REGISTERED COMPANY NUMBER: |
REGISTERED CHARITY NUMBER: |
Report of the Trustees and |
Financial Statements for the Year Ended 31 October 2024 |
for |
Harlow Occupational Health Service Ltd |
REGISTERED COMPANY NUMBER: |
REGISTERED CHARITY NUMBER: |
Report of the Trustees and |
Financial Statements for the Year Ended 31 October 2024 |
for |
Harlow Occupational Health Service Ltd |
Harlow Occupational Health Service Ltd |
Contents of the Financial Statements |
for the Year Ended 31 October 2024 |
Page |
Report of the Trustees | 1 | to | 5 |
Report of the Independent Auditors | 6 | to | 9 |
Statement of Financial Activities | 10 |
Balance Sheet | 11 |
Cash Flow Statement | 12 |
Notes to the Cash Flow Statement | 13 |
Notes to the Financial Statements | 14 | to | 21 |
Harlow Occupational Health Service Ltd (Registered number: 00555099) |
Report of the Trustees |
for the Year Ended 31 October 2024 |
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 October 2024. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019). |
OBJECTIVES AND ACTIVITIES |
Objectives and aims |
The charity was set up by the Nuffield Provincial Hospitals Trust in 1955 to provide a medical service to the industry growing up in Harlow New Town. This pre-dated the existence of a district General Hospital in the area. In the Articles of Association the objectives of the company are: |
- | To advance the physical and mental welfare of the working population by the prevention and cure of |
occupational illness, diseases and injuries and to promote the general health of workers. |
- | To provide services for medical treatment/care to assist full restoration to health. |
- | To undertake medical and other teaching in occupational diseases and injuries and in the promotion of |
occupational and environmental health directly or through partnerships. |
The benefits include: |
- | Reduced sickness absence rates and associated costs |
- | Compliance with Government Legislation |
- | Management and reduction of work related stress |
- | Healthier workforce |
Our occupational health professions use their expertise to advise both employers and employees of risks to health and how best to avoid these. As well as providing all routine occupational health services, we have capabilities to undertake through partnerships the following: |
- | On-site counselling |
- | Safety consultants and hygienist |
- | Physiotherapy |
- | Drug & Alcohol testing |
The volume of work generated in the year to 31st October 2024 was as follows: |
Total bookings were 5469. |
- | Health Surveillance and screening | 1885 |
- | COSHH Medicals | 385 |
- | Police Medicals | 464 |
- | Medical Assessments & Reviews | 623 |
- | Driver HGV/PSV Medicals | 313 |
- | Fire Service Recruits | 204 |
- | Ill Health Retirement | 19 |
- | New starter screening | 1155 |
- | Counselling | 170 |
- | Training courses | 26 with 194 attendees |
- | Volunteers First Aid Training (no fee) | 9 courses with 57 attendees |
Harlow Occupational Health Service Ltd (Registered number: 00555099) |
Report of the Trustees |
for the Year Ended 31 October 2024 |
OBJECTIVES AND ACTIVITIES |
Public benefit |
Harlow Occupational Health Service works in collaboration with other service providers to maintain their facilities and services to all. They work to charging amounts that the vast majority of people can afford and therefore their fees do not prevent people from accessing the services or facilities. Voluntary organisations are able to access free first aid training. |
Premiums are paid for by others for example; as a benefit provided under condition of employment. |
People in poverty are not excluded from the opportunity to benefit. Subsidised rates are offered for First Aid Training and Health Assessments. Room hire was provided for free to other local charities. |
The benefits to the public are set out in the Charities Objectives and Activities. |
Harlow Occupational Health Service works closely with its clients to educate and advise on how to prevent workplace injury and treat those with work related illness. We currently provide our services to over 450 local businesses and have provided such services since 1955. |
Our services have undoubtedly had a positive impact on the number of work days lost due to ill health and workplace injury. We believe our services have had a positive effect on the financial status of the companies we serve, as well as the economy. A reduction in lost productivity days directly leads due to a reduction in lost taxes for the government, reduced NHS costs and reduced payment of benefits to those who are unable to work due to long term health issues, very often work related. |
