Charity registration number 1146245 (England and Wales)
Company registration number 07690157
TORBAY HOLIDAY HELPERS NETWORK (THHN)
ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 JULY 2024
TORBAY HOLIDAY HELPERS NETWORK (THHN)
LEGAL AND ADMINISTRATIVE INFORMATION
Trustees
Mr M R Brook
Mr J B Bunce
Mrs H M Duffield
Charity number (England and Wales)
1146245
Company number
07690157
Principal address
Alvista
Cliff Road
Torquay
Devon
TQ2 6RE
Registered office
7 St Paul's Road
Newton Abbot
Devon
TQ12 2HP
Independent examiner
Rupp & Fraser
7 St Paul's Road
Newton Abbot
Devon
TQ12 2HP
TORBAY HOLIDAY HELPERS NETWORK (THHN)
CONTENTS
Page
Trustees' report
1 - 5
Independent examiner's report
6
Statement of financial activities
7
Balance sheet
8
Notes to the financial statements
11 - 17
TORBAY HOLIDAY HELPERS NETWORK (THHN)
STATEMENT OF TRUSTEES' RESPONSIBILITIES  
FOR THE YEAR ENDED 31 JULY 2024
- 1 -

The trustees, who are also the directors of Torbay Holiday Helpers Network (THHN) for the purpose of company law, are responsible for preparing the Trustees' Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

Company law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the THHN and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that year.

In preparing these financial statements, the trustees are required to:

- select suitable accounting policies and then apply them consistently;

- observe the methods and principles in the Charities SORP;

- make judgements and estimates that are reasonable and prudent;

- state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements; and

- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the THHN will continue in operation.

The trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the THHN and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the THHN and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

TORBAY HOLIDAY HELPERS NETWORK (THHN)
TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT)
FOR THE YEAR ENDED 31 JULY 2024
- 2 -

The trustees present their annual report and financial statements for the year ended 31 July 2024.

The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the THHN's governing document, the Companies Act 2006, FRS 102 "The Financial Reporting Standard applicable in the UK and Republic of Ireland" and the Charities SORP "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)".

Objectives and activities

The charitable objective is to provide free holidays to families resident in the UK who have seriously ill children (life limiting/threatening); who are bereaved - having lost a child or parent (including bereaved couples) and to families who have a terminally ill parent.

Public benefit

The trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the THHN should undertake.

TORBAY HOLIDAY HELPERS NETWORK (THHN)
TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED)
FOR THE YEAR ENDED 31 JULY 2024
- 3 -
Achievements and performance
Significant activities and achievements against objectives

 

Holidays

The holidays THHN offer are never going to cure any illnesses or change diagnosis, but what we do offer is a positive distraction for families who are all living nightmares and giving them a chance of some quality family time to make special memories to treasure forever.

THHN provided 28 families with holidays over the past 12 months which is a wonderful achievement considering that our referring agencies are still not back having the same contact with families as they did pre covid. We are still finding that the number of referrals remains lower than before covid and due to health concerns, we had 5 arranged holidays cancelled in the weeks and days leading to the planned holiday.

This brings the total number of families provided with a THHN memory making holiday to 922.

We would like to thank all THHN’s supporters and volunteers who make these free memory making holidays possible.

 

Referrals

We continue to receive referrals from all over the UK from our list of over 50 organisations, which consists of registered charities, hospices, NHS medical and health care professionals.

 

Beach Hut

We are still able to offer our families the use of a traditional beach hut at Preston Sands and this is very popular especially with families with young children. Our thanks go to our volunteer Caroline who maintains the beach hut and makes sure it is well equipped with fun beach activity items.

 

Donations

We are a community of people and value all, for whatever they can give the charity. Donations are always very much appreciated and enable the charity to maintain the two Lodges at Devon Hills Holiday park.

Over the year we have continued to receive some support from local businesses and attractions.

Linus Project

Rockfish Seafood Restaurant

Angels and Mavericks Choir

St Marychurch and Babbacombe Conservative Club

 

 

TORBAY HOLIDAY HELPERS NETWORK (THHN)
TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED)
FOR THE YEAR ENDED 31 JULY 2024
- 4 -

Volunteers

We are so incredibly grateful to each volunteer who has offered up their free time to support the charity.

The charities Steering Group (all volunteers) have continued to meet regularly and thanks to their dedication and hard work have continued to ensure the charity remains stable and still able to offer free holidays to families.

