REGISTERED COMPANY NUMBER: |
REGISTERED CHARITY NUMBER: |
Report of the Trustees and |
Unaudited Financial Statements |
for the Year Ended 30 June 2024 |
for |
WHITWELL & REEPHAM RAILWAY PRESERVATION |
SOCIETY LTD |
REGISTERED COMPANY NUMBER: |
REGISTERED CHARITY NUMBER: |
Report of the Trustees and |
Unaudited Financial Statements |
for the Year Ended 30 June 2024 |
for |
WHITWELL & REEPHAM RAILWAY PRESERVATION |
SOCIETY LTD |
WHITWELL & REEPHAM RAILWAY PRESERVATION |
SOCIETY LTD |
Contents of the Financial Statements |
FOR THE YEAR ENDED 30 JUNE 2024 |
Page |
Report of the Trustees | 1 | to | 3 |
Independent Examiner's Report | 4 |
Statement of Financial Activities | 5 |
Balance Sheet | 6 | to | 7 |
Notes to the Financial Statements | 8 | to | 15 |
WHITWELL & REEPHAM RAILWAY PRESERVATION |
SOCIETY LTD (REGISTERED NUMBER: 06609149) |
Report of the Trustees |
FOR THE YEAR ENDED 30 JUNE 2024 |
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 30 June 2024. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019). |
OBJECTIVES AND ACTIVITIES |
Public benefit |
The charitable company's objectives and activities are:- |
The preservation and conservation for the benefit of the public of the historic Whitwell Station, Norfolk and its surrounding, its structures, associated rolling stock and history. |
To advance the education of the public in the history and development of Whitwell Station, Norfolk and its surroundings. |
The trustees confirm that they have complied with the requirements of section 17 of the Charities Act 2011 to have due regard to the public benefit guidance published by the Charity Commission for England and Wales. |
FINANCIAL REVIEW |
Financial highlights |
The financial statements are set out on pages 5 to 15. Total income for the year amounted to £49,465 (2023: £60,830) and total expenditure amounted to £62,923 (2022: £46,146). Net movement in funds totalled £(13,458) (2023 : £134,684). |
During the year the charitable company welcomed approximately £102,000 visitors to its site (2023: 84,000). |
Reserves policy |
The trustees have decided to hold sufficient unrestricted reserves to meet two years of charitable expenditure. This will be held to ensure site development can be completed. Additionally, in view of the current economic situation and pressure on household incomes, which may have a detrimental impact on future income, this will provide a buffer to allow timely decision-making regarding strategy. |
The unrestricted fund balance at the year end was £96,316 (2023: £109,997) and included within this are cash funds of £9,688 (2023 : £12,529). |
The restricted fund balance at the year end was £7,972 (2023: £7,749), representing donations raised towards the renovation/maintenance of specific items of rolling stock. |
Going concern |
In common with many charities, fundraising is an issue to be confronted. However, this year's activity shows that there is continuing goodwill towards the project by many people in both a financial and practical way. Trustees are hopeful that this will continue. |
Looking further ahead, ownership of the site poses a challenge. The site is owned by a pension fund of which one of the trustees, Mr M F Urry, is a beneficiary. When the charitable company was established the intention was that a long lease would be established, providing some security of tenure until the society was in a position to purchase the site outright..The charity has currently entered into a five year lease which will expire in 2025. |
WHITWELL & REEPHAM RAILWAY PRESERVATION |
SOCIETY LTD (REGISTERED NUMBER: 06609149) |
Report of the Trustees |
FOR THE YEAR ENDED 30 JUNE 2024 |
STRUCTURE, GOVERNANCE AND MANAGEMENT |
Governing document |
Whitwell & Reepham Railway Preservation Society Ltd is a charitable company limited by guarantee, incorporated on 3 June 2008 and registered as a charity on 2 March 2009. The company was established under a Memorandum of Association which established the objects and powers of the charitable company and is governed by its Articles of Association. In the event of the company being would up, members are required to contribute an amount not exceeding £1. |
At 30 June 2024 there were six such members. |
Recruitment and appointment of new trustees |
