REGISTERED COMPANY NUMBER: |
REGISTERED CHARITY NUMBER: |
Report of the Trustees and |
Unaudited Financial Statements |
for the Year Ended 31 May 2024 |
for |
Bracknell Shopmobility |
REGISTERED COMPANY NUMBER: |
REGISTERED CHARITY NUMBER: |
Report of the Trustees and |
Unaudited Financial Statements |
for the Year Ended 31 May 2024 |
for |
Bracknell Shopmobility |
Bracknell Shopmobility |
Contents of the Financial Statements |
for the Year Ended 31 May 2024 |
Page |
Report of the Trustees | 1 | to | 4 |
Independent Examiner's Report | 5 |
Statement of Financial Activities | 6 |
Balance Sheet | 7 | to | 8 |
Notes to the Financial Statements | 9 | to | 17 |
Bracknell Shopmobility (Registered number: 05055552) |
Report of the Trustees |
for the Year Ended 31 May 2024 |
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 May 2024. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019). |
OBJECTIVES AND ACTIVITIES |
Objectives and aims |
The objects of the charity are to give relief to elderly, infirm and disabled people by improving the accessibility of places within Bracknell Town Centre and to seek to ensure their provision and maintenance of safe and convenient passage throughout Bracknell Town Centre, including access to buildings. |
Significant activities |
Formal meetings of the management committee are held at least every 12 weeks. The following appointments are approved at the Annual General Meeting: Chairman, Vice-Chairman, Company Secretary, Honorary Treasurer, Auditor. |
Volunteers |
The scheme has a number of volunteers who help the Shop Manager and Assistant Manager at the scheme address. They are supported and trained by the Shop Manager and Assistant Manager. |
ACHIEVEMENT AND PERFORMANCE |
The Bracknell Forest Council Grant ended in April 2021. This had a significant impact on our finances. However, we were fortunate to secure funding from the National Lottery Community Fund for 2022/23 and 2023/24 period for a total of £50,000 over the two years (therefore, receiving £25,000 each year). This is the final year of that funding, and we are grateful for the National Lottery in supporting Bracknell Shopmobility for the past two years as we have recovered from the downturn in 2020, as a result of the pandemic. We have also been grateful to have received grants this year from the Bracknell Business Improvement District, Warfield Parish Council, and Binfield Parish Council. |
The grants we have received this year, coupled with the fundraising and membership fees largely made the shop self-sufficient in regards to funding. This has enabled us to expand the usage of the shop and café to provide other community groups the space needed to meet, including the veterans group, and social prescribers unit and offering work experiences through partnering with Breakthrough, a unit from Bracknell Forest Council. |
We continue our attempts to find sources from charitable trusts that specialise in core funding for charities, particularly in relation to people who have mobility issues. However, these are less abundant than trusts that wish to give grants for projects that are measurable in relation to the outcomes. Our charity is not equipped to run projects and in fact our stated aims do not allow for this type of activity. |
Our own fundraising (including an in-house charity shop and café) and social events for members and the public continued to make a significant contribution to our running costs, over half of our running costs in recent years. The activities also mean our shop is a focal meeting point for our users and other members of the community. |
Bracknell Shopmobility (Registered number: 05055552) |
Report of the Trustees |
for the Year Ended 31 May 2024 |
Plans and activities for improving our financial security, and also increasing membership and usage of our services have also been severely impacted by the COVID-19 pandemic. Many of our members were isolating even during the times when we were able to open the shop and service, and in consequence many memberships were not renewed during this time. |
Our membership at May 2024 stood at 71, a decrease from over 100 members pre-pandemic, which was due to the impact of the pandemic closures but a slight increase on the last year. Our equipment hire was also impacted significantly through the year due to the closure. It was an aim of our business plan to achieve 3000 equipment hires for the year to May 2024, by a combination of member and occasional user hires, this has remained challenging to meet. |