Social investment |
The Company has a policy to support all staff in enhancing their skills and work and in their social life. If any member of staff wishes to attend a course that is relevant to their work, then this is scheduled throughout the year. The nursing staff are supported continually with their on-going medical accreditation. In particular over the next couple of years with the changing requirements of the medical bodies requiring proof of training and evidence of on-the-job situations which merited recording. |
With the current staff of 11 there are 4 employees who are full-time. Staff choose to work hours that enable them to have a satisfactory home life, and at the same time covering the requirements of the business to ensure a good service is given to our clients. |
Harlow Occupational Health Service Ltd (Registered number: 00555099) |
Report of the Trustees |
for the Year Ended 31 October 2024 |
ACHIEVEMENT AND PERFORMANCE |
Charitable activities |
Harlow Occupational Health Service (HOHS) continued to expand its charitable activities over the past year, reinforcing its commitment to supporting the local community. In addition to providing all services at an affordable cost to local businesses, HOHS maintained its policy of offering heavily reduced rates for charities. |
To further support the voluntary sector, HOHS delivered nine free first aid training courses between November 2023 and October 2024, benefiting 57 attendees from various voluntary organisations. All other first aid training services continued, with course numbers remaining stable compared to the previous year. |
HOHS also strengthened its outreach initiatives by providing nurse-led health and wellbeing checks at local charities, ensuring that individuals in need could access essential occupational health support. This initiative reflects the organisation's ongoing mission to promote workplace health and wellbeing across all sectors. |
To maintain the highest professional standards, HOHS continued investing in staff development, ensuring that all medical personnel received ongoing training and remained compliant with their professional registration requirements. This commitment to professional excellence ensures that all services provided by HOHS are delivered to the highest standards. |
HOHS remained a trusted partner for public services, with the Fire Service continuing to rely on its expertise for occupational health medicals due to internal staffing shortages. However, from April 2024, Police Forces transitioned their medical assessments back in-house due to funding constraints. |
To enhance its visibility and expand its reach, HOHS implemented a new marketing strategy aimed at increasing awareness of its services among local businesses and charitable organisations. This initiative is expected to strengthen partnerships and promote HOHS's role within the workplace health. |
In addition, HOHS successfully renewed its CHAS (Constructing Health and Safety) accreditation, reaffirming its compliance with industry standards. This accreditation provides clients with confidence that all services are delivered in line with best practices in occupational health and safety. |
Despite changes in client contracts, HOHS remains committed to its mission of delivering high-quality, accessible occupational health services to businesses, charities, and public sector organisations. |
FINANCIAL REVIEW |
Principal funding sources |
The Company is dependant on funding through subscriptions and individual contracts from employers for their employees. |
Investment policy and objectives |
The Board have considered the factors limiting charities to not risk capital invested. Reserves are held in one account the Business Fund Account with The Co-operative Bank. |
Reserves policy |
The Company has a Policy Statement that the organisation will hold reserves appropriate to the level of activity to ensure the on-going viability of the organisation. |
The reserves policy has been set giving due consideration to the risks and opportunities that the charity faces or may face in the future. |
Going concern |
The charity reported a deficit of cash inflow of (£33,785) (inflow 2023: 123,302) for the year, there are no material uncertainties about the charity's ability to continue. The trustees are of the view that on this basis the charity is a going concern. |
