ns0:TotalUnrestrictedFunds2023-03-3105032845ns0:TotalRestrictedIncomeFunds2023-03-3105032845ns0:TotalUnrestrictedFunds2024-03-3105032845ns0:TotalRestrictedIncomeFunds2024-03-3105032845ns0:TotalUnrestrictedFundsns10:WithinOneYear2024-03-3105032845ns10:WithinOneYearns0:TotalRestrictedIncomeFunds2024-03-3105032845ns10:WithinOneYear2024-03-3105032845ns10:WithinOneYear2023-03-3105032845ns10:PlantMachinery2023-04-012024-03-3105032845ns10:FurnitureFittingsToolsEquipment2023-04-012024-03-310503284522023-04-012024-03-310503284512023-04-012024-03-310503284512022-04-012023-03-3105032845ns10:OwnedAssets2023-04-012024-03-3105032845ns10:OwnedAssets2022-04-012023-03-3105032845ns0:TotalUnrestrictedFunds2022-04-012023-03-3105032845ns0:TotalRestrictedIncomeFunds2022-04-012023-03-3105032845ns0:TotalUnrestrictedFundsns0:Activity82022-04-012023-03-3105032845ns0:Activity8ns0:TotalRestrictedIncomeFunds2022-04-012023-03-3105032845ns10:PlantMachinery2023-03-3105032845ns10:FurnitureFittings2023-03-3105032845ns10:FurnitureFittings2023-04-012024-03-3105032845ns10:PlantMachinery2024-03-3105032845ns10:FurnitureFittings2024-03-3105032845ns10:PlantMachinery2023-03-3105032845ns10:FurnitureFittings2023-03-31
REGISTERED COMPANY NUMBER: 05032845 (England and Wales)
REGISTERED CHARITY NUMBER: 1120389















REPORT OF THE TRUSTEES AND

UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024

FOR

HARLEY VILLAGE MISSION ROOMS TRUST

HARLEY VILLAGE MISSION ROOMS TRUST






CONTENTS OF THE FINANCIAL STATEMENTS
for the Year Ended 31 March 2024




Page

Report of the Trustees 1 to 3

Independent Examiner's Report 4

Statement of Financial Activities 5

Balance Sheet 6 to 7

Notes to the Financial Statements 8 to 15

HARLEY VILLAGE MISSION ROOMS TRUST (REGISTERED NUMBER: 05032845)

REPORT OF THE TRUSTEES
for the Year Ended 31 March 2024


The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2024. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

OBJECTIVES AND ACTIVITIES
Objectives
The principal activity of the company is to seek to improve amenities and quality of life within the Harley village community through the operation and letting of the Mission Rooms.

The objects are:
- to promote the benefits of the inhabitants of Harley near Rotherham, South Yorkshire and the neighbourhood without distinction of sex, sexual orientation, race or of political, religious or other opinions by associating together the said inhabitants and the local authorities, voluntary and other organisations in a common effort to provide facilities in the interests of social welfare for recreation and leisure time occupation with the object of improving the conditions of life for the said inhabitants
- to acquire a lease from the parish council for the parish of Wentworth, Rotherham, South Yorkshire of the Harley playing field, Occupation Road, Harley, Rotherham and to build, alter, adopt, construct, repair, maintain and equip thereon a sports pavilion and community centre (hereinafter called 'the centre') and to maintain and manage the same (whether alone or in co-operation with any other local authority or other person or body) in furtherance of these objects
- to promote such other purposes for the benefit of the inhabitants of Harley Village and the neighbourhood as may from time to time be determined.

Activities and services
The Mission Rooms provide an all encompassing social facility in a safe newly refurbished venue in a small rural village where public transport is totally inadequate and unreliable. The services listed below enhance the life of village residents by giving them the opportunity to socialise thereby reducing the incidence of isolation and depression in the elderly and increases responsibility and development of the young.

The activities provided include Easter Fair, Christmas Fair, plant sales, concerts, carol and religious services, yoga, fitness classes, dancing, indoor bowling, coffee mornings. craft classes, meeting rooms, pop-up police station, health and safety training, wellbeing events, NHS outreach clinics, birthday parties and MP and Ward Councillor surgeries.

All activities have been very well patronised and village life is enhanced by these local social provisions.

Public benefit
The trustees have referred to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing our aims and objectives and in planning our future activities. In particular, the trustees consider how planned activities will contribute to the aims and objectives they have set.

