Registered number
06537828
Charity number
1124452
Kingsbridge Agricultural and Horticultural Society Limited
(Limited by guarantee and known as Kingsbridge Show)
Report and Unaudited Accounts
30 November 2024
Kingsbridge Agricultural and Horticultural Society Limited
(Limited by guarantee and known as Kingsbridge Show)
Report and accounts
Contents
Page
Company information 1
Trustees' report 2 to 3
Independent examiners' report 4
Statement of financial activities 5
Balance sheet 6
Notes to the accounts 7 to 10
Kingsbridge Agricultural and Horticultural Society Limited
(Limited by guarantee and known as Kingsbridge Show)
Company Information
Trustees and Directors
R H Balkwill
J G Higgin
A R Smaridge
E Ford
E M Perraton
J R Woodley
H E M Reeve
D J Trigger
Secretary
A P Thompson (resigned 21 February 2024)
P Robson (appointed 21 February 2024)
Accountants
Morgan Accountants Limited
Duke Court
Bridge Street
Kingsbridge
Devon
TQ7 1HX
Bankers
Lloyds
Fore Street
Totnes
Devon
TQ9 5HH
Registered office
Duke Court
Bridge Street
Kingsbridge
Devon
TQ7 1HX
Registered number
06537828
Charity number
1124452
Kingsbridge Agricultural and Horticultural Society Limited
(Limited by guarantee and known as Kingsbridge Show)
Registered number: 06537828
Trustees' Report
The trustees present their report and accounts for the year ended 30 November 2024.
Governing Document
Kingsbridge Agricultural and Horticultural Society Limited is a company limited by guarantee and is governed by it's memorandum and articles of association, dated 18 March 2008. The trustees' individual liability is limited to £1 in the event of the charity winding up.
Board of Trustees and Directors
The following persons served as trustees and directors during the year:
R H Balkwill
J G Higgin
A R Smaridge
E Ford
E M Perraton
J R Woodley
H E M Reeve (appointed 21 February 2024)
D J Trigger (appointed 21 February 2024)
Objectives and activities
The Charity's objectives are the advancement of agriculture and horticulture for the benefit of the public.
In furtherance of the foregoing object but not further or otherwise the society shall have the following powers:-
(a) To hold an annual show known as "Kingsbridge Show".
(b) To raise funds and to invite and receive contributions from any person whatsoever by way of subscriptions and otherwise provided that the society shall not undertake any permanent trading activities in raising funds for its charitable object.
(c) To collect and receive funds by way of contributions, donations, subscriptions, legacies, grants and appeals for furtherance of the annual show.
Review of activities
Kingsbridge Show 2024 was held on Saturday 7th September 2024. The show will continue to grow whilst trying to maintain a local feel and keeping it's traditional agricultural and horticultural roots.
Reserves
The charity has no specific policy as to the level of unrestricted reserves held and has no restricted or designated unrestricted funds.
Donations
Donations made by the charity during the year were as follows:
£
Kingsbridge RFC Under 15s 200
Britannia Beagles 100
Kingsbridge in Bloom 100
South Devon West Pony Club 200
600
Risk recognition
The trustees examine the major risks to which the charity is exposed and are satisfied that procedures are in place to mitigate these risks.
Appointment of Trustees
The directors of the company are also Trustees for the purposes of Charity Law. When the company was formed, it was decided that directors would have to retire after three years by rotation and would be eligible for re-election at the AGM.
Statement of Trustees' responsibilities.
Company Law requires the Trustees to prepare financial statements for each financial year that give a true and fair view of the state of affairs of the company and of the income and expenditure of the company for that year. In preparing these financial statements the Trustees have:
• Selected suitable accounting policies and applied them consistently
• Made judgements and estimates that are reasonable and prudent
• Followed applicable accounting standards and statements of recommended practice without material departure, or otherwise stated the reason for such departure
• Prepared the financial statements on the going concern basis
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Small company provisions
This report has been prepared in accordance with the provisions in Part 15 of the Companies Act 2006 applicable to companies subject to the small companies regime.
This report was approved by the board on 21 March 2025 and signed on its behalf.
D J Trigger (Chair)
Trustee
Kingsbridge Agricultural and Horticultural Society Limited
(Limited by guarantee and known as Kingsbridge Show)
Independent examiners report on the unaudited accounts of Kingsbridge Agricultural and Horticultural Society Limited for the year ended 30 November 2024
I report to the charity trustees on my examination of the accounts of the Company for the year ended 30 November 2024
Responsibilities and basis of report
As the charity’s trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.