STRUCTURE, GOVERNANCE AND MANAGEMENT |
Governing document |
The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006. |
Harlow Occupational Health Service Ltd (Registered number: 00555099) |
Report of the Trustees |
for the Year Ended 31 October 2024 |
STRUCTURE, GOVERNANCE AND MANAGEMENT |
Recruitment and appointment of new trustees |
The Charity's Trustees remain at six taken from member clients and the Local Authority and Trades Council. They meet four times a year, January, April, July & November |
Organisational structure |
The staff of the Charity is headed by the Chief Executive, Ms S Wright, who has ultimate responsibility for the day to day running of the business. Supported by an administrative team of 6 staff. The Occupational Health Manager and Clinical OH Manager are responsible for the professional side of the business which includes a total of 3 occupational health advisors and 3 medical officers. |
Induction and training of new trustees |
New trustees are fully informed of their obligations with the issue of the Charity Commission publication "The Essential Trustee, what you need to know". |
Harlow Occupation Health Service Limited keeps a PSC register and we can confirm that there are no persons with a significant control. |
REFERENCE AND ADMINISTRATIVE DETAILS |
Registered Company number |
Registered Charity number |
Registered office |
Trustees |
Company Secretary |
Auditors |
65 Knowl Piece |
Wilbury Way |
Hitchin |
Hertfordshire |
SG4 0TY |
Harlow Occupational Health Service Ltd (Registered number: 00555099) |
Report of the Trustees |
for the Year Ended 31 October 2024 |
REFERENCE AND ADMINISTRATIVE DETAILS |
Solicitors |
Whiskers LLP |
Gate House |
The High |
Harlow |
Essex |
CM20 1LW |
Chief Executive Officer |
S Wright |
STATEMENT OF TRUSTEES' RESPONSIBILITIES |
The trustees (who are also the directors of Harlow Occupational Health Service Ltd for the purposes of company law) are responsible for preparing the Report of the Trustees and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice) including Financial Reporting Standard 102 "The Financial Reporting Standard applicable in the UK and Republic of Ireland". |
Company law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing those financial statements, the trustees are required to |
- | select suitable accounting policies and then apply them consistently; |
- | observe the methods and principles in the Charity SORP; |
- | make judgements and estimates that are reasonable and prudent; |
- | prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in business. |
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. |
In so far as the trustees are aware: |
- | there is no relevant audit information of which the charitable company's auditors are unaware; and |
- | the trustees have taken all steps that they ought to have taken to make themselves aware of any relevant audit information and to establish that the auditors are aware of that information. |
Approved by order of the board of trustees on |
Report of the Independent Auditors to the Members of |
Harlow Occupational Health Service Ltd |
Opinion |
We have audited the financial statements of Harlow Occupational Health Service Ltd (the 'charitable company') for the year ended 31 October 2024 which comprise the Statement of Financial Activities, the Balance Sheet, the Cash Flow Statement and notes to the financial statements, including a summary of significant accounting policies. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice), including Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland'. |
In our opinion the financial statements: |
- | give a true and fair view of the state of the charitable company's affairs as at 31 October 2024 and of its incoming resources and application of resources, including its income and expenditure, for the year then ended; |
- | have been properly prepared in accordance with United Kingdom Generally Accepted Accounting Practice, including Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland'; and |
- | have been prepared in accordance with the requirements of the Companies Act 2006. |
Basis for opinion |
