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REGISTERED COMPANY NUMBER: 03520619 (England and Wales)
REGISTERED CHARITY NUMBER: 1070600

















REPORT OF THE TRUSTEES AND

UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 30TH SEPTEMBER 2024

FOR

HEBDEN BRIDGE ARTS FESTIVAL LTD

HEBDEN BRIDGE ARTS FESTIVAL LTD






CONTENTS OF THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 30TH SEPTEMBER 2024




Page

Report of the Trustees 1 to 5

Independent Examiner's Report 6

Statement of Financial Activities 7 to 8

Balance Sheet 9 to 10

Notes to the Financial Statements 11 to 15

HEBDEN BRIDGE ARTS FESTIVAL LTD (REGISTERED NUMBER: 03520619)

REPORT OF THE TRUSTEES
FOR THE YEAR ENDED 30TH SEPTEMBER 2024


The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 30th September 2024. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).


HEBDEN BRIDGE ARTS FESTIVAL LTD (REGISTERED NUMBER: 03520619)

REPORT OF THE TRUSTEES
FOR THE YEAR ENDED 30TH SEPTEMBER 2024

OBJECTIVES AND ACTIVITIES
Objectives and aims
The objects of the Company as set out in our Memorandum of Association are: The advancement of public education by fostering and promoting for the benefit of the public the improvement and development of artistic knowledge, taste, understanding and application of the arts, and in particular but not exclusively to promote and run an annual arts festival.


Activity

October 2023-September 2024 was focussed on delivery of 'The Man Who Planted Trees': A Community Arts Project, presented as part of Calderdale's Year of Culture in July. Inspired by a mid-century French short story by Jean Giono, our community arts programme included a brand new play, guided nature walks, creative workshops and community creative days delivered across Calderdale, an artist's lecture event, two community volunteering days and three art exhibitions, all delivered by our amazing team of artist facilitators and brought together by our team.

A film of the stage play, together with an education pack aimed at Key Stage 2 pupils (those aged 7-11 years old and in school years 3-6), has been created and shared with Calderdale's 84 primary schools, providing an opportunity to up to 10,000 junior aged pupils in Calderdale to engage with our stage adaptation of the book and the messages shared within our performance.

Environmental Awareness
The project continued with our sharp focus on climate emergency and the environment.

Engagement
This project aimed to engage the local community, our Engaging Neighbourhood partners, and volunteers, through art and environmental themes.

Community Cohesion
Workshops, public events and exhibitions offered opportunities for sharing, and stage performances were created and co-curated with a small team of professional artists and facilitators.


Key Activities

Workshops & Walks
Hands-on creative workshops were offered to all ages and abilities, fostering artistic skills and environmental awareness. 38 workshops and walks were produced and had 500 attendees.

Community Days
Community events were held in Todmorden and Rastrick to showcase the project's achievements, connect with local residents, and raise awareness.

Art Exhibitions
Our exhibitions were open to all and free to explore. 76 local, emerging and established artists submitted work to our open call for art. Our total estimated visitors across the 40 days of our three exhibitions being open is 8,650 people.

Theatre Shows
Original theatre productions explored environmental themes, engaging audiences through storytelling and performance. Co-created by Andy Barry, Amanda Dalton, and Alison Duddle working with individuals and communities across Calderdale.


Collaborations

Local Organisations
We increased our creative network of partners working with local organisations and venues from the artistic, natural world, heritage and community arenas. These include: Todmorden College, Cromwell Bottom Nature Reserve, Curious Motion, Forus Tree and The Brooksbank School Elland.

HEBDEN BRIDGE ARTS FESTIVAL LTD (REGISTERED NUMBER: 03520619)

REPORT OF THE TRUSTEES
FOR THE YEAR ENDED 30TH SEPTEMBER 2024

Our work continued with 9 Engaging Neighbourhoods community groups across the Borough (4 groups supporting young people and 5 adult-focussed groups). St Augustine's Centre Halifax, Healthy Minds: Time Out, Todmorden Children's Centre & Halifax Opportunities Trust, Rastrick High School, Calder Community Cares, Project Colt, Field Lane Community Centre (The Space) in Rastrick, Women's Centre Halifax, Calderdale Young Carers.

