Charity registration number 1013141 (England and Wales)
Company registration number 02731384
EMLEY SHOW SOCIETY
ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS
FOR THE YEAR ENDED 30 SEPTEMBER 2024
EMLEY SHOW SOCIETY
LEGAL AND ADMINISTRATIVE INFORMATION
Council
Mr R Searby (Chairman)
Mr G Beckwith
Mrs S Britton
Mr R Gott
Mrs J Griffiths (Treasurer)
Mrs S Hampshire
Ms C O'Toole
Mrs K Chapple
Ms A Wydell
Mr G Paterson
Mrs P Shelmerdine
Mrs R Brennan
(Appointed 14 May 2024)
Mrs P Dyson
(Appointed 13 February 2024)
Miss A Harrison
(Appointed 14 May 2024)
Mrs J Paterson
(Appointed 14 May 2024)
Mr M Paterson
(Appointed 12 December 2023)
Mr A Roome
(Appointed 3 August 2024)
Mr C Hagain
(Appointed 3 August 2024)
Miss J Hagain
(Appointed 3 August 2024)
Mrs L Roome
(Appointed 9 July 2024)
Company Secretary
Mrs S Britton
Show Secretary
Mrs P Dyson
Charity number
1013141
Company number
02731384
Registered office
14 High Street
Huddersfield
HD1 2HA
Independent examiner
Simpson Wood Limited
Bank Chambers
Market Street
Huddersfield
HD1 2EW
EMLEY SHOW SOCIETY
CONTENTS
Page
Council's report
1 - 3
Independent examiner's report
4
Statement of financial activities
5
Balance sheet
6
Notes to the financial statements
7 - 14
EMLEY SHOW SOCIETY
COUNCIL'S REPORT (INCLUDING DIRECTORS' REPORT)
FOR THE YEAR ENDED 30 SEPTEMBER 2024
- 1 -

The Council present their annual report and financial statements for the year ended 30 September 2024.

The accounts have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the company's governing document, the Companies Act 2006 and the Statement of Recommended Practice, "Accounting and Reporting by Charities".

Objectives and activities

The principal activity of the Society is the organisation of an annual agricultural show.

 

The objects for which the Society is established are:

 

(1) To promote agriculture and to such end generally to improve it in all its branches and to encourage skill and industry in it and in all trades, crafts and professions connected with it.

 

(2) To promote industry in general.

 

(3) To hold in pursuance of its main objects an annual agricultural show provided that the Society shall not be obliged to hold a show in any year in relation to which the Council of the Society shall resolve that the holding of such show is impracticable or not in the interests of the Society.

 

The Council have paid due regard to guidance issued by the Charity Commission in deciding what activities the Society should undertake.

Achievements and performance

This year's show took place on 3 August 2024.

 

The Society is reliant upon the voluntary work of many and the support of the local community to ensure a successful event and the Council members wish to record their gratitude to all involved in staging the event.

Financial review

The result for the year is a surplus of £193 (2023 - deficit of £55,021).

 

Sponsorship for students and local schools is a continual commitment with £4,000 (2023 - £1,000) paid out in the year.

The Society does not have a formal policy regarding the level of reserves which should be held, but endeavours to retain sufficient reserves to cover the possibility of two shows being cancelled. The result for this year has impacted upon the reserves and therefore the ability to maintain two years cover however the Council members are satisfied that the monies held on deposit are sufficient to ensure the future viability of the Society.

