THE SCOUT FOUNDATION (NI)
TRUSTEES' ANNUAL REPORT & FINANCIAL STATEMENTS
16-MONTH PERIOD ENDED 31 DECEMBER 2023
COMPANY NUMBER: NI026154 CHARITY NUMBER: XR11142 CCNI NUMBER: 101206
THE SCOUT FOUNDATION (NI)
(A COMPANY LIMITED BY GUARANTEE NOT HAVING A SHARE CAPITAL)
TRUSTEES ANNUAL REPORT & FINANCIAL STATEMENTS
16-MONTH PERIOD ENDED 31 DECEMBER 2023
CONTENTS
PAGE
1
Officers and Professional Advisors
Trustees' Annual Report incorporating the Directors' Report
2-6
Statement of Directors' Responsibilities
7
8-12
Independent Auditor's Report to the members
Statement of Financial Activities
13
Statement of Financial Position
14
15
Statement of Cash Flows
Notes to the Financial Statements
16-25
THE SCOUT FOUNDATION (NI)
COMPANY LIMITED BY GUARANTEE
OFFICERS AND PROFESSIONAL ADVISORS
16-MONTH PERIOD ENDED 31 DECEMBER 2023
The Board of Directors
Mandy McCann (resigned 30 March 2023, appointed
4 April 2023,
04 April 2023
retired 19 September 2023)
Joseph Corey (resigned
19 February 2023
2023-02-19
)
Kieran McCann (retired
19 September 2023
2023-09-19
)
Annette Byrne (retired
19 September 2023
2023-09-19
)
Charles McGuinness (retired
19 September 2023
2023-09-19
)
James Kitson (appointed
11 November 2021
2021-11-11
, retired
19 September 2023
2023-09-19
)
David Clarke (appointed
11 November 2021
2021-11-11
, retired
19 September 2023)
Ronan McGibbon (appointed
19 February 2023
2023-02-19
)
Christina Woods (appointed
23 September 2023
2023-09-23
, resigned
)
Paul Mannion (appointed
23 September 2023
2023-09-23
, resigned
)
David Monaghan (appointed
23 September 2023
2023-09-23
)
Ciaran McAuley (appointed
23 September 2023
2023-09-23
)
Patrick Kidney (appointed
23 September 2023
2023-09-23
)
Ned Brennan (appointed
23 September 2023
2023-09-23
)
Raymond O'Donnell (appointed
)
Secretary
Charles McGuinness (appointed
,
retired 19 September 2023
19 September 2023
)
Ciaran McAuley (appointed
23 October 2023
2023-10-23
)
HMRC Charity Number
Company Number
CCNI Number
Registered office
XR11142
NI026154
101206
NICVA
61 Duncairn Gardens Belfast
BT15 2GB
Auditor
Grant Thornton Chartered Accountants & Statutory Auditors 13 -18 City Quay
Dublin 2
Bankers
Bank of Ireland Belfast City Branch Belfast
BT1 2BA
THE SCOUT FOUNDATION (NI) COMPANY LIMITED BY GUARANTEE
THE TRUSTEES' ANNUAL REPORT, INCORPORATING THE DIRECTORS' REPORT
16-MONTH PERIOD ENDED 31 DECEMBER 2023
The directors present their report and accounts for the period ended 31 December 2023.
The accounts are prepared in accordance with the accounting policies as set out in Note 2 to the Financial Statements and comply with the Charity's Memorandum and Articles of Association, the Companies Act 2006, the Charities Act (Northern Ireland) 2008, FRS 102 and the Statement of Recommended Practice Accounting and Reporting by Charities (SORP).
Structure, Governance and Management
The Charity is a company limited by guarantee. Every member of the Charity undertakes to contribute to the assets of the Charity, in the event of the same being wound up while it is a member, or within one period while it ceases to be a member, for payment of the debts and liabilities of the Charity contracted before it ceases to be a member, and out of costs, charges and expenses of winding up, and for the adjustment of the rights of the contributories among themselves, such amount as may be required not exceeding £10.
The members, who are also trustees for the purpose of Charity Law, who served during the period were:
Ronan McGibbon Mary Hogg David Monaghan Ciaran McAuley Patrick Kidney Ned Brennan
Raymond O'Donnell
Annette Byrne
Paul Conlon
Charles McGuinness
Mandy McCann
James Kitson
Joseph Corey
David Clarke
Kieran McCann
Christina Woods
Tony Smith
Paul Mannion
If appropriate, new members, and directors, are invited onto the Board at the Directors' discretion. There are no specific requirements regarding skill or experience, however the current directors recognise the importance of a diverse and competent Board and this will impact upon any nomination. Those who are invited will be involved with The Scout Foundation (NI) and will be held in high regard for their work. New Board members receive induction training upon membership to the Board.
The members have assessed the major risks to which the Charity is exposed and are satisfied that systems are in place to mitigate exposure to major risks.
