The governors present their annual report and financial statements for the year ended 31 July 2024.
The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the charity's governing document, the Charities and Trustee Investment (Scotland) Act 2005, the Charities Accounts (Scotland) Regulations 2006 (as amended) and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (second edition - October 2019) (effective 1 January 2019).
Polices and objectives
Kelvinside Academy and Craigholme School entered into a strategic partnership at the beginning of 2018 to see if any benefit could be gained by the two organisations working together and help improve their financial position. A collective agreement was reached with financial and operational control by Kelvinside Academy established from the start of the 2018/19 school session. However due to growing cost of operating an independent school the Board of Governors of both charities decided to restructure the educational offering at Craigholme and combine the teaching of senior school pupils at Kelvinside Academy from August 2019. The remaining Junior School facility at Craigholme was closed at the end of the 2019/2020 session due to continued falling pupil numbers. The main school campus on St Andrew's Drive was sold in January 2021 and the proceeds from the sale ensured that all creditors were fully reimbursed.
Review of activities
The outcome for the financial year shows a deficit of £2,385 (2023: Surplus of £5,684) and represents a period in which there was minimal financial activity.
Going concern
As noted in the Governors' Report, the school ceased operations at the end of the 2019/2020 session and the financial statements have been prepared on a basis other than that of the going concern basis. This basis includes, where applicable, writing the company's assets down to net realisable value. No provision has been made for the future costs of terminating the charity unless such costs were committed at the reporting date. Further details regarding going concern and the basis on which the accounts have been prepared can be found in accounting policy 1.2.
Reserves policy
In setting the reserves policy, the Governors wish to ensure that the charity can wind down its activities in an orderly manner. The Governors have taken into account future expenditure, existing commitments, and the risk and effects of any known external factors or contingencies. The Governors have assessed the likelihood of these factors impacting the organisation.
Constitution
The company, which is a recognised charity in Scotland, is registered as a charitable company limited by guarantee and was set up by a Memorandum of Association on 9 June 1942.
The school is governed by its Memorandum and Articles of Association.
Governors
The governors, who are also the directors for the purpose of company law, and who served during the year and up to the date of signature of the financial statements were:
Methods of appointment or election of Governors
The management of the charitable company is the responsibility of the Governors who are elected and co-opted under the terms of the Memorandum of Association.
The directors, who are also members of the company, are appointed at full directors' meetings and are selected to ensure that the expertise available covers all the principal areas of governance of the school. The directors serve for three years, renewable for a further similar term. The board of Governors includes members with a variety of professional skills in areas such as HR, property, finance, health and wellbeing, education and law as well as general experience in business.
Organisational structure and decision-making policies
The Governors have met during the year to discuss required action following the closure of the school and nursery, and to deal with any legacy financial issues as they have arisen.
Related parties
Due to the strategic partnership set up in 2018, Kelvinside Academy is considered to be a related party. At the year end £2,400 (2023: £6,088) was owed to Kelvinside Academy.
The governors, who are also the directors of Craigholme School for the purpose of company law, are responsible for preparing the Governors Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
Company Law requires the governors to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that year.
In preparing these financial statements, the governors are required to:
- select suitable accounting policies and then apply them consistently;
- observe the methods and principles in the Charities SORP;
- make judgements and estimates that are reasonable and prudent;
- state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements; and
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The governors are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities and Trustee Investment (Scotland) Act 2005, the Charities Accounts (Scotland) Regulations 2006 (as amended) and the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
The governors report was approved by the Board of Governors.
I report on the financial statements of the charity for the year ended 31 July 2024, which are set out on pages 5 to 13.
The charity’s governors, who are also the directors of Craigholme School for the purposes of company law, are responsible for the preparation of the financial statements in accordance with the terms of the Charities and Trustee Investments (Scotland) Act 2005 and the Charities Accounts (Scotland) Regulations 2006 (as amended). The governors consider that the audit requirement of Regulation 10(1)(a) to (c) of the 2006 Accounts Regulations does not apply. It is my responsibility to examine the financial statements as required under section 44(1)(c) of the Act and to state whether particular matters have come to my attention.
