Charity registration number 1127168
Company registration number 06695518 (England and Wales)
AGE UK EAST GRINSTEAD & DISTRICT
ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2024
AGE UK EAST GRINSTEAD & DISTRICT
LEGAL AND ADMINISTRATIVE INFORMATION
Trustees
Mrs J L Fairbourn
Mrs A C Bowcott
Mrs M Belsey
Mr J Belsey
Charity number
1127168
Company number
06695518
Registered office
Glen Vue Community Centre
Railway Approach
East Grinstead
West Sussex
England
RH19 1BS
Independent examiner
Darren Harding ACA FCCA DChA
Richard Place Dobson Services Limited
1-7 Station Road
Crawley
West Sussex
RH10 1HT
Investment Advisors
Brewin Dolphin Securities
12 Smithfield Street
London
EC1A 9LA
AGE UK EAST GRINSTEAD & DISTRICT
CONTENTS
Page
Trustees' report
1 - 4
Independent examiner's report
5
Statement of financial activities
6 - 7
Balance sheet
8
Statement of cash flows
9
Notes to the financial statements
10 - 27
AGE UK EAST GRINSTEAD & DISTRICT
TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT)
FOR THE YEAR ENDED 31 MARCH 2024
page 1

The Trustees present their annual report and financial statements for the year ended 31 March 2024.

The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the charity's Memorandum and Articles of Association, the Companies Act 2006 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019).

Objectives and activities

The charity's objects are to promote the relief of older people in any manner deemed by law to be charitable in East Grinstead and surrounding rural parts of West Sussex.

To achieve its objectives the charity provides a range of services and activities both at its centre in East Grinstead and within the wider community, all aimed at supporting the well-being of older people.

At the centre, people aged 50 and over are welcomed into a friendly and inclusive environment where they can take part in weekly activities, stay connected, and enjoy social interaction. The Glen Vue Centre offers a safe and supportive space, where older people can engage with others and feel part of a community.

Additionally, the charity delivers a dementia respite service, creating a caring and stimulating environment for individuals living with dementia. This vital service also gives carers the opportunity to take a break, knowing their loved ones are safe and well cared for.

Through these services, the charity is committed to fostering connection, care, and a sense of belonging for older people and their families.

Vision  

A society in which everyone can enjoy a long and fulfilled life. 

Mission  

To work with and for local older people across our area to make a real and positive difference to their wellbeing and quality of life. 

The charity measures achievements against its objectives by way of regular meetings with budget holders and feedback from staff, volunteers and members, so that the services adapt where possible to meet both operational and members' needs. 

The Trustees have had regard to the Charity Commission guidance on public benefit. The services provided by Age UK East Grinstead and District have been shown to improve the mental and physical health of older people and therefore the trustees consider these services to be for the public benefit.

Staff and Volunteers 

The delivery of our services and activities are made possible by the commitment of a small staff team led by Chief Executive Officer Bernadette Cox. The staff team are assisted by the invaluable contribution of our volunteers. This year we have welcomed new staff and volunteers to the charity, but we have also said goodbye to several existing staff and volunteers, and we are very grateful to all of them for their contributions to the charity.

 

Contracts

In this accounting year several services have been made possible using contract income totalling £11,523 which was received from AGE UK West Sussex Brighton and Hove (AGE UK WSBH) in relation to contracts with Mid Sussex District Council and West Sussex County Council to support the delivery of the “tackling of social isolation” contract and associated services in East Grinstead and the surrounding areas.  

 

AGE UK EAST GRINSTEAD & DISTRICT
TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2024
page 2
Achievements and performance

During this accounting period the charity provided five main services from its base at the Glen Vue Centre: 

Day Centre and Glen Vue Centre Services

Attendance of the Day Centre Service had declined post pandemic and has continued to further decline during this accounting period. Consultation is ongoing to ascertain the reasons behind this with a view to better understanding the “real time” needs of members/attendees. This consultation will enable the charity to offer a more client led and sustainable Day Centre Service.

Currently those Older people who attend the Glen Vue Centre, who are not part of the Day Centre Service can spend time in the newly formed Café area (launched in May 2023) and/or choose between exercise classes, varied activities such as a weekly bingo with fish and chips or occasional musical entertainment.

Regular room hirings are now offering a growing income stream for the charity and building awareness of the Glen Vue Centre and the activities delivered there. 

Glen Vue Kitchen 

The Glen Vue Kitchen has been operating for the duration of this reporting year. Our long standing chef retired in early 2023 and in common with all venues offering food, employing a chef to replace him has presented a challenge and the charity has had to bear the cost of employing an agency chef to fulfil our obligation to provide hot food to our most vulnerable members/attendees and especially those attending the dementia respite service.  

In 2023 with the aid of a grant of from Age UK National, the reception area at Glen Vue was repurposed and now operates as the Glen Vue cafe offering affordable hot lunches and snacks to all Glen Vue Centre users.

The demand for the Rainbow Meals home delivery service that was extremely popular during the pandemic dropped significantly post pandemic and could no longer be sustained. The decision to cease this service was made in the early part of this accounting period.

Trips, Outings, Events and Holidays  

Age UK East Grinstead and District is the only centre in the UK to offer holidays and we have continued to organise this popular activity with two fully booked and much enjoyed holidays taking place during this accounting period.  

Lack of affordable transport and a much reduced staff team has meant that day trips and outings are not currently taking place, although this is an identified area of development for the subsequent accounting periods.