2
SCOUT FOUNDATION (NI) COMPANY LIMITED BY GUARANTEE
THE TRUSTEES ANNUAL REPORT continued
16-MONTH PERIOD ENDED 31 DECEMBER 2023
Objectives of the Charity
The objectives of the Charity are to inform, promote and develop the aims of Gasóga na hÉireann/Scouting Ireland CLG, whom are dedicated to enabling and empowering young people to realise their full potential, through its core values based on the Scout Promise and Law, fostering active citizenship and helping create a better community, society and world.
Achieving Scouting Ireland's Objectives
Supporting our Volunteer Members: Through the provision of training, programme material and resources including administrative support.
Youth Participation: By encouraging the development of youth participation structures at all levels including resources.
Organisational Structure
Individual members join a local group of Gasóga na hÉireann/Scouting Ireland CLG. In the Northern Province there are four scout counties and forty-six local groups, and these groups and counties are supported by Scout Foundation (NI) and by Scouting Ireland's provincial management support team.
Management and Decision Making
The Board manages the affairs of The Scout Foundation (NI). The Board meets regularly. The Board is assisted in discharging its duties by a number of committees whose membership comprises of volunteers.
The Scout Foundation (NI) employs a senior administrator whose role is to oversee the operations and administration of The Scout Foundation (NI) and who reports directly to the Board of the Scout Foundation (NI).
Related parties and Other Entities
The Scout Foundation (NI) is associated with Gasóga na hÉireann/Scouting Ireland CLG, a company incorporated in the Republic of Ireland.
3
SCOUT FOUNDATION (NI) COMPANY LIMITED BY GUARANTEE
THE TRUSTEES ANNUAL REPORT continued
16-MONTH PERIOD ENDED 31 DECEMBER 2023
Public Benefit
Scout Foundation (NI) is a charity registered with the Charity Commission for Northern Ireland. Its main purpose is the Advancement of Education and the advancement of citizenship and/or community development.
The benefits which flow from this purpose include the physical, intellectual, emotional, social and spiritual development of young people so that they may achieve their full potential and, as responsible citizens, to improve society. Scout Foundation (NI) supports an extensive variety of services to Scouts Groups in Northern Ireland. It supports the delivery of a wide range of programme opportunities that help the development of individual potential, encouraging community involvement and providing opportunities for young people to be listened to and have their say.
In providing these services there is no known risk of unintended consequences.
The benefits of this purpose are provided to children, young people and volunteers without distinction of origin, race, creed, gender, sexual orientation, or ability, in Northern Ireland.
Scout Foundation (NI) is confident it has met its public benefit requirement by, among a wide range of activities:
(i)
The provision of training to volunteers
(ii)
Direct support to local Scout Groups
(iii)
Providing Provincial programmes for young people
(iv)
Supporting youth empowerment and participation
(v)
Supporting local Scout Groups governance requirements
(vi)
Forming collaborations with other organisations to enhance the service that we deliver
Volunteer members
The Scout Foundation (NI) recognises and appreciates the commitment of the members of the Northern Province.
It is not possible to put a monetary value on this voluntary effort, but it is essential to enable the Scout Foundation (NI) to achieve its core objectives.
4
SCOUT FOUNDATION (NI) COMPANY LIMITED BY GUARANTEE
THE TRUSTEES ANNUAL REPORT continued
16-MONTH PERIOD ENDED 31 DECEMBER 2023
Principal Risks and Uncertainties
The main risk to the Charity's future income is the decrease or rescinding of the grant received from Education Authority of Northern Ireland.
The members have assessed the major risks to which the Charity is exposed and are satisfied that systems are in place to mitigate exposure to major risks.
Achievements and Performance
The Charity has successfully developed strong links with the community and its funders. Overall, the Charity remains in a strong financial position.
Financial Review
The financial results for the period are shown on Pages 13 - 15.
The members consider that the Charity has sufficient resources and assets available, which are adequate to fulfil the Charity's obligations.
Unrestricted funds are needed to:
(i)
Provide funds that can be designated to specific projects to enable these projects to be undertaken at short notice, and
(ii)
Cover administration and support costs, without which the Charity could not function.
The members consider it prudent that the unrestricted fund should be sufficient to avoid the necessity of realising fixed assets held for the Charity's use.
The level of reserves is monitored by the Directors on a regular basis.
5
SCOUT FOUNDATION (NI) COMPANY LIMITED BY GUARANTEE
THE TRUSTEES ANNUAL REPORT continued
16-MONTH PERIOD ENDED 31 DECEMBER 2023
Disclosure of Information to Auditors
Each of the directors have confirmed that there is no information of which they are aware which is relevant to the audit, but which the auditor is unaware. They have further confirmed that they have undertaken appropriate steps to identify such relevant information and to establish that the auditors are aware of such information.
Reserves
Restricted and unrestricted reserves at the end of the period decreased from £161,088 at 31 August 2022 to £150,821 at 31 December 2023.
Events after the end of the reporting period
There have been no significant events affecting the Charity since year end.
Going concern
Cash flow forecasts have been prepared by management which indicate that the Charity is expected to have sufficient cash flows to meet its obligations for a period of at least 12 months from the date of approval of these financial statements.