Artists
- Collaboration with talented local artists enriched the project with diverse artistic perspectives and skills.
- 12 freelancers worked on the theatre production in various skilled roles.
- 14 creative facilitators worked on public creative workshops and walks or puppeteers at our community creative days.
- 9 creative facilitators worked with our 9 Engaging Neighbourhoods community groups.
- 7 freelancers provided specialised other work for Hebden Bridge Arts, such as filming, photography, exhibition installation support, mentoring students & BSL interpretation.

Our team and volunteers
5 freelancers were engaged to provide core team services to Hebden Bridge Arts (producer, project manager, exhibitions coordination, marketing, volunteer co-ordination, administration).

Our ambitious 2024 project, The Man Who Planted Trees, would not have been possible without the invaluable support of 66 dedicated volunteers, spanning 12 different roles. Many volunteers generously gave their time across multiple areas. Our volunteers contributed in a variety of ways, including:

- Assisting at workshops and community creative events
- Distributing print marketing materials
- Securing sponsorships
- Ushering at performances and events
- Invigilating art exhibitions
- Helping with cleaning, decorating, and setting up exhibitions and venues
- Serving as theatre production assistants
- Acting as youth cast and chorus chaperones
- Performing in the community youth cast or chorus

Funders and Supporters

- Calderdale Council for Culturedale grant
- Hebden Royd Town Council grant
- Arts Council England grant
- Art Fund grant
- Postcode Neighbourhood Trust grant
- Donors: Local Giving and via the ticket website
- Earned income via ticket sales
- Private sponsorship

STRATEGIC REPORT

Financial review
Reserves policy
It is the Trustees' view that not less than £7,000 of reserves will provide the charity with adequate financial stability and the means for it to meet its charitable objectives for the foreseeable future.

STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The charity is controlled by its governing documents: the memorandum and articles of association, and constitutes a company, limited by guarantee, as defined by the Companies Act 2006


HEBDEN BRIDGE ARTS FESTIVAL LTD (REGISTERED NUMBER: 03520619)

REPORT OF THE TRUSTEES
FOR THE YEAR ENDED 30TH SEPTEMBER 2024


STRUCTURE, GOVERNANCE AND MANAGEMENT
Recruitment and appointment of Management Committee
The directors of the company are also charity trustees for the purposes of charity law and under the company's Articles are known as members of the Management Committee. Under the requirements of the Memorandum and Articles of Association the members of the Management Committee are required to stand down every three years but they can be re-elected at the Annual General Meeting should they wish. Trustees do not receive remuneration for their services.

Risk management
The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error. A detailed risk matrix is subject to regular review.

Strategic and Governance Development

- Strategic plan. We will be developing a new strategy for 2025 and beyond.

- Roles. All freelancers are issued with contracts.

- Composition. We have conducted a skills audit of all current trustees.

- Planning. All sub-committees work to a timeline that feeds into an action plan.

- Capacity. The Board cover considerable operational areas as well as fulfilling their strategic role.

- Meetings. Our board meetings are well attended. The agenda is tethered to the activity schedule and business plan, and outputs and outcomes are checked and measured. We also have bi-annual creative meetings, which enables board members to offer input into the creative content and direction of projects and the creative direction of the organisation.

- Strategic partnerships. This is an area we are excelling in; in addition to forging partnerships with local groups working with communities, we are building strong links with other arts, cultural, heritage and environmental organisations in Calderdale.

REFERENCE AND ADMINISTRATIVE DETAILS
Registered Company number
03520619 (England and Wales)

Registered Charity number
1070600

Registered office
12 Market Street
Hebden Bridge
West Yorkshire
HX7 6AD

Trustees
R Jones
J Burroughs (resigned 12.12.23)
T W A Snape Chair (resigned 10.1.25)
H E Kay (resigned 12.12.23)
J McNichol
D Stuart
C Nicholson Trustee (appointed 12.12.23) (resigned 15.11.24)
C E Storey (appointed 12.12.23) (resigned 7.8.24)
L M V Roe (appointed 12.12.23) (resigned 14.10.24)
S Hoy (appointed 12.12.23)
P Shepherd (appointed 12.12.23)
D Palfreeman (appointed 12.12.23)
E Ghassempour (appointed 12.12.23)