Dementia Service – Respite for Carers 

The dementia service is delivered from the Glen Vue Centre.  In the early part of the reporting year this was being offered twice a week but in November 2023 this was increased to three times a week with plans to offer this service five days a week in the subsequent accounting year.  The decision to launch additional weekly sessions was led by the increasing need in the community.  Glen Vue is the only provider of such a day service in the locality.

In the past this service was funded by way of a grant of £14,769 from AGE UK WSBH in relation to the delivery of the West Sussex County Council Dementia Services contract.  However, this funding ceased unexpectedly in March 2023 and Age UK East Grinstead and District have continued to deliver and grow the service without external funding.

Community Outreach 

Community Outreach is an area of service delivery the charity recognises needs to be improved.  In the 24 -25 accounting year the senior team will focus on actively networking with local groups and businesses with a view to understanding what services are already being delivered and what services are needed in our community. Once this work is complete the charity will have identified and will then look to deliver those “needed” services outside of the Glen Vue Centre.  An Open Day is planned in October 2024 with guests attending from local groups who have shared goals with the charity. This is to raise awareness of the centre and to support partnerships with health and social care providers such as GP surgeries and Alzheimers UK. 

There were no costs associated with Community Outreach in this reporting period. 

AGE UK EAST GRINSTEAD & DISTRICT
TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2024
page 3
Financial review

It is the policy of the charity that unrestricted funds which have not been designated for a specific use should be maintained at a level equivalent to six months expenditure. The Trustees consider that reserves at this level will ensure that in the event of a significant drop in funding they will be able to continue the charity’s current activities while consideration is given to ways in which additional funds may be raised.  

On 31 March 2024, the charity held total funds of £726,646 (2023: £561,052), of which £242,062 is unrestricted, £28,517 is restricted and £456,067 was designated. 

Designated funds of £426,067 are held within the investment portfolio and are designated by the Trustees to cover the rent, service charges and insurance for the 20 year lease of the Glen Vue Centre, Railway Approach, East Grinstead, beginning 3 May 2019. This arose from the donation of the investment portfolio of Lingfield Lodge Trust prior to its closure. 

In addition, the Trustees have designated £30,000 from unrestricted funds to cover redundancy and other costs should there be a need to close down the charity. 

Total income for the year was £542,068 (2023: £299,338). 

The net surplus for the year of £165,594 comprises an unrestricted surplus of £142,062, a designated fund surplus of £12,009 and a restricted surplus of £11,523. (2023: Net deficit of £109,847)

 

Risk management

The Trustees has assessed major risks to which the charity is exposed and are satisfied that systems are in place to mitigate exposure to the major risks.

Investment Risk

Brewin Dolphin have been selected to manage the investment portfolio taking a low to medium risk approach to the charity’s investments. There have been withdrawals of £90,000 during the year.

Future plans

In the 24/25 accounting year, we aim to continue to develop the operational delivery of the existing services offered by the charity and focus on the needs of our members and all other users of our services.  

We will also be focusing on the sustainability of existing services and the development of new services to support the long term health of the charity and to protect the delivery of its mission for the future.  

Structure, governance and management

AGE UK East Grinstead and District was registered as a company limited by guarantee on the 11th of September 2008.

AGE Concern East Grinstead was originally established on 27th October 1950 and registered as a charity on the 18th of February 1972. The assets of the original unincorporated association were transferred into a company limited by guarantee on 1 October 2009.

AGE UK East Grinstead and District is governed by the company Articles of Association as updated by special resolution at EGM on December 2016.

Funds were received from the Lingfield Lodge Trust on 20 February 2019.

AGE UK EAST GRINSTEAD & DISTRICT
TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2024
page 4

Trustees

The Trustees, who are also the directors for the purpose of company law, and who served during the year and up to the date of signature of the financial statements were:

Mrs J L Fairbourn
Mrs A C Bowcott
Mrs M Belsey
Mr J Belsey

Trustees are recruited and appointed by existing trustees. Their appointment is confirmed at the following annual general meeting. At the time of writing this report two new Trustees have been identified and will be joining the Board in January 2025.

 

None of the Trustees has any beneficial interest in the company. All of the Trustees are members of the company and guarantee to contribute £1 in the event of a winding up.

Organisational structure

The charity has an executive committee which as at 31st March 2024 consisted of four Trustees and representatives of the local funding authorities, meeting at least four times a year. The Trustees come from a variety of professional backgrounds relevant to the work of the charity and are responsible for the overall management and control of the charity.

Decision making

The day to day management of the charity is delegated to Bernadette Cox, CEO, the senior manager of the organisation.

Induction and training of new trustees

All new Trustees are given an induction to the Charity by the Chair, together with clear roles and responsibilities.

Key management remuneration

The management team during this accounting year comprised of the CEO together with Dementia Services Manager and a full time Centre Manager. A remote Finance Coordinator supports the team. All salaries are set at a level that is sustainable.  

Affiliation to Age UK

AGE UK East Grinstead and District is a brand partner of AGE UK – National. This allows AGE UK East Grinstead and District branding rights, information exchange and access to promotional material. It also limits AGE UK East Grinstead and District to the geographical area of East Grinstead and the surrounding rural areas.  

The Trustees' report was approved by the Board of Trustees.