The directors have a reasonable expectation, based on its present liquidity position, that the Charity has adequate resources to meet its commitments over the next 12 months from the approval of these financial statements.
Accordingly, the Directors continue to adopt the going concern basis of preparation in the financial statements for the 16-month period ended 31 December 2023.
Auditors
The auditors, Grant Thornton, will be proposed for reappointment in accordance with section 485 of the Companies Act 2006.
Small companies note
In preparing this report, the directors have taken advantage of the small companies exemptions provided by section 415A of the Companies Act 2006.
This report was approved by the board on
31st January 2025
31 January 2025
and signed on its behalf Director
Mary Hogg
Rónán McGibbon
Director
Director
6
THE SCOUT FOUNDATION (NI) COMPANY LIMITED BY GUARANTEE
STATEMENT OF DIRECTORS RESPONSIBILITIES 16-MONTH PERIOD ENDED 31 DECEMBER 2023
DIRECTORS' RESPONSIBILITIES
The directors are responsible for preparing the Directors' report and the financial statements in accordance with applicable law and regulations.
Company law requires the directors to prepare financial statements for each financial year. Under that law the directors have elected to prepare the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice), including Financial Reporting Standard 102 ‘The Financial Reporting Standard applicable in the UK and Republic of Ireland'. Under Company law the directors must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the Charity and of the surplus or deficit of the Charity for that period. In preparing these financial statements, the directors are required to:
select suitable accounting policies for the Charity financial statements and then apply them consistently;
make judgments and accounting estimates that are reasonable and prudent;
state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements; and
prepare the financial statements on the going concern basis unless it is inappropriate to presume that the Charity will continue in business.
The directors are responsible for keeping adequate accounting records that are sufficient to show and explain the Charity's transactions and disclose with reasonable accuracy at any time the financial position of the Charity and enable them to ensure that the financial statements comply with the Companies Act, 2006. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Signed by order of the board
Mary Hogg
Rónán McGibbon
Director
Director
Date: 31st January 2025
7
THE SCOUT FOUNDATION (NI) COMPANY LIMITED BY GUARANTEE
INDEPENDENT AUDITOR'S REPORT TO THE MEMBERS OF THE SCOUT FOUNDATION (NI)
16-MONTH PERIOD ENDED 31 DECEMBER 2023
Opinion
We have audited the financial statements of The Scout Foundation (NI), which comprise the Statement of financial activities, the Statement of financial position, the Statement of cash flows and the related notes for the financial year ended 31 December 2023.
The financial reporting framework that has been applied in the preparation of the financial statements is applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice) including FRS 102 “The Financial Reporting Standard applicable in the UK and Republic of Ireland”.
In our opinion, The Scout Foundation (NI)'s financial statements:
give a true and fair view in accordance with United Kingdom Generally Accepted Accounting Practice of the state of the charity's affairs as at 31 December 2023 and of its incoming resources and application of resources for the year then ended; and
have been properly prepared in accordance with the requirements of the Companies Act 2006.
Basis for opinion
We conducted our audit in accordance with International Standards on Auditing (UK) (‘ISA') and applicable law. Our responsibilities under those standards are further described in the ‘responsibilities of the auditor for the audit of the financial statements' section of our report. We are independent of the charity in accordance with the ethical requirements that are relevant to our audit of the financial statements in the United Kingdom, namely FRC's Ethical Standard concerning the integrity, objectivity and independence of the auditor. We have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.
Conclusions relating to going concern
We have nothing to report in respect of the following matters in relation to which the ISAs (UK) require us to report to you where:
the director's use of the going concern basis of accounting in the preparation of the financial statements is not appropriate; or
the directors have not disclosed in the financial statements any identified material uncertainties that may cast significant doubt about the charity's ability to continue to adopt the going concern basis of accounting for a period of at least 12 months from the date when the financial statements are authorized for issue.
8
THE SCOUT FOUNDATION (NI) COMPANY LIMITED BY GUARANTEE
INDEPENDENT AUDITOR'S REPORT TO THE MEMBERS OF THE SCOUT FOUNDATION (NI)
16-MONTH PERIOD ENDED 31 DECEMBER 2023
Other information
Other information comprises information included in the annual report, other than the financial statements and our auditor's report thereon including the Trustees' Annual Report.
The directors are responsible for the other information. Our opinion on the financial statements does not cover the other information and, except to the extent otherwise explicitly stated in our report, we do not express any form of assurance conclusion thereon.
In connection with our audit of the financial statements, our responsibility is to read the other
information and, in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the audit, or otherwise appears to be materially misstated. If we identify such material inconsistencies in the financial statements, we are required to determine whether there is a material misstatement in the financial statements or a material misstatement of the other information. If, based on the work we have performed, we conclude that there is a material misstatement of this other information, we are required to report that fact. We have nothing to report in this regard.
Opinions on other matters prescribed by the Companies Act 2006
In our opinion, based on the work undertaken in the course of the audit:
the information given in the Trustees' Annual Report for the financial year for which the financial statements are prepared is consistent with the financial statements; and
the Trustee's Annual Report has been prepared in accordance with applicable legal requirements.