My examination is carried out in accordance with Regulation 11 of the 2006 Accounts Regulations. An examination includes a review of the accounting records kept by the charity and a comparison of the financial statements presented with those records. It also includes consideration of any unusual items or disclosures in the financial statements, and seeks explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently I do not express an audit opinion on the view given by the financial statements.
In connection with my examination, no matter has come to my attention:
to keep accounting records in accordance with section 44(1) (a) of the 2005 Act and Regulation 4 of the 2006 Accounts Regulations; and
to prepare financial statements which accord with the accounting records and comply with Regulation 8 of the 2006 Accounts Regulations;
to which, in my opinion, attention should be drawn in order to enable a proper understanding of the financial statements to be reached.
The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.
Craigholme School is a private company limited by guarantee incorporated in Scotland. The registered office is 33 Kirklee Road, Glasgow, G12 0SW.
In the event of the charitable company being wound up, the liability in respect of the guarantee is limited to £1 per member of the charitable company.
The financial statements have been prepared in accordance with the charity's governing document, the Charities and Trustee Investment (Scotland) Act 2005, the Charities Accounts (Scotland) Regulations 2006 (as amended), FRS 102 “The Financial Reporting Standard applicable in the UK and Republic of Ireland” (“FRS 102”) and the Charities SORP "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (second edition - October 2019) (effective 1 January 2019). The charity is a Public Benefit Entity as defined by FRS 102.
The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £.
The financial statements have been prepared under the historical cost convention. The principal accounting policies adopted are set out below.
As explained in the Governors' Report, activities ceased at the end of the 2019-2020 school session and hence the financial statements have been prepared on a basis other than that of the going concern basis.
In preparing the Financial Statements on this basis, the Governors have:
Reviewed the carrying value of assets, with regard to their net realisable value.
Not provided for the future costs of terminating the charity unless such costs were committed at the reporting date.
Kelvinside Academy continues to provide support to the school.
General funds are unrestricted funds which are available for use at the discretion of the Governors in furtherance of the general objectives of the charitable company and which have not been designated for other purposes.
Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the charitable company for particular purposes. The costs of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements.
All expenditure is included on an accruals basis and is recognised when there is a legal or constructive obligation to pay for expenditure. All costs have been directly attributed to one of the functional categories of resources expended in the Statement of Financial Activities, the charity is not registered for VAT and accordingly expenditure is shown gross.
Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
Support costs are those costs incurred directly in support of expenditure on the objects of the charity.
Governance costs are those incurred in connection with administration of the charity and compliance with constitutional and statutory requirements.
Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.
The charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently measured at amortised cost using the effective interest method.
The cost of any unused holiday entitlement is recognised in the period in which the employee’s services are received.
Termination benefits are recognised immediately as an expense when the charity is demonstrably committed to terminate the employment of an employee or to provide termination benefits.
Debtors
Trade and other debtors are recognised at the settlement amount after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.
In the application of the charity’s accounting policies, the governors are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.
The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.
Other income includes adjustments for overprovided debtors and unrecognised pupil fees relating to previous years.
None of the governors (or any persons connected with them) received any remuneration or benefits from the charity during the year (2023: £nil).
The average monthly number of employees during the year was:
Key management personnel are provided by Kelvinside Academy War Memorial Trust.
The charity is exempt from taxation on its activities because all its income is applied for charitable purposes.
The Royal Bank of Scotland holds a bond and floating charge over the assets of the company.
The unrestricted funds of the charity comprise the unexpended balances of donations and grants which are not subject to specific conditions by donors and grantors as to how they may be used. These include designated funds which have been set aside out of unrestricted funds by the trustees for specific purposes.
The restricted funds of the charity comprise the unexpended balances of donations and grants held on trust subject to specific conditions by donors as to how they may be used.
Prize fund
The income from this fund is utilised to offset the cost of prizes.
Ruth Campbell Memorial Fund
The income from this fund is utilised to support former pupils undertaking approved projects.
Kelvinside Academy War Memorial Trust provides support to the school and at the year end £2,400 (2023: £6,088) was due to Kelvinside Academy.
In the opinion of the Governors, the controlling party at the balance sheet date was Kelvinside Academy War Memorial Trust due to common governors with significant influence. Kelvinside Academy War Memorial Trust is a company limited by guarantee, registered number SC01734, charity number SC003962 and its registered office is 33 Kirklee Road, Glasgow, G12 0SW.