Mrs J L Fairbourn
Trustee
Dated: 30 January 2025
AGE UK EAST GRINSTEAD & DISTRICT
INDEPENDENT EXAMINER'S REPORT
TO THE TRUSTEES OF AGE UK EAST GRINSTEAD & DISTRICT
page 5

I report to the Trustees on my examination of the financial statements of Age UK East Grinstead & District (the charity) for the year ended 31 March 2024.

Responsibilities and basis of report

As the Trustees of the charity (and also its directors for the purposes of company law) you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 (the 2006 Act).

Having satisfied myself that the financial statements of the charity are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the charity’s financial statements carried out under section 145 of the Charities Act 2011 (the 2011 Act). In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

Since the charity’s gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of ICAEW, which is one of the listed bodies.

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

1

accounting records were not kept in respect of the charity as required by section 386 of the 2006 Act; or

2

the financial statements do not accord with those records; or

3

the financial statements do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or

4

the financial statements have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.

Darren Harding ACA FCCA DChA
Richard Place Dobson Services Limited
1-7 Station Road
Crawley
West Sussex
RH10 1HT
Dated: 31 January 2025
AGE UK EAST GRINSTEAD & DISTRICT
STATEMENT OF FINANCIAL ACTIVITIES
INCLUDING INCOME AND EXPENDITURE ACCOUNT
FOR THE YEAR ENDED 31 MARCH 2024
page 6
Current financial year
Unrestricted
Unrestricted
Restricted
Total
Total
funds
funds
funds
general
designated
2024
2024
2024
2024
2023
Notes
£
£
£
£
£
Income from:
Donations and legacies
3
339,573
-
31,523
371,096
110,275
Charitable activities
4
107,716
-
-
107,716
134,575
Other trading activities
5
49,951
-
-
49,951
37,737
Investments
6
-
13,305
-
13,305
16,751
Total income
497,240
13,305
31,523
542,068
299,338
Expenditure on:
Raising funds
7
31,785
3,352
-
35,137
26,343
Charitable activities
Day centre services
8
121,870
-
10,261
132,131
132,944
Kitchen
8
114,864
19,393
9,739
143,996
143,085
Trips & Events
8
37,529
-
-
37,529
35,472
Daybreak
8
49,130
-
-
49,130
37,808
Total charitable expenditure
323,393
19,393
20,000
362,786
349,309
Total expenditure
355,178
22,745
20,000
397,923
375,652
Net gains/(losses) on investments
12
-
21,449
-
21,449
(33,533)
Net income/(expenditure) and movement in funds
142,062
12,009
11,523
165,594
(109,847)
Reconciliation of funds:
Fund balances at 1 April 2023
100,000
444,058
16,994
561,052
670,899
Fund balances at 31 March 2024
242,062
456,067
28,517
726,646
561,052

All income and expenditure derive from continuing activities.

AGE UK EAST GRINSTEAD & DISTRICT
STATEMENT OF FINANCIAL ACTIVITIES (CONTINUED)
INCLUDING INCOME AND EXPENDITURE ACCOUNT
FOR THE YEAR ENDED 31 MARCH 2024
page 7
Prior financial year
Unrestricted
Unrestricted
Restricted
Total
funds
funds
funds
general
designated
2023
2023
2023
2023
Notes
£
£
£
£
Income from:
Donations and legacies
3
54,653
-
55,622
110,275
Charitable activities
4
35,363
-
99,212
134,575
Other trading activities
5
37,640
-
97
37,737
Investments
6
-
16,751
-
16,751
Total income
127,656
16,751
154,931
299,338
Expenditure on:
Raising funds
7
21,145
5,193
5
26,343
Day centre services
8
44,316
-
88,628
132,944
Kitchen
8
100,584
11,761
30,740
143,085
Trips & Events
8
35,472
-
-
35,472
Daybreak
8
7,406
-
30,402
37,808
Total expenditure
208,923
16,954
149,775
375,652
Net gains/(losses) on investments
12
-
(33,533)
-
(33,533)
Net income/(expenditure)
(81,267)
(33,736)
5,156
(109,847)
Transfers between funds
118,606
(118,606)
-
-
Net movement in funds
37,339
(152,342)
5,156
(109,847)
Reconciliation of funds:
Fund balances at 1 April 2022
62,661
596,400
11,838
670,899
Fund balances at 31 March 2023
100,000
444,058
16,994
561,052
AGE UK EAST GRINSTEAD & DISTRICT
BALANCE SHEET
AS AT
31 MARCH 2024
31 March 2024
page 8
2024
2023
Notes
£
£
£
£
Fixed assets
Tangible assets
14
12,209
15,335
Investments
15
448,512
497,892
460,721
513,227
Current assets
Stocks
16
-
820
Debtors falling due after one year
17
-
2,386
Debtors falling due within one year
17
28,330
54,956
Cash at bank and in hand
287,761
71,558
316,091
129,720
Creditors: amounts falling due within one year
18
(50,166)
(81,895)
Net current assets
265,925
47,825
Total assets less current liabilities
726,646
561,052
The funds of the charity
Restricted income funds
21
28,517
16,994
Unrestricted funds - general
242,062
100,000
Unrestricted funds - designated
22
456,067
444,058
726,646
561,052

The company is entitled to the exemption from the audit requirement contained in section 477 of the Companies Act 2006, for the year ended 31 March 2024.

The director acknowledges her responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of financial statements.

The members have not required the company to obtain an audit of its financial statements for the year in question in accordance with section 476.

These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.