9
THE SCOUT FOUNDATION (NI) COMPANY LIMITED BY GUARANTEE
INDEPENDENT AUDITOR'S REPORT TO THE MEMBERS OF THE SCOUT FOUNDATION (NI)
16-MONTH PERIOD ENDED 31 DECEMBER 2023
Matters on which we are required to report by exception
In light of the knowledge and understanding of the Charity and its environment obtained in the course of the audit, we have not identified any material misstatements in the Directors' Report included within the Trustees' Annual Report. We have nothing to report in respect of the following matters where the Companies Act 2006 requires us to report to you if, in our opinion:
adequate accounting records have not been kept, or returns adequate for our audit have not been received from branches not visited by us; or
the financial statements are not in agreement with the accounting records and returns; or
certain disclosures of directors' remuneration specified by law are not made;
we have not received all the information and explanations we require for our audit; or
the directors were not entitled to take advantage of the small companies' regime from the requirement to prepare a strategic report or in preparing the directors' report.
Responsibilities of management and those charged with governance for the financial statements
As explained more fully in the Directors' responsibilities statement, management is responsible for the preparation of the financial statements which give a true and fair view in accordance with United Kingdom Generally Accepted Accounting Practice, including FRS 102 and for such internal control as directors determine necessary to enable the preparation of financial statements are free from material misstatement, whether due to fraud or error.
In preparing the financial statements, management is responsible for assessing the charity's ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless management either intends to liquidate the Charity or to cease operations, or has no realistic alternative but to do so.
Those charged with governance are responsible for overseeing the charity's financial reporting process.
10
THE SCOUT FOUNDATION (NI) COMPANY LIMITED BY GUARANTEE
INDEPENDENT AUDITOR'S REPORT TO THE MEMBERS OF THE SCOUT FOUNDATION (NI)
16-MONTH PERIOD ENDED 31 DECEMBER 2023
Responsibilities of the auditor for the audit of the financial statements
The objectives of an auditor are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor's report that includes their opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with ISAs (UK) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements.
A further description of an auditor's responsibilities for the audit of the financial statements is located on the Financial Reporting Council's website at: www.frc.org.uk/auditorsresponsibilities. This description forms part of our auditor's report.
Explanation as to what extent the audit was considered capable of detecting irregularities, including fraud.
Irregularities, including fraud, are instances of non-compliance with laws and regulations. We design procedures in line with our responsibilities, outlined above, to detect material misstatements in respect of irregularities, including fraud. Owing to the inherent limitations of an audit, there is an unavoidable risk that material misstatement in the financial statements may not be detected, even though the audit is properly planned and performed in accordance with the ISAs (UK). The extent to which our procedures are capable of detecting irregularities, including fraud is detailed below.
Based on our understanding of the Charity and industry, we identified that the principal risks of non- compliance with laws and regulations related to compliance with laws and regulations related to compliance with data protection, and we considered the extent to which non-compliance might have a material effect on the financial statements. We also considered those laws and regulations that have a direct impact on the preparation of the financial statements such as the Companies Act 2006. The Audit engagement partner considered the experience and expertise of the engagement to ensure that the team had appropriate competence and capabilities to identify or recognise non-compliance with the laws and regulation. We evaluated management's incentives and opportunities for fraudulent manipulation of the financial statements (including the risk of override of controls), and determined that the principal risks were related to posting inappropriate journal entries to manipulate financial performance and management bias through judgements and assumptions in significant accounting estimates, in particular in relation to significant one-off or unusual transactions. We apply professional scepticism through the audit to consider potential deliberate omission or concealment of significant transactions, or incomplete/inaccurate disclosures in the financial statements.
In response to these principal risks, our audit procedures included but were not limited to:
enquiries of management and board on the policies and procedures in place regarding compliance with laws and regulations, including consideration of known or suspected instances of non-compliance and whether they have knowledge of any actual, suspected or alleged fraud;
inspection of the Charity's regulatory and legal correspondence and review of minutes of board meetings during the year to corroborate inquiries made;
gaining an understanding of the entity's current activities, the scope of authorisation and the effectiveness of its control environment to mitigate risks related to fraud;
11
THE SCOUT FOUNDATION (NI) COMPANY LIMITED BY GUARANTEE
INDEPENDENT AUDITOR'S REPORT TO THE MEMBERS OF THE SCOUT FOUNDATION (NI)
16-MONTH PERIOD ENDED 31 DECEMBER 2023
discussion amongst the engagement team in relation to the identified laws and regulations and regarding the risk of fraud, and remaining alert to any indications of non-compliance or opportunities for fraudulent manipulation of financial statements throughout the audit;
identifying and testing journal entries to address the risk of inappropriate journals and management override
of controls
designing audit procedures to incorporate unpredictability around the nature, timing or extent of our testing
challenging assumptions and judgements made by management in their significant accounting estimates; and
review of the financial statement disclosures to underlying supporting documentation and inquiries of
management.