 

Business Supporters

We once again have had some fantastic support from local attractions, providing free entry to all families on a THHN holiday, this is so enjoyed and appreciated by all the families.

Pennywell Farm

Kents Cavern

Babbacombe Model Village

Woodlands Theme Park

Dartmouth Steam Railway

Bygones

Babbacombe Theatre

Babbacombe Cliff Railway

Vue Cinema

Waves swimming Pool

Pirate Golf

Dartmoor Otters and Buckfast Butterflies

The support we receive from our local businesses, hospitality and tourist attractions, traditionally are a major cog in providing fun filled family holidays and we look forward to receiving their support in the coming years.

 

 

 

 

 

 

 

 

 

TORBAY HOLIDAY HELPERS NETWORK (THHN)
TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED)
FOR THE YEAR ENDED 31 JULY 2024
- 5 -
Financial review

 

The Charity's funds although healthy are on the decline as fundraising is so much harder in times of financial hardship. We have offered the THHN Family Grant Scheme to some families during this period due to specific needs of families and these were authorised by the Charity's Steering Group.

Fundraising

This year the City to Sea Marathon was organised in conjunction with a commercial partner, ‘Winding Paths’. They organised the event providing THHN with free places to the event and also providing THHN with a percentage of each entry sale.

Unfortunately, due to the change of date of the Torbay Half Marathon to September, we were unable to organise the Schools challenge half marathon event and the event Fun Run.

Plans for future periods

 

Our main goal, and focus, is to continue to provide families who fit our criteria with free action packed, and fun filled holidays, here on the English Rivera. To continue to highlight the work of the charity so that families who are affected by serious illness or bereavement can benefit from one of our free holidays.

Structure, governance and management

The THHN is a company limited by guarantee (incorporated 1 July 2011) and does not have a share capital. The constitution allows the non-use of "Limited" in the name. In the event of the charitable company being wound up members are required to contribute an amount not exceeding £10.    

The trustees, who are also the directors for the purpose of company law, and who served during the year and up to the date of signature of the financial statements were:

 

Mr M R Brook
Mr J B Bunce
Mrs H M Duffield
Recruitment and appointment of trustees

None of the trustees has any beneficial interest in the company. All of the trustees are members of the company and guarantee to contribute £10 in the event of a winding up.

The trustees' report was approved by the Board of Trustees.

Mr J B Bunce
Trustee
13 May 2025
TORBAY HOLIDAY HELPERS NETWORK (THHN)
INDEPENDENT EXAMINER'S REPORT
TO THE TRUSTEES OF TORBAY HOLIDAY HELPERS NETWORK (THHN)
- 6 -

I report to the trustees on my examination of the financial statements of Torbay Holiday Helpers Network (THHN) (the THHN) for the year ended 31 July 2024.

Responsibilities and basis of report

As the trustees of the THHN (and also its directors for the purposes of company law), you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006.

Having satisfied myself that the financial statements of the THHN are not required to be audited under Part 16 of the Companies Act 2006 and are eligible for independent examination, I report in respect of my examination of the THHN’s financial statements carried out under section 145 of the Charities Act 2011. In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the Charities Act 2011.

Independent examiner's statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

1

accounting records were not kept in respect of the THHN as required by section 386 of the Companies Act 2006.

2

the financial statements do not accord with those records; or

3

the financial statements do not comply with the accounting requirements of section 396 of the Companies Act 2006 other than any requirement that the financial statements give a true and fair view, which is not a matter considered as part of an independent examination; or

4

the financial statements have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their financial statements in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.

Christopher Rupp FCA
Rupp & Fraser
7 St Paul's Road
Newton Abbot
Devon
TQ12 2HP
Dated: 13 May 2025
TORBAY HOLIDAY HELPERS NETWORK (THHN)
STATEMENT OF FINANCIAL ACTIVITIES
INCLUDING INCOME AND EXPENDITURE ACCOUNT
FOR THE YEAR ENDED 31 JULY 2024
- 7 -
Unrestricted
Unrestricted
funds
funds
2024
2023
Notes
£
£
Income from:
Donations and legacies
2
20,145
45,825
Total income
20,145
45,825
Expenditure on:
Raising funds
3
1,746
5,556
Charitable activities
4
50,858
69,479
Total expenditure
52,604
75,036
Net expenditure and movement in funds
(32,459)
(29,211)
Reconciliation of funds:
Fund balances at 1 August 2023
139,596
168,807
Fund balances at 31 July 2024
107,137
139,596

The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.