HEBDEN BRIDGE ARTS FESTIVAL LTD (REGISTERED NUMBER: 03520619)

REPORT OF THE TRUSTEES
FOR THE YEAR ENDED 30TH SEPTEMBER 2024


REFERENCE AND ADMINISTRATIVE DETAILS
Independent Examiner
Cresswells
12 Market Street
Hebden Bridge
West Yorkshire
HX7 6AD

MARKETING AND COMMUNICATION
Top level stats:

- Total number of people who saw a social post (including paid ads): 108,542
- Total clicks from social to our website (including paid ads): 1,795
- Average email open rate and Click through rate = 53% and 2.7%
- New social followers = 469 (+5.6%)

Offline channels:

- Thousands of flyers and posters were handed out at events like the Todmorden Carnival and cafes and community spaces throughout Calderdale, including a special flyer for Rastrick, Brighouse and Elland promoting the creative day, exhibition and performances happening in their area. Thanks to trustee Sally for her distribution efforts here!
- Word of mouth drove ticket sales, especially after the first show in Hebden Bridge. While this primarily reached audiences who were already likely to attend a play, it provided a welcome ticket boost.

- Community outreach: We emailed invites for workshops and classes to dozens of community groups in Hebden Bridge and Elland, focusing on creative and youth groups. Responses were low, a handy learning for next time is to start this outreach much further out from the event.

Emails sent:

- Total net subscriber growth = 48 (+2.69%)
- Date Range = Dec 17th 23 - Jul 30th 24
- Emails sent = 17
- Total recipients = 24,988
- Open rate = 53%
- Click rate = 2.7%
- Unsubscribe rate = 0.20%

Paid social media campaigns summary:

We spent £200 across four campaigns, reaching 26,894 people and driving 1,240 targeted clicks (average cost per click: £0.16).

Report of the trustees, incorporating a strategic report, approved by order of the board of trustees, as the company directors, on 1st April 2025 and signed on the board's behalf by:





J McNichol - Trustee

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF
HEBDEN BRIDGE ARTS FESTIVAL LTD

Independent examiner's report to the trustees of Hebden Bridge Arts Festival Ltd ('the Company')
I report to the charity trustees on my examination of the accounts of the Company for the year ended 30th September 2024.

Responsibilities and basis of report
As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act.

Independent examiner's statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

1. accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.








John Dakin

Cresswells
12 Market Street
Hebden Bridge
West Yorkshire
HX7 6AD

1st April 2025

HEBDEN BRIDGE ARTS FESTIVAL LTD

STATEMENT OF FINANCIAL ACTIVITIES
FOR THE YEAR ENDED 30TH SEPTEMBER 2024

Unrestricted Designated Reserve
fund Funds Fund
Notes £    £    £   
INCOME AND ENDOWMENTS FROM
Donations and legacies 2 3,351 - 45

Investment income 3 - - 111
Total 3,351 - 156

EXPENDITURE ON
Raising funds 4 - - -

Charitable activities
General 2,300 - -
Total 2,300 - -

NET INCOME 1,051 - 156
Transfers between funds 10 (10,933 ) (24,410 ) 278
Net movement in funds (9,882 ) (24,410 ) 434

RECONCILIATION OF FUNDS
Total funds brought forward 15,794 24,410 7,117

TOTAL FUNDS CARRIED FORWARD 5,912 - 7,551

HEBDEN BRIDGE ARTS FESTIVAL LTD

STATEMENT OF FINANCIAL ACTIVITIES
FOR THE YEAR ENDED 30TH SEPTEMBER 2024


Period
1.1.23
Year ended to
30.9.24 30.9.23
Restricted Total Total
funds funds funds
Notes £    £    £   
INCOME AND ENDOWMENTS FROM
Donations and legacies 2 105,351 108,747 78,125