The primary responsibility for the prevention and detection of irregularities including fraud rests with those charged with governance and management. As with any audit, there remains a risk of non-detection or irregularities, as these may involve collusion, forgery, intentional omissions, misrepresentations or override of internal controls.
The purpose of our audit work and to whom we owe our responsibilities
This report is made solely to the Charity's members, as a body, in accordance with chapter 3 of Part 16 of the Companies Act 2006. Our audit work has been undertaken so that we might state to the Charity's members those matters we are required to state to them in an auditor's report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the Charity and the Charity's members as a body, for our audit work, for this report, or for the opinions we have formed.
Tracey Sullivan FCA, (Senior statutory auditor) For and on behalf of
Grant Thornton
Chartered Accountants & Statutory Auditors
Dublin 2
Republic of Ireland
Date:
31st January 2025
31 January 2025
12
THE SCOUT FOUNDATION (NI) COMPANY LIMITED BY GUARANTEE
STATEMENT OF FINANCIAL ACTIVITIES, INCORPORATING THE INCOME & EXPENDITURE ACCOUNT
16-MONTH PERIOD ENDED
31 DECEMBER 2023
31 December 2023
Unrestricted
Restricted
16 mths ended
Year ended 31 August
funds
funds
31 December
2023
2022
Notes
£
£
£
£
INCOME
71,098
159,801
230,899
191,170
Income from Charitable Activities
4
EXPENDITURE
(67,996)
(173,170)
(241,166)
(151,602)
Expenditure on Charitable Activities
5
(173,170)
(241,166)
(151,602)
(67,996)
TOTAL EXPENDITURE
(13,369)
(10,267)
39,568
3,102
NET (EXPENDITURE)/INCOME
12
56,345
161,088
121,520
104,743
Total funds brought forward
107,845
42,976
150,821
161,088
TOTAL FUNDS CARRIED FORWARD
The Statement of Financial Activities includes all comprehensive income in the period. All income and expenditure derives from continuing activities.
The notes on pages 16 to 25 form part of the financial statements.
13
THE SCOUT FOUNDATION (NI) COMPANY LIMITED BY GUARANTEE
REGISTERED NUMBER: NI026154
STATEMENT OF FINANCIAL POSITION AS AT 31 DECEMBER 2023
2023
2022
£
£
FIXED ASSETS
Note
762
1,198
Tangible assets
9
CURRENT ASSETS
10,240
16,685
10
Debtors
180,579
156,909
Cash at Bank and on hand
190,819
173,594
Total Current Assets
LIABILITIES
(40,760)
(13,704)
Creditors falling due within one year
11
150,059
159,890
NET CURRENT ASSETS
150,821
161,088
NET ASSETS
THE FUNDS OF THE CHARITY
107,845
104,743
16
Unrestricted Income Funds
42,976
56,345
Restricted Income Funds
16
150,821
161,088
Total Income Funds
16
These financial statements have been prepared in accordance with the special provisions of Part 15 of the Companies Act, 2006 relating to small companies.
The financial statements on page 13 to 25 were approved and authorised for issue by the Board of Directors on
31st January 2025
31 January 2025
, and are signed on their behalf by:
On behalf of the Board
Rónán McGibbon
Mary Hogg
Director
Director
14
THE SCOUT FOUNDATION (NI) COMPANY LIMITED BY GUARANTEE
STATEMENT OF CASH FLOWS AS AT 31 DECEMBER 2023
2023
2022
£
£
Cash flows from operating activities
(Deficit)/Surplus for the year
(10,267)
39,568
Adjustments for
Depreciation of tangible assets
436
327
6,445
(11,483)
Decrease/(Increase) in debtors
27,056
(39,681)
Increase/(Decrease) in creditors
(11,269)
23,670
Net cash inflow/(outflow) from operating activities
Cash flows from investing activities
Purchase of tangible assets
Net cash flow used in investing activities
Net increase/(decrease) in cash and cash equivalents
23,670
(11,269)
168,178
156,909
Cash and cash equivalents at beginning of year
Cash and cash equivalents at the end of year
180,579
156,909
Cash at bank and in hand
180,579
156,909
15
THE SCOUT FOUNDATION (NI) COMPANY LIMITED BY GUARANTEE
NOTES TO THE FINANCIAL STATEMENTS
16-MONTH PERIOD ENDED 31 DECEMBER 2023
1.
CONSTITUTION
The Scout Foundation (NI) is incorporated in Northern Ireland as a registered charity, and a company limited by guarantee, whose purpose is to promote the development of young people in achieving their physical, intellectual, social and spiritual potential, as individuals, as responsible citizens and as members of their local, national and international communities.
2.
ACCOUNTING POLICIES
Basis of preparation
The accounts have been prepared under the historical cost convention. In preparing the financial statements the Charity applies the Statement of Recommended Practice applicable to charities preparing under FRS102 (SORP).
The accounts have been prepared under the assumption that the Charity will continue to operate as a going concern.
The company has opted not to file an analysis of net debt as the company has no debt.
The accounts are prepared in accordance with the Charity's Memorandum and Articles of association, the Companies Act, 2006, the Charities Act (Northern Ireland) 2008, FRS 102 and the Statement of Recommended Practice Accounting and Reporting by Charities. The company meets the definition of a public benefit entity under FRS102.