We conducted our audit in accordance with International Standards on Auditing (UK) (ISAs (UK)) and applicable law. Our responsibilities under those standards are further described in the Auditors' responsibilities for the audit of the financial statements section of our report. We are independent of the charitable company in accordance with the ethical requirements that are relevant to our audit of the financial statements in the UK, including the FRC's Ethical Standard, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion. |
Conclusions relating to going concern |
In auditing the financial statements, we have concluded that the trustees' use of the going concern basis of accounting in the preparation of the financial statements is appropriate. |
Based on the work we have performed, we have not identified any material uncertainties relating to events or conditions that, individually or collectively, may cast significant doubt on the charitable company's ability to continue as a going concern for a period of at least twelve months from when the financial statements are authorised for issue. |
Our responsibilities and the responsibilities of the trustees with respect to going concern are described in the relevant sections of this report. |
Other information |
The trustees are responsible for the other information. The other information comprises the information included in the Annual Report, other than the financial statements and our Report of the Independent Auditors thereon. |
Our opinion on the financial statements does not cover the other information and, except to the extent otherwise explicitly stated in our report, we do not express any form of assurance conclusion thereon. |
In connection with our audit of the financial statements, our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the audit or otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to determine whether this gives rise to a material misstatement in the financial statements themselves. If, based on the work we have performed, we conclude that there is a material misstatement of this other information, we are required to report that fact. We have nothing to report in this regard. |
Opinions on other matters prescribed by the Companies Act 2006 |
In our opinion, based on the work undertaken in the course of the audit: |
- | the information given in the Report of the Trustees for the financial year for which the financial statements are prepared is consistent with the financial statements; and |
- | the Report of the Trustees has been prepared in accordance with applicable legal requirements. |
Report of the Independent Auditors to the Members of |
Harlow Occupational Health Service Ltd |
Matters on which we are required to report by exception |
In the light of the knowledge and understanding of the charitable company and its environment obtained in the course of the audit, we have not identified material misstatements in the Report of the Trustees. |
We have nothing to report in respect of the following matters where the Companies Act 2006 requires us to report to you if, in our opinion: |
- | adequate accounting records have not been kept or returns adequate for our audit have not been received from branches not visited by us; or |
- | the financial statements are not in agreement with the accounting records and returns; or |
- | certain disclosures of trustees' remuneration specified by law are not made; or |
- | we have not received all the information and explanations we require for our audit; or |
- | the trustees were not entitled to take advantage of the small companies exemption from the requirement to prepare a Strategic Report or in preparing the Report of the Trustees. |
Responsibilities of trustees |
As explained more fully in the Statement of Trustees' Responsibilities, the trustees (who are also the directors of the charitable company for the purposes of company law) are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view, and for such internal control as the trustees determine is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error. |
In preparing the financial statements, the trustees are responsible for assessing the charitable company's ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the trustees either intend to liquidate the charitable company or to cease operations, or have no realistic alternative but to do so. |
Report of the Independent Auditors to the Members of |
Harlow Occupational Health Service Ltd |
Our responsibilities for the audit of the financial statements |
Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue a Report of the Independent Auditors that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with ISAs (UK) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements. |
The extent to which our procedures are capable of detecting irregularities, including fraud is detailed below: |
The objectives of our audit in respect of fraud, are; to identify and assess the risks of material misstatement due to fraud; to obtain sufficient appropriate audit evidence regarding the assessed risks of material misstatements due to fraud, through designing and implementing appropriate responses to those assessed risks; and to respond appropriately to instances of fraud or suspected fraud identified during the audit. however, the primary responsibility for the prevention and detection of fraud rests with both management and those charged with governance of the company. |
Our approach was as follows:- |
Based on our understanding of the Company, the industry and discussions with management we identified Charities SORP - Financial Reporting Standard 102 and Companies Act 2006. |
We obtained an understanding of how the Company complies with these requirement by discussions with management and those charged with governance. |
We assessed the risk of material misstatement of the financial statements, including the risk of material misstatement due to fraud and how it might occur and whether there had been known instances of non compliance or suspected non compliance with laws and regulations. |
As part of an audit in accordance with ISAs (UK) we exercise professional judgement and maintain professional scepticism throughout the audit. We also: |
Identify and assess the risks of the financial statements, whether due to fraud and error, design and perform audit procedures responsive to those risks, and obtain audit evidence that is sufficient and appropriate to provide a basis for our opinion. The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, misrepresentations, or intentional omissions. |
Enquiries of management regarding compliance of Laws & Regulations and any known instances of non compliance; |
Examining supporting documentation for all material balances, transactions and disclosures; |
Evaluation of the selection and application of accounting policies; |
Reviewing the appropriateness of journal entries made in the general ledger and other adjustments made in the preparation of financial statements; |
Review of accounting estimates for bias. |
A further description of our responsibilities for the audit of the financial statements is located on the Financial Reporting Council's website at www.frc.org.uk/auditorsresponsibilities. This description forms part of our Report of the Independent Auditors. |
Report of the Independent Auditors to the Members of |
Harlow Occupational Health Service Ltd |
Use of our report |
This report is made solely to the charitable company's members, as a body, in accordance with Chapter 3 of Part 16 of the Companies Act 2006. Our audit work has been undertaken so that we might state to the charitable company's members those matters we are required to state to them in an auditors' report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the charitable company and the charitable company's members as a body, for our audit work, for this report, or for the opinions we have formed. |
for and on behalf of |
Wilbury Way |
Hitchin |
Hertfordshire |
SG4 0TY |
Harlow Occupational Health Service Ltd |
Statement of Financial Activities |
(Incorporating an Income and Expenditure Account) |
for the Year Ended 31 October 2024 |
31.10.24 | 31.10.23 |
Unrestricted | Restricted | Total | Total |
funds | fund | funds | funds |
Notes | £ | £ | £ | £ |
INCOME AND ENDOWMENTS FROM |
Charitable activities | 3 |
Training | 97,418 | - | 97,418 | 89,582 |
Physiotherapy | 1,327 | - | 1,327 | 2,330 |
Additional MO/OHN time | 148,647 | - | 148,647 | 191,655 |
Counselling | 13,616 | - | 13,616 | 9,240 |
Investment income | 2 |
Other income |
Total |
EXPENDITURE ON |
Charitable activities | 4 |
Training | 83,328 | - | 83,328 | 58,412 |
Physiotherapy | 1,178 | - | 1,178 | 2,462 |
Additional MO/OHN time | 119,789 | - | 119,789 | 115,826 |
Counselling | 10,486 | - | 10,486 | 5,265 |
Total |
NET INCOME/(EXPENDITURE) | ( |
) | ( |
) |
RECONCILIATION OF FUNDS |
Total funds brought forward |
TOTAL FUNDS CARRIED FORWARD | 503,554 |
Harlow Occupational Health Service Ltd (Registered number: 00555099) |
Balance Sheet |
31 October 2024 |
31.10.24 | 31.10.23 |