We consider it a priority to increase the membership. It is hoped that we can reach a membership of 90 by the end of next year. We will continue to publicise our service where we can to ensure that all potential users are aware of our service. |
We are continuing to seek and recruit new Trustees/Directors who can bring additional skills to the Charity. At the end of May 2024 we have a total of four Trustees (the maximum being six). We are actively looking for new Trustees as well as committee members from among the volunteers, members or community representations, and welcome any nominations. |
Our volunteers assist the management in the daily running and operation of the shop, café and scooter service. A task which they are entirely grateful for. However, we currently have a shortage and are actively advertising both in store and online for new volunteers. |
Our thanks go to our landlords, (the Bracknell Regeneration Partnership) for our Princess Square premises, which is held on a peppercorn rent until 2026. Also, we wish to acknowledge the various help provided by council officers, and more recently by volunteer support group Involve in assisting to prepare grant applications. |
We depend on the goodwill of many people and that includes our Trustees, Committee members and others who give freely of their time. Other contractors who give us good service, keep costs reasonable and often carry out work over and above that specified, or even free of charge. Thanks to them. |
Our very special thanks to our team of volunteers, without whom we could not function efficiently. |
Becky Pearce our Manager and Sue Lewis our Assistant Manager, continue to run the shop with care and attention towards our members and occasional users. They ensure a high level of service to our clients, as well as running social events, raising funds and generally caring for our community. Thank you to the two of you. |
FINANCIAL REVIEW |
Investment policy and objectives |
Under the memorandum and articles of association, the charity has the power to make any investments which the trustees see fit. |
Bracknell Shopmobility (Registered number: 05055552) |
Report of the Trustees |
for the Year Ended 31 May 2024 |
FINANCIAL REVIEW |
Reserves policy |
To maintain sufficient reserves to cover 6 months expenditure and management and support costs (including an allowance for redundancy and other closure costs which would be incurred should we unfortunately be unable to continue the service). As at 31st May 2024 the charity has £134,538 in total reserve funds. A Committee resolution was approved in April 2021 to commit £47,500 from these reserves, which is a sum equivalent to 6 month's expenditure plus a sum to allow for redundancy and other closure costs. This meant total uncommitted reserves as at 31st May 2024 was £87,038 |
Going concern |
At the time of approving the financial statements, the directors who are the trustees, have a reasonable expectation that the charitable company has adequate resources to continue in operational existence for the foreseeable future. The charity secured two years worth of funding from the National Lottery Fund which, whilst finished this year, has enabled the expansion and recovery from the COVID-19 pandemic. Thus the directors who are the trustees continue to adopt the going concern basis of accounting in preparing the financial statements. |
FUTURE PLANS |
As mentioned above our updated business plan aims including enabling the continuation of our service by securing new grant funding, increasing membership and usage of our service, and expanding our variety of fundraising activities. |
STRUCTURE, GOVERNANCE AND MANAGEMENT |
Governing document |
The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006. |
Recruitment and appointment of new trustees |
The management committee will represent a cross section of the local community and voluntary/community organisations. New trustees will be appointed to the committee with approval by a majority of members at a formal meeting. |
Organisational structure |
No specific number is to be applied on membership of the committee although the number of Directors shall not exceed six in total. Appointments are for three years. Each year a third of the Directors will retire by rotation in accordance with the Articles of Association, but may seek re-appointment. Any other member at the end of his or her term of office may also seek re-appointment. |
Induction and training of new trustees |