Going concern
Cash flow forecasts have been prepared by management which indicate that the Charity is expected to have sufficient cash flows to meet its obligations for a period of at least 12 months from the date of approval of these financial statements.
The directors have a reasonable expectation, based on its present liquidity position, that the Charity has adequate resources to meet its commitments over the next 12 months from the approval of these financial statements. Accordingly, the Directors continue to adopt the going concern basis of preparation in the financial statements for the year ended 31 December 2023.
Incoming resources
Incoming resources are recognised when the conditions of entitlement, probability and measurement as specified in SORP, are met. The value of volunteer time is not included in the Financial Statements.
Activities for generating funds are the trading and other fundraising activities carried out by a Charity primarily to generate incoming resources which will be used to undertake its charitable activities.
Incoming resources from charitable activities include monies received for the provision of charitable services, and grants received for the provision of specific services.
16
THE SCOUT FOUNDATION (NI) COMPANY LIMITED BY GUARANTEE
NOTES TO THE FINANCIAL STATEMENTS
16-MONTH PERIOD ENDED 31 DECEMBER 2023
The charitable activities have been analysed under the following headings:
Volunteer Support and training
Support and services to the Scouting Movement
Resources expended
Liabilities are recognised as resources expended as soon as there is a legal or constructive obligation committing the Charity to this expenditure.
Costs of generating funds are the costs associated with generating incoming resources from all sources other than from undertaking charitable activities.
Direct charitable expenditure is that expenditure which is directly incurred in furtherance of the Charity's objects.
Support costs are costs incurred directly in support of the Charity. The costs are attributed to the activities that they support.
Governance costs are those activities which provide the governance infrastructure which allows the Charity to operate and to generate the information required for public accountability.
Irrecoverable VAT
All resources expended are classified under activity headings that aggregate all costs related to the category. As VAT is irrecoverable, it is charged against the category of resources expended for which it was incurred.
Tangible Fixed Assets
Tangible Fixed Assets are stated at cost less depreciation. Depreciation is provided to write off the cost, less estimated residual value of each asset over its useful life, at the annual rate of 15% straight line. Capital expenditure in excess of £1,000 is taken to the Statement of Financial Position in the year it is incurred and depreciated over its useful life. Expenditure of less than this amount is debited to the Statement of Financial Activities accordingly. Fixed Assets are reviewed for impairment if circumstances indicate their carrying value may exceed their net realisable value or value in use.
Debtors
Short-term debtors are measured at transaction price, less any impairment. Loans receivable are measured initially at fair value, including transaction costs, and are measured subsequently at amortised cost using the effective interest method, less any impairment.
Cash and cash equivalents
Cash is represented by cash in hand and deposits with financial institutions repayable without penalty on notice of not more than 24 hours. Cash equivalents are highly liquid investments that mature in no more than three months from the date of acquisition and that are readily convertible to known amounts of cash with insignificant risk of change in value. In the Statement of cash flows, cash and cash equivalents are shown net of bank overdrafts that are repayable on demand and form an integral part of the company's cash management.
17
THE SCOUT FOUNDATION (NI) COMPANY LIMITED BY GUARANTEE
NOTES TO THE FINANCIAL STATEMENTS
16-MONTH PERIOD ENDED 31 DECEMBER 2023
ACCOUNTING POLICIES continued
Financial instruments
The Charity only enters into basic financial instruments transactions that result in the recognition of financial assets and liabilities like trade and other accounts receivable and payable, loans from banks and other third parties, loans to related parties and investments in non-puttable ordinary shares.
Debt instruments (other than those wholly repayable or receivable within one year), including loans and other accounts receivable and payable, are initially measured at present value of the future cash flows and subsequently at amortised cost using the effective interest method. Debt instruments that are payable or receivable within one year, typically trade payables or receivables, are measured, initially and subsequently, at the undiscounted amount of the cash or other consideration, expected to be paid or received. However, if the arrangements of a short-term instrument constitute a financing transaction, like the payment of a trade debt deferred beyond normal business terms or financed at a rate of interest that is not a market rate or in case of an out-right short-term loan not at market rate, the financial asset or liability is measured, initially, at the present value of the future cash flow discounted at a market rate of interest for a similar debt instrument and subsequently at amortised cost. Financial assets that are measured at cost and amortised cost are assessed at the end of each reporting period for objective evidence of impairment. If objective evidence of impairment is found, and impairment loss is recognised in the Income statement.
For financial assets measured at amortised cost, the impairment loss is measured as the difference between an asset's carrying amount and the present value of estimated cash flows discounted at the asset's original effective interest rate. If a financial asset has a variable interest rate, the discount rate for measuring any impairment loss is the current effective interest rate determined under the contract.
For financial assets measured at cost less impairment, the impairment loss is measured as the difference between an asset's carrying amount and best estimate, which is an approximation of the amount that the Charity would receive for the asset if it were to be sold at the reporting date.