TORBAY HOLIDAY HELPERS NETWORK (THHN)
BALANCE SHEET
AS AT
31 JULY 2024
31 July 2024
- 8 -
2024
2023
Notes
£
£
£
£
Fixed assets
Tangible assets
10
85,296
105,185
Current assets
Stocks
11
1,980
1,980
Debtors
12
7,590
7,300
Cash at bank and in hand
15,351
28,139
24,921
37,419
Creditors: amounts falling due within one year
13
(3,080)
(3,008)
Net current assets
21,841
34,411
Total assets less current liabilities
107,137
139,596
Income funds
Unrestricted funds
107,137
139,596
107,137
139,596

The company is entitled to the exemption from the audit requirement contained in section 477 of the Companies Act 2006, for the year ended 31 July 2024.

The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of financial statements.

The members have not required the company to obtain an audit of its financial statements for the year in question in accordance with section 476.

These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.

The financial statements were approved by the Trustees on 13 May 2025
Mr J B Bunce
Trustee
Company registration number 07690157
TORBAY HOLIDAY HELPERS NETWORK (THHN)
NOTES TO THE  FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 JULY 2024
- 9 -
1
Accounting policies
Charity information

Torbay Holiday Helpers Network (THHN) is a private company limited by guarantee incorporated in England and Wales. The registered office is 7 St Paul's Road, Newton Abbot, Devon, TQ12 2HP.

1.1
Accounting convention

The financial statements have been prepared in accordance with the THHN's governing document, the Companies Act 2006, FRS 102 "The Financial Reporting Standard applicable in the UK and Republic of Ireland" and the Charities SORP "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)". The THHN is a Public Benefit Entity as defined by FRS 102.

 

The THHN has taken advantage of the provisions in the SORP for charities not to prepare a statement of cash flows.

The financial statements are prepared in sterling, which is the functional currency of the THHN. Monetary amounts in these financial statements are rounded to the nearest £.

The financial statements have been prepared under the historical cost convention. The principal accounting policies adopted are set out below.

1.2
Going concern

These financial statements are prepared on the going concern basis.

In December 2024 the Trustees decided to make the decision that the Charity would begin the process of closing the Charity. Further details can be seen at the Charity's web site www.thhn.co.uk which explains how the assets of THHN will be eventually dealt with.

1.3
Charitable funds

Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives.

Restricted funds are subject to specific conditions by donors or grantors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.

Endowment funds are subject to specific conditions by donors that the capital must be maintained by the THHN.
1.4
Incoming resources
Income is recognised when the THHN is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.

Cash donations are recognised on receipt. Other donations are recognised once the THHN has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.

Legacies are recognised on receipt or otherwise if the THHN has been notified of an impending distribution, the amount is known, and receipt is expected. If the amount is not known, the legacy is treated as a contingent asset.
TORBAY HOLIDAY HELPERS NETWORK (THHN)
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 JULY 2024
1
Accounting policies
(Continued)
- 10 -

Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement, and the amount of the obligation can be measured reliably.

 

Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges are allocated on the portion of the asset’s use.

1.5
Tangible fixed assets

Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses.

Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases:

Leasehold land and buildings
10% straight line
Equipment
25% straight line
Website
33% straight line

The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in the statement of financial activities.

1.6
Impairment of fixed assets

At each reporting end date, the THHN reviews the carrying amounts of its tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss (if any).

1.7
Stocks

Stocks are stated at the lower of cost and estimated selling price less costs to complete and sell. Cost comprises direct materials and, where applicable, direct labour costs and those overheads that have been incurred in bringing the stocks to their present location and condition. Items held for distribution at no or nominal consideration are measured the lower of replacement cost and cost.

Net realisable value is the estimated selling price less all estimated costs of completion and costs to be incurred in marketing, selling and distribution.

1.8
Cash and cash equivalents

Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.

TORBAY HOLIDAY HELPERS NETWORK (THHN)
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 JULY 2024
1
Accounting policies
(Continued)
- 11 -
1.9
Financial instruments

The THHN has elected to apply the provisions of Section 11 ‘Basic Financial Instruments’ and Section 12 ‘Other Financial Instruments Issues’ of FRS 102 to all of its financial instruments.

 

Financial instruments are recognised in the THHN's balance sheet when the THHN becomes party to the contractual provisions of the instrument.

 

Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously.

Basic financial assets

Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised.

Basic financial liabilities

Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised.

 

Debt instruments are subsequently carried at amortised cost, using the effective interest rate method.