The financial statements were approved by the Trustees on 30 January 2025
Mrs J L Fairbourn
Trustee
Company registration number 06695518 (England and Wales)
AGE UK EAST GRINSTEAD & DISTRICT
STATEMENT OF CASH FLOWS
FOR THE YEAR ENDED 31 MARCH 2024
page 9
2024
2023
Notes
£
£
£
£
Cash flows from operating activities
Cash generated from/(absorbed by) operations
26
135,921
(77,038)
Investing activities
Purchase of tangible fixed assets
(3,852)
(1,971)
Purchase of investments
(46,071)
(49,238)
Proceeds from disposal of  investments
116,900
47,078
Investment income received
13,305
16,751
Net cash generated from investing activities
80,282
12,620
Net cash used in financing activities
-
-
Net increase/(decrease) in cash and cash equivalents
216,203
(64,418)
Cash and cash equivalents at beginning of year
71,558
135,976
Cash and cash equivalents at end of year
287,761
71,558
AGE UK EAST GRINSTEAD & DISTRICT
NOTES TO THE  FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2024
page 10
1
Accounting policies
Charity information

Age UK East Grinstead & District is a private company limited by guarantee incorporated in England and Wales. The registered office is Glen Vue Community Centre, Railway Approach, East Grinstead, West Sussex, RH19 1BS, England.

1.1
Accounting convention

The financial statements have been prepared in accordance with the charity's memorandum and articles of association, the Companies Act 2006 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)". The charity is a Public Benefit Entity as defined by FRS 102.

The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £.

The financial statements have been prepared under the historical cost convention, [modified to include the revaluation of freehold properties and to include investment properties and certain financial instruments at fair value]. The principal accounting policies adopted are set out below.

1.2
Going concern

At the time of approving the financial statements, the Trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the Trustees continue to adopt the going concern basis of accounting in preparing the financial statements.

1.3
Charitable funds

Unrestricted funds are available for use at the discretion of the Trustees in furtherance of their charitable objectives.

Designated funds have been set aside by the charity out of restricted funds for the following specific purposes: Glen Vue lease and a Special designated fund to be available to cover redundancy and other costs that would be incurred in the event of the charity having to close down.

Restricted funds are subject to specific conditions by donors or grantors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.

1.4
Income
Income is recognised when the charity is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.

Cash donations are recognised on receipt. Other donations are recognised once the charity has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.

Legacies are recognised on receipt or otherwise if the charity has been notified of an impending distribution, the amount is known, and receipt is expected. If the amount is not known, the legacy is treated as a contingent asset.

Donated goods are recognised in the SOFA where material, by estimating the value of the goods donated and recognising both the donation and the cost of the goods. However, it is not considered practicable to value volunteer time and this is not recognised in the SOFA.

Grants received to cover services provided during a particular time period are recognised in the financial statements for that period. Other grant income is recognised when received.

Income from short term room hire is recognised over the hire period.

AGE UK EAST GRINSTEAD & DISTRICT
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2024
1
Accounting policies
(Continued)
page 11

Contributions by participants towards the cost of charitable activities are recognised at the time the charitable activities take place.

1.5
Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement, and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category. Where costs cannot be directly attributed to particular headings, they have been allocated to activities on a basis consistent with the use of resources.

As well as directly attributable costs, the cost of generating funds includes a proportion of support staff, property and other costs deemed to be a fair reflection of the amount of time expended on raising grant funding.

Resources expended on charitable activities have been analysed between:

 

As well as directly attributable costs, the cost of charitable activities includes a proportion of support staff, property and other costs.

Governance costs are those related to the management of the charity. As well as directly attributable costs, they include a proportion of support staff, property and other costs deemed to be a fair reflection of the time expended on governance matters.

Staff costs have been allocated between the various charitable and other activities based on their duties. Where the duties of an individual member of staff cover a number of activities, their costs have been allocated based on the time they spend on each activity.

 

Property costs have been allocated between activities based on usage of the Glen Vue building.

Other costs that relate to more than one activity have also been apportioned between activities in proportion to staff costs.

 

Allocation has been based on staff costs and usage during the current year i.e. taking into account the effects of the coronavirus pandemic.

1.6
Tangible fixed assets

Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses. Small assets costing less than £500 are not capitalised, being written off through the current year's SOFA instead.

Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases:

Leasehold improvements
Over the period of the lease
Plant and equipment
20% on cost
Fixtures and fittings
20% on cost
Computers
33% on cost

The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in the statement of financial activities.

AGE UK EAST GRINSTEAD & DISTRICT
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2024
1
Accounting policies
(Continued)
page 12
1.7
Fixed asset investments

Fixed asset investments are initially measured at transaction price excluding transaction costs, and are subsequently measured at fair value at each reporting date. Changes in fair value are recognised in net income/(expenditure) for the year. Transaction costs are expensed as incurred. As these are listed investments, the fair value is the market value at the reporting date.

1.8
Stocks

Stocks are stated at the lower of cost and estimated selling price less costs to complete and sell. Cost comprises direct materials. Items held for distribution at no or nominal consideration are measured the lower of replacement cost and cost.

1.9
Cash and cash equivalents

Cash and cash equivalents include cash in hand and deposits held at call with banks.

1.10
Financial instruments

The charity has elected to apply the provisions of Section 11 ‘Basic Financial Instruments’ and Section 12 ‘Other Financial Instruments Issues’ of FRS 102 to all of its financial instruments.

 

Financial instruments are recognised in the charity's balance sheet when the charity becomes party to the contractual provisions of the instrument.

 

Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously.