The Council has assessed the major risks to which the Society is exposed, and are satisfied that systems are in place to mitigate exposure to the major risks.
EMLEY SHOW SOCIETY
COUNCIL'S REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED)
FOR THE YEAR ENDED 30 SEPTEMBER 2024
- 2 -
Structure, governance and management
The Society is a registered charity and was incorporated on 15 July 1992 as a company limited by guarantee and having no share capital.
The Council, who are also the directors for the purpose of company law, and who served during the year were:
Mr R Searby (Chairman)
Mr G Beckwith
Mrs S Britton
Mrs P Cartwright
(Resigned 12 December 2023)
Mr R Gott
Mrs J Griffiths (Treasurer)
Mr C Hagain
(Resigned 14 May 2024)
Mr R Hampshire
(Resigned 14 May 2024)
Mrs S Hampshire
Ms C O'Toole
Mrs K Chapple
Ms A Wydell
Miss J Hagain
(Resigned 14 May 2024)
Mrs L Roome
(Resigned 14 May 2024)
Mr G Paterson
Mrs P Shelmerdine
Mrs R Brennan
(Appointed 14 May 2024)
Mrs P Dyson
(Appointed 13 February 2024)
Miss A Harrison
(Appointed 14 May 2024)
Mrs J Paterson
(Appointed 14 May 2024)
Mr M Paterson
(Appointed 12 December 2023)
Mr A Roome
(Appointed 3 August 2024)
Miss E Senior
(Appointed 12 December 2023 and resigned 14 May 2024)
Mrs F Senior
(Appointed 12 December 2023 and resigned 14 May 2024)
Mr M Senior
(Appointed 12 December 2023 and resigned 28 December 2023)
Mr C Hagain
(Appointed 3 August 2024)
Miss J Hagain
(Appointed 3 August 2024)
Mrs L Roome
(Appointed 9 July 2024)

The following were co-opted members of the Council this year; Mr S Gricmanis, Mr W Gill, Mr M Millard, Ms L Taylor, Ms R Townend, Mr J Beaumont, Mr M Jones, Ms B Corlett, Mrs F Senior, Ms E Senior and Mr R Hampshire.

 

None of the Council has any beneficial interest in the company. All of the Council are members of the company and guarantee to contribute £1 in the event of a winding up.

The company's current policy concerning the payment of trade creditors is to follow the CBI's Prompt Payers Code (copies are available from the CBI, Centre Point, 103 New Oxford Street, London WC1A 1DU).

 

The company's current policy concerning the payment of trade creditors is to:

 

EMLEY SHOW SOCIETY
COUNCIL'S REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED)
FOR THE YEAR ENDED 30 SEPTEMBER 2024
- 3 -

The Council's report was approved by the Board of Council.

Mr R Searby (Chairman)
Council member
Dated: 12 November 2024
EMLEY SHOW SOCIETY
INDEPENDENT EXAMINER'S REPORT
TO THE COUNCIL OF EMLEY SHOW SOCIETY
- 4 -

I report to the Council on my examination of the financial statements of Emley Show Society (the Society) for the year ended 30 September 2024.

Responsibilities and basis of report

As the Council of the Society (and also its directors for the purposes of company law), you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006.

Having satisfied myself that the financial statements of the Society are not required to be audited under Part 16 of the Companies Act 2006 and are eligible for independent examination, I report in respect of my examination of the Society’s financial statements carried out under section 145 of the Charities Act 2011. In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the Charities Act 2011.

Independent examiner's statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

1

accounting records were not kept in respect of the Society as required by section 386 of the Companies Act 2006.

2

the financial statements do not accord with those records; or

3

the financial statements do not comply with the accounting requirements of section 396 of the Companies Act 2006 other than any requirement that the financial statements give a true and fair view, which is not a matter considered as part of an independent examination; or

4

the financial statements have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their financial statements in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.

Simpson Wood Limited
Bank Chambers
Market Street
Huddersfield
HD1 2EW
12 November 2024
EMLEY SHOW SOCIETY
STATEMENT OF FINANCIAL ACTIVITIES
INCLUDING INCOME AND EXPENDITURE ACCOUNT
FOR THE YEAR ENDED 30 SEPTEMBER 2024
- 5 -
Unrestricted
Unrestricted
funds
funds
2024
2023
Notes
£
£
Income from:
Donations and legacies
3
9,305
6,664
Charitable activities
4
113,797
69,580
Investments
5
2,970
76
Total income
126,072
76,320
Expenditure on:
Charitable activities
6
125,879
131,341
Total expenditure
125,879
131,341
Net income/(expenditure) and movement in funds
193
(55,021)
Reconciliation of funds:
Fund balances at 1 October 2023
151,489
206,510
Fund balances at 30 September 2024
151,682
151,489

The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.