The total number of Board Members shall not be less than one. There is no maximum. The charity may from time to time increase or decrease the number of Board Members by appointment at a general meeting held by the members. The Trustees will from time to time appoint people with specific skills to fulfill specific projects. Those people would be entitled to attend management meetings. |
Related parties |
Details of related parties is given in Note 18 of the financial statements. |
Risk management |
HM Inspector of Railways and Broadland District Council |
The trustees have during the year reviewed the major risks to which the charity is exposed and have established systems to mitigate those risks. All recommendations from HM Inspector of Railways and Broadland District Council have been implemented or plans are in place to ensure full compliance. |
REFERENCE AND ADMINISTRATIVE DETAILS |
Registered Company number |
Registered Charity number |
Registered office |
Trustees |
Company Secretary |
WHITWELL & REEPHAM RAILWAY PRESERVATION |
SOCIETY LTD (REGISTERED NUMBER: 06609149) |
Report of the Trustees |
FOR THE YEAR ENDED 30 JUNE 2024 |
REFERENCE AND ADMINISTRATIVE DETAILS |
Independent Examiner |
Quinneys |
Chartered Certified Accountants |
Saxon House |
Hellesdon Park Road |
Norwich |
Norfolk |
NR6 5DR |
Approved by order of the board of trustees on |
Independent Examiner's Report to the Trustees of |
Whitwell & Reepham Railway Preservation |
Society Ltd |
Independent examiner's report to the trustees of Whitwell & Reepham Railway Preservation Society Ltd ('the Company') |
I report to the charity trustees on my examination of the accounts of the Company for the year ended 30 June 2024. |
Responsibilities and basis of report |
As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act'). |
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act. |
Independent examiner's statement |
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe: |
1. | accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or |
2. | the accounts do not accord with those records; or |
3. | the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or |
4. | the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)). |
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. |
M W M Lamb FCCA |
Quinneys |
Chartered Certified Accountants |
Saxon House |
Hellesdon Park Road |
Norwich |
Norfolk |
NR6 5DR |
18 March 2025 |
WHITWELL & REEPHAM RAILWAY PRESERVATION |
SOCIETY LTD |
Statement of Financial Activities |
FOR THE YEAR ENDED 30 JUNE 2024 |
2024 | 2023 |
Unrestricted | Restricted | Total | Total |
fund | fund | funds | funds |
Notes | £ | £ | £ | £ |
INCOME AND ENDOWMENTS FROM |
Donations and legacies | 2 |
Other trading activities | 3 |
Investment income | 4 |
Total |
EXPENDITURE ON |
Charitable activities |
NET INCOME/(EXPENDITURE) | ( |
) | ( |
) |
RECONCILIATION OF FUNDS |
Total funds brought forward |
TOTAL FUNDS CARRIED FORWARD | 117,746 |
WHITWELL & REEPHAM RAILWAY PRESERVATION |
SOCIETY LTD (REGISTERED NUMBER: 06609149) |
Balance Sheet |
30 JUNE 2024 |
2024 | 2023 |
Unrestricted | Restricted | Total | Total |
fund | fund | funds | funds |
Notes | £ | £ | £ | £ |
FIXED ASSETS |
Tangible assets | 9 |
Investments | 10 |
CURRENT ASSETS |
Stocks | 11 |
Debtors | 12 |
Cash at bank |
CREDITORS |
Amounts falling due within one year | 13 | ( |
) | ( |
) | ( |
) |
NET CURRENT ASSETS | ( |
) | ( |
) | ( |
) |
TOTAL ASSETS LESS CURRENT LIABILITIES |
CREDITORS |
Amounts falling due after more than one year | 14 | ( |
) | ( |
) | ( |
) |
NET ASSETS |
FUNDS | 17 |
Unrestricted funds | 109,997 |
Restricted funds | 7,749 |
TOTAL FUNDS | 117,746 |
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 30 June 2024. |
The members have not required the company to obtain an audit of its financial statements for the year ended 30 June 2024 in accordance with Section 476 of the Companies Act 2006. |
The trustees acknowledge their responsibilities for |
(a) | ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and |
(b) | preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company. |
WHITWELL & REEPHAM RAILWAY PRESERVATION |
SOCIETY LTD (REGISTERED NUMBER: 06609149) |
Balance Sheet - continued |
30 JUNE 2024 |
These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime. |