New trustees shall be given a copy of Bracknell Shopmobility Rules and will be offered a place on the training scheme for new trustees. This is organised by Bracknell Forest Voluntary Action of which the scheme is a member. They will also be supported by the Chairman. |
Wider network |
The management committee will also include two volunteers and two users representing the members. |
Related parties |
The trustees and directors will work in partnership with Bracknell Town Centre Management and Princess Square Management to enable the scheme to work efficiently within the Town Centre. |
Bracknell Shopmobility (Registered number: 05055552) |
Report of the Trustees |
for the Year Ended 31 May 2024 |
REFERENCE AND ADMINISTRATIVE DETAILS |
Registered Company number |
Registered Charity number |
Registered office |
Trustees |
Independent Examiner |
Yvonne Miles FCCA |
PKB Accountants Limited |
Chartered Certified Accountants |
Beechey House |
87 Church Street |
Crowthorne |
Berkshire |
RG45 7AW |
Solicitors |
Fairbrother & Darlow |
13 Millgate Court |
Bracknell |
RG12 1RP |
Approved by order of the board of trustees on |
Independent Examiner's Report to the Trustees of |
Bracknell Shopmobility |
Independent examiner's report to the trustees of Bracknell Shopmobility ('the Company') |
I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 May 2024. |
Responsibilities and basis of report |
As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act'). |
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act. |
Independent examiner's statement |
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe: |
1. | accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or |
2. | the accounts do not accord with those records; or |
3. | the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or |
4. | the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)). |
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. |
Yvonne Miles FCCA |
The Association of Chartered Certified Accountants |
PKB Accountants Limited |
Chartered Certified Accountants |
Beechey House |
87 Church Street |
Crowthorne |
Berkshire |
RG45 7AW |
19 February 2025 |
Bracknell Shopmobility |
Statement of Financial Activities |
for the Year Ended 31 May 2024 |
31.5.24 | 31.5.23 |
Unrestricted | Restricted | Total | Total |
fund | fund | funds | funds |
Notes | £ | £ | £ | £ |
INCOME AND ENDOWMENTS FROM |
Donations and legacies | 2 |
Other trading activities | 3 |
Investment income | 4 |
Total |
EXPENDITURE ON |
Raising funds | 5 |
NET INCOME |
RECONCILIATION OF FUNDS |
Total funds brought forward |
TOTAL FUNDS CARRIED FORWARD | 116,466 |
Bracknell Shopmobility (Registered number: 05055552) |
Balance Sheet |
31 May 2024 |
31.5.24 | 31.5.23 |
Unrestricted | Restricted | Total | Total |
fund | fund | funds | funds |
Notes | £ | £ | £ | £ |
FIXED ASSETS |
Tangible assets | 10 |
CURRENT ASSETS |
Debtors | 11 |
Cash at bank and in hand |
CREDITORS |
Amounts falling due within one year | 12 | ( |
) | ( |
) | ( |
) |
NET CURRENT ASSETS |
TOTAL ASSETS LESS CURRENT LIABILITIES |
NET ASSETS |
FUNDS | 13 |
Unrestricted funds | 116,466 |
TOTAL FUNDS | 116,466 |
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 May 2024. |
The members have not required the company to obtain an audit of its financial statements for the year ended 31 May 2024 in accordance with Section 476 of the Companies Act 2006. |
The trustees acknowledge their responsibilities for |
(a) | ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and |
(b) | preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company. |
Bracknell Shopmobility (Registered number: 05055552) |
Balance Sheet - continued |
31 May 2024 |
These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime. |
The financial statements were approved by the Board of Trustees and authorised for issue on |
Bracknell Shopmobility |
Notes to the Financial Statements |
for the Year Ended 31 May 2024 |
1. | ACCOUNTING POLICIES |
Company information |
Bracknell Shopmobility is a private company limited by guarantee incorporated in England and Wales. The registered office is 11 Princess Square, Bracknell, Berkshire, RG12 1LS. |
Basis of preparing the financial statements |
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015)', Financial Reporting Standard 102 ,The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. |
The accounts are prepared in sterling, which is the functional currency of the charitable company. Monetary amounts in these financial statements are rounded to the nearest £. |
The accounts have been prepared under the historical cost convention, modified to include the revaluation of certain financial instruments at fair value. The principal accounting policies are set out below. |