FINANCIAL REVIEW
Financial position
The surplus for the year was £15,154 (2023: £37,135) with all balances relating to unrestricted funds.. At 31 March 2024, the balance on restricted funds was £nil (2023: £nil). unrestricted funds were £133,168 (2023: £118,014) and the free reserves amounted to £79,924 (2023: £95,582).


HARLEY VILLAGE MISSION ROOMS TRUST (REGISTERED NUMBER: 05032845)

REPORT OF THE TRUSTEES
for the Year Ended 31 March 2024


FINANCIAL REVIEW
Reserves policy
It is the policy of the trustees to keep sufficient reserves to enable the charity to fulfil its objects. The level of reserves is consistent with this policy given the level of activity during the year.

STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The organisation is a charitable company limited by guarantee, incorporated on 3rd February 2004 and registered as a charity on 1st August 2004. The company was established under a Memorandum of Association which established the objects and powers of a charitable company and is governed under its Articles of Association.

Recruitment and appointment of new trustees
As set out in the Articles of Association the chair of the trustees is nominated and appointed by the existing trustees. The trustees have the power to co-opt further members in order to fulfil specialist roles. All trustees are circulated with invitations to nominate trustees prior to the AGM.

Organisational structure
The charitable company took over all the assets and liabilities of the unincorporated charity known as Harley Village Mission Rooms Trust with effect from 1st April 2004. The company changed its name from The Harley Village Partnership on 25th August 2017.

There are no full-time permanent staff.

Risk management
The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.The major risks to which the charity is exposed are conitnually reviewed and systems have been established in order to mitigate these risks.

REFERENCE AND ADMINISTRATIVE DETAILS
Registered Company number
05032845 (England and Wales)

Registered Charity number
1120389

Registered office
37 Harley Road
Harley
Rotherham
S62 7UD

Trustees
Mrs C Shaw - Chair
A Bell
A Hellewell (resigned 15.5.23)
S J Knight


HARLEY VILLAGE MISSION ROOMS TRUST (REGISTERED NUMBER: 05032845)

REPORT OF THE TRUSTEES
for the Year Ended 31 March 2024


REFERENCE AND ADMINISTRATIVE DETAILS
Independent Examiner
Hodgson & Oldfield
Aizlewood's Mill
Nursery Street
Sheffield
S3 8GG

Bankers
Barclays Bank plc
HSBC Bank plc

Approved by order of the board of trustees on 28 January 2025 and signed on its behalf by:





Mrs C Shaw - Trustee

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF
HARLEY VILLAGE MISSION ROOMS TRUST

Independent examiner's report to the trustees of Harley Village Mission Rooms Trust ('the Company')
I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2024.

Responsibilities and basis of report
As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act.

Independent examiner's statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

1. accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.








S Fields

Hodgson & Oldfield
Aizlewood's Mill
Nursery Street
Sheffield
S3 8GG

30 January 2025

HARLEY VILLAGE MISSION ROOMS TRUST

STATEMENT OF FINANCIAL ACTIVITIES
(INCORPORATING AN INCOME AND EXPENDITURE ACCOUNT)
for the Year Ended 31 March 2024

31.3.24 31.3.23
Unrestricted Restricted Total Total
funds funds funds funds
Notes £    £    £    £   
INCOME AND ENDOWMENTS FROM
Donations and legacies 3 2,342 950 3,292 27,674

Other trading activities 4 27,986 - 27,986 25,569
Total 30,328 950 31,278 53,243

EXPENDITURE ON
Raising funds 957 - 957 1,769

Charitable activities
Activities of the Mission Rooms 5,808 950 6,758 12,298

Other 8,409 - 8,409 2,041
Total 15,174 950 16,124 16,108

NET INCOME 15,154 - 15,154 37,135


RECONCILIATION OF FUNDS
Total funds brought forward 118,014 - 118,014 80,879

TOTAL FUNDS CARRIED FORWARD 133,168 - 133,168 118,014

HARLEY VILLAGE MISSION ROOMS TRUST (REGISTERED NUMBER: 05032845)

BALANCE SHEET
31 March 2024

31.3.24 31.3.23
Unrestricted Restricted Total Total
funds funds funds funds
Notes £    £    £    £   
FIXED ASSETS
Tangible assets 8 53,244 - 53,244 22,432

CURRENT ASSETS
Cash at bank and in hand 80,403 - 80,403 96,062

CREDITORS
Amounts falling due within one year 9 (479 ) - (479 ) (480 )

NET CURRENT ASSETS 79,924 - 79,924 95,582

TOTAL ASSETS LESS CURRENT
LIABILITIES

133,168

-

133,168

118,014

NET ASSETS 133,168 - 133,168 118,014
FUNDS 10
Unrestricted funds 133,168 118,014
TOTAL FUNDS 133,168 118,014

The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2024.