Unrestricted | Restricted | Total | Total |
funds | fund | funds | funds |
Notes | £ | £ | £ | £ |
FIXED ASSETS |
Tangible assets | 10 |
CURRENT ASSETS |
Stocks | 11 |
Debtors | 12 |
Prepayments and accrued income |
Cash at bank and in hand |
CREDITORS |
Amounts falling due within one year | 13 | ( |
) | ( |
) | ( |
) |
NET CURRENT ASSETS |
TOTAL ASSETS LESS CURRENT LIABILITIES |
CREDITORS |
Amounts falling due after more than one year | 14 | ( |
) | ( |
) | ( |
) |
ACCRUALS AND DEFERRED INCOME | 16 | ( |
) | ( |
) | ( |
) |
NET ASSETS |
FUNDS | 17 |
Unrestricted funds | 503,554 |
TOTAL FUNDS | 503,554 |
These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime. |
The financial statements were approved by the Board of Trustees and authorised for issue on |
Harlow Occupational Health Service Ltd |
Cash Flow Statement |
for the Year Ended 31 October 2024 |
31.10.24 | 31.10.23 |
Notes | £ | £ |
Cash flows from operating activities |
Cash generated from operations | 1 | (10,638 | ) | 145,146 |
Net cash (used in)/provided by operating activities | (10,638 | ) | 145,146 |
Cash flows from investing activities |
Purchase of tangible fixed assets | (8,382 | ) | (8,650 | ) |
Interest received | 2,179 | - |
Net cash used in investing activities | (6,203 | ) | (8,650 | ) |
Cash flows from financing activities |
Loan repayments in year | (6,017 | ) | (5,803 | ) |
Net cash used in financing activities | (6,017 | ) | (5,803 | ) |
Change in cash and cash equivalents in the reporting period |
(22,858 |
) |
130,693 |
Cash and cash equivalents at the beginning of the reporting period |
222,859 |
92,166 |
Cash and cash equivalents at the end of the reporting period |
200,001 |
222,859 |
Harlow Occupational Health Service Ltd |
Notes to the Cash Flow Statement |
for the Year Ended 31 October 2024 |
1. | RECONCILIATION OF NET (EXPENDITURE)/INCOME TO NET CASH FLOW FROM OPERATING ACTIVITIES |
31.10.24 | 31.10.23 |
£ | £ |
Net (expenditure)/income for the reporting period (as per the Statement of Financial Activities) |
(33,785 |
) |
123,302 |
Adjustments for: |
Depreciation charges | 11,819 | 10,653 |
Interest received | (2,179 | ) | - |
(Increase)/decrease in stocks | (46 | ) | 343 |
Decrease/(increase) in debtors | 27,248 | (4,503 | ) |
(Decrease)/increase in creditors | (13,695 | ) | 15,351 |
Net cash (used in)/provided by operations | (10,638 | ) | 145,146 |
2. | ANALYSIS OF CHANGES IN NET FUNDS |
At 1.11.23 | Cash flow | At 31.10.24 |
£ | £ | £ |
Net cash |
Cash at bank and in hand | 222,859 | (22,858 | ) | 200,001 |
222,859 | (22,858 | ) | 200,001 |
Debt |
Debts falling due after 1 year | (17,628 | ) | 5,948 | (11,680 | ) |
(17,628 | ) | 5,948 | (11,680 | ) |
Total | 205,231 | (16,910 | ) | 188,321 |
Harlow Occupational Health Service Ltd |
Notes to the Financial Statements |
for the Year Ended 31 October 2024 |
1. | ACCOUNTING POLICIES |
Basis of preparing the financial statements |
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention. |
Income |
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably. |
Expenditure and irrecoverable vat |
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. |
Irrecoverable VAT is charged as a cost against the activity for which the expenditure was incurred. |
Allocation and apportionment of costs |
Costs of generating funds comprise the costs associated with attracting income and the costs of trading for fundraising purposes. |
Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to the such activities and those costs of an indirect nature necessary to support them. |
Governance costs include those costs associated with meeting the constitutional and statutory requirements of the charity and include the audit fees and costs linked to the strategic management of the charity. |
All costs are allocated between the expenditure categories of the Statement of Financial Activities on a basis designed to reflect the use of the resource. Costs relating to a particular activity are allocated directly, others are apportioned on an appropriate basis e.g. staff costs by percentage of activity income and other costs by usage. |
Tangible fixed assets |
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life. |
Freehold property | - |
Fixtures and fittings | - |
Medical equipment | - |
Stocks |
Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items. |
Taxation |
The charity is exempt from corporation tax on its charitable activities. |
Fund accounting |