Basic financial assets

Basic financial assets other than listed investments, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest. Financial assets classified as receivable within one year are not amortised.

 

Basic financial assets also include listed investments. These are accounted for as described above.

Basic financial liabilities

Basic financial liabilities, including creditors are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised.

 

Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities.

Derecognition of financial liabilities

Financial liabilities are derecognised when the charity’s contractual obligations expire or are discharged or cancelled.

1.11
Employee benefits

The cost of any unused holiday entitlement is recognised in the period in which the employee’s services are received.

 

Termination benefits are recognised immediately as an expense when the charity is demonstrably committed to terminate the employment of an employee or to provide termination benefits.

1.12
Retirement benefits

Payments to defined contribution retirement benefit schemes are charged as an expense as they fall due.

AGE UK EAST GRINSTEAD & DISTRICT
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2024
page 13
2
Critical accounting estimates and judgements

In the application of the charity’s accounting policies, the Trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.

 

The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.

Critical judgements
Investment value

Valuation of investments at market value, based on calculation by the investment fund manager. The investments held are all shares listed on a recognised stock exchange and have an easily identifiable market value.

3
Income from donations and legacies
Unrestricted
Restricted
Total
Unrestricted
Restricted
Total
funds
funds
funds
funds
2024
2024
2024
2023
2023
2023
£
£
£
£
£
£
Donations and gifts
71,719
-
71,719
11,055
1,278
12,333
Legacies
250,000
-
250,000
-
-
-
Grants
15,112
31,523
46,635
35,642
53,539
89,181
Membership fees
2,742
-
2,742
7,836
805
8,641
Donated goods and services
-
-
-
120
-
120
339,573
31,523
371,096
54,653
55,622
110,275
Grants
Mid Sussex DC
7,613
-
7,613
-
18,270
18,270
Age UK and WSBH (WSCC)
-
10,000
10,000
21,473
20,000
41,473
Age UK
5,000
20,000
25,000
-
14,769
14,769
Age UK and WSBH (MSDC)
-
1,523
1,523
-
-
-
South East Thriving
2,000
-
2,000
-
-
-
Other
499
-
499
14,169
500
14,669
15,112
31,523
46,635
35,642
53,539
89,181
AGE UK EAST GRINSTEAD & DISTRICT
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2024
page 14
4
Income from charitable activities
Unrestricted
Restricted
Total
Unrestricted
Restricted
Total
funds
funds
funds
funds
2024
2024
2024
2023
2023
2023
£
£
£
£
£
£
Day centre services
Food & catering
348
-
348
2,063
29,382
31,445
Services provided
31
-
31
60
114
174
Activities, events & trips
53,953
-
53,953
1,076
22,092
23,168
Kitchen
Food & catering
19,855
-
19,855
1,043
37,656
38,699
Trips & Events
Activities, events & trips
31,042
-
31,042
31,101
191
31,292
Daybreak
Services provided
2,487
-
2,487
20
9,777
9,797
107,716
-
107,716
35,363
99,212
134,575
5
Income from other trading activities
Unrestricted
Restricted
Total
Unrestricted
Restricted
Total
funds
funds
funds
funds
2024
2024
2024
2023
2023
2023
£
£
£
£
£
£
Room hire income
48,833
-
48,833
32,845
97
32,942
Fundraising events
-
-
-
3,313
-
3,313
Sponsorships and social lotteries
1,118
-
1,118
1,482
-
1,482
Other trading activities
49,951
-
49,951
37,640
97
37,737
6
Income from investments
Unrestricted
Unrestricted
funds
funds
designated
designated
2024
2023
£
£
Income from listed investments
13,305
16,751
AGE UK EAST GRINSTEAD & DISTRICT
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2024
page 15
7
Expenditure on raising funds
Unrestricted
Unrestricted
Restricted
Total
Unrestricted
Unrestricted
Restricted
Total
funds
funds
funds
funds
funds
funds
general
designated
general
designated
2024
2024
2024
2024
2023
2023
2023
2023
£
£
£
£
£
£
£
£
Fundraising and publicity
Membership schemes and social lotteries
-
-
-
-
471
-
-
471
Other fundraising costs
57
-
-
57
401
-
5
406
Support costs
7,058
-
-
7,058
4,409
-
-
4,409
7,115
-
-
7,115
5,281
-
5
5,286
Trading costs
Other trading activities
-
-
-
-
1,156
-
-
1,156
Support costs
24,670
-
-
24,670
14,708
-
-
14,708
24,670
-
-
24,670
15,864
-
-
15,864
Investment management
-
3,352
-
3,352
-
5,193
-
5,193
Total costs
31,785
3,352
-
35,137
21,145
5,193
5
26,343
AGE UK EAST GRINSTEAD & DISTRICT
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2024
page 16
8
Expenditure on charitable activities
Day centre services
Kitchen
Trips & Events
Daybreak
Total
2024
2024
2024
2024
2024
£
£
£
£
£
Direct costs
Staff costs
1,559
37,914
-
37,033
76,506
Professional fees
900
84
-
-
984
Light & heat
-
163
-
-
163
Repairs and renewals
709
310
-
-
1,019
Other premsises costs
-
1,656
-
-
1,656
Subcontract staff
-
3,211
-
-
3,211
Travel & subsistence
-
37
-
-
37
Staff training
300
-
-
-
300
Other direct costs
-
1,039
173
105
1,317
Activities
12,795
10,728
18,350
-
41,873
Catering
-
15,988
-
-
15,988
Advertising
2,668
200
-
-
2,868
Office costs
174
9
-
-
183
Dementia activities
1,719
-
-
-
1,719
20,824
71,339
18,523
37,138
147,824
Share of support and governance costs (see note 9)
Support
99,211
66,850
16,586
11,024
193,671
Governance
12,096
5,807
2,420
968
21,291
132,131
143,996
37,529
49,130
362,786
Analysis by fund
Unrestricted funds - general
121,870
114,864
37,529
49,130
323,393
Unrestricted funds - designated
-
19,393
-
-
19,393
Restricted funds
10,261
9,739
-
-
20,000
132,131
143,996
37,529
49,130
362,786
AGE UK EAST GRINSTEAD & DISTRICT
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2024
8
Expenditure on charitable activities
(Continued)
page 17
Previous year:
Day centre services
Kitchen
Trips & Events
Daybreak
Total
2023
2023
2023
2023
2023
£
£
£
£
£
Direct costs
Staff costs
43,723
61,169
-
29,573
134,465
Depreciation and impairment
2,811
2,715
566
-
6,092
Travel & subsistence
-
262
-
-
262
Other direct costs
1,826
5,455
-
884
8,165
Activities
19,155
48
24,114
-
43,317
Catering
213
28,846
-
-
29,059
67,728
98,495
24,680
30,457
221,360
Share of support and governance costs (see note 9)
Support
53,436
38,937
8,437
6,409
107,219
Governance
11,780
5,653
2,355
942
20,730
132,944
143,085
35,472
37,808
349,309
Analysis by fund
Unrestricted funds - general
44,316
100,584
35,472
7,406
187,778
Unrestricted funds - designated
-
11,761
-
-
11,761
Restricted funds
88,628
30,740
-
30,402
149,770
132,944
143,085
35,472
37,808
349,309
AGE UK EAST GRINSTEAD & DISTRICT
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2024
page 18
9
Support costs allocated to activities
2024
2023
£
£
Staff costs
126,828
55,379
Depreciation
6,977
320
Rent
25,000
25,155
Rates, water & service charges
1,562
1,671
Light & heat
7,649
8,670
Bad and doubtful debts
16,583
-
Other premises running costs
13,022
13,115
Office costs
8,186
6,677
Other costs
6,809
6,104
Computers & software
6,614
2,617
Other operating leases
103
321
Insurance
3,162
3,482
Governance costs
24,195
23,555
246,690
147,066
Analysed between:
Fundraising
31,728
19,117
Day centre services
111,307
65,216
Kitchen
72,657
44,590
Trips & Events
19,006
10,792
Daybreak
11,992
7,351
246,690
147,066
2024
2023
Governance costs comprise:
£
£
Legal and professional
22,078
19,865
Independent examination
2,117
2,520
Independent examiner's fees for other services
-
1,170
24,195
23,555
10
Trustees