Investment income 3 - 111 40
Total 105,351 108,858 78,165

EXPENDITURE ON
Raising funds 4 126,321 126,321 92,535

Charitable activities
General 10,432 12,732 12,949
Total 136,753 139,053 105,484

NET INCOME/(EXPENDITURE) (31,402 ) (30,195 ) (27,319 )
Transfers between funds 10 35,065 - -
Net movement in funds 3,663 (30,195 ) (27,319 )

RECONCILIATION OF FUNDS
Total funds brought forward - 47,321 74,640

TOTAL FUNDS CARRIED FORWARD 3,663 17,126 47,321

HEBDEN BRIDGE ARTS FESTIVAL LTD (REGISTERED NUMBER: 03520619)

BALANCE SHEET
30TH SEPTEMBER 2024

Unrestricted Designated Reserve
fund Funds Fund
Notes £    £    £   
CURRENT ASSETS
Debtors 9 141 - -
Cash at bank and in hand 5,771 - 7,551
5,912 - 7,551

NET CURRENT ASSETS 5,912 - 7,551

TOTAL ASSETS LESS CURRENT
LIABILITIES

5,912

-

7,551

NET ASSETS 5,912 - 7,551

HEBDEN BRIDGE ARTS FESTIVAL LTD (REGISTERED NUMBER: 03520619)

BALANCE SHEET - continued
30TH SEPTEMBER 2024

2024 2023
Restricted Total Total
funds funds funds
Notes £    £    £   
CURRENT ASSETS
Debtors 9 - 141 123
Cash at bank and in hand 3,663 16,985 47,198
3,663 17,126 47,321

NET CURRENT ASSETS 3,663 17,126 47,321

TOTAL ASSETS LESS CURRENT
LIABILITIES

3,663

17,126

47,321

NET ASSETS 3,663 17,126 47,321
FUNDS 10
Unrestricted funds:
General fund 5,912 15,794
Designated Funds - 24,410
Reserve Fund 7,551 7,117
13,463 47,321
Restricted funds 3,663 -
TOTAL FUNDS 17,126 47,321

The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 30th September 2024.


The members have not required the company to obtain an audit of its financial statements for the year ended 30th September 2024 in accordance with Section 476 of the Companies Act 2006.


The trustees acknowledge their responsibilities for
(a)ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
(b)preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.

These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.


The financial statements were approved by the Board of Trustees and authorised for issue on 1st April 2025 and were signed on its behalf by:





J McNichol - Trustee

HEBDEN BRIDGE ARTS FESTIVAL LTD

NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 30TH SEPTEMBER 2024

1. ACCOUNTING POLICIES

Basis of preparing the financial statements
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.

Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Taxation
The charity is exempt from corporation tax on its charitable activities.

Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

2. DONATIONS AND LEGACIES
Period
1.1.23
Year ended to
30.9.24 30.9.23
£    £   
Donations 2,395 252
Grants 100,556 68,805
Admissions 4,796 8,068
Donated services and facilities 1,000 1,000
108,747 78,125

HEBDEN BRIDGE ARTS FESTIVAL LTD

NOTES TO THE FINANCIAL STATEMENTS - continued
FOR THE YEAR ENDED 30TH SEPTEMBER 2024

2. DONATIONS AND LEGACIES - continued

Grants received, included in the above, are as follows:

Period
1.1.23
Year ended to
30.9.24 30.9.23
£    £   
Hebden Royd Town Council 4,900 -
Arts Council 26,550 -
Calderdale Council - 19,860
Platinum Jubilee - 9,970
Art Fund 5,106 9,821
Rotary Club - 750
St George Martin Trust - 2,500
Postcode Neighbourhood Trust - 23,904
Environment Agency - 2,000
Calderdale Council: Culturedale Fund 50,000 -
Calderdale Council: Engaging Neighbourhoods 14,000 -
100,556 68,805

3. INVESTMENT INCOME
Period
1.1.23
Year ended to
30.9.24 30.9.23
£    £   
Deposit account interest 111 40

4. RAISING FUNDS

Raising donations and legacies
Period
1.1.23
Year ended to
30.9.24 30.9.23
£    £   
Marketing 2,214 5,634
Artists 58,994 32,588
Venue hire 7,262 2,256
Creative Producer & PM 43,254 31,070
Festival freelancers 14,597 20,987
126,321 92,535


HEBDEN BRIDGE ARTS FESTIVAL LTD

NOTES TO THE FINANCIAL STATEMENTS - continued
FOR THE YEAR ENDED 30TH SEPTEMBER 2024

5. TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 30th September 2024 nor for the period ended 30th September 2023.