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. |
Harlow Occupational Health Service Ltd |
Notes to the Financial Statements - continued |
for the Year Ended 31 October 2024 |
1. | ACCOUNTING POLICIES - continued |
Fund accounting |
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements. |
Pension costs and other post-retirement benefits |
The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable company's pension scheme are charged to the Statement of Financial Activities in the period to which they relate. |
Debtors |
Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due. |
Creditors and provisions |
Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due. |
Financial Instruments |
The charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value. |
Preparation of the accounts on a going concern basis |
The charity reported a cash outflow of £33,785 (inflow 2023: £123,302) for the year, there are no material uncertainties about the charity's ability to continue. The trustees are of the view that on this basis the charity is a going concern. |
2. | INVESTMENT INCOME |
31.10.24 | 31.10.23 |
£ | £ |
Deposit account interest |
3. | INCOME FROM CHARITABLE ACTIVITIES |
31.10.24 | 31.10.23 |
Activity | £ | £ |
Member companies subscriptions |
Member company subscriptions |
19,995 |
20,920 |
Sale of medical supplies | Sales of vaccines & first aid supplies | 13 | 126 |
Health assessments/ surveillance |
Health Assessment/Surveillance |
337,627 |
525,005 |
Audiometry | Audiometry | 21,083 | 17,256 |
Vision screening | Vision screening | - | 94 |
Health screening executive health, well woman, well man |
Health screening |
- |
413 |
Training - first aid manual handling |
Training |
97,418 |
89,582 |
Physiotherapy | Physiotherapy | 1,327 | 2,330 |
Additional MO/OHN time | Additional MO/OHN time | 148,647 | 191,655 |
Counselling | Counselling | 13,616 | 9,240 |
Harlow Occupational Health Service Ltd |
Notes to the Financial Statements - continued |
for the Year Ended 31 October 2024 |
4. | CHARITABLE ACTIVITIES COSTS |
Support |
Direct | costs (see |
Costs | note 5) | Totals |
£ | £ | £ |
Member company subscriptions | 36,864 | 133,470 | 170,334 |
Health Assessment/Surveillance | 170,050 | 105,981 | 276,031 |
Audiometry | 9,625 | 5,999 | 15,624 |
Training | 51,336 | 31,992 | 83,328 |
Physiotherapy | - | 1,178 | 1,178 |
Additional MO/OHN time | 73,796 | 45,993 | 119,789 |
Counselling | 6,418 | 4,068 | 10,486 |
348,089 | 328,681 | 676,770 |
5. | SUPPORT COSTS |
Human | Governance |
Management | Finance | resources | costs | Totals |
£ | £ | £ | £ | £ |
Member company subscriptions |
1,976 |
680 |
125,730 |
5,084 |
133,470 |
Health Assessment/Surveillance |
34,932 |
- |
71,049 |
- |
105,981 |
Audiometry | 1,978 | - | 4,021 | - | 5,999 |
Training | 10,544 | - | 21,448 | - | 31,992 |
Physiotherapy | - | - | 1,178 | - | 1,178 |
Additional MO/OHN time | 15,160 | - | 30,833 | - | 45,993 |
Counselling | 1,386 | - | 2,682 | - | 4,068 |
65,976 | 680 | 256,941 | 5,084 | 328,681 |
6. | NET INCOME/(EXPENDITURE) |
Net income/(expenditure) is stated after charging/(crediting): |
31.10.24 | 31.10.23 |
£ | £ |
Auditors' remuneration | 5,084 | 4,975 |
Depreciation - owned assets |
7. | TRUSTEES' REMUNERATION AND BENEFITS |
There were no trustees' remuneration or other benefits for the year ended 31 October 2024 nor for the year ended 31 October 2023. |
Trustees' expenses |
There were no trustees' expenses paid for the year ended 31 October 2024 nor for the year ended 31 October 2023. |
Harlow Occupational Health Service Ltd |
Notes to the Financial Statements - continued |
for the Year Ended 31 October 2024 |
8. | STAFF COSTS |
31.10.24 | 31.10.23 |
£ | £ |
Wages and salaries |
Social security costs |
Other pension costs |
499,211 | 495,650 |
The key management personnel of the charity is the Chief Executive Officer, the total employee benefits of the key management personnel of the charity was £55,650. |
The average monthly number of employees during the year was as follows: |
31.10.24 | 31.10.23 |
Nursing | 3 | 3 |
Administration | 8 | 8 |
9. | COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES |
Unrestricted | Restricted | Total |
funds | fund | funds |
£ | £ | £ |
INCOME AND ENDOWMENTS FROM |
Charitable activities |
Training | 89,582 | - | 89,582 |
Physiotherapy | 2,330 | - | 2,330 |
Additional MO/OHN time | 191,655 | - | 191,655 |
Counselling | 9,240 | - | 9,240 |
Other income |
Total |
EXPENDITURE ON |
Charitable activities |