Going concern |
At the time of approving the financial statements, the directors who are the trustees, have a reasonable expectation that the charitable company has adequate resources to continue in operational existence for the foreseeable future. Thus the directors who are the trustees continue to adopt the going concern basis of accounting in preparing the financial statements. |
Income |
Income is recognised when the charitable company is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received. |
Donations, Shop income and membership income are recognised on receipt unless performance conditions require deferral of the amount. |
Grants are recognised once the charitable company has been notified of the amount, unless performance conditions require referral of the amount. |
Expenditure |
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. |
Charitable activities expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. |
Bracknell Shopmobility |
Notes to the Financial Statements - continued |
for the Year Ended 31 May 2024 |
1. | ACCOUNTING POLICIES - continued |
Expenditure |
Governance costs include those costs associated with the governance of the charity and are primarily associated with constitutional and statutory requirements. |
Support costs include central functions and have been allocated to activity costs categories on a basis consistent with the use of the resource. |
Allocation and apportionment of costs |
Costs are apportioned between the funds according to the restrictions imposed by the funder. |
Tangible fixed assets |
Tangible fixed assets under the cost model are stated at historical cost less accumulated depreciation and any accumulated impairment losses. Historical cost includes expenditure that is directly attributable to bringing the asset to the location and condition necessary for it to be capable of operating in the manner intended by the management. |
Depreciation is charged so as to allocate the cost of the assets less their residual value over their estimated useful lives on the following basis: |
Plant and machinery | - 20% on cost |
Fixtures and fittings | - 15% on reducing balance |
Computer equipment | - 33% on cost |
Taxation |
The charity is exempt from corporation tax on its charitable activities. |
Fund accounting |
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. |
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. |
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements. |
Pension costs and other post-retirement benefits |
The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable company's pension scheme are charged to the Statement of Financial Activities in the period to which they relate. |
Cash and cash equivalents |
Cash and cash equivalents include cash in hand,with financial institutions repayable without penalty on notice of not more than 24 hours. Cash equivalents are highly liquid investments that mature in no more than three months form the date of acquisition and that are readily convertible to known amounts of cash with insignificant risk of change in value. |
Bracknell Shopmobility |
Notes to the Financial Statements - continued |
for the Year Ended 31 May 2024 |
1. | ACCOUNTING POLICIES - continued |
Cash and cash equivalents |
Financial instruments |
The charitable company has elected to apply the provisions of Section 11 'Basic Financial Instruments' and Section 12 'Other Financial Instruments Issues' of FRS102 to all its financial instruments. |
Financial instruments are recognised when the charitable company becomes party to the contractual provisions of the instrument. |
Basic financial assets |
Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction costs and are subsequently carried at amortised costs using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised. |
Basic financial liabilities |
Basic financial liabilities, including creditors and loans are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised. |
2. | DONATIONS AND LEGACIES |
31.5.24 | 31.5.23 |
£ | £ |
Donations |
Grants |
Membership | 3,872 | 3,749 |
Grants received, included in the above, are as follows: |
31.5.24 | 31.5.23 |
£ | £ |
Bracknell Forest Borough Council | 500 | - |
Binfield Parish Council | 1,000 | - |
Warfield Parish Council | 600 | - |
National Lottery |
25,000 | 25,000 |
27,100 | 25,000 |
Bracknell Shopmobility |
Notes to the Financial Statements - continued |
for the Year Ended 31 May 2024 |
3. | OTHER TRADING ACTIVITIES |
31.5.24 | 31.5.23 |
£ | £ |