The financial statements were approved by the Board of Trustees and authorised for issue on |
WHITWELL & REEPHAM RAILWAY PRESERVATION |
SOCIETY LTD |
Notes to the Financial Statements |
FOR THE YEAR ENDED 30 JUNE 2024 |
1. | ACCOUNTING POLICIES |
Basis of preparing the financial statements |
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention, with the exception of investments which are included at market value. |
Income |
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably. |
Expenditure |
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. |
Depreciation and amortisation |
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life. |
- Freehold property over 10 years |
- Plant, machinery and equipment over 10 years |
- Computer equipment over 3 years |
Rolling stock is not depreciated as it is maintained so that the trustees believe that the value will at least equate to original cost/value. Memorabilia collections are not depreciated as their value will be at least equal to their original valuation. |
Stocks |
Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items. |
Taxation |
The charity is exempt from corporation tax on its charitable activities. |
Fund accounting |
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. |
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. |
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements. |
WHITWELL & REEPHAM RAILWAY PRESERVATION |
SOCIETY LTD |
Notes to the Financial Statements - continued |
FOR THE YEAR ENDED 30 JUNE 2024 |
2. | DONATIONS AND LEGACIES |
2024 | 2023 |
£ | £ |
Donations |
Gift aid |
Grants |
Subscriptions |
Grants received, included in the above, are as follows: |
2024 | 2023 |
£ | £ |
Other grants | 7,245 | 10,672 |
3. | OTHER TRADING ACTIVITIES |
2024 | 2023 |
£ | £ |
Fundraising events |
Glass recycling | 138 | 153 |
Sale of scrap metal | 6,205 | 1,245 |
4. | INVESTMENT INCOME |
2024 | 2023 |
£ | £ |
Deposit account interest |
5. | NET INCOME/(EXPENDITURE) |
Net income/(expenditure) is stated after charging/(crediting): |
2024 | 2023 |
£ | £ |
Depreciation - owned assets |
WHITWELL & REEPHAM RAILWAY PRESERVATION |
SOCIETY LTD |
Notes to the Financial Statements - continued |
FOR THE YEAR ENDED 30 JUNE 2024 |
6. | TRUSTEES' REMUNERATION AND BENEFITS |
There were no trustees' remuneration or other benefits for the year ended 30 June 2024 nor for the year ended 30 June 2023. |
Trustees' expenses |
There were no trustees' expenses paid for the year ended 30 June 2024 nor for the year ended 30 June 2023. |
7. | STAFF COSTS |
The average monthly number of employees during the year was as follows: |
2024 | 2023 |
Trustees/Directors |
8. | COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES |
Unrestricted | Restricted | Total |
fund | fund | funds |
£ | £ | £ |
INCOME AND ENDOWMENTS FROM |
Donations and legacies |
Other trading activities |
Investment income |
Total |
EXPENDITURE ON |
Charitable activities |
NET INCOME/(EXPENDITURE) | ( |
) |
RECONCILIATION OF FUNDS |
Total funds brought forward | 95,164 | 7,898 |
TOTAL FUNDS CARRIED FORWARD | 109,997 | 7,749 | 117,746 |
WHITWELL & REEPHAM RAILWAY PRESERVATION |
SOCIETY LTD |
Notes to the Financial Statements - continued |
FOR THE YEAR ENDED 30 JUNE 2024 |
9. | TANGIBLE FIXED ASSETS |
Other |
tangible |
Freehold | fixed | Plant and |
property | assets | machinery |
£ | £ | £ |
COST |
At 1 July 2023 |
Additions |
At 30 June 2024 |
DEPRECIATION |
At 1 July 2023 |
Charge for year |
At 30 June 2024 |
NET BOOK VALUE |
At 30 June 2024 |
At 30 June 2023 |
Fixtures |
and | Motor |
fittings | vehicles | Memorabilia | Totals |
£ | £ | £ | £ |
COST |
At 1 July 2023 |
Additions |
At 30 June 2024 |
DEPRECIATION |
At 1 July 2023 |
Charge for year |
At 30 June 2024 |
NET BOOK VALUE |
At 30 June 2024 |
At 30 June 2023 |
WHITWELL & REEPHAM RAILWAY PRESERVATION |
SOCIETY LTD |
Notes to the Financial Statements - continued |
FOR THE YEAR ENDED 30 JUNE 2024 |
10. | FIXED ASSET INVESTMENTS |
Shares in |
group |
undertakings |
£ |
MARKET VALUE |
At 1 July 2023 and 30 June 2024 |
NET BOOK VALUE |
At 30 June 2024 | 1 |
At 30 June 2023 | 1 |
There were no investment assets outside the UK. |