Financial assets and liabilities are offset, and the net amount reported in the Statement of financial position when there is an enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously.
Creditors
Short-term creditors are measured at the transaction price. Other financial liabilities, including bank loans, are measured initially at fair value, including transaction costs, and are measured subsequently at amortised cost using the effective interest method.
Accumulated Funds
Unrestricted Income Funds
Unrestricted Income Funds are available for use at the discretion of the members in the furtherance of the general objectives of the Charity.
Taxation
There is no taxation as the Charity has been granted charitable status by HMRC (Charity Number XR 11142).
18
THE SCOUT FOUNDATION (NI) COMPANY LIMITED BY GUARANTEE
NOTES TO THE FINANCIAL STATEMENTS
16-MONTH PERIOD ENDED 31 DECEMBER 2023
3.
LEGAL STATUS
The Charity is a company limited by guarantee and not having a share capital. The liability of each member in the event of winding up is limited to £10.
4.
INCOME FROM CHARITABLE ACTIVITIES
Year ended
16-month period ended
31 December 2023
31 August 2022
£
£
230,899
191,170
Income from Charitable Activities
Included within Income from Charitable Activities are the
following amounts:
Restricted funds
159,801
147,000
EANI Grants
Unrestricted funds
58,033
42,367
National Office and Provincial Support Grants
Training income and support
9,187
250
Bank interest receivable
13
23
Other
3,865
1,530
230,899
191,170
During the 16-month period, grant funding of £159,801 (12 mths to 31.08.2022: £147,000) was awarded by the Education Authority. £139,187 was given from the Regional Strategic Funding Stream under the Regional Strategic Support for EA Registered Local Voluntary members fund and £20,614 was given from the Regional Development Funding Stream under the Youth Work Volunteer Development fund. The grants are received in regular instalments during the course of the period and their purpose is to contribute to the costs of delivering the charity's youth work programme.
Income is recognised when the charity has entitlement to the funds, any performance conditions attached to the item(s) of income have been met, it is probable that the income will be received and the amount can be measured reliably.
Due to the income recognition requirements under Charities SORP (FRS 102) the total grants received during the financial period are recognised in that period. The Education Authority undertake an annual review of the grants awarded to SFNI and may determine that a refund is required for grant funding already received in the period.
19
THE SCOUT FOUNDATION (NI) COMPANY LIMITED BY GUARANTEE
NOTES TO THE FINANCIAL STATEMENTS
16-MONTH PERIOD ENDED 31 DECEMBER 2023
5.
TOTAL RESOURCES EXPENDED
Expenditure on Charitable Activities
Charitable activities have been analysed into three categories as explained in the accounting policies. Costs are allocated using the principles explained in that note. Volunteer support and training includes those activities that support leaders and other adults involved in Scouting. Support and services to the Scouting movement includes activities such as educational activities that members participate in, activities which are aimed at growing the Scout movement and activities such as safeguarding training and insurance, and which assist the activities of the Scout group. Governance costs includes the cost of holding Board and General Meetings.
16 mths Ended
Year Ended
Analysis of expenditure
31 December
31 August
on charitable activities
Note
Unrestricted
Restricted
2023
2022
£
£
£
£
Support and Training
5.1
6,906
25,471
32,377
32,260
Support and services to
5.2
61,090
146,445
207,535
117,474
the Scouting Movement
-
1,254
1,254
1,868
Governance Costs
5.3
67,996
173,170
241,166
151,602
Direct
Support
Governance
Total
Total
Analysis of expenditure
on charitable activities
£
£
£
£
£
32,377
-
32,377
32,260
Volunteer support and
-
Training
Support and services to
-
207,535
-
207,535
117,474
-
-
1,254
1,254
1,868
the Scouting Movement Governance Costs
32,377
207,535
1,254
241,166
151,602
20
THE SCOUT FOUNDATION (NI) COMPANY LIMITED BY GUARANTEE
NOTES TO THE FINANCIAL STATEMENTS
16-MONTH PERIOD ENDED 31 DECEMBER 2023
5.1
Volunteer Support & Training
16 mths ended
Year ended
31 December
31 August
Unrestricted
Restricted
2023
2022
£
£
£
£
2,235
-
Training Expenditure
553
2,235
Special Projects
3,042
23,547
26,589
31,707
Other Provincial Costs
1,629
1,924
3,553
-
25,471
6,906
32,377
32,260
5.2
Support and Services to the Scouting Movement
16 mths ended
Year ended
31 December
31 August
Unrestricted
Restricted
2023
2022
£
£
£
£
Central Management Costs
53,839
82,326
136,165
83,691
Repayment of Grant Funding
-
37,655
37,655
10,292
Fixtures and Fittings Depreciation
436
-
436
327
Office Accommodation & Services
67
26,039
26,106
15,283
725
328
1,053
5,344
Professional Services
6,023
97
6,120
2,537
Other Expenses
61,090
146,445
207,535
117,474
During the period total grant funding of £37,655 (2022: £10,292) was repaid to the Education Authority. £24,310 was repaid in relation to unused EA grant funds from 2021/22 and £13,345 was repaid in relation to 2022/23.