Trustees' expenses

There were no trustees' expenses paid for the year ended 30th September 2024 nor for the period ended 30th September 2023.


6. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
Unrestricted Designated Reserve Restricted Total
fund Funds Fund funds funds
£    £    £    £    £   
INCOME AND ENDOWMENTS FROM
Donations and legacies 1,251 76,874 - - 78,125

Investment income - - 40 - 40
Total 1,251 76,874 40 - 78,165

EXPENDITURE ON
Raising funds 84 92,451 - - 92,535

Charitable activities
General 2,273 10,676 - - 12,949
Total 2,357 103,127 - - 105,484

NET
INCOME/(EXPENDITURE)

(1,106

)

(26,253

)

40

-

(27,319

)


RECONCILIATION OF FUNDS
Total funds brought
forward

16,900

50,663

7,077

-

74,640

TOTAL FUNDS CARRIED
FORWARD

15,794

24,410

7,117

-

47,321

7. DONATED SERVICES AND FACULTIES

The donated services are accountancy.


HEBDEN BRIDGE ARTS FESTIVAL LTD

NOTES TO THE FINANCIAL STATEMENTS - continued
FOR THE YEAR ENDED 30TH SEPTEMBER 2024

8. RESTRICTED FUNDS

The amounts included in restricted funds are the funds received from funders that relate to the 2024 & 2025 creative events.

9. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
2024 2023
£    £   
Prepayments 141 123

10. MOVEMENT IN FUNDS
Net Transfers
At movement between At
1.10.23 in funds funds 30.9.24
£    £    £    £   
Unrestricted funds
General fund 15,794 1,051 (10,933 ) 5,912
Designated Funds 24,410 - (24,410 ) -
Reserve Fund 7,117 156 278 7,551
47,321 1,207 (35,065 ) 13,463
Restricted funds
Restricted Fund - (31,402 ) 35,065 3,663

TOTAL FUNDS 47,321 (30,195 ) - 17,126

Net movement in funds, included in the above are as follows:

Incoming Resources Movement
resources expended in funds
£    £    £   
Unrestricted funds
General fund 3,351 (2,300 ) 1,051
Reserve Fund 156 - 156
3,507 (2,300 ) 1,207
Restricted funds
Restricted Fund 105,351 (136,753 ) (31,402 )

TOTAL FUNDS 108,858 (139,053 ) (30,195 )


Comparatives for movement in funds

Net
movement At
At 1.1.23 in funds 30.9.23
£    £    £   
Unrestricted funds
General fund 16,900 (1,106 ) 15,794
Designated Funds 50,663 (26,253 ) 24,410
Reserve Fund 7,077 40 7,117
74,640 (27,319 ) 47,321
TOTAL FUNDS 74,640 (27,319 ) 47,321

HEBDEN BRIDGE ARTS FESTIVAL LTD

NOTES TO THE FINANCIAL STATEMENTS - continued
FOR THE YEAR ENDED 30TH SEPTEMBER 2024

10. MOVEMENT IN FUNDS - continued

Comparative net movement in funds, included in the above are as follows:

Incoming Resources Movement
resources expended in funds
£    £    £   
Unrestricted funds
General fund 1,251 (2,357 ) (1,106 )
Designated Funds 76,874 (103,127 ) (26,253 )
Reserve Fund 40 - 40
78,165 (105,484 ) (27,319 )
TOTAL FUNDS 78,165 (105,484 ) (27,319 )

Restricted Funds
This is restricted income received for the following years festival.

Reserve Fund
£7,551 is held in a separate bank account as a designated fund as the trustees believe that this is the amount that the charity needs to meet is charitable objectives.

11. RELATED PARTY DISCLOSURES

There were no related party transactions for the year ended 30th September 2024.