 

Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method.

Derecognition of financial liabilities

Financial liabilities are derecognised when the THHN’s contractual obligations expire or are discharged or cancelled.

2
Income from donations and legacies
Unrestricted
Unrestricted
funds
funds
2024
2023
£
£
Donations and gifts
7,945
16,979
Donation of holidays in kind
11,000
25,000
Donated goods and services
1,200
3,846
20,145
45,825
TORBAY HOLIDAY HELPERS NETWORK (THHN)
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 JULY 2024
- 12 -
3
Expenditure on raising funds
Unrestricted
Unrestricted
funds
funds
2024
2023
£
£
Fundraising and publicity
Staging fundraising events
175
5,422
Insurance
886
(359)
Computer Running Costs
633
207
Marketing
5
99
1,699
5,369
Trading costs
Other trading activities
47
187
Total costs
1,746
5,556
4
Expenditure on charitable activities
Unrestricted funds
Unrestricted funds
2024
2023
£
£
Direct costs
Family grant scheme
391
416
Repairs at the lodge
225
2,007
Storage rental
1,936
2,007
Laundry and cleaning
2,831
3,001
Overall site costs
11,893
11,249
Holidays in kind
11,000
25,000
28,276
43,680
Analysis by fund
Unrestricted funds
28,276
43,680

 

TORBAY HOLIDAY HELPERS NETWORK (THHN)
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 JULY 2024
- 13 -
5
Support costs
Support costs
Governance costs
2024
Support costs
Governance costs
2023
£
£
£
£
£
£
Depreciation
-
19,889
19,889
-
23,292
23,292
Accountancy
-
2,478
2,478
-
2,237
2,237
Legal and professional
-
215
215
-
271
271
-
22,582
22,582
-
25,800
25,800

 

6
Net movement in funds
2024
2023
£
£
The net movement in funds is stated after charging/(crediting):
Fees payable for the independent examination of the charity's financial statements
-
-
Depreciation of owned tangible fixed assets
19,889
23,292
7
Trustees

None of the trustees (or any persons connected with them) received any remuneration or benefits from the THHN during the year.

8
Employees
Number of employees

There were three Trustees in the year but no employees

 

 

2024
2023
Number
Number
Trustees/Employees
3
3
9
Taxation

The charity is exempt from taxation on its activities because all its income is applied for charitable purposes.

TORBAY HOLIDAY HELPERS NETWORK (THHN)
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 JULY 2024
- 14 -
10
Tangible fixed assets
Leasehold land and buildings
Equipment
Website
Total
£
£
£
£
Cost
At 1 August 2023
156,700
67,458
6,570
230,728
At 31 July 2024
156,700
67,458
6,570
230,728
Depreciation and impairment
At 1 August 2023
56,991
61,983
6,569
125,543
Depreciation charged in the year
15,670
4,219
-
19,889
At 31 July 2024
72,661
66,202
6,569
145,432
Carrying amount
At 31 July 2024
84,039
1,256
1
85,296
At 31 July 2023
99,709
5,475
1
105,185
11
Stocks
2024
2023
£
£
Finished goods and goods for resale
1,980
1,980
12
Debtors
2024
2023
Amounts falling due within one year:
£
£
Prepayments and accrued income
7,590
7,300
13
Creditors: amounts falling due within one year
2024
2023
£
£
Other creditors
118
118
Accruals and deferred income
2,962
2,890
3,080
3,008
TORBAY HOLIDAY HELPERS NETWORK (THHN)
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 JULY 2024
- 15 -
14
Unrestricted funds

The unrestricted funds of the charity comprise the unexpended balances of donations and grants which are not subject to specific conditions by donors and grantors as to how they may be used. These include designated funds which have been set aside out of unrestricted funds by the trustees for specific purposes.

At 1 August 2023
Incoming resources
Resources expended
At 31 July 2024
£
£
£
£
General funds
139,596
20,145
(52,604)
107,137
Previous year:
At 1 August 2022
Incoming resources
Resources expended
At 31 July 2023
£
£
£
£
General funds
168,807
45,825
(75,036)
139,596
15
Events after the reporting date

In March 2025 the Lodge at 14 South Hams was sold for £24,335 and this will be reflected in the 2025 accounts.

 

As stated elsewhere in these Financial Statements the Charity in the process of closing and transferring its assets to an Exeter based Charity called Dream-A-Way, and further details can be seen on THHN's website.

16
Related party transactions

There were no disclosable related party transactions during the year (2023 - none).

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