10,531 | - |
Training | 58,412 | - | 58,412 |
Physiotherapy | 2,462 | - | 2,462 |
Additional MO/OHN time | 115,826 | - | 115,826 |
Counselling | 5,265 | - | 5,265 |
Total |
Harlow Occupational Health Service Ltd |
Notes to the Financial Statements - continued |
for the Year Ended 31 October 2024 |
9. | COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued |
Unrestricted | Restricted | Total |
funds | fund | funds |
£ | £ | £ |
NET INCOME |
RECONCILIATION OF FUNDS |
Total funds brought forward | 380,252 | - |
TOTAL FUNDS CARRIED FORWARD | 503,554 | - | 503,554 |
10. | TANGIBLE FIXED ASSETS |
Fixtures |
Freehold | and | Medical |
property | fittings | equipment | Totals |
£ | £ | £ | £ |
COST |
At 1 November 2023 |
Additions |
At 31 October 2024 |
DEPRECIATION |
At 1 November 2023 |
Charge for year |
At 31 October 2024 |
NET BOOK VALUE |
At 31 October 2024 |
At 31 October 2023 |
11. | STOCKS |
31.10.24 | 31.10.23 |
£ | £ |
Stocks |
Harlow Occupational Health Service Ltd |
Notes to the Financial Statements - continued |
for the Year Ended 31 October 2024 |
12. | DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR |
31.10.24 | 31.10.23 |
£ | £ |
Trade debtors |
Other debtors |
13. | CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR |
31.10.24 | 31.10.23 |
£ | £ |
Trade creditors |
Social security and other taxes |
VAT | 4,274 | 7,640 |
14. | CREDITORS: AMOUNTS FALLING DUE AFTER MORE THAN ONE YEAR |
31.10.24 | 31.10.23 |
£ | £ |
Other loans (see note 15) | 17,628 |
15. | LOANS |
An analysis of the maturity of loans is given below: |
31.10.24 | 31.10.23 |
£ | £ |
Amounts falling due in more than five years: |
Repayable by instalments: |
Other loans more 5yrs instal | 11,680 | 17,628 |
16. | ACCRUALS AND DEFERRED INCOME |
31.10.24 | 31.10.23 |
£ | £ |
Accruals and deferred income | 5,883 | 2,862 |
17. | MOVEMENT IN FUNDS |
Net |
At | movement | At |
1.11.23 | in funds | 31.10.24 |
£ | £ | £ |
Unrestricted funds |
General fund | 214,730 | (33,785 | ) | 180,945 |
Property replacement reserve | 277,775 | - | 277,775 |
Grant Account Reserve | 11,049 | - | 11,049 |
(33,785 | ) |
TOTAL FUNDS | (33,785 | ) | 469,769 |
Harlow Occupational Health Service Ltd |
Notes to the Financial Statements - continued |
for the Year Ended 31 October 2024 |
17. | MOVEMENT IN FUNDS - continued |
Net movement in funds, included in the above are as follows: |
Incoming | Resources | Movement |
resources | expended | in funds |
£ | £ | £ |
Unrestricted funds |
General fund | 642,985 | (676,770 | ) | (33,785 | ) |
TOTAL FUNDS | ( |
) | (33,785 | ) |
Comparatives for movement in funds |
Net |
At | movement | At |
1.11.22 | in funds | 31.10.23 |
£ | £ | £ |
Unrestricted funds |
General fund | 91,428 | 123,302 | 214,730 |
Property replacement reserve | 277,775 | - | 277,775 |
Grant Account Reserve | 11,049 | - | 11,049 |
380,252 | 123,302 | 503,554 |
TOTAL FUNDS | 380,252 | 123,302 | 503,554 |
Comparative net movement in funds, included in the above are as follows: |
Incoming | Resources | Movement |
resources | expended | in funds |
£ | £ | £ |
Unrestricted funds |
General fund | 856,632 | (733,330 | ) | 123,302 |
TOTAL FUNDS | 856,632 | (733,330 | ) | 123,302 |
A current year 12 months and prior year 12 months combined position is as follows: |
Net |
At | movement | At |
1.11.22 | in funds | 31.10.24 |
£ | £ | £ |
Unrestricted funds |
General fund | 91,428 | 89,517 | 180,945 |
Property replacement reserve | 277,775 | - | 277,775 |
Grant Account Reserve | 11,049 | - | 11,049 |
380,252 | 89,517 | 469,769 |
TOTAL FUNDS | 380,252 | 89,517 | 469,769 |
Harlow Occupational Health Service Ltd |
Notes to the Financial Statements - continued |
for the Year Ended 31 October 2024 |
17. | MOVEMENT IN FUNDS - continued |
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows: |
Incoming | Resources | Movement |
resources | expended | in funds |
£ | £ | £ |
Unrestricted funds |
General fund | 1,499,617 | (1,410,100 | ) | 89,517 |
TOTAL FUNDS | 1,499,617 | (1,410,100 | ) | 89,517 |
18. | RELATED PARTY DISCLOSURES |
19. | GENERAL INFORMATION |
Harlow Occupational Health Limited, a company limited by guarantee, is a limited company incorporated in England and Wales and has it's registered office and principal place of business at Stephen Taylor House, Edinburgh Place, Templefields, Harlow, Essex, CM20 2DJ |
The principal activity of the company is that of the provision of occupational health services for the public benefit. |