None of the Trustees (or any persons connected with them) received any remuneration or benefits from the charity during the year, nor the year ending 31 March 2023.

AGE UK EAST GRINSTEAD & DISTRICT
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2024
page 19
11
Employees

The average monthly number of employees during the year was:

2024
2023
Number
Number
Day centre services
2
2
Kitchen
2
3
Daybreak - Respite for Carers
3
4
Support
4
3
Total
11
12
Employment costs
2024
2023
£
£
Wages and salaries
193,001
178,815
Social security costs
8,289
7,752
Other pension costs
2,044
3,277
203,334
189,844
There were no employees whose annual remuneration was more than £60,000.
Remuneration of key management personnel

The remuneration of key management personnel was as follows:

2024
2023
£
£
Aggregate compensation
59,403
34,931
12
Gains and losses on investments
Unrestricted
Unrestricted
funds
funds
designated
designated
2024
2023
Gains/(losses) arising on:
£
£
Revaluation of investments
23,686
(29,908)
Sale of investments
(2,237)
(3,625)
21,449
(33,533)
13
Taxation

The charity is exempt from taxation on its activities because all its income is applied for charitable purposes.

AGE UK EAST GRINSTEAD & DISTRICT
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2024
page 20
14
Tangible fixed assets
Leasehold improvements
Plant and equipment
Fixtures and fittings
Computers
Total
£
£
£
£
£
Cost
At 1 April 2023
6,052
14,555
14,683
4,685
39,975
Additions
-
2,952
900
-
3,852
At 31 March 2024
6,052
17,507
15,583
4,685
43,827
Depreciation and impairment
At 1 April 2023
957
9,092
10,627
3,964
24,640
Depreciation charged in the year
319
3,006
3,087
566
6,978
At 31 March 2024
1,276
12,098
13,714
4,530
31,618
Carrying amount
At 31 March 2024
4,776
5,409
1,869
155
12,209
At 31 March 2023
5,095
5,463
4,056
721
15,335
15
Fixed asset investments
Listed investments
£
Cost or valuation
At 1 April 2023
497,892
Additions
46,071
Valuation changes
23,686
Disposals
(119,137)
At 31 March 2024
448,512
Carrying amount
At 31 March 2024
448,512
At 31 March 2023
497,892

Historical cost:

At 31 March 2024: £377,876

At 31 March 2023: £427,887

 

There was one investment that had a value of over 5% of the market value held at year end:

SSG: £22,984

 

Revaluation reserves of £70,635 (2023: £70,005) are included in the designated fund.