The investment is in the charitable company's subsidiary, WRR Leisure Ltd. At 30 June 2024 the subsidiary had net assets of £693 (2023: £817) and in the year ended 30 June 2024 made a loss of £124 (2023: profit £500). |
11. | STOCKS |
2024 | 2023 |
£ | £ |
Stocks |
12. | DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR |
2024 | 2023 |
£ | £ |
Trade debtors |
Other debtors |
13. | CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR |
2024 | 2023 |
£ | £ |
Bank loans and overdrafts (see note 15) |
Other loans (see note 15) |
Trade creditors |
VAT | 14,512 | 15,849 |
Trustees current accounts | 56,563 | 59,563 |
Accruals and deferred income |
Trustees current accounts are represented by amounts due to the charitable company's subsidiary and to MF Urry, a trustee. Further details are given in note 18. |
WHITWELL & REEPHAM RAILWAY PRESERVATION |
SOCIETY LTD |
Notes to the Financial Statements - continued |
FOR THE YEAR ENDED 30 JUNE 2024 |
14. | CREDITORS: AMOUNTS FALLING DUE AFTER MORE THAN ONE YEAR |
2024 | 2023 |
£ | £ |
Accruals and deferred income |
15. | LOANS |
An analysis of the maturity of loans is given below: |
2024 | 2023 |
£ | £ |
Amounts falling due within one year on demand: |
Bank overdrafts |
Other loans | 6,840 | 7,100 |
16. | LEASING AGREEMENTS |
Minimum lease payments under non-cancellable operating leases fall due as follows: |
2024 | 2023 |
£ | £ |
Within one year |
Between one and five years |
17. | MOVEMENT IN FUNDS |
Net |
movement | At |
At 1.7.23 | in funds | 30.6.24 |
£ | £ | £ |
Unrestricted funds |
General fund | 109,997 | (13,681 | ) | 96,316 |
Restricted funds |
General fund | 7,749 | 223 | 7,972 |
TOTAL FUNDS | (13,458 | ) | 104,288 |
WHITWELL & REEPHAM RAILWAY PRESERVATION |
SOCIETY LTD |
Notes to the Financial Statements - continued |
FOR THE YEAR ENDED 30 JUNE 2024 |
17. | MOVEMENT IN FUNDS - continued |
Net movement in funds, included in the above are as follows: |
Incoming | Resources | Movement |
resources | expended | in funds |
£ | £ | £ |
Unrestricted funds |
General fund | 46,062 | (59,743 | ) | (13,681 | ) |
Restricted funds |
General fund | 3,403 | (3,180 | ) | 223 |
TOTAL FUNDS | ( |
) | (13,458 | ) |
Comparatives for movement in funds |
Net |
movement | At |
At 1.7.22 | in funds | 30.6.23 |
£ | £ | £ |
Unrestricted funds |
General fund | 95,164 | 14,833 | 109,997 |
Restricted funds |
General fund | 7,898 | (149 | ) | 7,749 |
TOTAL FUNDS | 103,062 | 14,684 | 117,746 |
Comparative net movement in funds, included in the above are as follows: |
Incoming | Resources | Movement |
resources | expended | in funds |
£ | £ | £ |
Unrestricted funds |
General fund | 49,467 | (34,634 | ) | 14,833 |
Restricted funds |
General fund | 11,363 | (11,512 | ) | (149 | ) |
TOTAL FUNDS | 60,830 | (46,146 | ) | 14,684 |
WHITWELL & REEPHAM RAILWAY PRESERVATION |
SOCIETY LTD |
Notes to the Financial Statements - continued |
FOR THE YEAR ENDED 30 JUNE 2024 |
17. | MOVEMENT IN FUNDS - continued |
A current year 12 months and prior year 12 months combined position is as follows: |
Net |
movement | At |
At 1.7.22 | in funds | 30.6.24 |
£ | £ | £ |
Unrestricted funds |
General fund | 95,164 | 1,152 | 96,316 |
Restricted funds |
General fund | 7,898 | 74 | 7,972 |
TOTAL FUNDS | 103,062 | 1,226 | 104,288 |
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows: |
Incoming | Resources | Movement |
resources | expended | in funds |
£ | £ | £ |
Unrestricted funds |
General fund | 95,529 | (94,377 | ) | 1,152 |
Restricted funds |
General fund | 14,766 | (14,692 | ) | 74 |
TOTAL FUNDS | 110,295 | (109,069 | ) | 1,226 |
The restricted funds are restricted income funds. |
18. | RELATED PARTY DISCLOSURES |
During the year the charity made the following related party transactions: |
WRR Leisure Ltd |
During the year the charitable company received donations of £3,000 (2023 : £14,000) from its subsidiary company, WRR Leisure Ltd. At the balance sheet date the amount due to WRR Leisure Ltd was £12,529 (2023 : £15,529). The loan is interest-free and there are no formal repayment terms. However the intention is that this will be repaid when funds permit. |
Mr M F Urry |
At the balance sheet date the amount due to Mr M F Urry was £44,034 (2023 : £44,034). The loan is interest-free and there are no formal repayment terms in place. However the intention is that this will be repaid when funds permit. |