The members have not required the company to obtain an audit of its financial statements for the year ended 31 March 2024 in accordance with Section 476 of the Companies Act 2006.


The trustees acknowledge their responsibilities for
(a)ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
(b)preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.


HARLEY VILLAGE MISSION ROOMS TRUST (REGISTERED NUMBER: 05032845)

BALANCE SHEET - continued
31 March 2024

These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.


The financial statements were approved by the Board of Trustees and authorised for issue on 28 January 2025 and were signed on its behalf by:





C Shaw - Trustee

HARLEY VILLAGE MISSION ROOMS TRUST

NOTES TO THE FINANCIAL STATEMENTS
for the Year Ended 31 March 2024

1. STATUTORY INFORMATION

Harley Village Mission Rooms Trust is a company limited by guarantee, registered in England and Wales and is a registered charity. The company's registered number, charity registration number and registered office address can be found under the Reference and Administrative details within the Trustees Report. Each member has undertaken to contribute an amount not exceeding £1 in the event of a winding up order.

2. ACCOUNTING POLICIES

Basis of preparing the financial statements
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.

The financial statements are prepared in sterling, which is the functional currency of the charitable company. Monetary amounts in these financial statements are rounded to the nearest £.

Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category.

Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.


Plant and machinery - 20% on reducing balance
Fixtures and fittings - 20% on reducing balance

Taxation
The charity is exempt from corporation tax on its charitable activities.

Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.


HARLEY VILLAGE MISSION ROOMS TRUST

NOTES TO THE FINANCIAL STATEMENTS - continued
for the Year Ended 31 March 2024

2. ACCOUNTING POLICIES - continued

Fund accounting
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

3. DONATIONS AND LEGACIES
31.3.24 31.3.23
£    £   
Donations 2,342 1,524
Grants 950 26,150
3,292 27,674

Grants received, included in the above, are as follows:

31.3.24 31.3.23
£    £   
RMBC 950 1,150
Wentworth charity - 25,000
950 26,150

4. OTHER TRADING ACTIVITIES
31.3.24 31.3.23
£    £   
Rental of Mission Rooms 12,271 12,866
Harley 100+ Club 5,268 5,756
Other fundraising activities 10,447 6,947
27,986 25,569

5. NET INCOME/(EXPENDITURE)

Net income/(expenditure) is stated after charging/(crediting):

31.3.24 31.3.23
£    £   
Depreciation - owned assets 8,409 2,041


HARLEY VILLAGE MISSION ROOMS TRUST

NOTES TO THE FINANCIAL STATEMENTS - continued
for the Year Ended 31 March 2024

6. TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 31 March 2024 nor for the year ended 31 March 2023.


Trustees' expenses

There were no trustees' expenses paid for the year ended 31 March 2024 nor for the year ended 31 March 2023.


7. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
Unrestricted Restricted Total
funds funds funds
£    £    £   
INCOME AND ENDOWMENTS FROM
Donations and legacies 26,524 1,150 27,674

Other trading activities 25,569 - 25,569
Total 52,093 1,150 53,243

EXPENDITURE ON
Raising funds 1,769 - 1,769

Charitable activities
Activities of the Mission Rooms 11,097 1,201 12,298

Other 2,041 - 2,041
Total 14,907 1,201 16,108

NET INCOME/(EXPENDITURE) 37,186 (51 ) 37,135
Transfers between funds 580 (580 ) -
Net movement in funds 37,766 (631 ) 37,135

RECONCILIATION OF FUNDS
Total funds brought forward 80,248 631 80,879

TOTAL FUNDS CARRIED
FORWARD

118,014

-

118,014


HARLEY VILLAGE MISSION ROOMS TRUST

NOTES TO THE FINANCIAL STATEMENTS - continued
for the Year Ended 31 March 2024

8. TANGIBLE FIXED ASSETS
Fixtures
Plant and and
machinery fittings Totals
£    £    £   
COST
At 1 April 2023 2,623 21,874 24,497
Additions - 39,221 39,221
At 31 March 2024 2,623 61,095 63,718
DEPRECIATION
At 1 April 2023 419 1,646 2,065
Charge for year 440 7,969 8,409
At 31 March 2024 859 9,615 10,474
NET BOOK VALUE
At 31 March 2024 1,764 51,480 53,244
At 31 March 2023 2,204 20,228 22,432

9. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
31.3.24 31.3.23
£    £   
Accrued expenses 479 480

10. MOVEMENT IN FUNDS
Net
movement At
At 1.4.23 in funds 31.3.24
£    £    £   
Unrestricted funds
General fund 116,373 15,154 131,527
Designated funds 1,641 - 1,641
118,014 15,154 133,168
TOTAL FUNDS 118,014 15,154 133,168

HARLEY VILLAGE MISSION ROOMS TRUST

NOTES TO THE FINANCIAL STATEMENTS - continued
for the Year Ended 31 March 2024

10. MOVEMENT IN FUNDS - continued

Net movement in funds, included in the above are as follows:

Incoming Resources Movement
resources expended in funds
£    £    £   
Unrestricted funds
General fund 30,328 (15,174 ) 15,154

Restricted funds
RMBC Events 950 (950 ) -

TOTAL FUNDS 31,278 (16,124 ) 15,154


Comparatives for movement in funds

Net Transfers
movement between At
At 1.4.22 in funds funds 31.3.23
£    £    £    £   
Unrestricted funds
General fund 78,852 37,521 - 116,373
Designated funds 1,396 (335 ) 580 1,641
80,248 37,186 580 118,014
Restricted funds
RMBC Ward Councillor 51 (51 ) - -
West Riding Freemasons 580 - (580 ) -
631 (51 ) (580 ) -
TOTAL FUNDS 80,879 37,135 - 118,014

HARLEY VILLAGE MISSION ROOMS TRUST

NOTES TO THE FINANCIAL STATEMENTS - continued
for the Year Ended 31 March 2024

10. MOVEMENT IN FUNDS - continued

Comparative net movement in funds, included in the above are as follows:

Incoming Resources Movement
resources expended in funds
£    £    £   
Unrestricted funds
General fund 52,093 (14,572 ) 37,521
Designated funds - (335 ) (335 )
52,093 (14,907 ) 37,186
Restricted funds
RMBC Ward Councillor - (51 ) (51 )
RMBC Events 1,150 (1,150 ) -
1,150 (1,201 ) (51 )
TOTAL FUNDS 53,243 (16,108 ) 37,135

A current year 12 months and prior year 12 months combined position is as follows:

Net Transfers
movement between At
At 1.4.22 in funds funds 31.3.24
£    £    £    £   
Unrestricted funds
General fund 78,852 52,675 - 131,527
Designated funds 1,396 (335 ) 580 1,641
80,248 52,340 580 133,168
Restricted funds
RMBC Ward Councillor 51 (51 ) - -
West Riding Freemasons 580 - (580 ) -
631 (51 ) (580 ) -
TOTAL FUNDS 80,879 52,289 - 133,168

HARLEY VILLAGE MISSION ROOMS TRUST

NOTES TO THE FINANCIAL STATEMENTS - continued
for the Year Ended 31 March 2024

10. MOVEMENT IN FUNDS - continued

A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:

Incoming Resources Movement
resources expended in funds
£    £    £   
Unrestricted funds
General fund 82,421 (29,746 ) 52,675
Designated funds - (335 ) (335 )
82,421 (30,081 ) 52,340
Restricted funds
RMBC Ward Councillor - (51 ) (51 )
RMBC Events 2,100 (2,100 ) -
2,100 (2,151 ) (51 )
TOTAL FUNDS 84,521 (32,232 ) 52,289

Unrestricted Funds
These are expended at the discretion of the trustees to meet the general objectives of the charitable company.

Designated Funds
These represent monies where fixed assets have been purchased from a restricted fund but are not restricted assets. As such, the net book value of the assets have been transferred to unrestricted funds and designated as fixed assets to match against future depreciation.

Restricted Funds
Rotherham Borough Council Ward Councillor - a restricted grant towards the cost of a car park and a further grant to purchase a defibrillator.
West Riding Freemasons - a restricted grant to purchase bowling equipment.
RMBC events - restricted grants from Rotherham Borough Council specifically to be used for community events.


HARLEY VILLAGE MISSION ROOMS TRUST

NOTES TO THE FINANCIAL STATEMENTS - continued
for the Year Ended 31 March 2024

11. RELATED PARTY DISCLOSURES

There were no related party transactions for the year ended 31 March 2024.