5.3
Governance costs
16 mths ended
Year ended
31 December
31 August
Unrestricted
Restricted
2023
2022
£
£
£
£
Board and general meetings
-
1,254
1,254
1,868
-
1,868
1,254
1,254
21
THE SCOUT FOUNDATION (NI) COMPANY LIMITED BY GUARANTEE
NOTES TO THE FINANCIAL STATEMENTS
16-MONTH PERIOD ENDED 31 DECEMBER 2023
6.
DIRECTORS
A)
Remuneration
None of the directors received any remuneration during the year (PY: £NIL).
B)
Directors' Expenses
No of
Amount
Directors
Nature of Expenses
£
reimbursed
Expenses
611
3
Incurred in carrying out duties as required by PMST and The Scout Foundation (NI).
7.
STATUTORY AND OTHER INFORMATION
16 mths ended
Year ended
31 December 2023
31 August 2022
£
£
The surplus for the year has been arrived at after charging:
Depreciation
436
327
The audit fee for the period ended 31 December 2023 is to be borne by an associated company,
Gasóga na hÉireann/Scouting Ireland CLG. This is consistent with the prior year.
22
THE SCOUT FOUNDATION (NI) COMPANY LIMITED BY GUARANTEE
NOTES TO THE FINANCIAL STATEMENTS
16-MONTH PERIOD ENDED 31 DECEMBER 2023
8.
STAFF NUMBERS AND COSTS
The average number of employees employed during the year was 3 (2022:4).
The directors of The Scout Foundation (NI) received no remuneration for their services (PY: nil).
No staff emoluments in excess of £60,000 were distributed (PY: nil). There was no compensation paid to key management personnel during the year (PY: nil).
Year ended
16-month period ended
31 December 2023
31 August 2022
£
£
Staff costs:
77,564
125,467
Wages and salaries
Social welfare costs
5,018
1,410
2,855
1,705
Pension costs
133,340
80,679
9.
TANGIBLE FIXED ASSETS
Brought forward
Carried forward
1 September 2022
Charges
31 December 2023
£
£
£
COST
Fixtures & Fittings
18,858
-
18,858
5,531
-
5,531
Computer Equipment
24,389
-
24,389
Brought forward
Carried forward
1 September 2022
Charges
31 December 2023
£
£
£
ACCUMULATED DEPRECIATION
18,858
-
18,858
Fixtures & Fittings
Computers
4,333
436
4,769
23,191
436
23,627
Brought forward
Carried forward
1 September 2022
Charges
31 December 2023
£
£
NET BOOK VALUE
Fixtures & Fittings
Computer equipment
1,198
762
1,198
762
23
THE SCOUT FOUNDATION (NI) COMPANY LIMITED BY GUARANTEE
NOTES TO THE FINANCIAL STATEMENTS
16-MONTH PERIOD ENDED 31 DECEMBER 2023
10.
DEBTORS
16-month period ended
Year ended
31 December
31 August
2023
2022
£
£
Other Debtors
10,240
16,685
10,240
16,685
11.
CREDITORS: Amounts falling due within one year
16-month period
Year ended
ended
31 December
31 August
2023
2022
£
£
-
Amounts owed to related parties
30,053
11,729
Other Creditors
2,854
Accruals
2,879
510
Other taxation
4,974
1,465
13,704
40,760
Amounts owed to related parties are payable to a related company Gasóga na hÉireann / Scouting Ireland CLG.
12.
FUNDS
2023
2022
£
£
121,520
At 1 September 2022
161,088
(Deficit)/Surplus for year
(10,267)
39,568
At 31 December 2023
150,821
161,088
13.
CAPITAL COMMITMENTS
The Charity had no capital commitments at the year end.
14.
CONTROL
The controlling parties of the Charity are considered to be the members.
24
THE SCOUT FOUNDATION (NI) COMPANY LIMITED BY GUARANTEE
NOTES TO THE FINANCIAL STATEMENTS
16-MONTH PERIOD ENDED 31 DECEMBER 2023
15.
RELATIONSHIP WITH OTHER CHARITIES
The Scout Foundation (NI) is associated with Gasóga na hÉireann/Scouting Ireland CLG a company incorporated in Ireland. In the 16-month period ended 31 December 2023, donations amounting to £60,934 (2022: £42,367) were received from Gasóga na hÉireann/Scouting Ireland and amounts owing to Gasóga na hÉireann/Scouting Ireland CLG at period end were £30,053 (2022: £nil).
16.
ANALYSIS OF FUNDS
Balance
Incoming
Resources
Balance
2022
Resources
Expended
2023
£
£
£
£
Analysis of unrestricted reserve
104,743
71,098
(67,996)
107,845
Analysis of restricted reserve
56,345
159,801
(173,170)
42,976
161,088
230,899
(241,166)
150,821
17.
COMPARATIVE FIGURES
Certain prior year amounts have been reclassified for comparative purposes.
18.
APPROVAL OF FINANCIAL STATEMENTS
The financial statements were approved on 31st January 2025.
25
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