EMLEY SHOW SOCIETY
BALANCE SHEET
AS AT 30 SEPTEMBER 2024
30 September 2024
- 6 -
2024
2023
Notes
£
£
£
£
Fixed assets
Tangible assets
11
14,785
6,868
Current assets
Debtors
12
2,435
1,112
Cash at bank and in hand
135,571
162,681
138,006
163,793
Creditors: amounts falling due within one year
13
(1,109)
(19,172)
Net current assets
136,897
144,621
Total assets less current liabilities
151,682
151,489
Income funds
Unrestricted funds
151,682
151,489
151,682
151,489

The company is entitled to the exemption from the audit requirement contained in section 477 of the Companies Act 2006, for the year ended 30 September 2024.

The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of financial statements.

The members have not required the company to obtain an audit of its financial statements for the year in question in accordance with section 476.

These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.

The accounts were approved by the Council on 12 November 2024
Mr R Searby (Chairman)
Council Member
Company Registration No. 02731384
EMLEY SHOW SOCIETY
NOTES TO THE  FINANCIAL STATEMENTS
FOR THE YEAR ENDED 30 SEPTEMBER 2024
- 7 -
1
Accounting policies
Charity information

Emley Show Society is a private company limited by guarantee incorporated in England and Wales. The registered office is 14 High Street, Huddersfield, HD1 2HA.

1.1
Accounting convention

The accounts have been prepared in accordance with the Society's governing document, the Companies Act 2006 and “Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)” (as amended for accounting periods commencing from 1 January 2016). The Society is a Public Benefit Entity as defined by FRS 102.

 

The Society has taken advantage of the provisions in the SORP for charities applying FRS 102 Update Bulletin 1 not to prepare a Statement of Cash Flows.

The financial statements are prepared in sterling, which is the functional currency of the Society. Monetary amounts in these financial statements are rounded to the nearest £.

The accounts have been prepared under the historical cost convention, modified to include certain financial instruments at fair value. The principal accounting policies adopted are set out below.

1.2
Going concern

At the time of approving the financial statements, the Council have a reasonable expectation that the Society has adequate resources to continue in operational existence for the foreseeable future. Thus the Council continue to adopt the going concern basis of accounting in preparing the financial statements.

1.3
Charitable funds

Unrestricted funds are available for use at the discretion of the Council in furtherance of their charitable objectives.

Restricted funds are subject to specific conditions by donors or grantors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.

Endowment funds are subject to specific conditions by donors that the capital must be maintained by the Society.
1.4
Incoming resources
Income is recognised when the Society is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.

Cash donations are recognised on receipt. Other donations are recognised once the Society has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.

Legacies are recognised on receipt or otherwise if the Society has been notified of an impending distribution, the amount is known, and receipt is expected. If the amount is not known, the legacy is treated as a contingent asset.

Turnover is measured at the fair value of the consideration received or receivable and represents amounts receivable for goods and services provided in the normal course of business, net of discounts.

EMLEY SHOW SOCIETY
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 30 SEPTEMBER 2024
1
Accounting policies
(Continued)
- 8 -
1.5
Resources expended

Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement, and the amount of the obligation can be measured reliably.

 

Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges are allocated on the portion of the asset’s use.

Expenditure is stated on an accruals basis and includes value added tax.

1.6
Tangible fixed assets

Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses.

Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases:

Fixtures, fittings & equipment
10% Straight Line
Computers
33.33% Reducing Balance

The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in the statement of financial activities.

1.7
Impairment of fixed assets

At each reporting end date, the Society reviews the carrying amounts of its tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss (if any).

1.8
Cash and cash equivalents

Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.

1.9
Financial instruments

The Society has elected to apply the provisions of Section 11 ‘Basic Financial Instruments’ and Section 12 ‘Other Financial Instruments Issues’ of FRS 102 to all of its financial instruments.

 

Financial instruments are recognised in the Society's balance sheet when the Society becomes party to the contractual provisions of the instrument.

 

Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously.

EMLEY SHOW SOCIETY
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 30 SEPTEMBER 2024
1
Accounting policies
(Continued)
- 9 -
Basic financial assets

Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised.

Basic financial liabilities

Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised.

 

Debt instruments are subsequently carried at amortised cost, using the effective interest rate method.