AGE UK EAST GRINSTEAD & DISTRICT
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2024
page 21
16
Stocks
2024
2023
£
£
Raw materials and consumables
-
820
17
Debtors
2024
2023
Amounts falling due within one year:
£
£
Trade debtors
19,020
9,671
Other debtors
4,208
6,561
Prepayments and accrued income
5,102
38,724
28,330
54,956
2024
2023
Amounts falling due after more than one year:
£
£
Prepayments and accrued income
-
2,386
Total debtors
28,330
57,342
18
Creditors: amounts falling due within one year
2024
2023
Notes
£
£
Other taxation and social security
4,208
4,561
Deferred income
19
-
17,223
Trade creditors
1,350
12,058
Other creditors
546
4,138
Accruals
44,062
43,915
50,166
81,895
19
Deferred income
2024
2023
£
£
Other deferred income
-
17,223
2024
2023
£
£
Deferred income is included within:
Current liabilities
-
17,223
Movements in the year:
AGE UK EAST GRINSTEAD & DISTRICT
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2024
19
Deferred income
(Continued)
page 22
Deferred income at 1 April 2023
17,223
10,053
Released from previous periods
(17,223)
(4,628)
Resources deferred in the year
-
11,798
Deferred income at 31 March 2024
-
17,223
20
Retirement benefit schemes
2024
2023
Defined contribution schemes
£
£
Charge to profit or loss in respect of defined contribution schemes
2,044
3,277

The charity operates a defined contribution pension scheme for all qualifying employees. The assets of the scheme are held separately from those of the charity in an independently administered fund.

21
Restricted funds

The restricted funds of the charity comprise the unexpended balances of donations and grants held on trust subject to specific conditions by donors as to how they may be used.

At 1 April 2023
Incoming resources
Resources expended
Transfers
At 31 March 2024
£
£
£
£
£
Rainbow Hot Meals
5,996
-
-
-
5,996
Outreach service
5,225
-
-
-
5,225
Electrical upgrade
560
-
-
-
560
IT classes
2,614
-
-
-
2,614
Daybreak Infection Control
1,592
-
-
-
1,592
Christmas events
1,007
-
-
-
1,007
Cost of living fund
-
20,000
(20,000)
-
-
Age Uk Contract
-
11,523
-
-
11,523
16,994
31,523
(20,000)
-
28,517
AGE UK EAST GRINSTEAD & DISTRICT
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2024
21
Restricted funds
(Continued)
page 23
Previous year:
At 1 April 2022
Incoming resources
Resources expended
Transfers
At 31 March 2023
£
£
£
£
£
Day services
-
95,477
(89,621)
(5,856)
-
Daybreak - Respite for Carers
-
24,546
(30,402)
5,856
-
Rainbow Hot Meals
810
34,908
(29,722)
-
5,996
Outreach service
5,255
-
(30)
-
5,225
Electrical upgrade
560
-
-
-
560
IT classes
2,614
-
-
-
2,614
Daybreak Infection Control
1,592
-
-
-
1,592
Christmas events
1,007
-
-
-
1,007
11,838
154,931
149,775
-
16,994

Day Services

Funding is currently received from West Sussex County Council and Mid Sussex District Council for provision of an activity centre for older people. The actual costs of the services are more than the grants, so the deficit is funded from general funds. Monies this year have been used to support the Rainbow Hot Meals service together with the wellbeing support services at the start of the crisis.

It should be noted however, that the West Sussex County Council contract from July 2021 will change to a county-wide contract concentrating on the reduction of loneliness and isolation amongst older people, for which we will have to be sub-contracted from Age UK West Sussex, Brighton and Hove, as we are not in a position to bid for the whole of the Mid Sussex contract due to the Age UK Brand Partnership agreement. There will also be a substantial reduction in the value of the contract as it is no longer service provider based but by area. From April 2022 Mid Sussex District Council plan a similar way of funding contractual tendered services.

Daybreak - Respite for Carers

Funding is received under a subcontract from Age UK West Sussex, Brighton and Hove from West Sussex County Council. The actual costs of the service, including support costs are more than the grants so the deficit is funded from general funds.

Following feedback from Carers and their appreciation of the assistance and support provided throughout the crisis by the Daybreak team, requests for more of the same services have led to an additional day funded from our reserves starting each Monday from August 2021.

Daybreak Infection Control

Monies obtained via Age UK West Sussex, Brighton and Hove from West Sussex County Council’s Workforce Capacity Fund were used specifically to obtain PPE for the Daybreak service, due to the vulnerability of our clients.

Rainbow Hot Meals

Prior to the crisis, our Centre was a vibrant, lively, and bubbly place for the older people of the community to come to. From scratch we set up a hot meal delivery service, producing over 100 meals a week from the very start of the crisis, in conjunction with a team of delivery volunteers from the local Lions delivered to older vulnerable people's homes providing them with a nutritious two course hot meal. The majority of the people we delivered to are on their own, while normal places to go like our centre, cafes or even the pub, were closed. Preparing meals, not meeting people and generally "going under the radar" are all major issues for the people we support. The new service we introduced opened up regular contact again, ensured they received a hot meal, regular interaction with other people and a routine. Combined with the work carried out by the team of volunteers, several of whom are retired themselves, this also gave them a sense of purpose that is currently missing in many people's lives regardless of age.