Independent examiner’s statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
1. accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination; or
4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)]
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
D J Cotton, for and on behalf of:
Morgan Accountants Limited
Duke Court
Bridge Street
Kingsbridge
Devon
TQ7 1HX
28 March 2025
Kingsbridge Agricultural and Horticultural Society Limited
(Limited by guarantee and known as Kingsbridge Show)
Statement of financial activities
for the year ended 30 November 2024
Notes Unrestricted Unrestricted
2024 2023
£ £
Income
Voluntary income
Subscriptions and donations 680 510
Activities for generating funds 2 86,630 82,080
Investment income
COIF charities deposit account interest 3,302 2,869
Total incoming resources 90,612 85,459
Expenditure
Charitable activities and costs of generating funds 3 55,826 50,626
General administrative expenditure 4 41,112 35,126
Total expenditure 96,938 85,752
Net income (6,326) (293)
Transfers between funds - -
Net movement in funds (6,326) (293)
Total funds brought forward 1 December 2023 102,056 102,349
Total funds carried forward 30 November 2024 95,730 102,056
Kingsbridge Agricultural and Horticultural Society Limited
(Limited by guarantee and known as Kingsbridge Show)
Registered number: 06537828
Balance Sheet
as at 30 November 2024
Notes 2024 2023
£ £
Fixed assets
Tangible assets 6 9,033 8,033
Current assets
Debtors and prepayments 7 1,386 11,959
Cash at bank and in hand 86,486 85,082
87,872 97,041
Creditors: amounts falling due within one year 8 (1,175) (3,018)
Net current assets 86,697 94,023
Net assets 95,730 102,056
Capital and reserves
Unrestricted fund 95,730 102,056
95,730 102,056
The trustees/directors are satisfied that the company is entitled to exemption from the requirement to obtain an audit under section 477 of the Companies Act 2006.
The members have not required the company to obtain an audit in accordance with section 476 of the Act.
The trustees/ directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of accounts.
The accounts have been prepared and delivered in accordance with the special provisions applicable to companies subject to the small companies regime.
D J Trigger (Chair)
Trustee
Approved by the board on 21 March 2025
Kingsbridge Agricultural and Horticultural Society Limited
(Limited by guarantee and known as Kingsbridge Show)
Notes to the Accounts
for the year ended 30 November 2024
1 Accounting policies
Basis of preparation
The charity constitutes a public benefit entity as defined by FRS 102. The financial statements have been prepared under the historical cost convention in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities' : Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective January 2019) Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' the Charities Act 2011.
Income
All incoming resources, including income from investments, are included on the SOFA when received or due. The value of services provided by volunteers has not been included in these accounts.
Expenditure
All expenditure is accounted for on an accruals basis including any VAT which cannot be recovered.
Tangible fixed assets
Tangible fixed assets costing more than £500 are capitalised and included at cost.
Depreciation has been provided at the following rates in order to write off the assets over their estimated useful lives.
Show equipment and machinery 25% reducing balance basis
Timber building 10% reducing balance basis
Funds
The charity has only an unrestricted fund to be used for the purpose of the charity with no restriction as to it's use.
2 Activities for generating funds 2024 2023
£ £
Participants entry fees 3,515 1,389
Admission charges and catalogues 44,087 48,691
Trade plots and craft marquee 18,836 18,765
Catering rights, etc. 7,675 10,720
Show sponsorship 8,120 405
Advertising 2,360 -
Dog show 127 190
Sundry receipts 73 188
Annual dinner 1,837 1,732
86,630 82,080
3 Charitable activities and costs of generating funds 2024 2023
£ £
Prize money 3,805 3,423
Show expenses including hire 39,137 35,330
Rosettes, etc 1,690 1,220
Rent and insurance of field 1,875 1,250
Special attractions 3,795 3,930
Public address system 2,580 2,616
Refreshments 448 484
Judges expenses and mileage 220 165
Dinner costs 1,676 1,408
Donations 600 800
55,826 50,626
4 General administrative expenditure 2024 2023
£ £
Telephone (including arrears) 1,777 15
Postage 688 120
Stationery and printing 3,017 3,484
Advertising and signs 1,757 2,278
Website services 384 1,008
Repairs and renewals - 171
Bank and transaction charges 1,286 836
Insurance 1,371 1,821
Computer software and expenses 4,106 915
Depreciation 2,060 1,686
Independent examiners fee 870 825
Health and safety consultancy and costs 5,190 4,690
PAYE work 252 240
Wages and national insurance 16,042 16,528
Pension costs 294 305
Sundry expenses 269 204
Previous years debtors unrecovered 1,749 -
41,112 35,126
5 Staff costs
2024 2023
Average number of employees 1 1
There is one part time employee during the year. There were no high paid staff.
6 Tangible fixed assets
Challenge cups Show equipment & machinery Timber building Total
£ £ £ £
Cost
At 1 December 2023 1,753 22,488 9,760 34,001
Additions - 3,060 - 3,060
At 30 November 2024 1,753 25,548 9,760 37,061
Depreciation
At 1 December 2023 - 18,061 7,907 25,968
Charge for the year - 1,875 185 2,060
At 30 November 2024 - 19,936 8,092 28,028
Net book value
At 30 November 2024 1,753 5,612 1,668 9,033
At 30 November 2023 1,753 4,427 1,853 8,033
2024 2023
£ £
Estimated value of Challenge cups as at 30 November 9,400 9,400
7 Debtors and prepayments 2024 2023
£ £
Trade debtors 135 10,666
Other debtors and payments in advance 1,251 1,293
1,386 11,959
8 Creditors: amounts falling due within one year 2024 2023
£ £
Trade creditors 100 168
Other creditors and receipts in advance 1,075 2,850
1,175 3,018
9 Related party transactions
The trustees received no remuneration during the period. There were no material transactions with the Trustees or related parties.
10 Controlling party and company status
The Charity is a company limited by guarantee and is controlled by the Trustees named on the Trustees Report. In the event of the Charity being wound up, the liability in respect of the guarantee is limited to £1 per member of the charity.
11 Other information
Kingsbridge Agricultural and Horticultural Society Limited is a private company limited by guarantee and incorporated in England. Its registered office is:
Duke Court
Bridge Street
Kingsbridge
Devon
TQ7 1HX
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