 

Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method.

Derecognition of financial liabilities

Financial liabilities are derecognised when the Society’s contractual obligations expire or are discharged or cancelled.

2
Critical accounting estimates and judgements

In the application of the Society’s accounting policies, the Council are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.

 

The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.

3
Income from donations and legacies
Unrestricted
Unrestricted
funds
funds
2024
2023
£
£
Donations and gifts
9,305
6,664
Donations and gifts
Membership fees
2,265
2,064
Sponsorship
7,040
3,500
Donations
-
1,100
9,305
6,664
EMLEY SHOW SOCIETY
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 30 SEPTEMBER 2024
- 10 -
4
Income from charitable activities
Unrestricted
Unrestricted
funds
funds
2024
2023
£
£
Charitable Activity Income
Show Income
113,797
69,580
5
Income from investments
Unrestricted
Unrestricted
funds
funds
2024
2023
£
£
Interest receivable
2,970
76
EMLEY SHOW SOCIETY
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 30 SEPTEMBER 2024
- 11 -
6
Charitable activities
2024
2023
£
£
Depreciation and impairment
1,272
500

Show expenses

109,287
113,739

Sponsorship

3,500
1,000
114,059
115,239
Share of governance costs (see note 7)
11,820
16,102
125,879
131,341
Show expenses
Hire of marquees
43,950
42,408
Prize money
9,069
5,612
Trophies and rosettes
2,939
2,299
Judges, stewards fees and expenses
455
423
Displays and entertainments
5,044
3,333
Show ground facilities and services
40,290
53,446
Show printing
3,270
384
Advertising
560
2,121
Sundries
617
232
Catering expenses
2,378
2,916
Jump equipment and hire
335
504
Bank charges
380
61
109,287
113,739
EMLEY SHOW SOCIETY
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 30 SEPTEMBER 2024
- 12 -
7
Support costs allocated to activities
Total
Total
2024
2023
£
£
Governance
11,820
16,102
2024
2023
Governance costs comprise:
£
£
Depreciation
111
166
Insurance
1,859
1,536
Postage and stationery
371
349
Legal and professional
3,432
5,524
Website costs
6,047
8,527
11,820
16,102
8
Council
None of the Council (or any persons connected with them) received any remuneration.
9
Employees

The average monthly number of employees during the year was:

2024
2023
Number
Number
Total
-
0
-
0
10
Taxation

The charity is exempt from taxation on its activities because all its income is applied for charitable purposes.

EMLEY SHOW SOCIETY
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 30 SEPTEMBER 2024
- 13 -
11
Tangible fixed assets
Fixtures, fittings & equipment
Computers
Total
£
£
£
Cost
At 1 October 2023
7,387
749
8,136
Additions
9,300
-
9,300
At 30 September 2024
16,687
749
17,436
Depreciation and impairment
At 1 October 2023
855
413
1,268
Depreciation charged in the year
1,272
111
1,383
At 30 September 2024
2,127
524
2,651
Carrying amount
At 30 September 2024
14,560
225
14,785
At 30 September 2023
6,532
336
6,868

 

12
Debtors
2024
2023
Amounts falling due within one year:
£
£
Trade debtors
-
700
Prepayments and accrued income
2,435
412
2,435
1,112
13
Creditors: amounts falling due within one year
2024
2023
£
£
Accruals and deferred income
1,109
19,172
14
Share capital

The Society is a company limited by guarantee and having no share capital. The liability of each member is limited to £1.

EMLEY SHOW SOCIETY
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 30 SEPTEMBER 2024
- 14 -
15
Unrestricted funds

The unrestricted funds of the charity comprise the unexpended balances of donations and grants which are not subject to specific conditions by donors and grantors as to how they may be used. These include designated funds which have been set aside out of unrestricted funds by the trustees for specific purposes.

At 1 October 2023
Incoming resources
Resources expended
At 30 September 2024
£
£
£
£
General funds
151,489
126,072
(125,879)
151,682
Previous year:
At 1 October 2022
Incoming resources
Resources expended
At 30 September 2023
£
£
£
£
General funds
206,510
76,320
(131,341)
151,489
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