Shop income |
Sponsorships | 1,828 | 2,584 |
4. | INVESTMENT INCOME |
31.5.24 | 31.5.23 |
£ | £ |
Deposit account interest |
5. | RAISING FUNDS |
Raising donations and legacies |
31.5.24 | 31.5.23 |
£ | £ |
Staff costs |
Light and heat |
Telephone |
Depreciation |
Loss on sale of assets |
Support costs |
52,314 | 65,850 |
6. | NET INCOME/(EXPENDITURE) |
Net income/(expenditure) is stated after charging/(crediting): |
31.5.24 | 31.5.23 |
£ | £ |
Depreciation - owned assets |
Deficit on disposal of fixed assets |
Bracknell Shopmobility |
Notes to the Financial Statements - continued |
for the Year Ended 31 May 2024 |
7. | TRUSTEES' REMUNERATION AND BENEFITS |
The members of the the charity are the trustees as outlined on page 3 and are considered to be the controlling party. In the event of the charity being wound up, the liability in respect of the guarantee is limited to £10 per member. |
Trustees' expenses |
There were no trustees' expenses paid for the year ended 31 May 2024 nor for the year ended 31 May 2023. |
8. | STAFF COSTS |
31.5.24 | 31.5.23 |
£ | £ |
Wages and salaries |
Social security costs | ( |
) |
Other pension costs |
40,289 | 38,136 |
The average monthly number of employees during the year was as follows: |
31.5.24 | 31.5.23 |
Shop staff |
9. | COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES |
Unrestricted | Restricted | Total |
fund | fund | funds |
£ | £ | £ |
INCOME AND ENDOWMENTS FROM |
Donations and legacies |
Other trading activities |
Investment income |
Total |
EXPENDITURE ON |
Raising funds |
NET INCOME |
Bracknell Shopmobility |
Notes to the Financial Statements - continued |
for the Year Ended 31 May 2024 |
9. | COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued |
Unrestricted | Restricted | Total |
fund | fund | funds |
£ | £ | £ |
RECONCILIATION OF FUNDS |
Total funds brought forward | 99,886 | - |
TOTAL FUNDS CARRIED FORWARD | 116,466 | - | 116,466 |
10. | TANGIBLE FIXED ASSETS |
Fixtures |
Plant and | and | Computer |
machinery | fittings | equipment | Totals |
£ | £ | £ | £ |
COST |
At 1 June 2023 |
Additions |
Disposals | ( |
) | ( |
) |
At 31 May 2024 |
DEPRECIATION |
At 1 June 2023 |
Charge for year |
Eliminated on disposal | ( |
) | ( |
) |
At 31 May 2024 |
NET BOOK VALUE |
At 31 May 2024 |
At 31 May 2023 |
Donated fixed assets are shown in the financial statements at their current replacement cost, which has been estimated by the Directors. |
Bracknell Shopmobility |
Notes to the Financial Statements - continued |
for the Year Ended 31 May 2024 |
11. | DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR |
31.5.24 | 31.5.23 |
£ | £ |
Prepayments |
12. | CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR |
31.5.24 | 31.5.23 |
£ | £ |
Social security and other taxes |
Other creditors |
Wages | 331 | - |
Accrued expenses |
13. | MOVEMENT IN FUNDS |
Net |
movement | At |
At 1.6.23 | in funds | 31.5.24 |
£ | £ | £ |
Unrestricted funds |
General fund | 116,466 | 18,072 | 134,538 |
TOTAL FUNDS | 18,072 | 134,538 |
Net movement in funds, included in the above are as follows: |
Incoming | Resources | Movement |
resources | expended | in funds |
£ | £ | £ |
Unrestricted funds |
General fund | 70,386 | (52,314 | ) | 18,072 |
TOTAL FUNDS | ( |
) | 18,072 |
Bracknell Shopmobility |
Notes to the Financial Statements - continued |
for the Year Ended 31 May 2024 |
13. | MOVEMENT IN FUNDS - continued |
Comparatives for movement in funds |
Net |
movement | At |
At 1.6.22 | in funds | 31.5.23 |
£ | £ | £ |
Unrestricted funds |
General fund | 99,886 | 16,580 | 116,466 |
TOTAL FUNDS | 99,886 | 16,580 | 116,466 |
Comparative net movement in funds, included in the above are as follows: |
Incoming | Resources | Movement |
resources | expended | in funds |
£ | £ | £ |
Unrestricted funds |
General fund | 82,430 | (65,850 | ) | 16,580 |
TOTAL FUNDS | 82,430 | (65,850 | ) | 16,580 |
A current year 12 months and prior year 12 months combined position is as follows: |
Net |
movement | At |
At 1.6.22 | in funds | 31.5.24 |
£ | £ | £ |
Unrestricted funds |
General fund | 99,886 | 34,652 | 134,538 |
TOTAL FUNDS | 99,886 | 34,652 | 134,538 |
Bracknell Shopmobility |
Notes to the Financial Statements - continued |
for the Year Ended 31 May 2024 |
13. | MOVEMENT IN FUNDS - continued |
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows: |
Incoming | Resources | Movement |
resources | expended | in funds |
£ | £ | £ |
Unrestricted funds |
General fund | 152,816 | (118,164 | ) | 34,652 |
TOTAL FUNDS | 152,816 | (118,164 | ) | 34,652 |
14. | RELATED PARTY DISCLOSURES |