AGE UK EAST GRINSTEAD & DISTRICT
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2024
21
Restricted funds
(Continued)
page 24

Christmas events

The annual grant received from the East Grinstead Town Council has historically gone towards the costs of running a Christmas party at Glen Vue. With the centre closed this year the funds were used to provide a Christmas meal (with all the trimmings) at the member or non-member’s home via the Rainbow Hot Meals service.

Cost of Living Fund

To support Local and National Partners in sustaining and extending the reach of their vital service provision during the Cost of Living crisis, in December 2022, Age UK launched a Cost of Living Response Fund Programme. AGE UK East Grinstead and District were awarded £40,000 to support with the following interventions: Meal Provision, increasing access to Social Support/Physical Activity, increasing access to Day Centres.

 

We chose to use the grant to support the “Post Pandemic” reduction in numbers attending our Day Centre Services by providing low cost, healthy and nutritious food alongside our traditional Day Centre Meal option and the range of exercise classes and activities delivered Monday to Friday.  We made the decision to do this using a “drop-in” Café service, to allow us to reach a wider range of older people and give them an opportunity to access affordable, healthy food and wellbeing services in our community based setting, at a time that suits them.

 

Trained staff were on hand throughout the Café operating hours, in the Day Centre to offer a listening ear and support with issues and concerns related to the Cost of Living crisis and referred to relevant services as appropriate.  Where appropriate people were referred to the I&A service run by Age UK West Sussex, Brighton & Hove.

 

Age UK Contract

The funds are in relation to the reducing social isolation contract, the purpose of which is to reduce social isolation in the over 65’s in our area of benefit.

 

Outreach

Grants have been received from a number of organisations in order to fund staff and other costs relating to the provision of the Community Outreach service,

 

Electrical upgrade

Upon taking over the Glen Vue Centre from West Sussex County Council it quickly became apparent that the power supply to the main kitchen was insufficient for any commercial or large scale food preparation or cooking. A grant was successfully obtained from Mid Sussex District Council to instal a “3 phase” power supply – all works are completed including the installation of a “three phase” electrical grill and oven”.

IT Classes

A grant from Santander that is being used towards the cost of providing IT Classes and equipment. Several new tablet devices and laptops have now been purchased for members and non-members use to reduce the digital divide.

 

AGE UK EAST GRINSTEAD & DISTRICT
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2024
page 25
22
Unrestricted funds - designated

These are unrestricted funds which are material to the charity's activities. These have been set aside out of unrestricted funds by the trustees for the following specific purposes:

At 1 April 2023
Incoming resources
Resources expended
Transfers
Gains and losses
At 31 March 2024
£
£
£
£
£
£
Glen Vue lease
414,058
13,305
(22,745)
-
21,449
426,067
Special designated fund
30,000
-
-
-
-
30,000
444,058
13,305
(22,745)
-
21,449
456,067
Previous year:
At 1 April 2022
Incoming resources
Resources expended
Transfers
Gains and losses
At 31 March 2023
£
£
£
£
£
£
Glen Vue lease
566,400
16,751
(16,954)
(118,606)
(33,533)
414,058
Special designated fund
30,000
-
-
-
-
30,000
596,400
16,751
(16,954)
(118,606)
(33,533)
444,058

Glen Vue lease

The Trustees have designated the investment portfolio donated by Lingfield Lodge Trust, in order to pay the rent, insurance and service charges for the Glen Vue Centre over the 20 year lease period commencing 3 May 2019,

 

Special designated fund

The trustees have designated funds to be available to cover redundancy and other costs that would be incurred in the event of the charity having to close down.

23
Analysis of net assets between funds
Unrestricted
Unrestricted
Restricted
Total
funds
funds
funds
general
designated
2024
2024
2024
2024
£
£
£
£
At 31 March 2024:
Tangible assets
12,209
-
-
12,209
Investments
10,000
438,512
-
448,512
Current assets/(liabilities)
219,853
17,555
28,517
265,925
242,062
456,067
28,517
726,646
AGE UK EAST GRINSTEAD & DISTRICT
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2024
23
Analysis of net assets between funds
(Continued)
page 26
Unrestricted
Unrestricted
Restricted
Total
funds
funds
funds
general
designated
2023
2023
2023
2023
£
£
£
£
At 31 March 2023:
Tangible assets
15,335
-
-
15,335
Investments
100,000
397,892
-
497,892
Current assets/(liabilities)
(15,335)
46,166
16,994
47,825
100,000
444,058
16,994
561,052
24
Operating lease commitments
Lessee

At the reporting end date the charity had outstanding commitments for future minimum lease payments under non-cancellable operating leases, which fall due as follows:

2024
2023
£
£
Within one year
27,500
-
25
Related party transactions

There were no disclosable related party transactions during the year (2023 - none).

26
Cash generated from operations
2024
2023
£
£
Surplus/(deficit) for the year
165,594
(109,847)
Adjustments for:
Investment income recognised in statement of financial activities
(13,305)
(16,751)
Loss on disposal of investments
2,237
3,625
Fair value gains and losses on investments
(23,686)
29,908
Depreciation and impairment of tangible fixed assets
6,978
6,412
Movements in working capital:
Decrease in stocks
820
-
Decrease in debtors
29,012
13,674
(Decrease) in creditors
(14,506)
(11,229)
(Decrease)/increase in deferred income
(17,223)
7,170
Cash generated from/(absorbed by) operations
135,921
(77,038)
AGE UK EAST GRINSTEAD & DISTRICT
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2024
page 27
27
Analysis of changes in net funds

The charity had no material debt during the year.

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